Position Description - Jobs List

Position Description



Purchasing Officer



Xstrata Coal MISSION / VALUES / PRINCIPLES





MISSION

We will grow and manage a diversified portfolio of metals and mining businesses with the single

aim of delivering industry-leading returns for our shareholders.

We can achieve this only through genuine partnerships with employees, customers,

shareholders, local communities and other stakeholders, which are based on integrity, co-

operation, transparency and mutual value-creation.





VALUES

We have an absolute commitment to Sustainable Development

We are passionate in delivering outcomes

We do what we say

We behave with honesty and integrity

We are commercially astute

We take personal responsibility and accountability

We aspire to be the best







BUSINESS PRINCIPLES

We work ethically

We work together and with others

We work openly

We work responsibly





Part A – Role Specification





Position Title: Purchasing Officer



Alternate Titles: [none]



Unit/section: Xstrata Mangoola Location: Mangoola Coal



Position Reports to: Purchasing and Contracts Coordinator



Key Relationships:  Mangoola Coal Team Suppliers

 Consultants

Direct Reports:  NA









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Statutory Responsibilities



Statutory Nomination (none) Area of Statutory Responsibility (eg. (not applicable)

Mine, CHPP)





Relevant Statute (not applicable)







Details of Appointment (not applicable)







Attached Statement of

(not applicable)

Responsibilities









Organisational Position









COMMERCIAL MANAGER









PURCHASING & CONTRACTS

COORDINATOR









PURCHASING OFFICER









CORE COMMITMENT – Technical and Support (employees in similar role and level in the Xstrata Coal business)









As a Technical or Support person at any Xstrata Coal location – the following are core business expectations

 Provide technical, administrative and/ or other support to enable the business to function at optimum efficiency/ effectiveness.

 Support senior functional and process leaders to deliver expected results and provide a value-adding contribution to the overall effort;

 Provide a high level of customer service and continue to grow and combine professional learning and experience with work output;

 Consider safety, environmental and cost impacts when planning and undertaking work;









Key Result Areas Specific Accountabilities (local)



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 Demonstrate leadership in accordance with relevant SD, legal and other requirements;

 Monitor compliance with legal & corporate requirements within area of responsibility;

Health, Safety,  Demonstrate a highly visible on-site presence and commitment to implementation of SD policies, strategy, standards,

Environment and systems, processes and interactions;

Community

 Assist with hazard identification in the workplace as well as champion and hold others accountable to the field health and

safety leadership matrix;

 Develop and maintain positive working relationships with external stakeholders, including government and the community;



 Provide strong leadership to drive a high-performance culture, role modeling and reinforcing the behaviours that will

underpin the success of the operation;

 Hold people accountable to deliver, recognise and reward positive results;

 Appropriately share information in an open and timely manner through presentations and general communications to

relevant stakeholders;

People

 Maintain good working relationships with internal and external stakeholders.

 Set high standards of teamwork and strive for best practise.

 Assist others to perform Risk Assessments for all relevant tasks where a procedure is not available

 Take full responsibility for own job.

 Demonstrate commitment and Leadership by enforcement of site Rules and Regulations

 Sound understanding of all site procedures and responsibilities

 Adheres to all site procedures and policies

 Comply with all applicable laws, regulations & statutory obligations

 Effectively forecast resource requirements to ensure future production targets are achieved

 Develop solutions to identified problems and take accountability for resolving issues

 Understand and apply relevant company policies, procedures and responsibilities

 Accept responsibility and be accountable for actions

 Prepare and monitor reports on order and delivery of goods and services to assist in timely progressive completion of

contract requirements.

 Maximise cost efficiencies utilizing RFQ/Purchasing techniques

Operational  Value Add to the department by timely completion of assigned RFQ/Purchasing work

Performance

 Investigate and resolve purchase order price variations

 Monitor and report on supplier delivery performance through the expediting process

 Control of logistics to and from site through the Heavy Vehicle Permitting system

 Assist with tendering/contracts process where required

 Maintain knowledge of and comply with all applicable Laws, Regulations and Statutory obligations

 Sound understanding of all site procedures and responsibilities

 Identify continuous improvement opportunities, develop solutions and act upon them responsibly where required.

 Comply with all applicable laws, regulations & statutory obligations

 Understand and apply relevant company policies, procedures and responsibilities

 Relief stores work where required



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 Ensure that all records and documentation in regards to procurement and contracts are accurate









Key Performance Indicators - KPI’s



 For specific targets and objectives applicable to the current period please access Individual Performance and

Development Plan



Part B

Key Document Important Reference Points (Statutory, Legal Compliance)

Specification





* This Section is not intended to be an exhaustive list of legislative / other obligations.





Health & Safety Legislation -



General Duty of Care Occupational Health & Safety Act 2000,Section 8 (1)



See Employee Obligations ( XCN Summary Table – NSW CMHS Act and Regulations)



Statutory Responsibility NSW Coal Mine Health & Safety Act 2002 – Duties of an Employee



NSW Coal Mine Health & Safety Regulation 2006 – Part 4

Regulatory Requirements

Division 3 Clause (127, 128, 133)



Management Structure NSW DPI Guidance Note – GNC-002

Legislative

References Contractor OH&S Assessment Tool NSW DPI & Mine Safety Advisory Council



(SD, HR, Eng, Environmental Legislation -

Commercial)

Environmental Planning & Assessment Act 1979 [administered by NSW

Project Approval (Development Consent)

Department of Planning]



Environmental Protection Licence [monitoring / compliance Protection of the Environment Operations Act [administered Department

within EPL thresholds] Environ & Climate Change]



Mining Lease + Subsidence Management Mining Act 1992 [administered NSW Department of



[operations within boundaries / exclusions] Primary Industries]



Water Licence Water Management Act 2000



Archaeological Finds National Parks & Wildlife Act 1974



Greenhouse Reporting National Greenhouse and Energy Reporting Act 2007



HR/IR Legislation -





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Workplace Relations Laws / Framework Fair Work Act 2009 (Federal)



Industry Min. Employment Conditions Black Coal Mining Industry Award 2010



National Min. Employment Conditions National Employment Standard Provisions





Part B

Key Document Important Reference Points (Xstrata Coal Business Compliance)

Specification



XC / XCN Policies -



XCN HSEC Pol XCN Sustainable Development Policy



XCN HSEC Pol XCN Sustainable Development Framework



XC Policy XC Business Principles



XCN HSEC Pol XC Media Policy



XC Policy XC Fraud Policy



XCN HR Pol XCN Recruitment Policy



XCN HR Pol XCN Conflicts of Interest Policy



XCN HR Pol XCN EEO / Anti-Discrimination Policy



XCN HR Pol XCN Industrial Negotiations Protocol



XCN Systems HSEC Doc XCN HSEC Governance Overview

References

XC / XCN Standards -

(SD, HR, Eng,

Commercial)

XCN HSEC Std XCN Sustainable Development Standards



XCN HSEC Std Management Plans, Approvals & Licences



XCN HSEC Std Contractor Management



XCN HSEC Std Emergency Management



XCN HSEC Std Roles and Responsibilities



XCN HR Pol Performance Management & Development



XCN HR Pol Compliance Policy



XCN HR Std Role Responsibilities Charter



XCN HR Std Education, Training & Development



XCN HR Std Leadership Standard



XCN HR Std General Site Induction Process



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XCN HR Std New Staff Notification Protocol









Part C - Person Specification



Qualifications & Experience



 Secondary education

 Membership of Purchasing Chartered Institute e.g. CIPSA or APICS

 Trade/Tertiary Qualifications (desirable)





Skills and Abilities

 Computer skills in Microsoft Office suite.

 Superior written and verbal communication skills.

 Excellent interpersonal, cooperative and facilitation skills as part of interfacing with various levels of management and external bodies and agencies.

 Ability to work in high pressure and competing priority/ambiguous environments for sustained periods including outside normal business hours, if

required.

 Intellect coupled with motivation and drive.

 Manage & build positive relationships (Internal and External).

 Act honestly and with integrity at all times.

 Respect the values and diversity of others.

 Act Decisively.

 Drive Performance within the Business.

 Hold People Accountable.

 Ability to discuss and resolve problems

 Ability to motivate others

 Advocacy skills in representing the organisation before external bodies

 Experience with Pulse Mining Systems software – (desirable)

 Procurement

 Tendering/Contracts

 Interaction with suppliers & internal clients









Name Signature Date







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Employee



Manager









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