Introduction to PowerPoint
Getting Started I. Getting Started
A. Accessing PowerPoint – Depending on your computer setup,
there are several ways to launch PowerPoint.
1. Double-click the Desktop icon.
2. Click Start, point to All Programs, and click Microsoft
PowerPoint in the Programs list. OR Point to Office in
the Programs list and then click PowerPoint.
B. “Touring” the PowerPoint Window
1. Presentation Window – Serves as a “canvas” to add text,
shapes, background design, charts, clip art, etc. to the
2. Task Pane – Displays commonly used commands for quick
3. Outline/Slide Pane – When in the “normal” view, alternates
display of slides and outline of slide text.
4. View Buttons – Adjust the main view of your PowerPoint
window to Normal (editing mode), Slide Sorter (thumbnails
of all slides), or Slide Show.
5. “Typical” Microsoft Office Menus and Toolbars
Adding Content II. Adding Content to a Slide
to a Slide
A. Creating a Title Slide
1. By default, the first slide displays as a “title page.”
2. Click in the first text box to enter the title of your speech.
3. Click in the second text box to enter your name or a
Complete a Title Slide
1. Click in the first text box and type Bicycle Riding: An Ideal
Form of Land Transportation.
2. Click in the second text box and type By [Your Name],
[Course ID or Name], and Spring 2005 on separate lines.
B. Inserting and Creating a Slide with Bullet Points
1. To add a second slide to your presentation, click Insert in
the menu bar and select New Slide from the drop-down
2. By default, the selected layout includes a slide title and
3. Enter a title and bullet point information.
Add a Slide with Bullet Points
1. Add a new slide.
2. Click in the slide title text box and type Classification
3. Click to the right of the first bullet point and type Faster than
walking or running.
4. Press [Enter] on your keyboard and type Nonpolluting.
5. Press [Enter] again and type No exploitation of labor.
6. Press [Enter] again, press the toolbar button, and type
7. Press [Enter] again and type Human.
8. Press [Enter] again, press the toolbar button, and type
Beneficial to rider’s health.
NOTE - The steps in the following sections for creating slides with text and objects
and changing the design of slides are correct instructions. You may find,
however, that you may not be able to find charts, clip art, other media files,
and slide design templates on some computers in labs on campus.
C. Inserting and Creating a Slide with Text and Objects
1. Click Insert in the menu bar and select New Slide from the
2. In the Slide Layout task pane, select a layout that includes
both text and objects.
3. Enter a title.
4. Insert one of the following objects: a table, chart, clip art
file, picture, organizational chart or diagram, or media file.
5. If necessary, modify the object (e.g., add information to a
table, change a chart datasheet and features) to reflect
what you wish to display visually.
6. Enter bullet point information.
Add a Slide with Text and a Chart
1. Add a new slide.
2. Scroll to Other Layouts in the Slide Layout task pane and
click one of the layouts that includes both text and a chart.
3. Click in the slide title text box and type Is Bicycling Ideal?
4. In the content pane, double click the Insert Chart icon.
5. In the datasheet pop-up window, click the cell in the upper
left corner to select the entire datasheet.
6. Press the [Delete] key on your keyboard.
7. Increase the width of the first column, and type each of the
following in a different row (1 through 5): Strongly agree,
Agree, Neutral, Disagree, Strongly Disagree.
8. In the second column, enter a number in each of the five
rows representing the number of responders who strongly
9. Click the button in the pop-up spreadsheet.
10. Click to the right of the first bullet point two times and enter a
factual statement about the charted results.
11. Press [Enter] and enter another fact to the right of the
second bullet point.
Add a Slide with Text and a Chart (Continued)
12. Right click on the chart, point to Chart Object in the menu,
and select Edit from the pop-up menu.
13. Move your cursor over the chart. When the “bubble”
indicates a feature you want to change, right click and select
what you want to edit from the menu. Make and save your
14. Click anywhere on the slide to exit the chart editing mode.
Changing Slide III. Changing Slide Design
Design A. Choosing a Design Template
1. Click the ▼ to the right of Slide Layout at the top of the
Task Pane and select Slide Design – Design Templates
from the drop-down menu.
2. Use the scroll bar on the right to display various slide
design templates and select a template.
Change Slide Background Design
Click the design template of your choice. Note how the
background design on all of your slides changes.
B. Changing the Color Scheme of a Template
1. After selecting a design template, click Color Schemes in
the Slide Design Task Pane.
2. Use the scroll bar on the right to display various color
schemes and select a scheme.
Change Slide Color Scheme
Click the color scheme of your choice. Note how the colors on all
of your slides change.
C. Specifying a Slide Background
1. Click the Format menu and select Background from the
2. Click the ▼ to the right of the drop-down box below the
Background Fill indicator in the Background pop-up
3. Do one of the following:
a. To change slide background color, click one of the
displayed colors or click More Colors to find a
Standard or Custom color in the Colors pop-up
window. When you’ve found the color you want, click
the OK button.
b. To select a background with Fill Effects, click that link
and use the Fill Effects pop-up window to search for a
background with Gradient, Texture, or a Pattern, or
find a Picture to insert. When you’ve found the
background you want, click the OK button.
4. If desired, check the background you’ve specified by
clicking the Preview button.
5. Do one of the following:
a. If you want all slides in your slide show to have the
background you selected, click the Apply to All button.
b. If you want only the currently selected slide to have the
background you selected, click the Apply button.
Specify Slide Background
1. Change the background color of only one slide.
2. Give another slide a background that includes fill effects. If you
select a background with a gradient, try different options: one
color, two colors, or preset backgrounds. Also try different kinds
3. Select a color or background with fill effects to apply to all
Viewing Slides IV. Viewing Slides
A. Navigating to a specific slide – While in the Normal view, click
on the “thumbnail” of that slide in the Outline/Slides pane.
B. Displaying the “sorting” view – Click on the Slide Sorter View
button to access a view of the slide show that facilitates slide
C. Running the slide show – Click on the Slide Show button to
view the presentation from the currently selected slide. Click
to advance from one slide to another and to end the show.
D. Viewing a presentation outline – Click on the Outline tab to
display slide information as a textual outline in the
Moving and V. Moving and Deleting Slides
Deleting Slides A. To move a slide from one position in the presentation to
1. In the Normal view, click and drag the slide “thumbnail” to
a different location using the Outline/Slides pane.
2. In the Slide Sorter View, click and drag the slide to a
B. To delete a slide, select the “thumbnail” in the Outline/Slides
pane or the Slide Sorter View and press [Delete].
Insert, View, Move, and Delete Slides
1. Insert three more slides, selecting any layout.
2. Type some information and/or place graphics on each of
3. View your slide show in a variety of ways.
4. Make one of the newly added slides the second slide in your
5. Delete one of the newly added slides.
Setting Slides to VI. Setting Slides to Automatically Advance
A. Click the Slide Show menu and select Slide Transition from
the drop-down menu.
B. In the Slide Transition task pane, click the Automatically
after check box (below Advance slide) and indicate the
number of seconds that should lapse before the next slide is
C. Click the Apply to All Slides button in the task pane.
D. Starting from the first slide in your presentation, run the slide
Set Slides to Automatically Advance
1. Set all of your slides to automatically advance after two
2. Run the slide show.
Converting a VII. Converting a Slide Show to Handouts
Slide Show to A. Sending the Slide Show to Microsoft Word
1. In PowerPoint, click the File menu, point to Send To in
the drop-down menu, and then select Microsoft Word
from the sub-menu.
2. Select the Page Layout you want in Microsoft Word and
click the OK button in the Send to Microsoft Word pop-
3. Wait for the PowerPoint file to be transferred to Microsoft
Follow the steps above to “send” your PowerPoint presentation to
B. Printing Handouts in PowerPoint
1. In PowerPoint, click File in the menu bar and select Print
from the drop-down menu to access the Print pop-up
2. Under the Print What heading, select Handouts from the
3. Under the Handouts heading, select 4 from the Slides
Per Page drop-down box.
4. Click the OK button to start printing.
“Words to the VII. “Words to the Wise”
Wise” A. The slide show should not become your speech.
B. Limit text to seven bullet points per slide.
C. Choose color schemes that are “easy on the eyes.”
D. Beware of “too many bells and whistles.”
1. Don’t over-animate objects and choose animation
schemes that complement your message.
2. Don’t add unnecessary multimedia files.
E. Remember, the basis of a successful PowerPoint
presentation is a well-constructed outline.
Animate Bullet Points
1. Make sure that your slides are set to advance by mouse
2. Add a slide with a title and bullet point layout. Add text to
three bullet points.
3. Right click in the bullet point text box and select Custom
Animation from the menu.
4. Click the Add Effect button, point to Entrance in the menu,
and select Appear from the pop-up menu.
5. Run the slideshow. Click on the slide to make each bullet
“Work Around” for Downloading Clip Art, Animations, or Photos
from Microsoft’s Web Site
1. Minimize your application (Word, PowerPoint, etc.) and open the Internet.
2. Type dgl.microsoft.com in the Address field and click the Go button.
3. At the top of the Web page, use the Search drop-down box and text field to indicate
what you want to find.
Select the type of media file (clip art, picture, or animation) you want using the
Enter what you’re looking for (e.g., computer, flag, house) in the text field.
4. Click the Go button to the right of the search fields.
5. When you find what you want, click on that object to open a pop-up window
displaying a larger image. If available in the pop-up window, click Bigger Image to
display an even larger picture or photo.
6. Click and drag your cursor over the larger image to select it. Then, press the [Ctrl]
+ C keys on your keyboard to copy the image.
7. Maximize your application, click where you want to insert the image, and press the
[Ctrl] + V keys on your keyboard to paste the image.
8. If you’ve inserted an animation into a PowerPoint slide, run the slide show to test it.
9. Don’t forget to close the Internet when you’re finished!
Do you have any