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					                         Introduction to PowerPoint

Getting Started   I. Getting Started
                     A. Accessing PowerPoint – Depending on your computer setup,
                        there are several ways to launch PowerPoint.
                         1. Double-click the Desktop icon.
                         OR
                         2. Click Start, point to All Programs, and click Microsoft
                            PowerPoint in the Programs list. OR Point to Office in
                            the Programs list and then click PowerPoint.




                                         Presentation Window




                        Outline/
                         Slides
                          Pane


                   View Buttons
                                                                     Task Pane




                     B. “Touring” the PowerPoint Window
                         1. Presentation Window – Serves as a “canvas” to add text,
                            shapes, background design, charts, clip art, etc. to the
                            current slide.
                         2. Task Pane – Displays commonly used commands for quick
                            navigation.
                         3. Outline/Slide Pane – When in the “normal” view, alternates
                            display of slides and outline of slide text.
                         4. View Buttons – Adjust the main view of your PowerPoint
                            window to Normal (editing mode), Slide Sorter (thumbnails
                            of all slides), or Slide Show.
                         5. “Typical” Microsoft Office Menus and Toolbars




                                          -1-
Adding Content   II. Adding Content to a Slide
to a Slide
                    A. Creating a Title Slide
                       1. By default, the first slide displays as a “title page.”
                       2. Click in the first text box to enter the title of your speech.
                       3. Click in the second text box to enter your name or a
                          subtitle.

                                               Try It!
                                         Complete a Title Slide
                     1. Click in the first text box and type Bicycle Riding: An Ideal
                        Form of Land Transportation.
                     2. Click in the second text box and type By [Your Name],
                        [Course ID or Name], and Spring 2005 on separate lines.


                    B. Inserting and Creating a Slide with Bullet Points
                       1. To add a second slide to your presentation, click Insert in
                          the menu bar and select New Slide from the drop-down
                          menu.
                       2. By default, the selected layout includes a slide title and
                          bullet points.
                       3. Enter a title and bullet point information.

                                                Try It!
                                    Add a Slide with Bullet Points
                     1. Add a new slide.
                     2. Click in the slide title text box and type Classification
                        Standards Met
                     3. Click to the right of the first bullet point and type Faster than
                        walking or running.
                     4. Press [Enter] on your keyboard and type Nonpolluting.
                     5. Press [Enter] again and type No exploitation of labor.
                     6. Press [Enter] again, press the          toolbar button, and type
                        Animal.
                     7. Press [Enter] again and type Human.
                     8. Press [Enter] again, press the          toolbar button, and type
                        Beneficial to rider’s health.




                                          -2-
NOTE - The steps in the following sections for creating slides with text and objects
and changing the design of slides are correct instructions. You may find,
however, that you may not be able to find charts, clip art, other media files,
and slide design templates on some computers in labs on campus.
***********************************************************************************************************************

     C. Inserting and Creating a Slide with Text and Objects
           1. Click Insert in the menu bar and select New Slide from the
              drop-down menu.
           2. In the Slide Layout task pane, select a layout that includes
              both text and objects.
           3. Enter a title.
           4. Insert one of the following objects: a table, chart, clip art
              file, picture, organizational chart or diagram, or media file.
           5. If necessary, modify the object (e.g., add information to a
              table, change a chart datasheet and features) to reflect
              what you wish to display visually.
           6. Enter bullet point information.


                                         Try It!
                            Add a Slide with Text and a Chart
        1. Add a new slide.
        2. Scroll to Other Layouts in the Slide Layout task pane and
           click one of the layouts that includes both text and a chart.
        3. Click in the slide title text box and type Is Bicycling Ideal?
        4. In the content pane, double click the Insert Chart icon.
        5. In the datasheet pop-up window, click the cell in the upper
           left corner to select the entire datasheet.
        6. Press the [Delete] key on your keyboard.
        7. Increase the width of the first column, and type each of the
           following in a different row (1 through 5): Strongly agree,
           Agree, Neutral, Disagree, Strongly Disagree.
        8. In the second column, enter a number in each of the five
           rows representing the number of responders who strongly
           agreed, etc.
        9. Click the       button in the pop-up spreadsheet.
        10. Click to the right of the first bullet point two times and enter a
            factual statement about the charted results.
        11. Press [Enter] and enter another fact to the right of the
            second bullet point.




                                         -3-
                          Add a Slide with Text and a Chart (Continued)
                     12. Right click on the chart, point to Chart Object in the menu,
                         and select Edit from the pop-up menu.
                     13. Move your cursor over the chart. When the “bubble”
                         indicates a feature you want to change, right click and select
                         what you want to edit from the menu. Make and save your
                         changes.
                     14. Click anywhere on the slide to exit the chart editing mode.


Changing Slide   III. Changing Slide Design
Design              A. Choosing a Design Template
                       1. Click the ▼ to the right of Slide Layout at the top of the
                          Task Pane and select Slide Design – Design Templates
                          from the drop-down menu.
                       2. Use the scroll bar on the right to display various slide
                          design templates and select a template.

                                               Try It!
                                  Change Slide Background Design
                        Click the design template of your choice. Note how the
                           background design on all of your slides changes.


                    B. Changing the Color Scheme of a Template
                       1. After selecting a design template, click Color Schemes in
                          the Slide Design Task Pane.
                       2. Use the scroll bar on the right to display various color
                          schemes and select a scheme.

                                              Try It!
                                     Change Slide Color Scheme
                   Click the color scheme of your choice. Note how the colors on all
                                        of your slides change.




                                         -4-
  C. Specifying a Slide Background
     1. Click the Format menu and select Background from the
        drop-down menu.
     2. Click the ▼ to the right of the drop-down box below the
        Background Fill indicator in the Background pop-up
        window.
     3. Do one of the following:
         a. To change slide background color, click one of the
            displayed colors or click More Colors to find a
            Standard or Custom color in the Colors pop-up
            window. When you’ve found the color you want, click
            the OK button.
         b. To select a background with Fill Effects, click that link
            and use the Fill Effects pop-up window to search for a
            background with Gradient, Texture, or a Pattern, or
            find a Picture to insert. When you’ve found the
            background you want, click the OK button.
     4. If desired, check the background you’ve specified by
        clicking the Preview button.
     5. Do one of the following:
         a. If you want all slides in your slide show to have the
            background you selected, click the Apply to All button.
         b. If you want only the currently selected slide to have the
            background you selected, click the Apply button.

                             Try It!
                    Specify Slide Background
1. Change the background color of only one slide.
2. Give another slide a background that includes fill effects. If you
   select a background with a gradient, try different options: one
   color, two colors, or preset backgrounds. Also try different kinds
   of patterns.
3. Select a color or background with fill effects to apply to all
   slides.




                       -5-
Viewing Slides    IV. Viewing Slides
                     A. Navigating to a specific slide – While in the Normal view, click
                        on the “thumbnail” of that slide in the Outline/Slides pane.
                     B. Displaying the “sorting” view – Click on the Slide Sorter View
                        button to access a view of the slide show that facilitates slide
                        organization.
                     C. Running the slide show – Click on the Slide Show button to
                        view the presentation from the currently selected slide. Click
                        to advance from one slide to another and to end the show.
                     D. Viewing a presentation outline – Click on the Outline tab to
                        display slide information as a textual outline in the
                        Outline/Slides pane.
Moving and        V. Moving and Deleting Slides
Deleting Slides      A. To move a slide from one position in the presentation to
                        another,
                        1. In the Normal view, click and drag the slide “thumbnail” to
                           a different location using the Outline/Slides pane.
                        2. In the Slide Sorter View, click and drag the slide to a
                           different location.
                     B. To delete a slide, select the “thumbnail” in the Outline/Slides
                        pane or the Slide Sorter View and press [Delete].


                                               Try It!
                                Insert, View, Move, and Delete Slides
                      1. Insert three more slides, selecting any layout.
                      2. Type some information and/or place graphics on each of
                         these slides.
                      3. View your slide show in a variety of ways.
                      4. Make one of the newly added slides the second slide in your
                         presentation.
                      5. Delete one of the newly added slides.




                                          -6-
Setting Slides to   VI. Setting Slides to Automatically Advance
Automatically
                        A. Click the Slide Show menu and select Slide Transition from
Advance
                           the drop-down menu.
                        B. In the Slide Transition task pane, click the Automatically
                           after check box (below Advance slide) and indicate the
                           number of seconds that should lapse before the next slide is
                           displayed.
                        C. Click the Apply to All Slides button in the task pane.
                        D. Starting from the first slide in your presentation, run the slide
                           show.


                                                  Try It!
                                   Set Slides to Automatically Advance
                    1. Set all of your slides to automatically advance after two
                       seconds.
                    2. Run the slide show.


Converting a        VII. Converting a Slide Show to Handouts
Slide Show to           A. Sending the Slide Show to Microsoft Word
Handouts
                           1. In PowerPoint, click the File menu, point to Send To in
                              the drop-down menu, and then select Microsoft Word
                              from the sub-menu.
                           2. Select the Page Layout you want in Microsoft Word and
                              click the OK button in the Send to Microsoft Word pop-
                              up window.
                           3. Wait for the PowerPoint file to be transferred to Microsoft
                              Word.


                                                 Try It!
                                             Format Handouts
                     Follow the steps above to “send” your PowerPoint presentation to
                     Word.




                                            -7-
                    B. Printing Handouts in PowerPoint
                       1. In PowerPoint, click File in the menu bar and select Print
                          from the drop-down menu to access the Print pop-up
                          window.
                       2. Under the Print What heading, select Handouts from the
                          drop-down box.
                       3. Under the Handouts heading, select 4 from the Slides
                          Per Page drop-down box.
                       4. Click the OK button to start printing.
“Words to the   VII. “Words to the Wise”
Wise”               A. The slide show should not become your speech.
                    B. Limit text to seven bullet points per slide.
                    C. Choose color schemes that are “easy on the eyes.”
                    D. Beware of “too many bells and whistles.”
                       1. Don’t over-animate objects and choose animation
                          schemes that complement your message.
                       2. Don’t add unnecessary multimedia files.
                    E. Remember, the basis of a successful PowerPoint
                       presentation is a well-constructed outline.

                                             Try It!
                                       Animate Bullet Points
                    1. Make sure that your slides are set to advance by mouse
                       click.
                    2. Add a slide with a title and bullet point layout. Add text to
                       three bullet points.
                    3. Right click in the bullet point text box and select Custom
                       Animation from the menu.
                    4. Click the Add Effect button, point to Entrance in the menu,
                       and select Appear from the pop-up menu.
                    5. Run the slideshow. Click on the slide to make each bullet
                       point appear.




                                        -8-
 “Work Around” for Downloading Clip Art, Animations, or Photos
                   from Microsoft’s Web Site

1. Minimize your application (Word, PowerPoint, etc.) and open the Internet.
2. Type dgl.microsoft.com in the Address field and click the Go button.
3. At the top of the Web page, use the Search drop-down box and text field to indicate
   what you want to find.
    Select the type of media file (clip art, picture, or animation) you want using the
       drop-down box.
    Enter what you’re looking for (e.g., computer, flag, house) in the text field.
4. Click the Go button to the right of the search fields.
5. When you find what you want, click on that object to open a pop-up window
   displaying a larger image. If available in the pop-up window, click Bigger Image to
   display an even larger picture or photo.
6. Click and drag your cursor over the larger image to select it. Then, press the [Ctrl]
   + C keys on your keyboard to copy the image.
7. Maximize your application, click where you want to insert the image, and press the
   [Ctrl] + V keys on your keyboard to paste the image.
8. If you’ve inserted an animation into a PowerPoint slide, run the slide show to test it.
9. Don’t forget to close the Internet when you’re finished!




                 Do you have any
                 questions about
                  PowerPoint?




                                         -9-

				
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