Office Supply Purchases – Office Depot
In an effort to remain compliant with Alabama State Bid Law we are asking that all UM departments
utilize the state awarded office supply vendor Office Depot via state bid number T108. They offer
extremely discounted state bid pricing on name brand commonly used office supplies. We have
established an online ordering system with Office Depot to help expedite all orders. All that is required
to place orders online is:
M# of person making purchase.
Station # – 4 digit code (example, 6060 is for Business Office).
Fund #– 6 digit code (example, 110010, General Fund, for Business Office).
Budget department # - 5 digit code (example, 13631 is for Business Office).
Business purpose of purchase.
Orders will be placed online via the Office Depot website and approved by Budget Directors via email.
Please contact Central Purchasing (Wade Walker) at extension 6063 to establish a login and password. I
have attached a quick view training guide and we will also be conducting training classes on Friday
October 29 from 10:00 -11:15 and 11:30-12:45 also November 1st from 10:00-11:15, 12:30-1:45 and
2:00-3:45 at Comer Auditorium.
Security will be established for electronic approvals of office supply orders, therefore negating the use
of purchase orders. Purchases of office supplies which exceed $1000 or more will be directed to Dean of
perspective division and VPBA for electronic approval. All orders will be delivered through Central
Supply and forwarded to the department. Monthly entries to departmental expense accounts will be
automatically entered by the Business Office. Departments will no longer be required to complete
manual Request for Payment forms. Discrepancies in billing will be handled directly with Office Depot by
departments for any adjustments or corrections. The use of the online ordering capabilities will reduce
numerous checks being processed and greatly reduce manual procedures, therefore increasing
efficiencies across the campus.
Effective November 1st, 2010.
Quick Step Internet Ordering Instructions
Placing an Order
1) Use browser to access the Internet and type in http://business.officedepot.com
2) Type in your Login Name and Password
3) Click on
4) If you know the item number(s) for the product(s) you wish to order select:
5) Type in Office Depot Item #, quantity, and comment, if desired
6) If you do not know the item number(s) for the product(s) you wish to order, you can:
a. Search for product using key words or manufacturer part numbers by entering the information in
the space provided in the gray toolbar and then clicking Go
b. Shop using our online catalog. Simply click on in the upper left hand corner or in the
grey toolbar and you will be directed to category listings of the catalog
7) Select to add your desired product to your shopping cart
8) Select to continue or from the shopping cart in the top left if you
have finished shopping
9) If you selected you can then add more items by clicking on
10) If you selected verify items in your cart and complete any required information
11) You now have three options,
a. If you are satisfied with your order, select to complete the process
b. If you would like to save the items in your cart and purchase at a later date, select
when placing an order on hold, your inventory will be held for 24 hrs
c. If you would like to save the items in a list but not create the order select
12) When you see “Thank you for your order,” and your number, your order has been successfully
completed.
Online training is available in the Customer Service section or call the Internet Help Desk 800-269-6888