Issue 163 Published by the Mills Creek Association January 2010
Mills Creek Association Meeting
December 17, 2009
Thank you to Yvonne for putting together a wonderful holiday party. For not
having much time to prepare, she did a great job.
This month we welcome another trustee to the Board: Warren Blakely. Warren returns
after several previous terms. This term he will represent the Civic and Security position.
His bio can be found in the body of the Grapevine. As previously mentioned, Ryan Hardy
will be taking on Pool Trustee. His bio was in the previous Grapevine. Ryan will be
working with Linda getting things ready for the pool to open in the Spring.
I am pleased to say that the new Board is settling in and doing a wonderful job fitting into
their new positions. The transition remains a work in progress, as does any new job.
There has been some concern with the cost of the Grapevine. The advertising does not
seem to be covering the printing and the mailing costs monthly. So, as a Board, we
are going to put some ideas on the table on how to cut those costs. That may include
discussing having the Grapevine available to those who want it at the clubhouse. It is
very costly to print and mail out, and the time between the two seems to be getting longer
and longer. We will be looking at additional bids for this job and keep you posted as the
As for our web site, that is also in the stages of being updated. It has not been since 2007.
Why? Because no one has offered to do this job until now. So, please be patient. It will
From the Mills Creek Board of Trustees, blessings to all of you for a Happy New Year!
Alissa R. Swartz
MILLS CREEK ASSOCIATION OFFICE
North Clubhouse - Office Hours: CORNERSTONE CONDIMINIUM ASSOCIATION
Note: NEW HOURS: Tues 4-7 pm Fri 8:30-11 am PRESIDENT Mark Houston 327-8469
BUSINESS MGR Randy Forster 327-1261
PROPERTY MANAGER Andrea Bertussi 327-5336
CREEKSIDE CONDOMINIUM ASSOCIATION
FINANCE MANAGER Karen Walker 327-5336
PRESIDENT Mary Jo Hondlik 385-6890
POOL MANAGER Linda Lavalle 327-1653 MILLS CREEK CONDOMINIUM ASSOCIATION
PRESIDENT Sharon Rodway
BOARD OF TRUSTEES: CONTINENTAL MGMT COMPANY 1-800-525-3404
PRESIDENT Alissa Swartz 327-1837 MILLS CREEK WEST CONDOMINIUM ASSOCIATION
PRESIDENT Pam Hollister 327-5314
TREASURER Joseph Carney 327-0899
CORP. SECRETARY Pat Hazelton 309-4402 PINE CONE CONDOMINIUM ASSOCIATION
POOLS Ryan Hardy 840-2813 PRESIDENT Carolyn Horwedel 353-3192
SOCIAL Yvonne Janning 327-4680
ARCHITECT & DEED / VP Lisa Madden not listed PINE FOREST CONDOMINIUM ASSOCIATION
GROUNDS & REC Kevin O’Sullivan 327-1553 PRESIDENT Pat Brooks 353-3325
CLUBHOUSE David Truman 327-9504
CIVIC & SECURITY David Truman 327-9504 YOUNG FOREST CONDOMINIUM ASSOCIATION
PRESIDENT Rich Ellis 935-6504
e-mail: firstname.lastname@example.org email@example.com
firstname.lastname@example.org email@example.com The following Associations are NOT affiliated with the Mills Creek
firstname.lastname@example.org email@example.com Association. Recreational Permits are offered at an annual fee to
firstname.lastname@example.org email@example.com residents.
CREEKSTONE COMMONS CONDOMINIUM ASSOCIATION
PRESIDENT Larry Scaggs 216-635-5400
Web Site: http://www.millscreek.org
MILLS CREEK EAST HOMEOWNER ASSOCIATION
PRESIDENT Jerry Canterbury 785-7718
MAINTENANCE Bernard Sweeney 327-5326
THE GRAPEVINE is published monthly to provide homeowners
with neighborhood information and promote upcoming events
in an effort to enhance the quality of life within the community. CITY HALL 7307 Avon Belden Rd. 353-0819
MAYOR Dave Gillock 353-0811
SAFETY-SVC DIR. Denny Johnson 353-0812
ADVERTISING: Andrea Bertussi 327-5336 SERVICE SUPT. 353-0814
DEADLINE: The 15th of the month prior to which BUILDING DEPT. 353-0822
the ad is to appear. WARD 4 COUNCIL Bob Olesen 327-2705
COUNCIL AT-LARGE Bernadine Butkowski 327-8026
Copy must be camera ready. COUNCIL AT-LARGE Kevin Corcoran 225-8965
COUNCIL AT-LARGE Ray McLaughlin 759-1584
RATES:* FULL PAGE $65.00 OLDER ADULTS SVCS Rita Price 353-0828
(Effective 1/1/09) HALF PAGE $45.00 PARKS & RECREATION 353-0860
QUARTER PAGE $30.00
N. RIDGEVILLE LIBRARY 35700 Bainbridge Rd. 327-8326
EIGHTH PAGE $15.00 CHAMBER OF COMMERCE 34845 Lorain Rd. 327-3737
SWAP-N-SHOP* $ 2.00 CITY WEB ADDRESS http://www.ci.north-ridgeville.oh.us
(*Association Members Only)
Welcome to new members of the Mills Creek Asso-
The Mills Creek Association does not endorse any particu- ciation. We hope you will enjoy our community. If
lar contractor who advertises in The Grapevine. It is up to each you have any questions, please contact the Ofﬁce or
homeowner to review qualifications, check references, etc. any Trustee listed above. Note to all homeowners:
with respect to any contractor or advertiser in this publication. Help us keep our records current. Please notify the
Ofﬁce if information on your mailing label is incor-
CLUBHOUSE RENTALS: Andrea Bertussi 327-5336
rect or if any change in ownership occurs. Thank
RATES: CLUBHOUSE RENTAL $ 75.00
SECURITY DEPOSIT $150.00
Grounds & Recreation Report Civic and Security Report
December 17, 2009 December 17, 2009
City Safety Forces Ask Your Help! Please do your part to
keep yourself and your neighbors safe. When responding
Grounds and Rec all wrapped up for the year. We are to an emergency, significant time can be lost while police
going into snow plowing season, and that’s in the capable and firemen look for the right address. That lost time
hands of Sunburst Landscaping, can be the difference between receiving timely help or a
disaster. Specifically they ask that we (1) make sure that
Respectfully submitted, the numbers on the front of each garage are still lighted; (2)
Kevin O’Sullivan make sure that there is no tree or shrub that has grown to
block readability of the number when you are standing at
the street curb; and (3) make sure that your house numbers
are on both sides of your mailbox, are at least two inches
Clubhouse Report high, and are clearly visible regardless which direction an
emergency vehicle might approach from. If you wish you
December 17, 2009 may order from the Fire Department a street number sign
to attach to either the mailbox or the mailbox post. It is
It’s the holidays at the MCA Clubhouse! The tree and the highly visible from both directions. At present the cost is
decorations are up. Thanks to Dan Fronczak and Sunburst, $10.
we put the outside lights on the fence. We decorated the
bushes as well as the Center Ridge signs and entrances. Additionally, the Police Chief notes that people often see
things that are strange, questionable, out of place or know
The annual Christmas Party was a success with a magic to be matters for the police. However, they don’t report
show, Lolly the Trolley, and of course, a visit from Santa them because they don’t want to upset or alienate someone.
himself. A big THANK YOU to Yvonne and her helpers This leads to small problems becoming big problems
and the Board members for putting together a nice event! before the police are notified. Chief Thomas says that the
It was a great opportunity to see your neighbors, enjoy the police should be called to solve small problems while they
refreshments and socialize a bit. With the warm weather are still small, not have them grow, with delay, into large
in November, many homeowners went all out decorating destructive or dangerous ones.
their yards. Thanks to everyone who had their lights on for
the bus tour. Respectfully Submitted,
The clubhouse is available for your holiday parties. Please
call the ofﬁce for reservations.
Happy New Year!
NEW OFFICE HOURS
Please note: The new MCA ofﬁce
hours, effective 9, 20, 2009, are:
Tuesday 4 - 7 pm
Friday 8:30 - 11 am
Architecture & Deed Treasurer’s Report
December 17, 2009 December 17, 2009
It is that time of year again when it gets dark around 5:30 Financially we are still in a good position. We have enough
pm. Everyone in Mills Creek relies on the post lamps money in the bank to see us through December and will
to light the way, whether for walkers or drivers. Please have some left over to contribute an additional amount to
be courteous and make sure that your post lamp is lit the Reserve Fund.
once the sun goes down. This is you, the homeowner’s,
responsibility, not that of the Association. I would like to remind those who have not sent in their 2010
Annual Assessment that it is due on January 1, 2010. If you
Post lamp parts, including bulbs, are available through the are not going to be able to pay the assessment by the due
Mills Creek office. date please contact me before March 1, 2010. I will work
out a payment plan with you WITHOUT the need for any
I would also like to ask you to be extra vigilant in your outside collection efforts.
walks or drives around the neighborhood, and report to the
Office via the official complaint form any lights that are I would like to renew my request for volunteers for the Audit
not working. Most times it is an oversight on the part of Committee. This is a group of people who, independent of
the homeowner, but now with so many homes either vacant the Board of Trustees, examine our financial records. They
or their occupants at their winter homes out of state, it is report if we are properly recording how we collect money,
imperative to let them know their lamps are not working. and how we spend it, and that we have reasonable checks
and balances in place to ensure the security of your money.
We have been lucky to have had such an unusually warm If you have any type of financial auditing, or accounting, or
and pleasant Fall thus far. There is still time to clean up bookkeeping experience and would be interested in serving
those beds, gutters, trim low hanging branches, and get on this committee please contact me.
your home ready for winter. Remember that in order for
the city trash collectors to pick up any limbs and twigs, Respectfully submitted,
they must be cut and bundled in a manageable size. Do Joseph Carney, Treasurer
not just throw leaves and tree branches onto the treelawn,
as the city will not remove them. Bag up the leaves and
bundle the branches.
Enjoy the upcoming winter season and be safe. Now is the
time to stock up on de-icer for drives and walkways, and
tune up the snow blower!! We won’t be this lucky forever.
Lisa E. Madden
Bio for new Trustee: Warren Blakely
Warren served on the Mills Creek Board of Trustees (1988 - 1990) as both the Architecture and Deed Administration Trustee and as
Corporate Secretary. For a number of years in the mid 1990’s, he conducted the orientation class for newly elected Trustees. He also
served as a member of the Arch & Deed Committee for 19 of the last 21 years.
Warren holds a degree in Industrial Management. A former Navy Ofﬁcer, he was subsequently employed by the Standard Oil Company
and its subsidiaries for twenty ﬁve years as 1) a Senior Economic and Financial Analyst, 2) Administrative Manager of Chemicals and
Plastics, 3) Corporate Manager of Contracting and Purchasing, and 4) Manager of Pipeline Transporation Operations. He was Corpo-
rate Secretary of Sohio Pipe Line Company during the design and construction of the Trans Alaska Pipeline System and he served on
the Board of Directors of West Texas Gulf Pipeline Company.
Since retiring from Standard Oil, Warren has periodically served N. Ridgevillle as the city’s Safety/Service Director, Member and
President Pro Tem of City Council, Chairman of City Council’s Finance Committee, and as Clerk of Council. He also is a long time
member of the local Rotary Club (a worldwide humanitarian service organization), former Club President, and a former Assistant Gov-
ernor of Rotary International District 6630.
Balance Sheet - November 2009
MILLS CREEK ASSOCIATION
Regular Board of Trustees Meeting
December 17, 2009
Call to Order: The meeting was called to order at 7:30 p.m. by Alissa Swartz, President. The roll was
called by Pat Hazelton, Corporate Secretary.
Trustees Present: Alissa Swartz (President), Dave Truman (Clubhouse), Warren Blakely (Civic & Security),
Joe Carney (Treasurer), Lisa Madden (V.P./Architecture & Deed), Kevin O’Sullivan (Grounds & Recreation),
Ryan Hardy (Pools) and Pat Hazelton (Corporate Secretary).
Trustees Absent: Yvonne Janning (Social) (excused).
Members and Guests Present: Brian Butkowski, David Walker and Dan Fronczak of Sunburst Fence &
Guest Lobby: Alissa Swartz introduced Brian Butkowski as our coordinator for updating the MCA website.
David Walker (S/L 482) was present to request a variance to build a privacy fence.
Minutes: Alissa Swartz asked for a motion to approve the Minutes of the regular Board of Trustees November
meeting as published in the December issue of The Grapevine. Motion was made by Lisa Madden and seconded
by Kevin O’Sullivan. Warren Blakely abstained, as he did not attend the November meeting. Motion was
President: (Alissa Swartz) Trustee’s Report is attached hereto and made a part of these Minutes.
Corporate Secretary: (Pat Hazelton) No written report.
Clubhouse: (Dave Truman) Trustee’s Report is attached hereto and made a part of these Minutes.
Civic & Security: (Warren Blakely) Trustee’s Report is attached hereto and made a part of these Minutes.
Treasurer: (Joe Carney) Trustee’s Report is attached hereto and made a part of these Minutes.
Architecture & Deed: (Lisa Madden) Trustee’s Report is attached hereto and made a part of these Minutes.
Grounds & Recreation: (Kevin O’Sullivan) Trustee’s Report is attached hereto and made a part of these
Pools: (Ryan Hardy) No written report.
Landscaper’s Report: Dan Fronczak, Sunburst Landscaping, indicated everything that needed attention was
accomplished in 1300 hours, 100 hours above budget due to an unusually long season.
Correspondence: None to report.
Trustee Transition—Trustee transition has taken place between Alissa Swartz and Ryan Hardy (Pools) as
well as Dave Truman and Warren Blakely (Civic & Security). Both new Trustees can move forward with new
business and any pending issues will be handled by the outgoing Trustee. Lisa Madden (Architecture & Deed)
will meet with the previous Trustee (John Barnes) to review pending issues.
The Grapevine—Alissa Swartz asked the Board to consider either a quarterly or monthly issue of The
Grapevine. With fewer advertisers, it has become quite costly. This will be discussed in January or February.
She will be looking into another bid for printing.
Two Person Office Plan and Job Descriptions—Pat Hazelton (Corporate Secretary) distributed a typed
version the previous Board approved and indicated both the Plan and Job Descriptions will continue to evolve.
Writing Guidelines for Bypassing the Bid Process—A Board resolution required three bids for projects over
$1,000. This has been increasingly difficult to achieve. Joe Carney suggested the Board needs to follow the
resolution bid process or change the policy. Lisa Madden made a motion to approve a two bid minimum process
on purchases over $1,000. Motion was seconded by Joe Carney. Motion was passed unanimously.
Swim Team Non-Member Ratio—Alissa Swartz moved to table the issue as she and others are still in the
process of performing the historical research necessary to properly respond. Joe Carney made the motion and it
was seconded by Ryan Hardy. Warren Blakely opposed. Motion was passed.
Violation Issues Arising from Unoccupied Homes—Lisa Madden called the Board’s attention to an
unoccupied home on Tree Moss which has been neglected for over three years causing roof leaks and animals
invading the home. The Board discussed the options available to address the situation.
Post Lamp Light Supply—Dave Truman informed the Board that the supplies for individual lamp posts are
running out and our current supplier went out of business. Dave has located a company that provides parts to
other Bob Schmitt developments. He will follow up and report back next month.
Attorney Seminars—Alissa Swartz asked the Property Manager (Andrea Bertussi) to notify Kaman &
Cusimano (legal counsel) that we have two new board members so they will provide with new trustee packages
which include subjects and dates of their upcoming seminars.
Ryan Hardy asked if the Board would consider recruiting accounting major college students for our Audit
Committee. This would give students a hands-on, real world project. Alissa Swartz stated the Board does not
use services outside MCA unless it is in a hired or paid facility, such as an accountant, lawyer, cleaning service,
etc. and it is the Board’s practice to keep MCA information as confidential and within the Association. Joe
Adjournment: Alissa Swartz moved to adjourn the meeting at 9:30 p.m. The motion was made by Lisa
Madden and seconded by Joe Carney.
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FURNACE & SHEET METAL
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Family Owned and Operated Since 1944
$10 Of f $50.00 Of f $30 Of f
Deduct $10 off Installation of
any service High Efficiency Indoor Air
invoice Quality Product
Can be used for a tune-up Purchase one of the
or a diagnostic charge call following ; UV Light,
(90% AFUE/12SEER or above) Humidifier, Air Cleaners
C.O.D C.O.D C.O.D.
Excludes Prior Sales Excludes Prior Sales Excludes Prior Sales
Not Valid with any other offer Not Valid with any other offer Not Valid with any other offer
Mills Creek Mills Creek Mills Creek
Expires 1/31/2010 Expires 1/31/2010 Expires 1/31/2010
FREE Installation Estimates
*Furnaces *Air Conditioner *Attic Fans
*Heat Pumps *Boilers *Humidifiers
*Air Cleaners *Hot Water Tanks *Freon Removal
*UV Lights *Set-Back Thermostats *Sheet Metal Fabrication
24530 Sperry Drive Westlake, OH 44145
POST LAMP PARTS Globes $23.54
Replacement Kit 37.54
As a service to our Members, the Mills Creek As- Globe Gasket 2.13
sociation carries an inventory of parts for your post Metal Fitter Ring 6.41
lamp. Screws & Springs 2.14
Photocells (sensors) 20.33
Listed to the right are replacement parts neces- Traffic Light Bulb 3.75
sary to keep your post lamp in good working order. Posts 48.14
These parts may be ordered through the Associa- Address Light Bulbs 1.00
tion Office (327-5336). Items are to be paid for and Bar - Ladder Rest 2.98
picked up at the North Clubhouse. Caps - Ladder Rest 1.06
PLEASE LIGHT UP FOR SAFETY AND Note: Sales Tax is included in listed price.
MILLS CREEK ASSOCIATION U.S. POSTAGE
P.O. BOX 39084
NORTH RIDGEVILLE, OH 44039 OHIO
Calendar of Events
January 1 New Year’s Day - City Hall will be closed
January 1 MCA Annual Assessment is due
January 14 Architecture & Deed Committee Meeting - 7:00 pm - North Clubhouse
January 15 Deadline for Ads for the February Grapevine
January 16 South Central Park Sledding 1 pm @ the sledding hill
January 21 Board Meeting - 7:30 pm - North Clubhouse