Brian Howard
Technology Consultant
Kathy Pryor
Technology Specialist
The Quick Access
Toolbar is a small
toolbar above the
Ribbon. You’ll see and
use different Quick
Access Toolbars
depending on the area
of Outlook that you’re
working in.
What’s best about the Quick Access Toolbar? What’s on
it is up to you. As with other Office programs, you can
add your favorite commands to it with a simple right-
click.
For example, customizations that you make to the Quick
Access Toolbar for messages you send will not appear on
the Quick Access Toolbar for Contacts.
Get up to speed
Once again, you’ll
encounter the
Ribbon when you
take certain
actions such as
creating
messages,
calendar entries,
or contacts.
The Ribbon shows tabs and commands appropriate for
what you’re doing.
That is, the tabs on the Ribbon will differ depending on
the area of Outlook you’re working in.
1 A new message shows the Message and Options tabs.
2 A new appointment shows the Appointment tab.
3 A new contact shows the Contact tab. Get up to speed
Mail Calendar Contacts
Folder
Tasks Notes
List
Shortcuts Journal
Get up to speed
• Exchange Server
The type of account • POP3
you want to configure • IMAP4
• HTTP
Names of the
• Incoming Server: pop.sumnerschools.org
incoming and • Outgoing Server: smtp.sumnerschools.org
outgoing mail servers
Your user name and • User name: brian.howard@sumnerschools.org
password • Password: **********
Your complete e-mail • brian.howard@sumnerschools.org
address
Get up to speed
Hypertext
Transfer
Protocol
(HTTP)
Post Office
Protocol 3
(POP3)
Internet
Message
Access
Protocol
(IMAP)
Get up to speed
Brian Howard
Brian.howard@sumnerschools.org
pop.sumnerschools.org
smtp.sumnerschools.org
Brian.howard@sumnerschools.org
********
Get up to speed
What do you
need to know?
For starters,
some things
haven’t
changed.
The first thing you need to know to get started is that you
don’t need to know anything new. All of the old ways to
start a new message still work.
In a new message, first get oriented to the Ribbon. The
Message tab is on top, with the commands you’re most
likely to use every time you create and send a message.
Get up to speed
Do you use the
Address Book
to add names
to the To, Cc,
and Bcc
fields?
You’ll find the Address Book command on the
Message tab.
Get up to speed
If you prefer to type
e-mail addresses
directly in the To and
Cc boxes, you may
also want to know
how you can show
the Bcc field so that
you can type names
there, too.
The picture shows the location of the Show Bcc
command.
As you can see, you’ll find it on the Options tab.
Get up to speed
Do you use a
personal e-mail
signature at the
end of your
Outlook
messages?
The same signature you used in earlier versions will be
available when you upgrade to Outlook 2007.
If you didn’t use signatures (maybe they seemed too
complex or you could never remember how to create
them or where to find them), you’ll be surprised to see
how easy signatures are in Outlook 2007.
Get up to speed
Start by clicking
the arrow under
the Signature
command.
The picture shows what happens next:
1 If you created signatures previously, you’ll see them
listed here.
2 To create new signatures, set a default signature, or
modify existing signatures, click Signatures.
Get up to speed
Get up to speed
Including an
attached
document or
picture with
your message
is easier than
ever.
Just as you’ve always done, you’ll begin by creating a
new message. Then you’ll use the Attach File
command on the Ribbon on the Insert Tab.
Get up to speed
You can’t
attach just
anything
Outlook will
block certain
types of file
attachments.
This behavior is unchanged from earlier versions.
However, you may be interested to know that some file
types that were previously blocked are now allowed and
some new types have been added to the blocked list.
Get up to speed
Preview
• Click the attachment once in the Reading Pane
Open
• Double-click the attachment
Save
• Select the message in the Folder Contents list and
choose File, Save Attachments
• Double-click the attachment in the Reading pane
• Open the Message. In the Actions group on the Ribbon,
click Other Actions and choose Save Attachments
Get up to speed
If you’ll be sending
a Word 2007, Excel
2007, or
PowerPoint 2007
file to someone who
hasn’t yet upgraded
to 2007, there are
two options.
• You can save the file in the 97-2003 file format before
you send it.
• Colleagues who have Microsoft Office versions 2000
through 2003 can open, edit, and save 2007 files by
installing the Microsoft Office Compatibility Pack for
2007 Office Word, Excel, and PowerPoint File
Formats, offered free by Microsoft.
Get up to speed
In Outlook 2007,
Electronic Business
Cards make contacts
easy to view and easy
to share.
You’ll first notice the new look for contacts when you
click Contacts to switch to that area of Outlook.
You can send Electronic Business Cards through e-mail.
You might want to include your own Electronic Business
Card as part of your e-mail signature.
Get up to speed
Get up to speed
Enter the
necessary
Activate Click Save &
Click New information
Contacts Close
about the
contact
Get up to speed
Choose File, New, Distribution List
In the Name box, enter the name you want to
use for the group
Click Select Members
Add members from the Name list and click
OK
Click Save & Close
Get up to speed
Calendar: The Calendar interface
Calendar Advanced Calendar To-Do bar
pane toolbar view
Daily Task
list
Get up to speed
Make time and remember to do things
When you create any
type of calendar entry,
a reminder is set
automatically.
To change the reminder time for an appointment:
1 On the Appointment tab, click the arrow to open the
Reminder list and then select a time.
2 Once you’ve made a change, click Save & Close on the
far left of the Ribbon.
Get up to speed
New Appointment window
Get up to speed
Appointment Recurrence dialog box
Get up to speed