Location: The Nippon Club
229 Macquarie Street
Time: Thursday 16 December 2010
6:00 – 7:00pm
Attendees: Petroc Wilton, David Boyd, Sharon Van Etten, Ahkey Liao, April Morley, Ben
Trumbull, Daryl Beahan and John Sou (non-committee observer)
Apologies: David Kerr & Michelle Elliot
Recent events - Origami Workshop: Committee members only, bad weather may have
kept people away
Yukata workshop / Xmas Party: 35 people attended, food and prizes were good, all happy
with venue non-committee people in Yukata were minimal
Hanami: 8 to 10 people, small but fun event, Photos and Haiku to go on FB
Report back from Regional Conference:
See attached report provided by Sharon
Sydney and Wellington chapters placed bids as hosts for 2011 regional conference,
Wellington subsequently withdrew
Report back from international Conference:
See attached report by David B
David elected as JETAAi PR coordinator, to resign as Australia Country Rep
Update on Finances: Satisfactory finance levels, financially solvent
Upcoming events - Beach BBQ on 30 January:
To be at Shelley Beach, 11am start, Aussie style BBQ, meeting points to be Shelley Beach
and Circular Quay for those going by ferry
To be promoted at J-Club, etc
AGM on 4 February: To be held at Consulate, Sharon to confirm
Committee members to go to J-Club to promote JETAA in January, particularly BBQ
Regular conversation nights to be held in 2011
Close: 7:05 pm
JETAA Regional Conference in Perth, Nov 2010
Practical ideas from other delegates:
PR / marketing
T-shirts / Eco bags / banner
Meishi – listing all chapter members and general email contacts
Facebook group versus Facebook page
Mixi (may need a Japanese keitai number to register…)
Japanese cultural events (eg origami) can be marketed towards kids rather than members
Send newsletters to Japanese uni professors and presidents of related associations, so they
know what’s going on with JETAA.
Also send newsletters to country reps
Try to get JETAA member profiles (‘JET success stories’) in Japanese press (nichigo press, jiji
press etc) and on the website, to promote the long term benefits of JET to Japanese people
Get people straight back from Japan to be involved in JET promo / info sessions
Hanami – promote at language schools
Events that introduce Australian culture to Japanese (or international people generally) eg
BBQ, rugby game.
Language events – JLPT prep sessions / study group. Perhaps link with unis or JPF
See if the Japanese school has a festival or bunkasai –JETAA stall, possible sell gyoza for
Support the local Japanese community
‘Reunion’ events for JETS from 10 years ago, etc
Photo competition and opening night (Wellington chapter)
Regular event like kaiWA or shaberanaito (fortnightly, monthly) – gives chapter a physical
presence in the community and opportunity to promote other events. Ice breaker game if
necessary. Roster system for committee members.
Doodle.com – free online tool for scheduling
General committee members – help out when needed but not necessarily full-time role
Contact people still on JET to ask when they’re returning rather than waiting for the official
Web / technology
Get a link/form on the home page for new members to join (link to database in mailchimp)
Keep details consistent and up-to-date on all platforms (web/facebook/email)
Update pictures on website to encourage membership and attendance – especially showing
people having fun! Link to flickr / picassa / photo bucket if no space on web server.
Embed YouTube videos in website
Jetalumni channel on YouTube
Join other chapters’ facebook groups to increase links and get more ideas
More tech ideas at http://www.jetaausa.com/technology-resources/
JETAAi logo should be on each chapter’s home page
Sydney JET Alumni Association
JET Alumni International Meeting 2010
1–3 Oct 2010
The 2010 JET Alumni International Meeting was held over three days from 1 to 3 October in Edinburgh,
Scotland, and hosted by the Scotland Chapter of JETAA UK.
Objectives of Meeting
How to best respond to the challenges facing JETAAi organisation
Making the best use of our funding
Increasing our online footprint in a world of technological advances
Plan for the future of JETAAi
Communicating the value of JETAA to our members, community organisations, Japan and the
Sharing JETAAi best practices for grassroots internationalisation
Strategies for growing membership across the world
MOFA supports JETAA‟s decisions regarding the administration of the Alumni Association, and
encourages further collaboration.
Financial support is in a declining trend.
Executive Committee Update
Reminder that all Chapters should display the JETAAi logo on their websites, as resolved at the
2009 International Meeting in Jamaica.
JETAAi received notification in March 2010 of a proposed project from the Institute for Global
Society Developing Japanese Education, where JETs were flagged as the most appropriate
Japanese public spending cuts have led to a crisis for the future of JETAAi and our budgets.
Responses have included the 10 Points on the Value of the JET Programme initiative. JETAA
members have met Japanese Government figures during ministerial visits.
Kay Dunkley (Secretary) requests details of former JETs‟ success stories.
Two new chapters have been proposed in Guam and in Trinidad and Tobago.
MOFA and the Future of the JET Programme
MOFA is not planning to cut the JET Programme at this point. Budgetary reviews are focussing
on CLAIR‟s activities, not the JET Programme.
There has been some criticism of the JET Programme within Japan.
The Government‟s review of spending will result in reduced funding to JETAA (as opposed to
JET) to the most essential and effective level. The cuts will take full effect from next fiscal year
(from April 2011).
All Chapters shall be required to submit budget reports.
Social activities cannot be supported. Other activities involving bilateral cultural exchange should
be discussed with the Embassy or Consulate to see if funding can be made available.
The overall budget is to be cut by 14%.
MOFA will try to support an International Meeting in 2012, but cannot guarantee any support. It
will be “extremely difficult” to provide support for an International Meeting in 2011.
Chapters should review their objectives and goals when planning activities.
General JETAA Matters
Formation of new Chapters: JETAAi requires 20 members for a Chapter to be formed.
CLAIR will recognise any new Chapter; however, 50 members are required for a Chapter to be
eligible to receive GIA funding.
Distinction between International Meetings and Conferences:
Meetings are attended by the Executive only (ie. Executive Committee + Country
Conferences are attended by representatives from all Chapters, and are (in theory) held every five
years. (No longer held.)
Future Role of JETAAi
Repository of information (online, etc.)
Hold JETAA countries/regions accountable
Liaise with MOFA and CLAIR
- communal workspace
- facilitate interaction between countries/regions
- share interesting and useful information
- highlight alumni achievements
CLAIR Tokyo Report
Publication of JET Streams
Changes to the Chapter Update Report: now online. Reports to be submitted in time for the
Returnees‟ Conference in January–February.
Jigyo-shiwake: no negative feedback regarding JET has been received from local governments.
Saving the JET Programme
10 Points on the Value of the JET Programme
“JET brings the world to Japan; JETAA brings Japan to the world.”
Letter from the Australia Japan Society in support of the JET Programme.
Ministerial visits to Australia and the United States met with JETAA members to discuss the
value of the JET Programme.
Communication Best Practice and Web Presence
Movement away from providing a central hosting service (too much technical support required).
Hosting to cease in the northern Autumn of 2011. Each Chapter shall host their own website.
- Does your Chapter have its own website?
- How do you communication with your members?
- How do you manage your member data?
- How do you share your resources?
- How do your members share photos, etc.?
- Is your website easily edited by many people?
- Who manages your website?
- Be careful of „information overload‟ – do not spam your members.
- Avoid „islands‟ – too many sources of information.
LinkedIn groups for sharing job notices and professional opportunities.
Embedding YouTube videos on your website raises your profile in Google.
Google Analytics – good for web traffic statistics.
HootSuite a useful tool for managing several social networking accounts at once (Facebook,
AJET Spotlight – featured profiles of JETs or notable alumni
Because of JET… – 1-minute videos to be posted online (YouTube, linked to Chapter websites
and Facebook accounts)
Life after the BOE website (www.lifeaftertheboe.com) – link from Chapter webites
Election of Executive Committee for 2011
Chair: Shree Kurlekar (New York) Outgoing: Michelle Elliott (Sydney)
Vice Chair: Barbara Gill (Edinburgh) Outgoing: Ryan Hart (Seattle)
Secretary: Kay Dunkley (Jamaica)
PR Coordinator: David Boyd (Sydney) Outgoing: Stuart Butchers (London)
Webmasters: Paul Donovan (Vancouver)
Bob Schnyder (Portland, OR)
Passed: 1–2, 7–12, 16–17, 19, 21–24, 26–27, 29–33, 35, 37–42
Rejected: 3–6, 13–15, 18, 20, 25, 28, 34, 36, 43.
(1) International Meeting Schedule
(2) By-Law Amendments