CITY OF RIVIERA BEACH
Request for Proposal No. 316-11
For
MULTI-SPACE PARKING METER SYSTEM (PAY & DISPLAY)
Proposals due
September 29, 2011
At
3:00 P.M
CITY OF RIVIERA BEACH
OFFICE OF CITY CLERK
600 WEST BLUE HERON BLVD
SUITE 140
Riviera Beach, Florida 33404
Phone (561) 845-4180
______________________________________________________________
REQUEST FOR PROPOSALS:
MULTI-SPACE PARKING METER SYSTEM (PAY & DISPLAY)
RFP NUMBER: RFP # 316-11
The City of Riviera Beach invites proposals from qualified firms, teams or contractors licensed to
conduct business in the State of Florida with demonstrated experience in providing, installing
and maintaining “Pay & Display” (P&D) multi-space parking meter system.
RFP Documents can be obtained beginning on September 6, 2011, at City’s Purchasing office
2391 Avenue L Riviera Beach, Fl 33404 or downloaded from the City’s website
www.rivierabch.com or www.demandstar.com. Proposal documents will not be issued unless
the request is received at least 24 hours prior to the opening of the Proposals.
City of Riviera Beach
City Council Chambers
600 West Blue Heron Blvd,
Riviera Beach, Florida 33404
REFER ALL QUESTIONS TO:
Pierre Wilson, Senior Procurement Specialist
Phone: 561-845-4180 Fax: 561-842-5105
E-Mail: pwilson@rivierabch.com
PLEASE SUBMIT ONE (1) ORIGINAL AND FOUR (4) COPIES OF YOUR PROPOSAL
PUBLISH: September 6, 2011 Demandstar.com
PUBLISH: September 4, 2011 Palm Beach Post
PUBLISH: September 6, 2011 City of Riviera Beach – website www.rivierabch.com
CITY OF RIVIERA BEACH
OFFICE OF CITY CLERK
600 WEST BLUE HERON BLVD
SUITE 140
Riviera Beach, Florida 33404
Phone (561) 845-4180
Plan Holder Information Sheet
PROSPECTIVE PROPOSER
Information Sheet
RFP 316-11
Please complete and fax this document to the purchasing
department. Your information will be added to the current plan
holder list and help to insure receipt of changes or additional
information.
Contact Person
_______________________________________________________
Business Name
_______________________________________________________
Business Address
_______________________________________________________
Business City, State, Zip
_______________________________________________________
Email Address:
_______________________________________________________
Business Phone # ___________ Business Fax # _______________
RFP #316-11 Multi-Space Parking Meter System
Page 3
TABLE OF CONTENTS
GENERAL INFORMATION 5
GENERAL SPECIFICATIONS 9
DETAILED SPECFICATIONS 10
Housing 10
Coin Box 10
Stand 11
Power Supply 11
Electronic Components 11
1. Display 11
2. Printer 12
3. Coin Shutter 12
4. Smart Card/Credit Reader 13
OPERATION 13
1. Communications 13
2. Receipt 14
3. Reports 15
4. Operating Temperature 15
5. Unit Programming 15
PARTS 16
TECHNICAL SUPPORT 16
TESTING 16
REFERENCES 16
TERMS 17
WARRANTY 17
PROPOSAL EVALUATION PROCESS 19
PROPOSAL SUMMARY FORMS 21
REQUIRED FORMS 23
1. Proposer Certification
2. Addendum Page
3. Drug Free Work Place
4. Public Entity Crimes
5. No Response
ATTACHMENT “A” PRICING CHART 30
RFP #316-11 Multi-Space Parking Meter System
Page 4
GENERAL INFORMATION
PROPOSAL SUBMISSION AND OPENING
All proposals must be received by the City of Riviera Beach no later than 3:00 p.m. on Thursday,
September 29, 2011, in order to be considered.
Interested parties should send their completed proposals to the following address:
CITY OF RIVIERA BEACH
OFFICE OF THE CITY CLERK
600 WEST BLUE HERON BOULEVARD
SUITE 140
RIVIERA BEACH, FL 33404
The City shall not accept or consider proposals submitted via facsimile transmission or email.
1) PROPOSAL FORMAT
An original and four (4) copies of the proposal and supporting documents to include the following
information organized in the manner specified below:
Title Page: Show the RFP number, subject, the name of the proposer, address, telephone
number and the date.
Table of Contents: Include a clear identification of the material by section and by page number.
Letter of Transmittal: Give the names of the individuals who will be authorized to make
presentations for the proposer, their titles, addresses and telephone numbers.
Detailed Proposal: To include the following:
A. Summary of Company
B. Experience
C. Proposed Equipment and Software and how it will operate
D. Detailed Implementation of work plan and approach
E. Training City Staff
F. Reference
1. Marine Reference a minimum of three (3) and additional references a minimum of five (5).
(Provide in matrix format i.e. columns and rows)
Sealed Pricing Chart in separate sealed envelope
Required Forms
A. Proposer’s Certification
RFP #316-11 Multi-Space Parking Meter System
Page 5
B. Addendum Page
C. References
D. Drug Free Workplace
E. Public Entity Crimes Statement
1.1 PROPOSAL DISCLOSURE
Upon opening, proposals become “public records” and shall be subject to public disclosure
consistent with Chapter 119, Florida Statutes. Firms submitting proposals must invoke in writing the
exemptions to disclosure (provided by law) in the response to the RFP by referencing the specific
statutory authority for claimed exemptions, identifying the data or other materials to be protected,
and stating the reasons why such exclusion from public disclosure is necessary.
1.2 RIGHT OF REJECTION AND CLARIFICATION
The CITY OF RIVIERA BEACH reserves the right to reject any and all proposals and to request
clarification of information from any proposer. The CITY OF RIVIERA BEACH reserves the right to
waive any minor irregularities and to accept the most responsive and responsible proposal. The City
reserves the right to cancel this RFP at any time and/or to solicit and re-advertise for other
proposals. The CITY is not obligated to enter into a contract on the basis of any proposal submitted
in response to this document.
1.3 REQUEST FOR ADDITIONAL INFORMATION
Prior to the final selection, proposers may be required to submit additional information which the City
may deem necessary to further evaluate the proposer's qualifications.
1.4 DENIAL OF REIMBURSEMENT
The CITY OF RIVIERA BEACH will not reimburse proposers for any costs associated with the
preparation and submittal of any proposal, or for any travel and/or per diem costs that are incurred in
connection with the preparation, submission or presentation of a response to this RFP.
1.5 GRATUITY PROHIBITION
Proposers shall not offer any gratuities, favors, or anything of monetary value to any official,
employee, or agent of the CITY OF RIVIERA BEACH for the purpose of influencing consideration of
this proposal.
1.6 RIGHT OF WITHDRAWAL
A proposal may not be withdrawn before the expiration of ninety (90) days from the proposal due
date.
1.7 RIGHT OF NEGOTIATION
The CITY OF RIVIERA BEACH reserves the right to negotiate with the selected proposer the exact
terms and conditions of the contract.
Right of Rejection of Lowest Fee Estimate:
The CITY OF RIVIERA BEACH is under no obligation to award this project to the proposer having
RFP #316-11 Multi-Space Parking Meter System
Page 6
the lowest fee estimate. Evaluation criteria included in this document shall be used in evaluating
proposals.
1.8 EXCEPTIONS TO THE RFP
It is anticipated that proposers may find instances where they may take exception with certain
requirements or specifications of the RFP. All exceptions shall be clearly identified, and written
explanations shall include the scope of the exceptions, the ramifications of the exceptions for the
CITY OF RIVIERA BEACH, and a description of the advantage to be gained or disadvantages to be
incurred by the City as a result of these exceptions.
1.9 INDEMNIFICATION
The Proposer, at its own expense and without exception, shall indemnify, defend and pay all
damages, costs, expenses, including attorney fees, and otherwise hold harmless the CITY OF
RIVIERA BEACH, its employees, and agents, from any liability of any nature or kind in regard to the
delivery of these services. The Proposer shall secure and maintain General Liability Insurance as
will protect him from claims under the Worker’s Compensation Acts and from claims for bodily injury,
death, or property damage which may arise from the performance of his services under this contract.
Further, the proposer shall provide the City with evidence and the amount of Errors and Omissions
Insurance, i.e., Professional Liability Insurance currently in effect.
1.10 PUBLIC ENTITY CRIME
Pursuant to Florida Statutes Section 287.133, as amended: A person or affiliate who has been
placed on the convicted vendor list following a conviction for a public entity crime may not submit a
proposal on a contract to provide any goods or services to a public entity, may not submit a proposal
on a contract with a public entity for the construction or repair of a public building or public work, may
not submit proposals on leases of real property to a public entity, may not be awarded or perform
work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity,
and may not transact business with any public entity in excess of the threshold amount provided in
s. 287.017 for CATEGORY TWO for a period of 36 months from the date of being placed on the
convicted vendor list.
1.11 CODE OF ETHICS
If any firm violates or is a party to a violation of the code of ethics of the State of Florida with respect
to this proposal, such firm may be disqualified from performing the work or from furnishing the goods
or services for which the proposal is submitted and may be further disqualified from bidding on any
future proposals for work, goods or services for the City.
1.12 ASSIGNMENT
The successful proposer shall not sell, assign, transfer or convey any contract resulting from this
RFP, in whole or in part, without the prior written consent of the CITY OF RIVIERA BEACH may not
submit proposals on leases of real property to a public entity, may not be awarded or perform work
as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and
may not transact business with any public entity in excess of the threshold amount provided in s.
287.017 for CATEGORY TWO for a period of 36 months from the date of being placed on the
convicted vendor list.
RFP #316-11 Multi-Space Parking Meter System
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1.13 EQUAL OPPORTUNITY REQUIREMENTS
It is the policy of the City to comply with all Federal, State, County and local laws to provide
minorities and women equal opportunity for participating in all aspects of the City’s contracting and
procurement programs. It is further the policy of the City to prohibit discrimination against any
person or business in pursuit of these opportunities on the basis of race, color, national origin, creed,
sex, age, handicap or veteran’s status. Each firm should state their commitment to meet these same
requirements.
1.14 MINORITY/WOMEN BUSINESS ENTERPRISE PARTICIPATION
It is the policy of the City of Riviera Beach that Minority Business Enterprise (M/WBE) shall have the
maximum opportunity to participate in and perform projects financed with City funds. Proposers are
hereby informed that the City has established a goal of a minimum of 15% participation of Minority
Business Enterprises in all City contracts. A good faith effort should be made by all proposers to hire
Minority/Women Business Enterprise participants.
1.15 ADDENDA TO RFP
The City reserves the right to amend this Bid prior to the Bid opening date indicated. Only written
addenda will be binding. If, upon review, material errors in specifications are found, contact the
Purchasing Department (Pierre Wilson) a minimum of (96) hours prior to the RFP submittal deadline
to allow for review and subsequent clarification on the part of the City.
No verbal or written information which is obtained other than through this RFP or its addenda shall
be binding on the CITY OF RIVIERA BEACH. No employee of the CITY OF RIVIERA BEACH is
authorized to interpret any portion of this RFP or give information as to the requirements of the RFP
in addition to that obtained in this written RFP document.
1.16 CONTRACTUAL AGREEMENT
Any and all legal action necessary to enforce the award will have venue in Palm Beach County and
the contractual obligations will be interpreted according to the law of the State of Florida. Any
contract or agreement required by the vendor must be enclosed at the time of RFP submittal.
1.17 GOVERNMENTAL ENTITIES PURCHASE AGREEMENT
If awarded a contract, please indicate below if you will permit other governmental entities to
purchase from your agreement with the City of Riviera Beach.
[ ] Yes, Others can purchase;
[ ] No, Only the City of Riviera Beach can purchase.
RFP #316-11 Multi-Space Parking Meter System
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CITY OF RIVIERA BEACH
OFFICE OF CITY CLERK
600 WEST BLUE HERON BLVD
SUITE 140
Riviera Beach, Florida 33404
Phone (561) 845-4180
Electronic Multi-Space Parking Meter Specifications
PART 2
RFP NO. 316-11
The City of Riviera Beach, Florida wishes to install new state-of-the-art multi-space parking
meters with multiple payment options including: coins, credit card, pay by phone and smart
card technology at parking lots located on Singer Island and the Municipal Marina. The
system desired is the”Pay & Display” method of operation.
The proposer’s detailed description of all of the proposed equipment and software and how it
will operate for the supply, delivery and turnkey installation of these devices to provide a fully
operational multi-space parking meter system.
All responses must clearly identify any exceptions to the technical specifications and must list
them individually.
2.0 General Specifications
The City of Riviera Beach, Florida seeks proposals from qualified manufacturers/distributors
to supply, deliver and install approximately eight (8) multi-space electronic parking meters for
parking spaces located on Singer Island and the Municipal Marina. The equipment must be
designed for a “Pay & Display” method of operation.
All proposals must address the capacity for the pay meters to be fully functional under harsh
beachfront and marine conditions that may include: salt, fine grain sand, grime, rain, high
temperatures in direct sunlight, high levels of prolonged humidity, normal vibrations and
minor levels of vandalism.
It is the City’s desire not to provide change for time purchased when coin or currency
amounts inserted exceed the desired payment. Additionally, a “Max” time option is desired.
RFP #316-11 Multi-Space Parking Meter System 9
2.1 Detailed Specifications
A. Housing/Stand
The unit must be constructed of all new materials with multiple aluminum coats of
polyurethane paint, anti-UV varnish, and special hot-dip galvanization to harden pedestal, or
equivalent.
The Unit shall have separate compartments for maintenance and collections.
There shall be no access to the money in the cash box when the upper or lower housing is
open for routine maintenance or collection functions.
Unit color, logos, and printed instructions will be specified by the City of Riviera Beach.
1. Upper Housing
Machine apertures such as, but not limited to the coin return, receipt dispenser and card
reader must be designed and/or shielded to prevent damage from the insertion of any type of
commercially available pyrotechnic device as well as from wind and wind-driven precipitation.
2. Lower/Upper Housing
All locks shall be high security locks with anti-drill protection.
Separate locks / keys (upper and lower) shall be available to prevent maintenance personnel
from entering the collection area and vice versa.
3. Coin Box
The coin box shall be strong, lightweight and manageable.
Each coin box shall be equipped with a self-locking mechanism activated when the coin box
is exchanged or removed from the unit (lock keyed separate from the unit’s other
compartments). A description of the vault locking system must be provided.
Collection is performed via coin box exchange system.
Successful vendor shall supply two (2) coin boxes per unit.
The following security measures, although not limited to, shall be included with each coin
box:
The coin box shall have the ability to be sealed with an external seal.
Coin box shall hold a minimum of 1,500 U.S. coins.
Unit shall retain all audit information at time of collection, for a minimum of at least the last 3
collections, where it can be retrieved via a portable data terminal or via wireless 2-way
communications.
RFP #316-11 Multi-Space Parking Meter System 10
B. Stand
Each unit shall come complete with a base installation kit. Each unit shall include all anchors,
bolts, plates, etc., needed for a complete installation.
C. Power Supply
The unit shall operate from a solar-charged 12-Volt battery, which must last a minimum of 3
years auto life and be commercially available.
Include a solar panel for recharge of internal battery
Designed specifically to meet unit power requirements.
Solar panel must be built into and fully integrated with pay & display unit, panels on a mast
are not acceptable.
Include a separate back-up battery to sustain the internal clock, calendar, audit information
and RAM in the event of a main back-up system failure or during battery replacement.
Back-up batteries must be replaceable, locking the battery in place without the use of
soldering tools.
Lithium batteries are not preferred (Please indicate if lithium batteries will be provided).
Ability to show balanced power supply and demand between the solar panel and major
components, specifying the amps of supply and demand.
D. Electronic Components
All circuit boards and internal components are to be environmentally sealed, water-resistant,
salt-air resistant and operate under conditions of constant 100% humidity. All major
components shall be of modular design for ease of installation and maintenance.
Note: Proposal shall describe how components are protected from moisture.
1. Display
The Display should be large and easily read in direct sunlight and backlit for use at night with
a minimum of 40 characters.
It must also be capable of displaying different fronts/graphics, sizes and styles of characters
simultaneously.
The display should be able to display multiple different pages stored in memory according to
specific user defined date, time or inactivity.
Capable of displaying various operating status messages to users and maintenance
personnel.
RFP #316-11 Multi-Space Parking Meter System 11
Capable of displaying transaction information to inform the customer of authorization status
and decision.
Graphics, graphic design and screen format should be updateable through the supplied
desktop software package and downloadable via the supplied communication module
system.
Proposal must describe capability of displaying different languages.
The LCD Display should also be protected by a Lexan type material that has UV protection
and will not discolor and is scratch-resistant.
2. Printer
The printer is to be thermal impression ejection type with a built in paper-jam detector, where
the receipt is printed internally and ejected to the customer.
The unit shall have a standard receipt capacity for a minimum of 4,000 receipts before
refilling.
Printer shall be able to print variable ticket length with various text messages in predefined
different fonts, layouts and formats and should include the following at a minimum:
1. Unique receipt Number
2. Transaction Date (MM/DD/YYYY) and time (HH:MM pm/am)
3. Expiration Date and Time
4. Amount Paid
5. Machine Number
6. Receipt design shall be programmable
7. The ability to remotely download design changes
Printer shall be equipped with a self-sharpening cutter blade or approved equal.
Printer shall be easily removable for maintenance and capable of using generic standard
paper supply.
3. Coin Shutter
The unit shall contain an automatic coin shutter, which will open for coin insertion, but not for
plastic, wood, cloth, and all non-metal objects.
The coin validator shall be able to reject foreign coins and slugs.
The coin discriminator must be able to discriminate coins with no mechanical or moving parts
and will accept only the following US coins: nickel, dime, quarter, and dollar coin.
The unit shall not allow any tampering with its internal functions, to prevent any time to be
given in any manner, other than the insertion of a valid coin or card.
Unit shall prevent coin validation by means of coin attached to string or other removable
device(s).
RFP #316-11 Multi-Space Parking Meter System 12
Rejected coins are to exit the unit through coin return.
Unit shall have a built in feature that prevents coin and debit card transactions used for
testing purposes, from registering in the total revenue register.
If the coin slot is jammed or inoperable, the machine must still accept smart card and / or
credit card forms of payment.
4. Smart Card/Credit Reader
The unit must have the capability to provide a card reader system that is able to read credit
cards and stored value cards (smart cards) based on the ISO magnetic stripe standard or
chip-based cards.
If the card slot is jammed or inoperable, the P&D machine must still accept coin payment and
operate.
Shall be equipped with Secure Access Memory (SAMs).
Credit card transaction data must be capable of operating on-line or off-line.
When operating off-line, transactions must be able to be batched and at a pre-determined
time of day, sent to the City’s Billing Office via wireless communications, processed into a
readable format and then sent to the City’s banking service for complete processing.
When operating off-line, the credit card information must be retrievable with a remote
communication module (PDA), which can later be downloaded in the City’s Billing Office.
E. Operation
1) Wireless Two-Way Communications
In the event the “Pay & Display” units are converted to a “Pay-by-Space” system, the units
shall be able to be interconnected so a customer may pay at any unit at an off-street facility.
In addition, an enforcement report must be able to be generated from any unit with
paid/expired status for the location.
The “Pay & Display” units shall be capable of 2-way communication via cellular link / fiber
optics, wireless or remote communications to a remote location to transmit reports and
status.
Software required to perform the wireless two-way communications for GPRS operations is
required.
Pay station shall be designed to initiate communication to the server.
Real time for alarms and card authorization and settlement.
Online credit card transactions shall take no longer than 10 seconds.
Vendor shall provide a minimum of three (3) references confirming performance of this
feature.
RFP #316-11 Multi-Space Parking Meter System 13
All units must have the ability to be linked to one (1) wireless communication system.
Minimum information that must be transmitted must include but not limited to the following:
Currency acceptor status
Alarms (see below, but not limited to):
1. Coin collection
2. Paper replacement
3. Coin payment and card payment operation failure
4. Battery
5. No customer receipt
6. Out-of-paper
7. Door open detection
8. Shutdown alarms
9. Live alarm to detect communication status
Management data consisting of purchase of time (occupancy), time bought intervals
(duration), etc.
Credit Card batch files on a daily basis or the ability to transmit individual transactions on-line.
2. Receipt
The receipt design shall have the ability to remotely download design changes and be
programmable. The receipt must have the fowling information printed on it with (HH: MM
PM/AM) and (MM/DD/YYYY) time and date format respectively:
Pay & Display Unique Receipt #
Transaction
Time/Date
Expiration
Date/Time
Amount Paid
Machine Number
The city of Riviera Beach must approve the layout and design of the receipt prior to
placement of the meters.
3. Reports
The Reports should include the following:
RFP #316-11 Multi-Space Parking Meter System 14
Total Revenue
Daily Transaction Summary
Coin Audits by denomination
Smart Card/ Credit Card Audits tracked separately
Maintenance Reports
Alarms
Report should be able to be customized at no cost to the City.
Note: Sample reports should be included in response.
4. Operating Temperature
Unit shall be able to operate under sever weather condition and in a temperature range from
–20F (-29°C) to +140 F (60°C) and 100% non-condensing humidity.
5. Back Office Operation
The City prefers management software to support system operations that provides
operational control to the City.
Software shall be locally hosted (PC based) or web-based.
Software shall provide the City with the ability to make changes to messages, receipts, rates,
etc. and then remotely send changes to the units.
Software shall support reporting of cash box status and revenue collection reporting, alarm
status and operation status listing, file transfer information/reporting.
Software shall support exporting financial and activity data to spreadsheet software and
external database.
Software that supports static reports shall have the flexibility to design reports specifically for
use by the City.
6. Unit Programming
The unit is to be PC driven and fully programmable via wireless communication.
As a back-up measure, field programming is to be accomplished by using a remote
communication module (PDA).
The units must be equipped with real-time clocks and capable of pre-programming various
rate structures for seasonal rates (i.e., March – April) and weekend rates based on time of
day and day of week.
The units must be capable of accepting programming for shutting down for Holidays and
scheduled events.
“Max” button for daily parking must be an option of the unit.
RFP #316-11 Multi-Space Parking Meter System 15
The unit shall have the capability to program the schedule for the self-diagnostic mode. Upon
cycling through the diagnostic mode, the unit shall be able to update the display status and
display appropriate message(s). Self-diagnostic mode shall be interrupted if a higher priority
task is queued (a customer at the unit paying for parking has the highest priority). Self –
diagnostic result can optionally be sent to command center.
F. Parts
Each unit to include the following unless otherwise specified herein:
The following shall be supplied for each unit purchased by the City of Riviera Beach:
10 rolls of replacement receipt paper
2 instruction booklet
Any special tools required to clear jams
24-hour turnaround time for delivery of additional parts
Note: All responses must include recommended spare parts including
recommended quantities/prices and the turn around time for delivery of
spare parts and repaired parts.
G. Technical Support
Successful vendors shall have a toll free “800” -phone support telephone number available
for troubleshooting both software and hardware.
In addition, the vendor must have an up to date web site with all information, software
patches and upgrades available in the download area available to the City of Riviera Beach.
In addition to on-line support, vendor’s technicians, capable of handling unit repair and
programming, must respond on-site within four (4) hours from telephone notice by the City of
Rivera Beach when the need arises.
H. Testing
All normal customer and owner functions must be fully tested and operational before
acceptance by the City. Final testing must be witnessed by City staff.
I. References
All responses should include the minimum of three (3) municipal references for installations
similar to the City of Rivera Beach marine environment completed within the last four (4)
years. References should include the following information:
RFP #316-11 Multi-Space Parking Meter System 16
Name of Customer
Name and title of individual to be contacted to confirm reference
Installation date
Telephone number, fax number, and e-mail address of referenced individual
J. Terms
1. Proposers shall supply complete specifications and literature for the device offered prior to
award of the purchase contract. The Proposers will be required to demonstrate a working
sample of the device offered complete with all options available and with the options listed in
this document, by the dated listed in the schedule of events for the RFP, if requested by the
City. This demonstration will occur at a location designated by the City.
2. The successful proposer shall provide a minimum of two (2) copies of the operating
manuals that include installation, maintenance and user information, complete with wiring
diagrams and specifications in English.
3. Provide a minimum of eight (8) hours of hands on training at a location designated by the
City covering:
Installation
Maintenance
Repairs
Operations
Collections
Reports
K. WARRANTY
The vendor guarantees, for a period of two (2) years from the City accepted installation date
to repair and/or replace any part or module determined to be defective in material or
workmanship under normal use and service, at no additional cost to the City of Clearwater.
All repairs are to be made within 48- hours of notification by the City of Clearwater.
L. INSURANCE REQUIREMENTS
Prior to commencing any work under a contract, the Contractor shall provide evidence of the
following insurance coverage and endorsements.
A. Workers Compensation and Employers Liability coverage applying to all employees for
the statutory limits in compliance with applicable State and Federal laws. Coverage must
include employer’s liability with a minimum limit of $1,000,000 each accident.
RFP #316-11 Multi-Space Parking Meter System 17
B. Business Auto Policy, or similar form, shall have minimum limits of $1,000,000 per
occurrence combined single limit for bodily injury and property damage liability. This shall
include owned, hired and non-owned vehicles.
C. General Liability, or similar form, shall have minimum limits of $1,000,000 per occurrence
combined single limit for personal injury, bodily injury, and property damage liability.
Coverage shall include premises and/or operations, independent contractors, products and/or
complete operations, contractual liability and broad form property damage endorsements.
Coverage for the hazards of explosion, collapse and underground property damage must
also be included when applicable to the work to be performed.
The successful proposer must submit, no later than ten (10) days after award and prior to
commencement of any work, a Certificate of Insurance naming the City of Riviera Beach as
additional insured.
M. NON-COLLUSION STATEMENT
By signing this offer, the vendor certifies that this offer is made independently and free from
collusion. Vendor shall disclose below, to their best knowledge, any Riviera Beach officer or
employee, or any relative of any such officer or employee as defined in Section 112.3135 (1)
(c), Fla. Stat. (1989), who is an officer or director of, or has a material interest in, the vendor's
business, who is in a position to influence this procurement. Any Riviera Beach officer or
employee who has any input into the writing of specifications or requirements, solicitation of
offers, decision to award, evaluation of offers, or any other activity pertinent to this
procurement is presumed, for purposes hereof, to be in a position to influence this
procurement. For purposes hereof, a person has a material interest if he/she directly or
indirectly owns more than 5 percent of the total assets or capital stock of any business entity,
or if they otherwise stand to personally gain if the contract is awarded to this vendor.
Failure of a vendor to disclose any relationship described herein shall be reason for
debarment in accordance with the provisions of the City Procurement Code.
Contractor, if doing business under an assumed name, i.e. an Individual, Association,
Partnership, Corporation, or otherwise, shall be registered with the Florida Department of
State, Division of Corporations.
N. EQUIPMENT AND PERSONNEL
Any and all defective equipment shall be promptly removed from the site. Personnel
employed directly, or indirectly, by the proposer who is incompetent, inept or unfit to perform
the work shall be promptly removed from work covered under the contract. Failure of the
contractor to remove defective equipment or personnel who are incompetent, inept or unfit
may result in the termination of the contract.
RFP #316-11 Multi-Space Parking Meter System 18
PROPOSAL REQUIREMENTS AND EVALUATION PROCESS
PART 3
3.0 PROPOSAL REQUIRMENTS & EVALUATIONS PROCESS:
A. Proposer interested in this project shall clearly describe all aspects of the project as proposed.
Include details of your approach and work plans. A brief statement must be included, which explains
why your proposal would be the most effective and beneficial to the City of Riviera Beach.
B. Identify the contact person and supervisory personnel who will serve as the contact person for the
City. Proposers must also submit copies of Licenses, and any other licenses deemed relevant by the
City of Riviera Beach essential for completing the scope of work indicated in this solicitation.
C. RFP’s are received and publicly opened. Only names of respondents are read at this time.
D. An Evaluation Committee, consisting of City personnel, will convene, review and discuss all
proposals submitted. Purchasing personnel will participate in an advisory capacity.
E. The Evaluation Committee reserves the right to interview any or all proposers and to require a
formal presentation with key people who will administer and be assigned to work on the contract
before recommendation of award. This interview is to be based upon written proposal received.
F. Award for this service is subject to negotiation of a contract acceptable to the City. The Evaluation
Committee reserves the right to negotiate further terms and conditions, including price with the
highest ranked proposer. If the Evaluation Committee cannot reach a mutually beneficial agreement
with the first selected proposer, the Committee reserves the right to enter into negotiations with the
next highest ranked proposer and continue this process until agreement is reached.
G. The City Manager will submit a recommendation for consideration by the Riviera Beach City
Council.
H. The City Council will award a contract or reject any or all proposal(s).
3.2 BASIS OF AWARD:
Short List: Initial Decision to short list proposals will be the sole discretion of the Selection
Committee. Award shall be made to the responsible and responsive Proposers whose
proposal is determined to be the most advantageous to the City. The Proposals shall be
evaluated and the Selection Committee will negotiate terms with contractor or awardee with
the highest score based on the following criteria:
SEE BELOW
RFP #316-11 Multi-Space Parking Meter System 19
Criteria for Selection Points
Possible
Warranty: 0-20
Most comprehensive coverage
Length of Warranty
Experience and Qualifications: 0-25
History of firm/ Years of Experience
Proposer’s previous experience in providing Multi-
Space Parking Meter (Pay & Display) to cities of
similar size.
Experience statement including knowledge of
industry. Meets or exceeds minimum qualifications.
Stability in specific industry
Service (Responsiveness)/Support Plan
Ability to respond to operational and technical 0-25
Ability to provide factory trained staff to diagnose and
repair problems
Training and Education Plan proposed
Fullness of resources and how this affects the City of
Riviera Beach
Price
Total cost of ownership (Purchase Price, Hardware, 0-30
Software, Annual Maintenance and Subscription Fees
for three (3) period.
Product 0-10
Timeframe
Support for installation of replacement parts
Responsiveness to RFP Requirements
Complete and Thorough Proposal 0-15
Ease of Understanding
Latest Technology completion
Operational Simplicity for Citizens and Staff
Will citizens understand 0-10
Ease of operation
Professional appearance of hardware/graphics
Integration with City’s credit card application
INSTRUCTION
RFP #316-11 Multi-Space Parking Meter System 20
PROPOSAL SUMMARY FORMS
Sealed proposals - one (1) original, five (4) copies must be received on or before, August 30, 2011
at 3:00P.M. and should be mailed or delivered to the Office of the City Clerk, Suite #140, City Hall,
City of Riviera Beach, 600 West Blue Heron Blvd., Riviera Beach, FL 33404. Each proposal received
will be officially recorded. It is required that proposals be delivered in sealed packaging clearly marked
with the following wording: “RFP # 316-11 Multi-Space Parking Meter System (Pay & Display)
opened on Tuesday, August 30, 2011 AT 3:00 P.M.” It is also required that the following Proposal
Summary Form be completed:
PROPOSAL SUMMARY FORM
1. Company ____________________________________ Rating __________________
Contact ____________________________________ Title ___________________
Street Address ________________________________________________________
City/State/Zip ________________________________________________________
Toll Free Phone ( ) _________________ Telephone ( ) _____________________
Facsimile ( ) _____________________ e-mail ____________________________
2. a. Are proposals submitted with one (1) original, (4) copies, and an electronic file
(disk)? Yes No
b. Are proposals valid until award is made? Yes No
3. Are overall rates/costs guaranteed for at least three (3) months? Yes No
4. What rate/cost guarantees will you provide beyond the first three (3) months? Provide
details:_____________________________________________________
__________________________________________________________________
5. a. Are there any intended subcontractors? Yes No
b. Are they named? Yes No
6. Do you agree that any subcontracted services are subject to the City’s approval and that the City
must be assured and must subsequently agree that any proposed subcontractor can perform the
work to the desired quality and in a timely manner.
Yes No
7. Have you completed and submitted the Proposer References Form? Yes No
8. Have you completed and submitted the Drug Free Workplace Statement? Yes No
If space does not permit on the Proposal Summary Form, complete your responses on separate sheets
and clearly note on which page and to which question your responses apply.
RFP #316-11 Multi-Space Parking Meter System 21
Additional Comments: ___________________________________________________
“I have read and understand the City of Riviera Beach’s Request for Proposal. I realize that the
Proposal Summary Form section applies to total solicitation and I am either complying with or
indicating with which specific item(s) I cannot comply. In cases of noncompliance, I have/have not
attempted to offer an alternative solution.
“The Request for Proposal by the City is understood to be a solicitation of offers from proposers which
may be accepted by the City for formation of a valid and binding contract. I represent that I am
authorized to make such an offer on behalf of the propser(s).” (This page must be signed, dated, and
submitted with proposal.)
_____________________________ _________________________
Signature Date
_____________________________ _________________________
Printed Name of Signatory Title
_____________________________ _________________________
Vendor Telephone
RFP #316-11 Multi-Space Parking Meter System 22
REQUIRED FORMS
IN ADDITION TO A FORMAL PROPOSAL, THE FORMS LISTED, THE FORMS LISTED
BELOW ARE TO BE COMPLETED AND SUBMITTED WITH YOUR RESPONSE.
PROPOSER’S CERTIFICATION
ADDENDUM PAGE
REFERENCES
DRUG FREE WORKPLACE
PUBLIC ENTITY CRIMES STATEMENT
“NO RESPONSE” FORM
NOTE: PLEASE ENSURE THAT ALL OF THESE DOCUMENTS ARE COMPLETED
AND SUBMITTED WITH YOUR PROPOSAL IN ACCORDANCE WITH THE
INSTRUCTION SHEET ON THE PRECEDING PAGE. FAILURE TO DO SO
MAY RESULT IN YOUR PROPOSAL NOT BEING CONSIDERED FOR
AWARD.
IT IS THE PROPOSER’S RESPONSIBILITY TO CONTACT THE
PURCHASING DEPARTMENT PRIOR TO SUBMITTING A PROPOSAL TO
ASCERTAIN IF ANY ADDENDA HAVE BEEN ISSUED, TO OBTAIN ANY
AND ALL SUCH ADDENDA AND RETURN EXECUTED ADDENDA WITH
THIS PROPOSAL.
RFP #316-11 Multi-Space Parking Meter System 23
PROPOSER’S CERTIFICATION
I have carefully examined the Request For Proposal, Instructions to Proposer, General and/or
Special Conditions, Specifications and any other documents accompanying or made a part of
this invitation.
I hereby propose to furnish the goods or services specified in this Request for Proposal at the
prices or rates quoted. I agree that my proposal will remain firm for a period of up to ninety (90)
days in order to allow the City adequate time to evaluate the proposals. Furthermore, I agree to
abide by all conditions of the proposal.
I certify that all information contained in this proposal is truthful to the best of my knowledge and
belief. I further certify that I am duly authorized to submit this proposal on behalf of the vendor /
contractor as its agent and that the vendor / contractor is ready, willing and able to perform if
awarded the proposal.
I further certify that this proposal is made without prior understanding, agreement, connection,
discussion, or collusion with any person, firm or corporation submitting a proposal for the same
product or service; no officer, employee or agent of the CITY OF RIVIERA BEACH or of any
other proposer interested in said proposal; and that the undersigned executed this Proposer’s
Certification with full knowledge and understanding of the matters therein contained and was
duly authorized to do so.
_____________________________ ______________________________
NAME OF BUSINESS E-MAIL ADDRESS
BY:
____________________________
SIGNATURE Sworn to and subscribed before me this ______
day of _____, 20__.
____________________________
PRINTED NAME AND TITLE
_________________________________
____________________________ SIGNATURE OF NOTARY
MAILING ADDRESS
MY COMMISSION EXPIRES: _________
____________________________
CITY, STATE, ZIP CODE PERSONALLY KNOWN ______________
____________________________ OR PRODUCED
TELEPHONE NUMBER
IDENTIFICATION ____________________
____________________________
FAX NUMBER TYPE: _____________________________
RFP #316-11 Multi-Space Parking Meter System 24
ADDENDUM PAGE
The undersigned acknowledges receipt of the following addenda to this Request for Proposals (indicate
number and date of each):
Addendum No. __________ Dated _______________________
Addendum No. __________ Dated _______________________
Addendum No. __________ Dated _______________________
Addendum No. __________ Dated _______________________
FAILURE TO SUBMIT ACKNOWLEDGEMENT OF ANY ADDENDUM THAT AFFECTS THE
PROPOSAL PRICES IS CONSIDERED A MAJOR IRREGULARITY AND WILL BE CAUSE FOR
REJECTION OF THE PROPOSAL.
_______________________________________
COMPANY
_______________________________________
SIGNATURE
_______________________________________
TITLE
RFP #316-11 Multi-Space Parking Meter System 25
REFERENCES
Proposer shall submit as a part of the proposal package four-(4) business references with the name of the business,
address, contact person, and telephone number.
Name: _________________________________ Name: ________________________________
Address: _______________________________ Address: ______________________________
City, State, Zip: __________________________ City, State, Zip: _________________________
Tel. No.: _______________________________ Tel. No.: _______________________________
Fax No: _______________________________ Fax No.: _______________________________
Email: ________________________________ Email: _________________________________
Contact: _______________________________ Contact: ________________________________
Name: ____________________________________ Name: ________________________________
Address: __________________________________ Address: ______________________________
City, State, Zip: _____________________________ City, State, Zip: _________________________
Tel. No.: __________________________________ Tel. No.: _______________________________
Fax No: __________________________________ Fax No.: _______________________________
Email: ____________________________________ Email: _________________________________
Contact: ___________________________________ Contact: ________________________________
RFP #316-11 Multi-Space Parking Meter System 26
DRUG FREE WORKPLACE STATEMENT
Preferences shall be given to responders with drug free workplace programs. Whenever
two or more proposals which are equal with respect to price, quality, and service are
received by the City for the procurement of commodities or contractual services, a
proposal received from a responder certifying that it has implemented a drug free
workplace program shall be given preference in the award process. Established
procedures for processing tied proposals will be followed if none of the tied proposers
have a drug free workplace program. To comply with the drug free workplace
requirement, a responder shall:
1. Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the
workplace and specifying actions that will be taken against employees for violations
of such prohibition;
2. Inform employees about the dangers of drug abuse in the workplace, the business’s
policy of maintaining a drug free workplace, any available drug counseling,
rehabilitation, and employee assistance programs, and the penalties that may be
imposed upon employees for drug abuse violations;
3. Give each employee engaged in providing the commodities or contractual services
that are under a proposal a copy of the statement specified in Item 1 above;
4. In the statement specified in Item 1 above, notify the employees that, as a condition
of working on the commodities or contractual services that are under proposal, the
employee will abide by the terms of the statement and will notify the employer of
any conviction of, or plea of guilty or nolo contendere to any violation of Chapter
893 or of any controlled substance law of the United State or any state, for a
violation occurring in the workplace no later than five (5) days after such conviction;
5. Impose a sanction on or require the satisfactory participation in a drug abuse
assistance or rehabilitation program if such is available in the employee’s
community, by any employee who is so convicted; and
6. Make a good faith effort to continue to maintain a drug free workplace through
implementation of this section.
As the person authorized to sign this statement, I certify that this firm Does Does
Not (check mark only one) fully comply with the above requirements.
_________________________________________ ________________________
Official Signature Date
RFP #316-11 Multi-Space Parking Meter System
CITY OF RIVIERA BEACH
NOTIFICATION OF PUBLIC ENTITY CRIMES
LAW
Pursuant to Section 287.133, Florida Statutes (1995), you are hereby notified
that a person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may not submit a bid on a contract
to provide any goods or services to a public entity, may not submit a bid on a
contract with a public entity for the construction or repair of a public building or
public work, may not submit bids on leases or real property to a public entity,
may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity, and may not transact business
with any public entity in excess of the threshold amount provided in s. 287.017
[F.S.] for CATEGORY TWO [$10,000.00] for a period of 36 months from the date
of being placed on the convicted vendor list.
Acknowledged by:
___________________
Firm Name
_____________
Signature
_______
Name & Title (Print or Type)
RFP #316-11 Multi-Space Parking Meter System
NO RESPONSE FORMS
We choose not to submit a proposal on the City of Riviera Beach’s RFP No. 316-11
Multi-Space Parking Meter System (Pay & Display).
We are not responding to this RFP invitation for the following reason(s):
Services requested are not available from our company
Our services do not meet specifications
Specifications were:
Not clearly understood, not applicable, too vague, too rigid OR
________________________________________________________________
Insufficient time allowed for preparation of RFP
Other reason(s): _________________________________________ _____________
__________________________________________________________ _______
Please sign, date, and return this page by Tuesday, August 30, 2011 at 3:00 P.M. ONLY
if you choose not to bid on any portion of this RFP. Specify under separate cover which
portion you are providing a Proposal for and reasons for the decision.
______________________________
Proposer
______________________________ __________________________
Signature Date
_______________________________ ____________________________
Printed Name of Signatory Title
RFP #316-11 Multi-Space Parking Meter System
ATTACHMENT “A”
PRICING CHART
Please Complete Pricing
Manufacturer
Base Proposal Price
Options required to meet Minimum
Specifications
Mounting Base
Solar Powered
Installation including shipping
Back Office Software
PDA Hardware & Software
Smart Card/Credit Card Readers
Off Line Credit Card Processing
2-Way wireless comm. Hardware
2-Way wireless comm. Annual subscription
fee first (1st) year must be included in price.
Real-time Clock to pre-program for seasonal
rates
Color Choice
Two cash boxes per unit
10 Rolls paper (each unit)
Training
Misc. (any other costs associated with
meeting RFP requirements)
Local Service Location
Total Price
Annual Technical Support and Maintenance Fee: $__________________
Annual Two (2) way Software Maintenance and
Technical Support Fee: $__________________
RFP #316-11 Multi-Space Parking Meter System