900 MOTOR VEHICLE AND EQUIPMENT PROCEDURE
900.6 MOTOR VEHICLE UTILIZATION
A. Authorized Use of Department of Natural Resources Vehicles
Department of Natural Resources vehicles are to be used for business purposes for
the best interest of the Department. All DNR vehicles will be operated within the
policies and procedures guiding their use.
B. Authorized Drivers of Department of Natural Resources Vehicles
1. Departmental Employees
State of Georgia Auto Liability Program provides coverage to state
employees operating state vehicles and other vehicles when on state
2. Registered PRHS Division Volunteers
Volunteers that are registered in our division volunteer program are
covered by the State of Georgia Auto Liability Program under the same
provisions as a state employee with the exception of coverage of their own
personal injuries. While state employees’ personal injury coverage is
through Workers Compensation, volunteers have limited secondary
coverage through the division volunteer insurance policy provided that the
person is a registered volunteer and purchased the coverage.
C. Authorized Passengers of Department of Natural Resources Vehicles
Only the following passengers are authorized to be transported in a state vehicle.
1. State employees
2. Registered PRHS Division Volunteers
3. Authorized Guest of the State in which the trip is for official business
a. An authorized guest being transported either on or off site is defined as
a passenger, riding with a PRHSD employee, who is participating in
business with the department or is participating in departmental
activities. Such guest passengers could include contractors working on
departmental projects, other government officials, consultants,
program participants, or visitors needing assistance. An authorized
guest of the state being transported off site must be approved by the
Region Manager, Section Chief or the Director. An authorized guest
being transported on site can be approved by the site manager.
b. All instances in which a spouse of a PRHSD employee will be riding
with the employee in a Department of Natural Resources vehicle must
be approved in advance by the Region Manager, the Section Chief or
the Director. This includes spouses who are registered volunteers and
acting in that capacity. Under certain circumstances, a blanket
approval via a memorandum to the file may be granted to an
c. Any instances not covered by examples above should be approved in
advance following the approval process identified above.
C. Unauthorized Use of Department of Natural Resources Vehicles
1. Personal use of Department of Natural Resources vehicles is prohibited. State
employees or volunteers operating a state vehicle while on personal business
are not covered by State of Georgia Auto Liability Program. Such personal
business could include trips for shopping, picking up kids, or going to the
bank, even if conducted while using a DNR vehicle for agency business.
(a) Important Note: The purpose of the trip determines the coverage by the
State of Georgia Auto Liability Program. The coverage follows the driver,
not the vehicle. If a state employee departs from their office in a state
vehicle to conduct legitimate state business and during the course of the
trip abandons their official duties to make personal side trips (bank,
school, shopping), they are considered to be conducting personal business
and are not covered. If state employees have an accident while conducting
personal business in a state vehicle, they could be held personally liable.
The financial effect on the driver, the supervisor and the agency could be
D. Unauthorized Drivers of Department of Natural Resources Vehicles
1. Independent contractors are not covered by the State of Georgia Auto
E. Unauthorized Passengers of Department of Natural Resources Vehicles
1. Minors under 18 years of age, with the exception of transporting as
a participant in a departmental program.
2. Minor children of departmental employees under the age of 18, with the
exception of transporting as a participant in a departmental program.
3. Family members of departmental employees, with the exception of adult
family members that are registered volunteers or being transported as a
participant in a departmental program.
F. DNR employees are authorized to use personal vehicles for official state business
and to be reimbursed for such use, only when a state owned vehicle is not
available and when funds are available to support the authorized reimbursement.
G. All DNR employees operating state owned vehicles or operating personal vehicles
on state business must have a valid driver’s license of a class appropriate to the
type of vehicle being operated.
H. Operators and passengers in state owned vehicles must wear seat belts at all times
when the vehicle is in motion.
I. In the event of an accident, operators of state owned vehicles must immediately
report the accident by calling the number indicated on the insurance decal or card
displayed in the passenger compartment.
J. Operators of state owned vehicles must abide by all state and local traffic laws
and posted speed limits.
K. Operators of state owned vehicles must purchase only regular unleaded gasoline
unless a higher grade is required by a specific vehicle.
L. State vehicles stationed in metro Atlanta area counties should have an annual
vehicle emission inspection. The emission form should be kept in the vehicle or
in the vehicle log box, with a copy filed in the vehicle maintenance records.
FINAL – 5/22/07