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REQUEST FOR PROPOSALS FOR PROFESSIONAL SERVICES Port of Oakland

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REQUEST FOR PROPOSALS FOR PROFESSIONAL SERVICES Port of Oakland Powered By Docstoc
					                                  Geospatial Security Mapping System
                       Request for Proposals for Professional Services




  REQUEST FOR PROPOSALS

FOR PROFESSIONAL SERVICES


         Port of Oakland

Geospatial Security Mapping System


         September 2011




          PORT OF OAKLAND
          530 WATER STREET
          OAKLAND, CA 94607




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                                                                                                     Geospatial Security Mapping System
                                                                                          Request for Proposals for Professional Services

                                              TABLE OF CONTENTS

PART 1 – BACKGROUND ......................................................................................................................... 2
   1.1       PORT OF OAKLAND OVERVIEW ....................................................................................................... 2
   1.2       OAKLAND SEAPORT ........................................................................................................................ 2
   1.3       PORT OF OAKLAND ORGANIZATIONAL STRUCTURE ........................................................................ 2
   1.4       RECENT AND UPCOMING MARITIME DEVELOPMENT PROJECTS ...................................................... 7
   1.5       MARITIME SECURITY INITIATIVES ................................................................................................. 11
   1.6       SOURCES OF EXISTING DATA ........................................................................................................ 12
   1.7       CURRENT STATE OF GEOSPATIAL INFORMATION .......................................................................... 13
PART 2 – RFP SCHEDULE AND PROCESS......................................................................................... 14
   2.1       PRE-PROPOSAL MEETING .............................................................................................................. 14
   2.2       QUESTIONS, CLARIFICATIONS, AND ADDENDA TO THE RFP.......................................................... 15
   2.3       SUBMITTALS.................................................................................................................................. 15
   2.4       CONSULTANT SELECTION .............................................................................................................. 15
PART 3 – PROJECT AND SCOPE OF WORK ..................................................................................... 16
   3.1       GENERAL....................................................................................................................................... 16
   3.2       PROJECT OVERVIEW ...................................................................................................................... 16
   3.3       PROJECT GOALS ............................................................................................................................ 17
   3.4       FRAMEWORK DATA ....................................................................................................................... 18
   3.5       HARDWARE ................................................................................................................................... 21
   3.6       SOFTWARE .................................................................................................................................... 22
   3.7       GENERAL MAPPING STANDARDS AND CONSIDERATIONS .............................................................. 22
   3.8       INTERNET PORTAL CONSIDERATIONS ............................................................................................ 24
   3.9       SCOPE OF WORK............................................................................................................................ 25
PART 4 - PORT POLICY REQUIREMENTS AND ADDITIONAL PROVISIONS.......................... 29
PART 5 - PROPOSAL CONTENT AND EVALUATION ..................................................................... 33
   5.1       PROPOSAL CONTENT ..................................................................................................................... 34
   5.2       PROPOSAL EVALUATION ............................................................................................................... 38
PART 6 – ACRONYMS............................................................................................................................. 39
PART 7 - ATTACHMENTS...................................................................................................................... 41




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                                                                Geospatial Security Mapping System
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                            Request for Proposals (RFP)
                             for Professional Services

                                Port of Oakland
                      Geospatial Security Mapping System

===============================================================

The Port is soliciting proposals from qualified consultants for development of a
Geospatial Security Mapping System (GSMS). The Port of Oakland currently has no
efficient way to disseminate geospatial information and does not have an enterprise
Geographic Information System (GIS). The overall objective of this request is to find a
highly qualified professional service provider that can scope, plan, design, deploy, test,
train, and transition a comprehensive Geospatial Security Mapping System solution, as
well as provide ongoing support, maintenance, management, and monitoring.

The Port has received grants for CA 1B and the Port Security Grant Program (PSGP)
Round 7 Supplement in an amount not to exceed $1,340,000 for this initiative.
Consequently, Proposers shall be aware that most aspects of this project must be
completed and delivered to the Port by May 31, 2012.

The Port has posted this Request for Proposals (RFP) in digital format on a hosting
website that can be accessed via the ‘Current RFP's/RFQ's: Port of Oakland Engineering
Department’ link at the following URL: http://portofoakland.com/business/rfpsrfqs.asp.
Proposing consultants should carefully review the requirements of this RFP to ensure that
they meet all of the stated requirements.

Proposals will be received until the date/time and location specified in Part 2.3,
Submittals, of this RFP.

Port policy prohibits discrimination or preferential treatment because of race, color,
religion, sex, national origin, ancestry, age (over 40), physical or mental disability,
cancer-related medical condition, a known genetic pre-disposition to a disease or
disorder, veteran status, marital status, or sexual orientation.

Consultants will receive credit for utilizing businesses that satisfy the requirements of the
Port’s Non-Discrimination and Small/Local Business Utilization Policy (NDSLBUP), a
summary of which is included herein as Attachment III.

The Port will conduct a Pre-Proposal Meeting at the date/time and location specified in
Part 2.1, Pre-Proposal Meeting, below. Consultants interested in submitting proposals for
this work are strongly urged to attend the Pre-Proposal Meeting.

Questions regarding this RFP should be addressed to the appropriate contact person listed
in Part 2.2, Questions, Clarifications and Addenda to the RFP. See Part 2.2 for further
details.




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PART 1 – BACKGROUND
1.1    Port of Oakland Overview

Founded in 1852, the City of Oakland (City) is located on the eastern shore of the San
Francisco Bay and is one of three major cities that make up the San Francisco Bay Area
(Bay Area). In early 2010, the City’s population was over 430,000. It is the third-largest
city in the Bay Area, after San Jose and San Francisco, and the eighth-largest city in
California. The City is one of fourteen cities in Alameda County, California.

The Port of Oakland (Port) is an independent department of the City. The Port area is
situated along approximately 20 miles of waterfront. The City has operated a public
harbor to serve waterborne commerce since its incorporation in 1852 and has operated an
airport since 1927. The seven-member Board of Port Commissioners (Board) has
exclusive control and management of Port properties and revenues under the City
Charter. The Board is nominated by the Mayor of the City and appointed by the City
Council. The Board commissioners are residents of the City and serve staggered four-
year terms without compensation.

1.2    Oakland Seaport

In the early and mid-1900s, the shipping business was rapidly expanding in Oakland due
in part to the Panama Canal’s opening and World War I. To accommodate the growing
maritime seaport activities, City voters approved bonds in 1925 to finance construction
and development of a municipal port overseen by an autonomous Board of Port
Commissioners. Two years later, the Port was officially established as an independent
department of the City. The Port’s seaport facilities would serve the Port for the next 40
years, with relatively few changes, until containerized shipping dramatically changed
seaport operations. Developed in the U.S. in the 1950s, the new technology transformed
shipping worldwide through the use of standardized steel containers that are carried by
ship, truck and train. In the 1960s the Port became one of the pioneers of large-scale
containerization in the U.S.

The Port is ranked as the fifth busiest cargo container port in North America, based on
the number of TEUs handled annually. A TEU is an international standard of
measurement for the volume of business that moves through a container port. Containers
vary in length, from 20 feet to 53 feet with the majority of the containers being 40 feet
long. Asia is the most significant trading partner of the Port. In CY 2010, 83% of the
TEUs that moved through the Port either originated from, or were destined for, Asia.

The Port currently has 7 marine terminals and 36 container cranes. More than 25
shipping lines call at the Port, linking the Bay Area with direct all-water service routes to
most of the world’s major producing, consuming, and trading economies. The Port’s
current maritime assets include adequate capacities to accommodate some future growth.

1.3    Port of Oakland Organizational Structure

The Port generates and supports economic activity locally, regionally and globally
through three major business lines. The Port’s Aviation Division operates Oakland


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International Airport (OAK), a passenger, cargo and general aviation airport which offers
more than 134 daily commercial passenger departures to approximately 32 domestic and
international destinations around the globe. The Port’s Maritime Division manages the
fifth busiest container seaport in North America based on the number of twenty-foot
equivalent units (TEUs) handled annually. In CY 2010, 2.3 million TEUs moved through
the seaport. The seaport is an international gateway, with approximately 88% of its trade
with international trading partners and regions, and the remaining 12% representing
domestic trade within the U.S. The Port’s Commercial Real Estate (CRE) Division
oversees a total of approximately 876 acres of land along the Oakland Estuary containing
warehouses, public parking, hotels, offices, shops, restaurants, and hundreds of acres of
public parks and habitat conservation areas. The Port also serves as a trustee for
waterfront property serving commercial, navigational and recreational purposes.

The two Port divisions most closely involved with this GSMS project are Maritime, a
revenue division, and Engineering, a support division.

Maritime Division Organization
The Maritime Division manages the Oakland seaport. In December 2008, the Board
approved a reorganization of the Maritime Division which streamlined the functions and
reorganized staff into three main areas. Administration and Finance works on all
existing business such as current contracts and capital projects. Business Development
and Marketing focuses on maintaining and increasing business. Terminal Operations
and Security and Maritime Facilities (also known as Harbor Facilities) manage tenant
relations, security and safety, facility maintenance, utilities and diving services.

       Terminal Operations and Security: This department is responsible for day-to-
       day contact with the local terminal operators and serves as the liaison between
       marine tenants and Port services.

       •   Wharfingers determine maintenance and repair responsibilities and coordinate
           with the Harbor Facilities department by issuing work orders and assigning
           priorities based on tenant needs. The wharfingers also serve as the day-to-day
           liaison with U.S. Customs and Border Protection, U.S. Coast Guard, the San
           Francisco Bar Pilots, the Marine Exchange, and the Harbor Safety Committee,
           as well as other government entities.

       •   Port Facilities Security Officer (PFSO) manages security for the Port. The
           PFSO acts as a liaison between the U.S. Coast Guard, U.S. Customs and
           Border Protection, local law enforcement, and tenant marine terminal
           operators with respect to security regulations and enforcement strategies. The
           PFSO is a member of the Northern California Area Maritime Security
           Committee and the Port Readiness Committee.               The PFSO ensures
           compliance with all mandates of the Federal Maritime Transportation Security
           Act and the U.S. Coast Guard facility. The PFSO is also responsible for
           planning, developing and evaluating seaport security programs and public
           safety activities in the seaport area.




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Harbor Facilities:      The Harbor Facilities department is responsible for
maintaining Port-owned utilities, facilities and equipment primarily in the harbor
and CRE areas and, to a lesser extent, at OAK and the Airport Business Park. It
also provides support during construction of capital projects; performs regular and
preventive maintenance; administers major maintenance through the Port’s annual
on-call contracts; and provides first response and stabilization during emergencies
and natural disasters. Following are the major functions within the department:

•   Facilities Management plans, leads, organizes and controls the department’s
    budget, programs, resource management and cost allocation. It interfaces
    with other departments and divisions and oversees job prioritization and
    general day-to-day operations. Facilities Management controls and updates
    the facility master table for much of the Port. It also provides contract
    administration and railroad master-track inspection and coordination. Under
    existing agreements, Facilities Management oversees certain utility work
    performed by staff on the City’s portion of the former Oakland Army Base
    (OAB) and prepares and sends out cost reports to the Engineering Division
    Utility Department who bills the City as appropriate.
•   General Maintenance performs a wide variety of maintenance services within
    the harbor and CRE areas. This group plans, coordinates, maintains, inspects
    and performs roofing, paving, building maintenance, carpentry, painting and
    striping, miscellaneous signage, and custodial services, and oversees
    landscaping/gardening/weed-abatement in the harbor and CRE areas. The
    group also maintains and sweeps Port-controlled roadways; provides flood
    response; maintains shorelines, parks, storm drains, catch basins, and sanitary
    sewers; and supports special events.
•   Utilities “operates” and maintains all Port-owned water and power distribution
    systems within the harbor and CRE areas and is also responsible for both Port
    and City facilities at the former OAB. This group supports the Engineering
    Division in implementing major public works contracts in underground utility
    locations, shutdowns, temporary utilities, inspections, facility startup/turnover,
    and sometimes takes the lead on certain construction requests. The group
    reads over 200 electric, gas and water meters. It also provides fire prevention
    services throughout the Port including OAK. The group also maintains
    approximately 50 electrical substations (including two 115 kilovolt
    substations that feed the former OAB and Treasure Island), approximately ten
    sewer lift stations, and provides heating, ventilation and air conditioning,
    security, fabrication, welding and related services. The group also maintains
    street lights and assists in responding to problems with railroad crossing
    protection on Port-controlled roadways.
•   Fleet Maintenance maintains and services Port vehicles, construction
    equipment, and aircraft crash and fire rescue vehicles. The group also
    coordinates the operation of the Port’s fossil fuel and compressed natural gas
    fueling stations, including leak monitoring, daily inspections and fuel
    procurement.




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       •   Diving Services plans, coordinates, and inspects and repairs the Port’s
           waterfront marine structures throughout the harbor and CRE areas. Primary
           work includes programmed inspection/repair of approximately 27,000
           concrete piles to prevent structural failure of decks/cranes as well as pile
           inspection during construction. The group is capable of providing on-call
           response for aircraft and ferry boat accidents in the San Francisco Bay,
           provides first response on waterside oil spill containment and raises/disposes
           of derelict vessels.
       •   Crane Design and Maintenance performs design and specification services for
           purchasing, upgrading, modifying, surplusing and replacing the Port’s
           container cranes. The group also provides project management and
           construction administration, and oversees construction, inspection, testing,
           loading, delivery, unloading and commissioning of cranes.

Engineering Division Organization
The Engineering Division has multiple functions within a number of technical, scientific,
and engineering disciplines. Each supports the general mission of planning, designing,
constructing, delivering and maintaining Port-funded facilities and physical and
information infrastructure assets. The Engineering Division has five departments
reporting to Engineering Administration: Aviation Project Design & Delivery and
Maritime Project Design & Delivery focus on project management including planning,
design and construction management for a particular revenue division or other Port-wide
request and provide oversight on tenant improvement projects; Engineering Services
handles the contract administration functions for consultants and contractors as well as all
other engineering support functions; Utilities oversees all aspects of utility-related
services as well as the utility business for the Port and its tenants; and Information
Technology oversees all aspects of information technology services and operations as
well as the Enterprise Resource Planning (ERP) system for the Port.

       Engineering Administration provides the management direction, coordination,
       support services and systems for the division’s operations. This department
       formulates divisional policy, assigns project work, coordinates work efforts with
       other Port divisions, monitors performance through the use of schedules and cost-
       reporting systems, and reviews and accepts completed work on behalf of the Port.

       Aviation Project Design & Delivery (APDD) provides engineering, project
       management, construction management and other technical services (cost
       estimating, scheduling, facility inspections/assessments, inspection of tenant
       improvements, technical studies, etc.) to support the Port’s Aviation business.
       Preparation of plans and specifications are accomplished largely through outside
       professional services contracts with oversight and management being provided by
       this department. In conjunction with the Social Responsibility Division (SRD),
       the APDD department ensures that there is consideration for the use of local
       businesses in executing the program. Also, working with other departments, the
       APDD department supports the application for and implementation of outside
       grant/funding sources as these relate to Aviation projects.



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Maritime Project Design & Delivery (MPDD) provides engineering, project
management, construction management and other technical services (cost
estimating, scheduling, facility inspections/assessments, inspection of tenant
improvements, technical studies, etc.) to support the Port’s Maritime business.
Preparation of plans and specifications are accomplished largely through outside
professional services contracts with oversight and management being provided by
this department. In conjunction with SRD, the MPDD department ensures that
there is consideration for the use of local businesses in executing the program.
Also, working with other departments, the MPDD department supports the
application for and implementation of outside grant/funding sources as these
relate to Maritime projects.

•   Dredging is charged with providing water depth in the channels and berths
    required for safe and efficient maritime navigation at the Port. This includes
    the -50 Foot Project, berth maintenance dredging, and federal channel
    maintenance dredging.

Utilities manages all aspects of utility services as well as the Port’s utility
business, including the buying and selling of electricity, water, and gas; provides
master planning on the Port’s utility systems; and supports infrastructure
developments. Additionally, it serves as technical liaison with the utility
companies and handles business-related designs and continuity across the
division. Services of the department are provided through the following sections:

•   Utilities Section provides the technical expertise to manage the Port’s utility
    distribution systems, including power (both gas and electricity), water, sewer
    and communications. It also ensures that the Port plans, operates and
    upgrades its utility systems in an effective and efficient manner in compliance
    with all rules and regulations. It reviews and supports tenant improvement
    projects as well as the Port’s capital projects.
•   Utilities Administration Section ensures that the Port is efficient in its
    purchase of electricity, sets electricity rates and related services, as well as
    manages billing, Port-use utilities accounts, and other utility financial matters.

Engineering Services provides a variety of engineering-related support services
to the Port, Port tenants, and the public. These support services include the
following:

•   Specifications prepares the project manual that includes project specifications
    and bidding documents for public works projects, prepares Requests for
    Proposals (RFPs) for professional services contract, and prepares procurement
    manuals for procurement of equipment and materials in support of the Project
    Design and Delivery Departments. This section also works closely with SRD
    and the Port Attorney’s Office and, at times, contractors, to ensure bidders
    comply with the contract provisions as well as the Port’s NDSLBUP.
•   Drafting provides computer-aided drafting services to the Engineering
    Division and others. Drafting is also responsible for the maintenance and


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           archival of the record drawings for all Port projects after receiving the as-built
           drawings from the construction contractors.
       •   Geomatics (Surveys and Land Records) provides surveying, mapping and land
           records management services to support the Port’s development needs.
       •   Permits provides building permit and code compliance support for the Port, its
           outside tenants and other landowners within the Port area. Additionally, this
           section maintains permit files and records, and provides technical assistance to
           Port staff regarding compliance with the Americans with Disabilities Act
           (ADA).
       •   Contract Administration is responsible for administering the consultant and
           construction contracts that are issued by the Engineering Division and
           assisting in the management of the MAPLA.
       •   Document Control is responsible for administering the bid process for public
           works contracts and long-term management of project manuals and
           engineering documents.
       Information Technology is responsible for the planning, management, operation,
       development, and maintenance of the Port’s information technology (IT) needs
       (with the exception of specialized systems at OAK). The department collaborates
       with users to provide long term IT planning, integrates information technology
       into Port operations to allow Port business objectives and strategies to be met,
       manages resources to ensure that the Port’s IT systems run efficiently with
       minimal downtime, and prepares contingency and disaster recovery plans.


1.4    Recent and Upcoming Maritime Development Projects

Deepening the Oakland Harbor (-50 Ft Project)
The Port began the planning and design for deepening its channels and berths to -42 ft in
1972. Due to complex environmental and regulatory issues, the project was completed
more than 20 years later and the Port immediately commenced efforts to further deepen
its harbor and berths to -50 ft to accommodate the newest generation of container ships.
The U.S. Army Corps of Engineers (USACE) was responsible for conducting the
dredging to deepen the channels, with the federal government and the Port sharing in the
cost of the -50 ft Project. The -50 ft Project received ARRA funds which allowed for
substantial completion in September 2009.

The Port deepened the berths to match the depth of the channel. However, berths at
Howard and APL terminals remain at -42 ft. The APL wharf requires strengthening and
reconstruction before the berth can be dredged to a -50 ft depth. Completion, and now
maintenance, of the -50 ft Project is critical to the Port’s competitiveness as an
international gateway.

Vision 2000 Maritime Expansion
To meet regional, national, and global cargo transportation needs for the 21st century, the
Port completed its Vision 2000 maritime expansion in 2002. The Vision 2000 Program


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was a redevelopment project at the U.S. Navy’s former Fleet Industrial Supply Center
Oakland (FISCO) which included two new container terminals, a medium-sized
intermodal facility called Oakland International Gateway (OIG), formerly known as the
Joint Intermodal Terminal, the addition of super-post-Panamax cranes to accommodate
newer, wider container ships, a new public park (Middle Harbor Shoreline Park), and
new roads.

Terminal Redevelopment Projects
In July 2008, the Port completed reconstruction of the Global Gateway Central Terminal
(Berths 60-63), operated by Eagle Marine Services/APL. In summer 2010, the Port
completed a renovation of the TraPac Terminal (Berths 30-32). Both of these projects,
about $100 million of investment, provide significantly upgraded facilities intended to
improve operational efficiencies and capacity in the short and long terms. Projects such
as these are critical to efficient and modernized operations at the Port, and go hand-in-
hand with other initiatives at the seaport.

Berths 20-24 Terminal Concession
Following a solicitation process that began in May 2008, the Board approved the
selection of Ports America Outer Harbor Terminal, LLC (PAOH) as the new
concessionaire for Port Outer Harbor Berths 20-24 for 50 years beginning in January
2010. PAOH is part of the Ports America Group, which includes Marine Terminals
Corporation, a stevedoring company that has a long history of operating at the Port. The
PAOH Terminal is one of the Port’s largest marine terminals, with approximately 4,400
linear feet of berth length and about 168 acres of land.

In late 2009, PAOH completed construction on new entry and exit gates for the terminal.
The gate construction work was the first project of PAOH’s renovation plans. The Port
expects PAOH to upgrade and develop the terminal into a state-of-the-art facility to
maximize throughput. This vision will require substantial capital investment by PAOH,
and is expected to enhance maritime activity by attracting intermodal cargo with a state-
of-the-art terminal and deliver long-term economic, environmental, and community
benefits.

Shore Power Program
In 2008, the California Air Resources Board (CARB) adopted new regulation requiring
significant reductions in the air emissions from ships docked at California ports including
the Port. Shore power is one of the principal methods of compliance with this regulation
and a key element of the State’s Goods Movement Emission Reduction Program. Shore
power provides electrical infrastructure so that ships can connect to the power grid and
turn off their diesel-fueled auxiliary engines while docked at the Port. The Port began
planning for shore power in 2009. Construction of the first phase of the Port’s Shore
Power Program started in spring 2011 and will be completed in 2012. The first phase
comprises infrastructure for three berths. The second phase of construction will start in
early 2012 and is scheduled for completion by late 2013.




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Former Oakland Army Base
Between 2003 and 2007, the Port acquired approximately 241 acres of the former
Oakland Army Base (OAB). The Port is currently in negotiations with a development
partner to redevelop approximately 168 acres of the 241 acres into a trade and logistics
center. The developer(s) will be required to demonstrate its ability to design, construct,
and finance facilities that will enhance maritime cargo handling capabilities at the Port
such as intermodal rail terminal expansion and trade and logistics business facilities. The
Port remains committed to the redevelopment of the OAB into a world class trade and
logistics center.




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                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Alameda                                                                                                  510-627-1100
                                                                                                                                                                                                                                                                                                                                       Middle Harbor                                                                                                                                                                                                                              www.portofoakland.com
                                                               Geospatial Security Mapping System
                                                    Request for Proposals for Professional Services



1.5    Maritime Security Initiatives

Security within the marine terminals at the Port is the responsibility of the terminal
operators who designate Facility Security Officers (FSO) in accordance with the
Maritime Transportation Security Act (MTSA) and employ security guards as well as
operate and maintain access control and surveillance systems at the terminals that have
been installed by the Port under prior Port Security Grant Program (PSGP) grants.
Security outside the fence line of the terminals is primarily provided by OPD. The Port
funds these services under a general services agreement with the City. California
Highway Patrol (CHP) and U.S. Customs and Border Protection (CBP) also provide
elements of security on the land-side of the Port due to the nature of international and
interstate commerce that flows through the Port. The U.S. Coast Guard provides the
primary security on the water-side with marine patrols and response also carried out by
OPD and the Alameda County Sheriff’s Office.

Since 2001, the Port, the State of California and the federal government have focused on
seaport security as a critical link in the national defense. Leveraging both state and
federal security grant programs, the Port continues to implement security enhancements
at the seaport. To date, the Port has installed radiation portal monitors, which scan all
imported containers for radiation at all of the Port’s international marine terminals. The
Port has implemented a comprehensive intrusion detection system and surveillance
system throughout the seaport area, offering security personnel the ability to identify
what is happening throughout the seaport, including the marine terminals, roadways and
other key infrastructure.

On-going security projects include the installation of a waterside surveillance system of
cameras mounted on select cranes which can be used to identify a security breach at the
wharf; construction of a security network to better incorporate all the surveillance
technology through a common network; and a radio frequency identification (RFID)
based truck tracking program to better monitor truck activity within the Port.

Intermodal Access Points Video Surveillance System
This system provides video coverage of the major intersections in the maritime area of
the Port and is composed of nineteen pan/tilt/zoom and fixed video cameras linked to a
Verint Nextiva video analytics and recording system. This system will be incorporated
into the Port’s backbone fiber-optic network within the next year.

Marine Terminal Crane-Mounted Security Camera System
This system provides video coverage of the maritime wharf areas and is composed of 32
crane-mounted thermal imaging and optical cameras linked to a Vigilant video
surveillance and recording system. This system will be incorporated into the Port’s
backbone fiber-optic network within the next year.

Port Perimeter Intrusion Detection System
This system provides video analytic coverage of the maritime perimeter and is composed
of 86 cameras linked to a Genetec video surveillance and recording system.



                                         11 of 42
                                                               Geospatial Security Mapping System
                                                    Request for Proposals for Professional Services


115 Kilovolt Maritime Substation Intrusion Detection System
This system monitors intrusion alarms at the maritime substation.

As part of other projects, fiber-optic cables will provide feeds from all of these security
systems directly to the Port’s headquarters at 530 Water Street and then directly to OPD
headquarters at Seventh and Washington Streets.


1.6    Sources of Existing Data

Emergency Responder Marine Terminal Map Book. The latest version of the PDF map
book should be referenced as a starting point for the development of the Port GSMS.
This map book was developed to provide emergency responders with basic information
needed when responding to incidents at the seaport.

Port of Oakland Engineering Plan File Database. This is a computer archive of most of
the engineering plans from the Port’s capital improvement projects. Older plans only
exist as raster scans in the CAL file format, but newer project plan files have DWG files
archived on the engineering servers as well as TIFF scans. Many of the CAL files have
been converted to PDF documents but have not been integrated back into the Engineering
Plan File database. The Port’s CADD standards have not been consistently followed by
many of the consultants that prepared the CADD drawing files contained in the plan file
database.

Port of Oakland Geospatial Iinformation Management System (GIMS). This is a web-
deployed map application produced in the Autodesk MapGuide environment. GIMS
provides the best inventory of the Port’s current fee property ownership. Each polygon
represents the current configuration, not necessarily the original configuration, of a
specific property acquisition (or portion thereof in the case of discrete acquisitions
involving separate parcels of land). Ground leases are also represented in the GIMS, but
many of the polygons are incorrect or already superseded by more recent agreements.
The only other GIMS map service within this project’s limits provides information about
environmental restrictions and sampling locations which has little, if any, relevance to
this project.

Port of Oakland Property Management System. As part of the Port’s Oracle eBusiness
Enterprise Resource Planning (ERP) system, Oracle’s Property Manager module is the
database system used to manage its properties. The system contains records on the
disposition of tenants and leases, but it is not equipped with a map viewer.

The Property Manager module of the Oracle eBusiness suite allows the Port’s
Commercial Real Estate division to manage property that is leased to various tenants.
Nearly all lease descriptions within the project limits have been developed by the Port
Geomatics Group and are available in CADD format based on CCS83, Zone 3, epoch
date 1984.00.

Port of Oakland Engineering Utility Maps. Over the years, a CADD-based series of map
tiles has been developed from a variety of sources using a variety of methods with the
intent of consolidating and representing all utilities systems in the Port of Oakland.


                                         12 of 42
                                                                Geospatial Security Mapping System
                                                     Request for Proposals for Professional Services


These maps have only been used as a starting point for new capital improvement projects,
and project engineers and surveyors were required to validate these utility maps through
field survey and plan research. These maps have not been updated in many years.

Port of Oakland Asset Management System. The Port awarded a contract in 2010 for the
creation of a Sewer System Management Plan (SSMP) that has produced digital GIS files
of the sanitary sewer system in the project area. An effort is currently underway to
integrate the collection system maintenance programs (e.g., periodic inspections, routine
and “hot spot” cleaning, root control, repairs) into the Port’s Oracle Enterprise Asset
Management System (eAM) which is one module of the Port’s Enterprise Resource
Planning (ERP) system that has been deployed using the Oracle eBusiness suite.

Tactical Survey Group Data Disk. The Port of Oakland Administration Building at 530
Water Street and the power substation have been mapped by Tactical Survey Group. The
data exists on a CD with limited distribution to first responders and key port staff.

City of Oakland GIS. [http://gismaps.oaklandnet.com/cedap/] This is a GIS-based
application that provides a variety of prepared views and query tools for businesses and
residents. The system developed under this RFP should be compatible with the Oakland
GIS to the extent that the City’s GIS basemap is used as a source for first responder
Computer Aided Dispatch systems. The City of Oakland GIS is a two-dimensional
system based on the California Coordinate System of 1983 (CCS83), Zone 3.

Alameda County Assessor Parcel Database. The Assessor’s Office partners with cities
within Alameda County to provide up-to-date parcel map and attribute data.

Various Utility Agencies. East Bay Municipal Utility District (EBMUD), Pacific Gas
and Electric (PG&E), Kinder Morgan, San Francisco Bay Area Rapid Transit District
(BART), American Telephone and Telegraph (AT&T), and other utility agencies own,
operate, and maintain utility and transit infrastructure within the Port’s local agency
jurisdiction and within Port-owned property.

1.7    Current State of Geospatial Information

In the event of a Transportation Security Incident (TSI), first responders, Port utility
managers and engineers have limited access to facility, building and utility information
critical to situational awareness. Information on building layouts, terminal layouts,
utilities and storm drainage systems exists, but is not readily available and not
consolidated into a single geospatially-indexed database.

Utilities and infrastructure information has been developed and organized for use in the
Port’s capital improvement program, but there is no graphical interface to access this
information. It is used primarily by engineering design professionals within the Port and
takes significant time and effort to extract usable information. It is structured primarily
as a library of construction plans. There is some general mapping based on aerial
photogrammetry and consolidation of some utilities information, but it is not organized
for use by law enforcement or emergency responders and lacks an intuitive graphical
interface to access the information. It is not available electronically outside of the Port.
There is no means to overlay multiple sources of information in a graphical context.


                                          13 of 42
                                                                 Geospatial Security Mapping System
                                                      Request for Proposals for Professional Services


Emergency responders are typically dispatched to an incident where they have to rely on
the Port and/or the terminal operator for situational information. Law enforcement and
fire department personnel do occasionally visit the Port area to gain some understanding
of the facilities, but no facilities maps and infrastructure information are readily available.
In the event of a major incident, an Emergency Operations Center (EOC) and Incident
Command may stand up, but it can take hours (or days) to collect and assimilate site
specific information to make the best response decisions.


PART 2 – RFP SCHEDULE AND PROCESS
Table 1 provides the schedule for the RFP and selection of the successful Proposer
(“Consultant” or “Service Provider”). The dates prior to the proposal due date will be
changed only by addendum as described below. All dates after the proposal due date are
subject to change at the Port's discretion. All dates are for calendar year 2011. The RFP
and all addenda are posted on the Port's website at the following URL:
http://www.portofoakland.com/business/rfpsrfqs.asp.
                     Table 1. RFP Submission and Review Schedule
 Activity                                                      Date
 Port issues RFP:                                              September 16
 Pre-Proposal Meeting                                          September 26 at 1:30 p.m.
 All Questions Due from Proposers                              September 30 at noon
 Port Response to Proposers' Questions:                        October 5
 Proposals Due:                                                October 14 at 4:00 p.m.
 Short List of Qualified Proposers:                            October 21
 Proposer Interviews (at discretion of Port):                  October 26, 27
 Port Selection:                                               October 31
 Execution of Agreement:                                       early December

2.1    Pre-Proposal Meeting

A pre-proposal meeting has been scheduled for the following date and time:
                       Monday, September 26, 2011, at 1:30 p.m.
                       Port of Oakland
                       Board Room, 2nd Floor
                       530 Water Street
                       Oakland, California
At the Pre-Proposal Meeting, the Port will provide information related to the Port’s
policies, and answer questions about the project. Proposers must contact Michael O'Brien
at (510) 627-1303 to register for the meeting.




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2.2    Questions, Clarifications, and Addenda to the RFP

This RFP covers the general requirements of the work and shall be considered sufficient
for all proposers to prepare competent proposals. The Port may issue, however,
clarifications or addenda to the RFP. The Port reserves the right to modify the terms of
this RFP at any time in its sole discretion. The Port will post any issued Addenda to this
RFP on the Port's website. Upon issuance of an Addendum, the Port will send
notification to all parties who have registered and downloaded the RFP from the Port's
website. Notification will be sent to the fax number or e-mail address provided during the
process of downloading the RFP.

For clarifications that do not necessitate a formal Addendum the Port may, at its
discretion, issue answers in written form in a ‘Log of Responses to Proposer Questions’.
Any such log will be posted to the Port website, and notification will be sent to all parties
who registered and downloaded the RFP. The log is provided solely for proposers’
convenience, and any interpretations or clarifications contained therein are without legal
effect. Proposers are advised that any questions submitted to the Port may, at the Port’s
discretion, be incorporated into the posted Log of Responses to Proposer Questions.

Questions should be submitted in writing to the following individuals and must clearly
identify the Proposer’s company name and the RFP. All questions must be submitted by
noon on September 30, 2011.

                              Name               Phone              E-mail Address:
Port Website or Download Bill Russell            510.627.1439 brussell@portoakland.com
Information:

Proposal-related             Michael O'Brien 510.627.1303 mobrien@portoakland.com
questions:




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2.3    Submittals

All items requested must be received by the Port (postmarks not acceptable) no later than
4 P.M. on Friday, October 14, 2011. Facsimile submittal of proposals will not be
accepted. Proposals not received by this date may be rejected

One electronic version and eight (8) bound hard copies of the proposal shall be hand-
delivered to:

PROPOSAL FOR CONCEPTUAL DESIGN OF PORT OF OAKLAND/CITY OF
OAKLAND OFFICE OF EMERGENCY SERVICES DOMAIN AWARENESS
CENTER

Port of Oakland
Engineering Services Counter, 2nd Floor
Port of Oakland Building
530 Water Street
Oakland, California 94607
Attention: Mr. Michael O’Brien, Facility Security Officer

Proposals will be time and date stamped upon receipt.

2.4    Consultant Selection

The Port will assess proposals in its sole discretion in light of certain evaluation criteria
determined by the Port. The Port reserves the right to reject any or all offers and
discontinue this RFP process without obligation or liability to any potential proposer, and
accept other than the lowest priced offer. The Port reserves the right to cancel this RFP,
in whole or in part, at any time prior to entering a contract with the selected Proposer.

PART 3 – PROJECT AND SCOPE OF WORK
3.1    General

The Scope of Work (“Scope”) includes all work necessary to produce and support a
comprehensive Geospatial Security Mapping System (“GSMS” or “System”) as
described below.

Proposers may partner or subcontract for services as needed; however, the successful
Proposer will be responsible for the entire Scope as set forth in this Part 3. Subsequently,
the selected Proposer as the Consultant will be solely responsible for coordinating the
activities of all team members, and ensuring that the Scope is fulfilled to the Port’s
satisfaction in accordance with the contract.

3.2    Project Overview

The Port of Oakland expects this project will facilitate more informed decision-making
and improve efficiencies in its day-to-day business. Ultimately, this project will enhance



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preventive measures, aid in the recovery of critical infrastructure systems, and reduce the
time it takes to resume trade after an emergency or disaster.

The Port of Oakland envisions the delivery of a comprehensive Geospatial Security
Mapping System (GSMS), consisting of data, hardware, software, process
documentation, training and support, designed specifically for security, emergency
response and business recovery uses and applications within the maritime or seaport area
of the Port of Oakland. See project limits in Attachment 1. In effect, the GSMS is the
first phase of an enterprise Geographic Information System (GIS) at the Port of Oakland
and consequently needs to be developed using best practices and proven methodologies,
models, and templates. This project focuses on the structure and content of geospatial
data, and the hardware and software that will store, serve, display, and allow sharing of
that data.

The GSMS will benefit not only current Port of Oakland operations and the City’s
emergency response operations, but will also support the future Joint City/Port Domain
Awareness Center (DAC) within the City’s Emergency Operation Center (EOC).

This project will produce a secure web-accessible System that will provide information
on critical infrastructure and assets within the Port Maritime Area for use by security and
emergency responders as well as Port staff.

This project will consolidate, migrate and verify available geospatial information from
the Port and supplement that with new surveys of existing infrastructure (buildings and
other structures, utilities and other relevant infrastructure) in and around the seaport area.
Water-side elements will include bathymetric (underwater) surveys of navigation
channels and marine structures serving the port that have been performed by the U.S.
Army Corps of Engineers (USACE) and the Port. This geospatial information will be
hosted by the Port in a central geodatabase.

The System will provide a tool for focused response that mitigates security threats by
providing responders with the information they need to immediately respond to threats.
Information on utility shut-offs will allow responders to isolate gas flow to aid fire
prevention and suppression. Information on storm drain inlets and pipe will allow better
control of hazardous materials spills and mitigate environmental and human health risk
exposure by giving responders critical information on where to block storm drainage
systems and re-direct flow of spills. The ability to quickly shut off electrical power will
reduce the risk to emergency responders in the event of exposure to the high voltage
electrical systems prevalent in the Port area.

This project must be able to integrate with other information and business systems
including the Port’s Oracle-based Enterprise Resource Planning (ERP) system. The ERP
modules most likely to contain information relevant to the System include the Property
Manager module, the Enterprise Asset Manager (eAM) module and the Projects module.

3.3    Project Goals

The Service Provider should satisfy the following core goals of the System:



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1. Accurate, timely and complete geospatial information to improve emergency
   response time and domain awareness
2. Mapping and analytical systems to improve Port security and response capacity
3. Access to information already available within other departments at the Port
4. Provide interface for Oakland first responder dispatch systems
5. Flexible, expandable, and robust

Another core component of the implementation of the System solution is the
development and delivery of management and user training resources, including change
management with respect to changes to workflow and business processes.

The Port recognizes that it has limited staff and resources to support the deployment of
the System solution. Thus, an essential component is the provision of an ongoing
maintenance, support, management, and monitoring contract on three distinct levels:
1. Support and Maintenance of the deployed GSMS solution products, including
    hardware, software, database, and any other necessary components for the fully
    functional GIS solution – expected service level is “business day” service level only
    (8 hours x 5 days a week, excluding public holidays) by either remote or on-site
    staff.
2. Management and Monitoring of the deployed GSMS solution database, including
    data administration, conversion, migration, import, and export, as well as the daily
    data monitoring, control, and adherence to standards solution – expected service
    level is “business day” service level only (8 hours x 5 days a week, excluding public
    holidays) by 0.6 “on-site” FTE.
3. Enhancements and Upgrades of the deployed GSMS solution, including future
    integration and development of the GIS system to support Port growth and security
    needs.
This ongoing support model would be included in the contract based on a two (2) year
Services Agreement with the Service Provider. Service Provider will issue an
Irrevocable Letter of Credit to the Port in the amount of the cost of the Services
Agreement. For the form of the Letter of Credit, see Exhibit G to Attachment II, Sample
of Professional Services Agreement, below.

The Port of Oakland has secured grant and technology funding to implement several
security-related infrastructure and system upgrades. The Service Provider will be
expected to explore and integrate these technologies with the GSMS solution and
provide the Port with a strategy that achieves integration with these projects as well as
potential future projects, as well as plan for Port resources as the GSMS evolves.

3.4    Framework Data

The fundamental geospatial data that will be stored in and served from the central
geodatabase of the GSMS will be basemaps, aerial imagery, surface elevation model,
infrastructure models, and land records which will be the foundational building blocks for
the maps services and applications developed within this Scope.



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The Data Model or Information Model, which defines the feature classes, attributes and
relational connections, is just as important as the data itself. The geospatial data and the
information model are effectively the foundation of the System and ultimately determine
the extensibility of the System and whether it can be scaled to meet the Port’s enterprise
GIS goals. For these reasons the greatest level of extensibility and scalability may be
achieved by starting with an information model like the Local Government Information
Model (LGIM) available through the internet at http://resources.arcgisonline.com.
Another information model that may be suitable for this project is the Department of
Homeland Security (DHS) Geospatial Data Model (GDM) which is designed to support
interoperability and information sharing in the homeland security and disaster
management community. Service Provider should compare these and other appropriate
data models and recommend to the Port which model best suits the project needs. It may
be possible to use the Esri LGIM for the GSMS and develop a map service that
effectively exports the Port’s geospatial data using the GDM.

The following data guidelines and principles should be applied to this project.

Basemaps orient map users and provide relevant and consistent geographic context
needed by all users whether they are fire fighters, maintenance workers, engineers,
wharfingers, etc. Basemaps provide important background information and are typically
combined with other map layers that represent operational information managed by
specific departments (such as utilities infrastructure). Finished basemaps are stored in the
geodatabase as raster tiles at multiple scales compiled from basic data layers in the
information model. Using different map templates, multiple styles of basemaps can be
compiled from a single information model. An example of this is the series of basemaps
developed by Esri as part of the ArcGIS for Local Government Gallery. The Port desires
finished basemaps similar to the Public Safety Basemap, Imagery Hybrid Basemap and
Topographic Basemap which all can be compiled from the single Local Government
Information Model (LGIM). Mobile Day/Night Basemaps, which can also be compiled
from the LGIM, may also be useful for mobile users of the GSMS. Whether or not the
LGIM is used for this project, the basemaps produced for the GSMS need to include
multi-scale raster basemaps both with and without aerial imagery. For areas adjacent to
this project, map services of publicly available basemaps shall be available through the
GSMS so that users will be able to pan and zoom seamlessly throughout the region.

Aerial Imagery is used extensively by Port staff much as basemaps would be used. Due
to continuous development activities throughout the Port Area, large sections of the
Port’s aerial imagery library do not provide an accurate representation of existing
conditions. The Port desires a complete set of ortho-rectified digital aerial imagery of the
seaport at a resolution of one pixel equals one-quarter of a foot on the ground which is
suitable for displaying at a scale of 1”=50’ for Port-owned facilities within the Port Area
jurisdiction and at a resolution of one pixel equals one-half of a foot on the ground which
is suitable for displaying at a scale of 1”=100’ for all other property within the GSMS
project limits. This imagery should be formatted in the geodatabase such that it can be
served to GIS applications and also to Autodesk applications used by engineering,
facilities, planning and environmental users. Service Provider shall advise the Port
regarding any regional efforts to pool and maintain aerial imagery.


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Surface Elevation Model should be included as a data deliverable for this project since
one is necessary for ortho-rectifying the aerial imagery. The density or resolution of the
elevation surface model should be sufficient to satisfy the National Map Accuracy
Standards for the intended aerial imagery scale. The surface model needs to cover the
entire project area which includes the Oakland Harbor channels, berths, and other
portions of San Francisco Bay. Particular attention should be given to the shoreline band
so that the elevation model can be used to generate the horizontal location of the edge of
water at Ordinary High Water (OHW) which will be treated as the shoreline. The edge of
wharves, piers and docks could be used as the edge of water or shoreline, but if the OHW
line extends under these structures it should be graphically represented in some way. Or,
the marine structures could be excluded from the surface elevation model and represented
as three-dimensional structures within the infrastructure models (see below). The Port
realizes that much of the underwater soundings can be compiled from existing data
sources such as the Port’s berth maintenance dredging program, the U.S. Army Corps of
Engineers channel maintenance dredging program, and available NOAA nautical charts.

Infrastructure Models will represent structures, utilities, paved areas and other facilities
actually owned by the Port. These models of existing infrastructure will be developed at
a level of detail and accuracy suitable for displaying for engineering purposes at a scale
of 1”=40’. This information is what had been in the past referred to as the “Port
basemaps”, but this past usage of the term “basemap” is inconsistent with current GIS
industry standard usage (see above for proper usage). The information will be stored
within the geodatabase but must be able to be served out to various users in engineering,
facilities, planning, environmental, etc. in AutoCAD format, possibly by the use of
ArcGIS for AutoCAD software. The following is a quote from the Esri website about the
preferred format for exchanging data between CADD and GIS: “The fidelity and
flexibility of GIS data exchanged inside an AutoCAD file using the Mapping
Specification for CADD (MSC) tools in ArcGIS for AutoCAD and ArcGIS 9.3 and
higher is the preferred method to transfer data between AutoCAD and ArcGIS instead of
ArcGIS shape files.”

Service Provider will develop CADD standard recommendations based on version 4 or
later of the National CADD Standard (NCS). A recommended starting point would be
the implementation of the NCS developed by the US Army Corps of Engineers
(USACE). These CAD standard recommendations will focus specifically on the features
incorporated into these infrastructure models and will not constitute a complete CADD
standard.
            • Structures: all Port-owned structures will be modeled, preferably in three
               dimensions, including buildings, wharves, piers, docks, dolphins, bridges,
               abutments, etc. Building information will include locations of all
               entrances and exits. Field-verified floorplans of each floor adequate for
               emergency response uses should also be available as a linked document.
               Ladder access points for all marine structures will be clearly identified.
               Wharf structures will include crane rails and crane stops. Structures
               within the Port Area jurisdiction but situated on property owned by others
               will be compiled as two-dimensional footprints.



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•   Marine Terminals: each marine terminal will be represented as a discrete
    facility with a perimeter boundary as described in the executed assignment
    agreement. Access routes and gates will be clearly identified. A street
    address and emergency contact information will be associated with each
    terminal. To avoid redundant database records, this contact and address
    information may be extracted from the Port’s Oracle eBusiness module for
    Property Management if such information exists in those records.
•   Utilities: for Port-owned utilities, the following utility systems should be
    modeled:
        o Water Systems – meters, valves, backflow preventers, hydrants,
            standpipes, and existence of sprinkler system
        o Electrical Systems – substations, transmission lines, transformers,
            meters, shutoff switches, vaults
        o Storm Drain Systems – surface drain inlets, manholes, outlets
        o Natural Gas Systems – meters, shutoff valves
        o Sanitary Sewer Systems – manholes, clean-outs, lift stations
        o Communication Systems – manholes, vaults
    The primary objective for utilities is to collect information about the
    surface features. A secondary option should be quoted by the Service
    Provider quantifying the cost to develop models of the underground
    elements of these utility systems.
    In addition to Port-owned utilities, other entities maintain utilities
    infrastructure within Port-owned property. All of the above-ground
    elements of these systems need to be incorporated into the utilities
    infrastructure models with attributes identifying ownership and contact
    information. Establishing links to GIS systems developed and maintained
    by these other entities would be the preferred method of providing
    information about these third party utility systems within the Port Area.
    Ultimately, the representation within the GSMS of non-Port infrastructure
    facilities should be developed in accordance with industry best practices.
•   Site Features: pavement, fences, walls, light poles, utility poles and
    supports, will all be modeled. In addition to paving limits, type of
    pavement will be tracked as an attribute of this feature class.
•   Streets and Undedicated Roadways: all traffic signals and traffic signs will
    be included.
•   Port-owned Rail Systems: tracks, switches, rail stops, crossing barrier
    systems.
•   Security Systems: video cameras, access control, intrusion detection
    sensors. Users of the GSMS should be able to intuitively access data feeds
    from the various security systems.
•   Hazardous Materials: above-ground and underground storage tanks, paint
    and solvent cabinets, waste-oil collectors, compressed gases. The Port and
    its marine terminal operators maintain hazardous materials business plans
    (HMBP) that should document much of this information and should be
    incorporated into building floorplan displays.


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Land Records data will represent county and municipal boundaries, the Port Area
jurisdictional boundary, Port-owned property within the Port Area, property within the
Port Area owned by others, easements and other encumbrances burdening Port-owned
property within the Port Area for infrastructure owned and/or maintained by other
entities, and properties outside the Port Area within the project limits.

In addition to this fundamental property and jurisdiction inventory, Service Provider will
optionally recommend data models and land records processes that allow for a
comprehensive catalog of all land transactions (acquisitions, land sales, benefitting and
burdening easements, licenses, leases, etc.) along with a comprehensive catalog of all
changes (enlargements and relinquishments) to the Port Area jurisdiction.

3.5    Hardware

At the core of the System will be a central geodatabase hosted by the Port at 530 Water
Street on computer hardware that can be easily scaled to accommodate future phases of
the Port’s GIS. To the fullest extent possible, server hardware used for the GSMS
geodatabase should be as similar as possible to the Port’s current server systems. Service
Provider will provide an analysis of the pluses and minuses of using cloud server
technology to host the GSMS central geodatabase.

The GSMS may also require an administration workstation. This workstation should
have sufficient processor, memory and disk resources to handle the advanced version of
Esri ArcGIS for Desktop version 10 or later and AutoCAD Civil 3D 2012. This
workstation should also have at least two high resolution display screens. Other criteria
may apply in accordance with the Port’s current IT policies.

Various users of the GSMS may need mobile access. The hardware platform for mobile
access should be developed to handle environments with wireless network access, mobile
broadband access or a mobile storage device with cabled or wireless capabilities when no
remote access is available.

3.6    Software

A geodatabase will be implemented using Esri ArcGIS Server version 10 or later. All
geospatial data will reside in the geodatabase.

For the user web-based GSMS applications, the Port needs a system in which multiple
data sources can feed the GSMS and future enterprise GIS. The data will typically come
in a variety of formats, thus the design and framework of the GSMS should be flexible
such that it can accommodate a multitude of data formats. This means that the
deployed GSMS solution must have a Services Oriented Architecture (SOA), so that
these data feeds can be “plugged into” a variety of client applications – the system
architecture allows different data types to be funneled into a uniform format that can then
be consumed by the GSMS.

Therefore, to the fullest extent possible, web-browser applications should be developed
using Esri or third-party software tools that can be configured through an administrative


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interface rather than custom programming. When custom programming solutions are
required, they should be modular so that modifications and enhancements to other
elements of the web applications will not be dependant upon recompiling unrelated
source code to maintain system functionality.

Where appropriate in this project, Service Provider will facilitate use of the latest
National Information Exchange Model (NIEM) specifications and guidelines to enable
sharing information with other organizations within one or more of the following NIEM
Domains: Emergency Management, Infrastructure Protection, International Trade and
Maritime.

3.7    General Mapping Standards and Considerations

All surveying maps and engineering plans in the seaport produced directly by the
Engineering Division or its consultants since the mid-1990s have been based on Port of
Oakland survey control monuments with horizontal coordinates based on the California
Coordinate System of 1983 (CCS83), Zone 3, epoch date 1984.00 as shown on Alameda
County Record of Survey No. 990 and with vertical elevations based on the no-longer-
maintained Port of Oakland Vertical Datum.

Horizontal Datum
Due to the large amount of tectonic plate movement in the San Francisco Bay Area, the
land within the Port Area has moved northwest almost two and a half feet horizontally
from epoch date 1984.00 to epoch date 2007.00 which is the epoch date of the current
realization of the National Spatial Reference System (NSRS) which is the geodetic
reference for CCS83. The Port’s land continues to move about one and half tenths of a
foot each year, so there could be nearly an additional half of a foot of horizontal
displacement when the new realization of the NSRS with an epoch date of 2010.00 is
published by the National Geodetic Survey (NGS) in September 2011.

Due to this significant and ongoing movement, and due to the Port’s desire to maintain
infrastructure information at an accuracy appropriate for engineering purposes, Service
Provider will need to establish topological connections between infrastructure geospatial
information and geodetic control monuments such that geospatial positions of
infrastructure can be automatically updated when geodetic control monuments are
adjusted to periodic adjustments of the NSRS and/or the California Spatial Reference
System (CSRS) rather than using transformation tools like NADCON to compensate for
this ongoing movement. Such transformation tools will no longer be provided by the
National Geodetic Survey (NGS) which recommends that readjustments be used instead
of transformations when updating coordinates to account for displacement over time.
The GSMS implementation will be based on CCS83, Zone 3, epoch date 1984.00 as
shown on Alameda County Record of Survey No. 990, but the Port would like the ability
to periodically update the geodatabase coordinate realization by updating the coordinates
of the geodetic control monuments.

Vertical Datum
The Port of Oakland Vertical Datum was the same as Mean Lower Low Water (MLLW)
datum in the early 1900s; however, because of sea-level rise, the two vertical datums are


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no longer equivalent. In the 1960s, Port survey staff determined the relationship between
the National Geodetic Vertical Datum of 1929 (NGVD29) and Port Vertical Datum by
field leveling measurements. In the seaport area, the Port Vertical Datum was lower than
NGVD29 by 2.30 feet (meaning that the Port elevation for a given point would be 2.30
feet larger than the NGVD29 elevation at the same point). In the late 1990s a similar
effort was made by Port survey staff to relate Port Vertical Datum to the North American
Vertical Datum of 1988 (NAVD88), only no field leveling measurements were performed
and no consideration was given to the fact that the Loma Prieta earthquake in 1989 had
displaced many of the NGS bench marks that represent NAVD88. The study determined
that Port Vertical Datum was lower than NAVD88 by about 0.50 feet (meaning that the
Port elevation for a given point would be about 0.50 feet larger than the NAVD88
elevation at the same point – due to on-going settlement within the seaport, this
difference between vertical datums can differ from this approximation by a few
hundredths of a foot to a few tenths of a foot or more).

In 2009, Port survey staff conducted NGS 2nd Order Class 2 leveling surveys through all
NGS bench marks in the seaport area and determined that there was as much as six and a
half centimeters (two and a half inches) of elevation difference from the elevations
published by NGS for these bench marks. There was insufficient agreement among the
NGS bench marks to constrain the leveling survey so the results were not submitted to
NGS for inclusion in the NSRS through the process known as “blue booking”. However,
Port survey staff did constrain the leveling measurements to the three NGS bench marks
that have been used for the basis of most Port elevation surveys. This adjustment is the
best representation of NAVD88 in the seaport.

For any new survey data collected for this project, the vertical datum for land elevations
shall be NAVD88, and the vertical datum for bathymetric or hydrographic soundings
shall be MLLW as determined at National Ocean Service (NOS) tide station 941 4777,
“Oakland Middle Harbor” or tide station 941 4764, “Oakland Inner Harbor”. Legacy
data incorporated into the system will have to be adjusted for vertical datum and
translated to the correct coordinate system as appropriate.

Mapping Considerations
Planimetric features will be grouped into logical layers that contain elements of specific
infrastructure or cultural systems, e.g., transportation, buildings, drainage, etc.

Display colors, line and point symbol sets, and labeling conventions will be consistently
applied across the entire data set to clearly separate data layers and to render the
information legible at a maximum range of viewing scales. Additional graphic standards
may be developed specifically for printing of hard copy maps.

Line features will be continuous, without arbitrary segmentation. For example, a fence
line that makes a bend at a point of forty-five degrees should be represented as one single
line segment unless the point of inflection represents a significant feature that is
represented.

Area features, or polygons, must be properly closed. Care must be taken in the
representation of polygons that share a common boundary line: the precise means of
representing them will depend on the data model adopted. Polygons of known area must


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have an attribute that indicates the known or catalogued area, as opposed to the mapped
area, which may differ from it slightly.

The base map feature layers must be seamless, i.e. each layer should represent the entire
Port project area, unless there is a compelling reason to treat a specific area as a separate
and distinct layer. Tiled layers are not acceptable, although an index grid that is
superimposed over the base map may be a desirable feature.

Dangling nodes, ‘digital spaghetti’, and polygon slivers must be eliminated from the final
base map deliverable.

3.8       Internet Portal Considerations

The portal must be protected by appropriate security devices – password protected logon
is essential. The Port will be responsible for granting password accounts to approved
users.

The portal should be developed with up-to-date software that provides a clean and
contemporary look, and that is designed to be intuitively clear to users. Proposers should
justify their selection of a development platform in terms of functionality offered, cost,
GUI design, and efficiency.

It is not anticipated that extensive online editing of map information will be performed
via the Internet portal. It is probable that some tabular data entry will be essential for the
portal, and that it may be required to provide for the entry of new point-data, e.g.,
observed events in near real-time, onto the map. As such, the burden of multi-user
editing of base data may not need to be considered as an essential element of the portal
design.

The planned Internet portal must be able to accept data services, data feeds, and data
streams from other relevant public agencies to the extent that data critical to the security
facet of the system’s requirements can be supported.

3.9       Scope of Work

The project consists of three main tasks: Planning and Scoping, Implementation, and
Service Agreement. The following task list must be accomplished within the
performance period of this grant funded project, no later than May 31, 2012 and should
take account of the background information, organization, ongoing projects, and system
goals outlined in Parts 1 and 3 of this document.

Task 1:         PLANNING AND SCOPING
                1.1. Perform a Needs Assessment
                     1.1.1. Identify potential users and organizations
                     1.1.2. Identify goals, objectives, and mandates
                     1.1.3. Review existing operating procedures for issues and
                              opportunities


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        1.1.4. Review tactical and strategic plans
        1.1.5. Define user, operational, and functional requirements
        1.1.6. Define data accuracy requirements
        1.1.7. Define a master list of geographic data
        1.1.8. Develop a strategic plan
1.2.   Perform a Systems Analysis
        1.2.1. Identify potential networking or infrastructure
                bottlenecks and obstacles
        1.2.2. Evaluate potential system and platform integration
        1.2.3. Evaluate potential data sources, including contractors
                and vendors, as well as federal, state, and local
                governments and agencies, and private sector
                organizations
        1.2.4. Define minimum technical requirements for end-user
                hardware devices
        1.2.5. Define data maintenance and data migration
                requirements
        1.2.6. Define systems integration priorities and requirements
1.3.   Develop an Implementation Plan
        1.3.1. Define the platform design, including hardware,
                software, database, licensing, networking, services, and
                security
        1.3.2. Define the data characteristics, including data type,
                format, accuracy or resolution, attributes, amount,
                source, maintenance, and standards
        1.3.3. Define the conceptual data model, including structure,
                relationships, base layers, security, and data acquisition,
                conversion and/or migration, administration,
                maintenance, control, backup, archive, and retrieval
                and/or distribution
        1.3.4. Define the systems integration framework, including
                database methods, data and/or systems interfaces,
                imports, and any other links or connections
        1.3.5. Define the business integration model, including the
                people, processes and procedures, and the usability and
                application of technology
        1.3.6. Define the service contract, including guarantee, support,
                maintenance, management, and monitoring
        1.3.7. Develop a project plan, including milestones,
                deliverables, sequence, timelines, budget and resources



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                  1.3.8.   Develop list of assumptions, constraints, opportunities,
                           benefits, issues, and risks


Task 2:   IMPLEMENTATION
          2.1.   Design, Build, and Deploy the Geospatial Security Mapping System
                  2.1.1. Provide the necessary hardware, software, database,
                          licensing, networking, and services
                  2.1.2. Establish the necessary standards for data, geodata,
                          metadata, and database maintenance
                  2.1.3. Provide the necessary database structure, base layers,
                          and access for shared use at the Port of Oakland, as well
                          as regional partners and stakeholders
                  2.1.4. Acquire and migrate the necessary framework data from
                          local, county, state, federal, and other regional agencies,
                          including:
                          a. sustainable method, format, and data path for updates
                          b. memorandum of understanding (MOU) – if required
                  2.1.5. Acquire, convert, and migrate the necessary framework
                          data from geospatial information vendors, including:
                          a. sustainable method, format, and data path for updates
                          b. site surveys for identification & verification of
                              geospatial coordinates
                          c. data standards for ongoing maintenance
                  2.1.6. Acquire, align, convert, and migrate the necessary
                          framework data from Port Departments, Port contractors
                          and consultants as needed, including:
                          a. sustainable method, format, and data path for updates
                          b. site surveys for identification & verification of
                              geospatial coordinates
          2.2.   Systems Integration (Primary or “core” goals)
                  2.2.1. Provide the necessary database methods, interfaces,
                          imports, data paths and other links or connections for
                          selected applications, systems, and platforms
                  2.2.2. Integrate perimeter intrusion detection system and build
                          geospatial map of coverage area
                  2.2.3. Integrate Alameda County Sheriff CODA Octopus
                          baseline three-dimensional sonar imagery and build
                          geospatial map of coverage area
                  2.2.4. Integrate Coast Guard AIS Vessel Tracking system
                  2.2.5. Integrate Weather and Traffic monitoring systems
          2.3.   Systems Integration (Secondary or “wish-list” goals)


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                  2.3.1.  Integrate marine terminal crane-mounted security camera
                          system and build geospatial map of coverage area
                          including relevant assets
                  2.3.2. Integrate intermodal access points video surveillance
                          system and build geospatial map of coverage area
                          including relevant assets
                  2.3.3. Integrate ERP Enterprise Asset Manager system data
                          relevant to the base layer design
                  2.3.4. Integrate ERP Property Manager system data relevant to
                          the base layer design
                  2.3.5. Integrate ERP Projects system data relevant to the base
                          layer design
          2.4.   Quality Assurance and Testing
                  2.4.1. Unit test static and streaming transfers from local,
                          county, state, federal and other regional agencies
                  2.4.2. Unit test data updates and transfers triggered from data
                          changes
                  2.4.3. Integration test web-based map viewers for base layers,
                          usability, and access using Port of Oakland resources
                  2.4.4. Integration test (primary) system integration
                          components, including CCTV surveillance,
                  2.4.5. Integration test (secondary) system integration
                          components as necessary
          2.5.   Training
                  2.5.1. Build Procedures Manual
                  2.5.2. Build Workflow Document
                  2.5.3. Provide Management training
                  2.5.4. Provide User Training
                          a. Training will be on a department by department basis
                              to suit the needs of that department
                          b. Training to consist of ten 4-hour sessions at the Port
                              with live access to data for not less than 3 people per
                              department distributed among appropriate
                              departments

Task 3:   24 MONTH SERVICE AGREEMENT
          3.1.   Support and Maintenance per Part 3.3
                  3.1.1. Product quality assurance
                  3.1.2. Product maintenance and service
                  3.1.3. Product technical support and helpdesk
                  3.1.4. Product configuration change management


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                       3.1.5.   Issue & incident management
                       3.1.6.   Monthly KPI reporting (e.g. availability, downtime,
                                incidents, etc.)
              3.2.    Management and Monitoring per Part 3.3
                       3.2.1. Solution infrastructure management
                       3.2.2. Solution security and compliance
                       3.2.3. Solution network assurance
                       3.2.4. Solution technical support and helpdesk
                       3.2.5. Solution configuration change management
                       3.2.6. Database, layer, and data administration and
                              maintenance, including working with Port departments
                              on a “day-to-day” basis
                       3.2.7. Monthly KPI reporting (e.g. traffic, usage, asset
                              accumulation, etc.)
              3.3.    Enhancements and Upgrades per Part 3.3
                       3.3.1. Planning and change management
                       3.3.2. Integration development
                       3.3.3. Database, layer, dataset, and data extensions and
                              development
                       3.3.4. Report development


PART 4 - PORT POLICY REQUIREMENTS AND ADDITIONAL PROVISIONS

Responsive Proposals must comply with the following Port policy requirements:

I.     Non-Discrimination and Small/Local Business Utilization Policy (NDSLBUP):
       A summary of the Port’s NDSLBUP is included herein as Attachment III. It is
       the policy of the Port of Oakland to encourage and facilitate full and equitable
       opportunities for small and local businesses to participate in professional services
       and its contracts for the provision of goods and services. It is further Port policy
       that no discrimination shall be permitted in small and local business participation
       in Port contracts or in the subcontracting of Port contracts. Consultant teams will
       receive credit for utilizing businesses that satisfy the requirements of the Port’s
       Non-Discrimination and Small/Local Business Utilization Policy (NDSLBUP), a
       summary of which is included herein as Attachment III. Proposers shall submit
       the Chart for Submitting Data for Calculation of Preference Points, included
       herein as Attachment III-ii, and a Local Participation Questionnaire, included
       herein as Attachment III-iii.




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II.    Insurance Requirements:
       The selected consultant shall comply with the Port’s insurance requirements, as
       specified in Appendix C to Attachment II, Sample Professional Services
       Agreement, below.

III.   Living Wage Policy:
       On March 5, 2002, the voters in the City of Oakland passed Measure I, adding to
       the City Charter Section 728 ("§728") entitled "Living Wage and Labor Standards
       at Port-assisted Businesses." §728 requires Port Aviation and Maritime businesses
       that meet specified minimum threshold requirements to pay all nonexempt
       employees a Living Wage rate established by City Ordinance and adjusted
       annually based on the Consumer Price Index for the San Francisco, Oakland and
       San Jose area. The current Living Wage rate as of July 1, 2011 is at least $11.35
       with credit given to the employer for the provision to covered employees of health
       benefits, and $13.05 without credit for the provision of health benefits.
       Specifically, §728 applies to Port contractors and financial assistance recipients
       with the Aviation or Maritime divisions that have contracts worth more than
       $50,000 (over contract term) and that employ more than 20 employees who spend
       more than 25% of their time on Port-related work. §728 also provides covered
       employers with incentives to provide health benefits to employees, establishes a
       worker retention policy, requires covered employers to submit quarterly payroll
       reports and requires covered employers to allow Port representatives access to
       payroll records in order to monitor compliance and labor organization
       representatives access to workforces during non-work time and on non-work sites.
       Covered employers are responsible for complying with the provisions of §728
       from the date the covered contract is entered into. When a contract is awarded, the
       contractor will be required to fill out the attached Employer Self Evaluation Form
       and Certificate of Compliance (see Attachment IV) and return them to the Social
       Responsibility Division. (i.e., do not include these forms in your statement of
       qualification). For more information, please call Connie Ng-Wong in the Port’s
       Social Responsibility Division at (510) 627-1390.

IV.    Web-Accessed Monitoring System (WAMS):
       Proposers are alerted that the Port of Oakland has adopted a Web-Accessed
       Monitoring System (WAMS) to satisfy certain reporting requirements. The
       successful Proposer will be required to utilize WAMS to satisfy these
       requirements (See Attachment III, Non-Discrimination and Small/Local Business
       Utilization Policy).

       When submitting invoices for payment, the Consultant must submit the
       information included via the WAMS. The Consultant must contact Hill
       International, Inc. at 5000 Executive Parkway, Suite 430, San Ramon, CA 94583,
       (925) 275-9870, extension 7555 or via email at ebusiness-
       support@trsconsultants.com prior to commencement of work for access to
       WAMS.



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V.      Prevailing Wages:
        The Port directs the attention of Proposers to the requirements to pay prevailing
        wages for certain types of work, pursuant to California Labor Code, Section 1720,
        et seq Section 1720, subdivision (a)(1) provides that the term “public works”
        means: Construction, alteration, demolition, installation, or repair work done
        under contract and paid for in whole or in part out of public funds, except work
        done directly by any public utility company pursuant to order of the Public
        Utilities Commission or other public authority. For purposes of this paragraph
        “construction” includes work performed during the design and preconstruction
        phases of construction including, but not limited to, inspection and land surveying
        work.

        To the extent that the scope of services delivered under the contract includes work
        falling within the Labor Code definition of “public works” the Proposer will be
        required to comply with all Port requirements with respect to workers who
        perform such work. See Attachment III, Non-Discrimination and Small/Local
        Business Utilization Policy.

VI.     Maritime and Aviation Project Labor Agreement (MAPLA):

        The provisions of the Maritime and Aviation Project Labor Agreement (MAPLA)
        do not apply to this Request for Proposals.

VII.    Policy Regarding Security Sensitive Information

        By submitting a proposal, Proposer acknowledges that in the course of performing
        services under this contract, the selected consultant may come into possession of
        information classified as Sensitive Security Information that falls under the
        purview of 49 CFR, parts 15 and 1520. In handling any such material, the
        selected consultant must comply with the provisions of 49 CFR, parts 15 and
        1520.

VIII.   Ownership of Proposal
        All rights to information developed, disclosed, or provided in a proposal and its
        attendant submissions are the property of the Port, unless a Respondent makes
        specific reference to data that is considered proprietary. To the extent that a
        Proposer claims any copyright, patent, or other intellectual property right in any
        portion of its RFP, submission of an RFP constitutes the Proposer’s express (a)
        grant and assignment of a perpetual, transferable (in whole or in part), non-
        exclusive royalty-free license to the Port for all such portions, and (b) agreement
        that the Port may use any such intellectual property without charge for any lawful
        purpose in connection with other Port projects, including without limitation the
        creation of derivative works and issuance of sublicenses.

IX.     Public Records Act
        i.   Per the Public Records Act (Gov. Code 6250 et seq.), the Port will make
             available to the public the submitted proposal and all correspondence and


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          written questions submitted during the Request for Proposal process.
          However, such disclosure shall not be made prior to the date on which the
          Port publishes a final Board agenda report recommending award of the
          contract. Except as otherwise required by law, the Port will not disclose trade
          secrets or proprietary financial information submitted in response to the
          Request for Proposal. Any such trade secrets or proprietary financial
          information, which a Proposer believes should be exempted from disclosure,
          shall be specifically identified and marked as such.              Blanket-type
          identification by designating whole pages or sections shall not be permitted
          and shall be invalid. The specific information must be clearly identified as
          such.

       ii. Upon a request for records regarding a submitted proposal, the Port will notify
           the Proposer involved of a specific time for when the records will be made
           available for inspection. If the Proposer, in a timely manner, identifies any
           “proprietary, trade secret, or confidential commercial or financial”
           information which the Proposer determines is not subject to public disclosure,
           the Proposer will be required fully to intervene, justify such exemption, and
           secure appropriate injunctive orders in all fora exempting such records from
           disclosure. The Port reserves the right to independently determine whether
           any document is subject to disclosure and to make such information available
           to the extent required by applicable law, without any restriction.

X.     Indemnification
       The Proposer selected to receive a contract will be required to agree to the
       indemnity clause identified in the Sample Professional Services Agreement
       provided herein as Attachment II.

XI.    Reimbursable Expenses
       All expenses incidental to performing the Scope including, but not limited to,
       production and reproduction of documents and other materials associated with the
       required deliverables and presentation materials; transportation and subsistence;
       telephone, computer, facsimile, or other similar costs; and the like, shall be
       included in the cost proposal. The Port will not pay reimbursable expenses,
       unless as otherwise agreed upon during contract negotiation. Such expenses for
       which the Consultant requires reimbursement must be clearly identified in the
       Proposal, along with an estimated cost.

XII.   Confidentiality

       Through submission of a proposal, the Proposer acknowledges and agrees that, in
       the performance of the services under this contract or in the contemplation
       thereof, the successful Proposer may have access to private or confidential
       information which may be owned or controlled by the Port and that such
       information may contain proprietary or confidential details, the disclosure of
       which to third parties may be damaging to the Port ("Confidential Information").
       The successful Proposer agrees that all Confidential Information disclosed by Port


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        to or held by Consultant in performance of the contract shall be held in strict
        confidence and used only in performance of the authorized services covered in the
        Scope of Work.

XIII.   Port’s Right to Modify
        Proposers are advised that the Port has not incurred any obligations or duties in
        soliciting this RFP. The Port reserves the right to reject any or all proposals
        submitted in response to this RFP; to request additional information or
        clarification of information submitted; to cancel or modify, in part or in its
        entirety, this RFP; to request new RFP’s or pursue any other means for obtaining
        the desired services; to waive any informalities or minor irregularities in the
        Proposals, and other inconsequential deviations from the RFP’s requirements.
        The Board of Port Commissioners retains the right to award this project in part or
        in total to the consultant(s) of its choice, and to decide to undertake the project or
        to terminate the project at any time prior to approval of a formal contract.

XIV. Conflicts of Interest:

        By submitting a proposal, the Respondent represents that it is familiar with
        Section 1090 and Section 87100 et seq. of the Government Code of the State of
        California, and that it does not know of any facts that constitute a violation of said
        sections in connection with its proposal. Respondent represents that its Proposal
        has completely disclosed to Port all facts bearing upon any possible interests,
        direct or indirect, which Respondent believes any member of Port, or other
        officer, agent or employee of Port or any department presently has, or will have,
        in this Agreement, or in the performance thereof, or in any portion of the profits
        thereunder. Willful failure to make such disclosure, if any, shall constitute
        ground for rejection of the proposals or termination of any Agreement by Port for
        cause. Respondent agrees that if it enters into a contract with the Port, it will
        comply with all applicable conflict of interest codes adopted by the City of
        Oakland and Port of Oakland and their reporting requirements.

        Respondents should note that if selected, it will be required to execute a contract
        containing the following provision:

               15.5 Consultant represents that no person or agency has been employed or
                    retained to solicit or obtain this Agreement upon an agreement or
                    understanding for a contingent fee, except a bona fide employee or
                    agency. For breach or violation of this representation, the Port, at its
                    option, may annul this Agreement or deduct from the Agreement
                    price or otherwise recover from Consultant the full amount of the
                    contingent fee.

                     15.5.1. As used in this Section, “bona fide agency” means an
                             established commercial or selling agency, maintained by
                             Consultant for the purpose of securing business, that
                             neither exerts nor proposes to exert improper influence to
                             solicit or to obtain Port contracts nor holds itself out as


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                              being able to obtain any Port contract or contracts through
                              improper influence.

                    15.5.2.   employed by Consultant and subject to Respondent’s
                              supervision and control as to time, place and manner of
                              performance, who neither exerts nor proposes to exert
                              improper influence to solicit or to obtain Port contracts nor
                              holds itself out as being able to obtain any Port contract or
                              contracts through improper influence.

                    15.5.3.   As used in this Section, “contingent fee” means any
                              commission, percentage, brokerage, or other fee that is
                              contingent upon the success that a person or concern has in
                              securing a Port contract.

                    15.5.4.   As used in this Section, “improper influence” means any
                              influence that induces or tends to induce a Port
                              Commissioner, employee or officer to give consideration or
                              to act regarding a Port contract on any basis other than the
                              merits of the matter.


PART 5 - PROPOSAL CONTENT AND EVALUATION

To be considered responsive to the Port’s RFP, all Proposers must submit the following
information. Proposals must be organized in accordance with the outline presented here,
and limited to 30 single-sided pages excluding appendices. Incomplete proposals or
proposals that do not follow the instructions may be considered non-responsive and rated
accordingly.

5.1    Proposal Content

The proposals must include each of the following sections in the order specified here.
Please note that glossy and company promotional material is not necessary and
discouraged. The Proposer shall clearly state all assumptions.

I.     Transmittal Letter
       Proposers should clearly identify by name and title the person(s) authorized to
       negotiate for the proposing entity in the cover or transmittal letter to the proposal,
       and provide all contact information for that person(s).




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II.    Executive Summary
       Provide a high-level synopsis of the Proposer’s responses to the RFP. The
       Executive Summary should be a brief overview of the engagement and should
       identify the main features and benefits of the Proposer’s offering.

III.   Description of Project Management Approach
       Describe the method and approach used to manage the overall project. Briefly
       describe how the engagement is executed from beginning to end. Describe your
       policies and procedures for project management.

IV.    Scope of Work and Project Implementation Plan
       Describe the Proposer’s understanding of the GSMS. Provide enough detail to
       demonstrate a thorough understanding of the Scope, and to clearly explain the
       approach to fulfilling the Scope.

       Respond with detailed and thorough proposals to satisfy the requirements
       described in Part 3 - Scope of Work, including:
       1.      Planning and Scoping
       2.      Implementation
       3.      Service Agreement

       Provide a detailed implementation plan for accomplishing the Scope. The plan
       should include:

            A project schedule and ability to complete the project within the specified
            timeframe
            A detailed list of deliverables and associated costs that will be completed
            within the required timeframe including a brief description of each
            A detailed list of products (software, hardware, devices, etc.) that will be
            deployed

       If the Proposer cannot achieve the schedule set forth in this RFP, a detailed
       explanation should be provided along with a proposed alternative that can be
       completed within the project timeframe. The Proposer should assume all
       deliverables will be subject to Port staff review and approval.




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V.      Cost
        Proposers must provide cost information in their proposals, in U.S. dollars, using
        Table 3 provided below. In addition, the Port requests detailed pricing breakdown
        for Items 2.1, 2.2 and 2.3 of Task 2 Implementation organized in a manner that
        logically enumerates the discrete systems infrastructure, framework data elements
        and systems to be integrated into the GSMS.

        Proposers must also provide proposed billing rates and multiplier, including any
        proposed mark-up of sub-consultant, or other charges. Billing rates shall be
        calculated on the basis of actual salary (raw salary excluding all other salary
        related and/or fringe benefit costs of any type, nature or description) times an
        applicable multiplier.        The multiplier includes overhead, general and
        administrative expenses, employee fringe benefits, profit, interest on invested
        capital, readiness to serve, and all other contingencies and other considerations for
        the work of this agreement.

VI.     Firm/Team Overview and Experience
        Provide an overview of the consultant team, describing the general history,
        capabilities, and experience of the Proposer/Proposer Team as directly related to
        the Scope. Identify all team members and key contact information. The
        identification of all sub-contractors should be clear. Relevant project descriptions
        should not be included in this section but should be included in Item IX below.

VII.    Project team staffing
        Provide a functional organization chart of the proposed team. Brief summaries of
        the roles and responsibilities, and location, of key personnel should be presented
        in short paragraphs or tabular format. Describe the anticipated staffing level for
        the technical portions of the project.

        Submit personnel available for interviews. Interviews, if conducted by the Port,
        will include face-to-face discussions with the Proposer's key personnel and the
        Port's evaluation team. The Proposer's representatives at the meeting shall
        include technical personnel who will be actively working on the project, and shall
        not include sales representatives or other personnel who do not have direct duties
        with the Scope.

VIII.   Past Related Projects and References
        Describe pertinent past related projects (maximum of 3 projects per team member,
        not to exceed 10 per proposal). Include all references. Describe how the related
        past work compares with and relates to the Scope in this RFP.




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                              Table 3. Cost Proposal Form

The following items are for work described in the Scope and correspond with the Scope
tasks outlined in Part 3 - "Scope of Work."

                            Port of Oakland GSMS Cost Proposal

    ITEM                           DESCRIPTION                                     TOTAL


     Task 1    Planning and Scoping                                        $____________.___

     1.1       Perform a Needs Assessment                                  $____________.__

     1.2       Perform a Systems Analysis                                  $____________.__

     1.3       Develop an Implementation Plan                              $____________.__

     Task 2    Implementation                                              $____________.___

     2.1       Design, Build, and Deploy GSMS                              $____________.__

     2.2       Systems Integration (Primary Goals)                         $____________.__

     2.3       Systems Integration (Secondary Goals)                       $____________.__

     2.4       Quality Assurance and Testing                               $____________.__

     2.5       Training                                                    $____________.__

     Task 3    Service Agreement                                           $____________.___

     3.1       Support and Maintenance                                     $____________.___

     3.2       Management and Monitoring                                   $____________.___

     3.3       Enhancements and Upgrades                                   $____________.___

 The Sum of
 Tasks 1-3     $____________.___




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IX.   Compliance with Port Policies and Additional Provisions
      Submission of a Proposal shall serve as Proposer’s confirmation that it has
      reviewed all Port Policy Requirements and additional provisions that apply to this
      RFP, as outlined in Part 4, above, and that it acknowledges, understands, accepts,
      and/or certifies its capacity to meet said provisions. In addition, Proposer must
      submit with the Proposal the following:

      1. Non-Discrimination and Small/Local Business Utilization Policy Submit all
         documentation requested in Attachment III, Non-Discrimination and
         Small/Local Business Policy.

      2. Exceptions to Port’s Standard Professional Services Agreement Submission
         of a proposal will confirm that the Proposer fully understands the provisions
         of the Sample Professional Services Agreement included herein as
         Attachment II to this Request for Proposals. To the extent that the Proposer
         takes exception to any part of the Professional Services Agreement, all such
         objections shall be stated in the Proposal, specifically identifying the
         objectionable section, and including any of the Proposer’s proposed
         amendments to the Professional Services Agreement. The Port will consider
         the scope of these modifications in its determination of the responsibility and
         experience of the Proposer.

      3. Conflict of Interest, Pending Litigation or Removal from Position Describe
         any arrangements, formal or informal, that the firm has with any party that
         might interfere with the firm’s ability to provide services under this RFP.
         Describe any litigation, administrative proceeding, or investigation (actual or
         pending) in which the firm is involved or to which it is subject that might have
         an adverse effect on its ability to fulfill its engagements under this RFP.
         Indicate if your firm has been removed by any organization during the last
         five years, and explain the reasons for that action.

      4. Capacity to Provide the Requested Insurance Submit a written statement
         indicating that Proposer can secure the levels of insurance described in
         Section 4, Port Policy Requirements, Paragraph II, Insurance Requirements,
         above.

      5. Living Wage Requirements Submit a written statement indicating that
         Proposer has reviewed the Living Wage Requirements, included herein as
         Attachment IV to this Request for Proposals, and that Proposer will comply
         with said requirements.

         Upon execution of an Agreement, the selected consultant will be required to
         complete the attached Employer Self Evaluation Form and Certificate of
         Compliance (Attachment IV of this RFP) and submit them to the Port’s Social
         Responsibility Division (SRD).




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         6. Certification of Non-Debarment Submit a written statement indicating that
            Proposer is not excluded from receiving Federal contracts or subcontracts
            pursuant to the provisions of 31 U.S.C. 6101, note, E.O. 12549, E.O. 12689,
            48 CFR 9.404.

         7. Non-Collusion Affidavit Submit a signed and properly executed copy of the
            Non-Collusion Affidavit included herein as Attachment VI to this Request for
            Proposals.

         8. Confidentiality Requirements Submit a written statement indicating that
            proposer has reviewed, and will comply with, the confidentiality provisions
            described in Part 4, Paragraph XII, above.

         9. Reimbursable Expenses Exceptions to the policy on reimbursable expenses
            must be clearly identified in the Proposal, along with an estimated cost.

         10. Letter of Credit Submit a written statement indicating that Proposer will
             comply with the requirement to provide a Irrevocable Letter of Credit for the
             Service Agreement, as referenced in Section 3.3, above, and in Exhibit G to
             Attachment II, below.

         11. Transportation Worker Identification Credential (TWIC) Submit a written
             statement indicating that Proposer acknowledges that employees performing
             field surveys and/or field verifications inside the secured Maritime Terminals
             must have a valid Transportation Worker Identification Credential.
             Consultant shall pay all costs associated with obtaining TWIC cards for
             employees that will need terminal access.

5.2      Proposal Evaluation

The Port will evaluate and score the proposals based on content, completeness, and
comprehensiveness, and will choose the proposal that is determined to be the most
advantageous to the Port in terms of cost, functionality, and other evaluation criteria
including, but not necessarily limited to the following:

      Technical Approach (30% Total)
         Planning and Scoping, Implementation, Service Agreement
      Cost (25%)
      Project experience, including references (20%)
      Project Team Staffing (10%)
      Non-Discrimination and Small/Local Business Utilization Policy (NDLSBUP)
      Responses (15%)

After scoring the proposals, the Port will develop a "short-list" of Proposers and invite
these Proposers to interview. Based on the interviews, Port staff will select the
Consultant.



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Proposal teams selected for interviews should consist of no more than five members, and
shall include personnel who will directly supervise or perform the Scope. The interviews
will last up to 90 minutes.

The following criteria will apply to the interviews:

Presentation (30%)
Understanding of Consultant’s Role (30%)
Answers to Interviewer Questions (30%)
Demonstration of Team Experience (10%)


PART 6 – ACRONYMS

The following acronyms are used in this RFP, including the System Requirements.

APDD – Aviation Project Design and Delivery
APL – American Presidents Line
ARRA – American Recovery and Reinvestment Act
BART – San Francisco Bay Area Rapid Transit District
CADD – Computer Aided Design and Drafting
CARB – California Air Resources Board
CBP – U.S. Customs and Border Protection
CCS83 – California Coordinate System of 1983
CHP – California Highway Pole
CRE – Commercial Real Estate
CSRS – California Spatial Reference System
DHS – Department of Homeland Security
EBMUD – East Bay Municipal Utility District
EOC – Emergency Operations Center
ERP – Enterprise Resource Planning
FISCO – Fleet Industrial Supply Center Oakland
FSO – Facility Security Officer
FTE – Full Time Employee
GDM – Geospatial Data Model
GIMS – Geospatial Information Management System
GIS – Geographic Information System
GSMS – Geospatial Security Mapping System



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IT – Information Technology
KPI – Key Performance Indicators
LGIM – Local Government Information Model
MAPLA – Maritime and Aviation Project Labor Agreement
MLLW – Mean Lower Low Water
MPDD – Maritime Project Design and Delivery
MTSA – Maritime Transportation Security Act
NAD83 – North American Datum of 1983
NAVD88 – North American Vertical Datum of 1988
NCS – National CADD Standard
NDSLBUP – Non-Discrimination and Small/Local Business Utilization Policy
NGS – National Geodetic Survey
NGVD29 – National Geodetic Vertical Datum of 1929
NIEM – National Information Exchange Model
NOS – National Ocean Service
NSRS – National Spatial Reference System
OAB – Oakland Army Base
OAK – Oakland International Airport
OFD – Oakland Fire Department
OHW – Ordinary High Water
OIG – Oakland International Gateway
OPD – Oakland Police Department
PAOH – Ports America Outer Harbor Terminal, LLC
PFSO – Port Facilities Security Officer
PG&E – Pacific Gas and Electric
PSGP – Port Security Grant Program
RFP – Request For Proposals
SRF – Social Responsibility Division
SSMP – Sanitary Sewer Management Plan
TEU – Twenty-Foot Equivalent Units (a 20-foot intermodal shipping container)
TSI – Transportation Security Incident
TWIC – Transportation Worker Identification Credential
USACE – United States Army Corps of Engineers
XML – Extensible Markup Language


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PART 7 - ATTACHMENTS


  I.     Map of Project Limits [to be posted as a separate pdf file]
  II.    Sample Professional Services Agreement
  III.   Non-Discrimination and Small/Local Business Utilization Policy
          i. Progress Payment Record for Consultants
          ii. Chart for Submitting Data for Calculation of Preference Points
          iii. Local Community Participation Questionnaire
  IV.    Port of Oakland Living Wage Requirements
          i. Employer Self Evaluation Form
          ii. Certificate of Compliance
  V.     List of Port-Certified SBE Professional Engineering Firms
  VI.    Non-Collusion Affidavit




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  REQUEST FOR PROPOSALS


          ATTACHMENT I


    MAP OF PROJECT LIMITS


[To be posted as a separate pdf file.]
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                           Geospatial Security Mapping System
                Request for Proposals for Professional Services




  REQUEST FOR PROPOSALS


       ATTACHMENT II


SAMPLE OF PROFESSIONAL SERVICES
           AGREEMENT
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                             PROFESSIONAL SERVICES AGREEMENT FORM
                               GEOSPACIAL SECURITY MAPPING SYSTEMS




         PROFESSIONAL SERVICES AGREEMENT



                     Between




                       And

                  [CONSULTANT]

                 [SCOPE OF WORK]



                   Contract No.



                [EFFECTIVE DATE]




270790
                                                                  TABLE OF CONTENTS

                                                                                                                                                                     PAGE



1.    Scope of Professional Services. ..........................................................................................................................1

2.    Term.....................................................................................................................................................................1

3.    Standard of Performance. ..................................................................................................................................1

4.    Subconsultants. ...................................................................................................................................................1

5.    Indemnification and Liability. ...........................................................................................................................1

6.    Notices..................................................................................................................................................................2

7.    Insurance. ............................................................................................................................................................2

8.    Independent Contractor.....................................................................................................................................3

9.    Conflict of Interest; Confidentiality. .................................................................................................................3

10.       Suspension and Termination of Services. .....................................................................................................4

11.       Ownership of Work Product. ........................................................................................................................4

12.       Audit/Inspection of Records. .........................................................................................................................4

13.       Non-discrimination.........................................................................................................................................5

14.       Disputes. ..........................................................................................................................................................5

15.       California Law. ...............................................................................................................................................5

16.       No Third Party Beneficiaries.........................................................................................................................6

17.       Entire Contract...............................................................................................................................................6

18.       No Waiver. ......................................................................................................................................................6

19.       Statutes of limitation. .....................................................................................................................................6

20.       Covenant Against Contingent Fees:..............................................................................................................6

21.       Severability......................................................................................................................................................7

22.       Compliance with Laws. ..................................................................................................................................7

23.       Agent for Service of Process. .........................................................................................................................7




270790
                                 CONTRACT FOR PROFESSIONAL SERVICES




         THIS CONTRACT FOR PROFESSIONAL SERVICES (“Contract”) is entered into on___________,
between the City of Oakland, a municipal corporation, acting by and through its Board of Port Commissioners
(“Port”), and CONSULTANT (“Consultant”), identified on Appendix D, who agree as follows:

1.       SCOPE OF PROFESSIONAL SERVICES.

          The Consultant shall perform all services described in Appendix A (“Services”), for the compensation set
forth in Appendix B (“Payment”), which appendices are attached and made a part of this Contract.

2.       TERM.

         This Contract shall become effective upon its execution by Consultant and by Port (including approval by
the Port Attorney). All Services whenever performed shall be deemed performed under this Contract, and all
compensation paid to Consultant on account of the Services performed shall be deemed as payments of the
Compensation.

3.       STANDARD OF PERFORMANCE.

         Consultant represents that it possesses all necessary training, licenses and permits to perform the Services,
and that its performance of the Services will conform to the standard of practice of a professional that specializes in
performing professional services of like nature and complexity of the Services.

4.       SUBCONSULTANTS.

         Consultant shall perform the Services using the persons and subconsultants listed in appendices A, D and
E. Consultant shall hire only qualified persons or firms who are experienced in performing work of like nature and
complexity to the Services, and who agree to be bound to the terms of the Contract to the extent of this scope of
services. Consultant may substitute personnel or subconsultants prior to any such subconsultants commencing work
only upon the Port’s written consent, which may be withheld or delayed in Port’s discretion.

5.       INDEMNIFICATION AND LIABILITY.

          5.1       To the fullest extent permitted by law (including, without limitation, California Civil Code Section
2782, 2782.6 and 2782.8), Consultant shall defend (with legal counsel chosen or approved by the Port Attorney),
indemnify and hold harmless Port and its officers, agents, departments, officials, representatives and employees
(collectively “Indemnitees”) from and against any and all claims, loss, cost, damage, injury (including, without
limitation, injury to or death of an employee of Consultant or its Subconsultants), expense and liability of every
kind, nature and description (including, without limitation, incidental and consequential damages, court costs,
paralegal and attorneys’ fees (including costs attributable to in-house paralegals and attorneys), Port staff costs,
litigation expenses and fees of expert consultants or expert witnesses incurred in connection therewith and costs of
investigation) that arise from or relate to, directly or indirectly, in whole or in part, from: (1) the Services under this
Agreement, or any part thereof, or (2) any negligent act or omission of Consultant, any Subconsultant, anyone
directly or indirectly employed by them, or anyone that they control (collectively “Liabilities”). Such obligations to
defend, hold harmless and indemnify any Indemnitee shall not apply to the extent that such Liabilities are caused in
whole or in part by the sole negligence, active negligence, or willful misconduct of such Indemnitee, but shall apply
to all other Liabilities.

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CONSULTANT

                                                                                                           Page 1
          5.2      Consultant shall defend (with legal counsel chosen or approved by the Port Attorney), indemnify
and hold harmless the Indemnitees from all loss, cost, damage, expense, liability or claims, in law or in equity,
including paralegal and attorneys’ fees (including costs attributable to in-house paralegals and attorneys), Port staff
costs, court costs, litigation expenses and fees of expert consultants or expert witnesses, that may at any time arise
for any infringement of the patent rights, copyright, trade secret, trade name, trademark, service mark or any other
proprietary right of any person or persons in consequence of the use by Port, or any of the other Indemnitees, of
articles or Services to be supplied in the performance of this Agreement.

         5.3      Intellectual Property Indemnity

         Without limiting Section 5.1 and 5.2, Consultant will indemnify and defend the Indemnitees from and
against all losses arising out of any claims that the services provided under this Agreement and any use of the
programs or services as permitted under this Agreement constitutes an infringement or misappropriation of any
patent rights, copyright, trade secret, trade name, trademark, service mark or any other proprietary right of any
person.

a.       If the Consultant believes or it is determined that any of the services provided under this Agreement may
         have violated a third party’s intellectual property rights, Consultant may, at Consultant’s expense and with
         the Port’s prior written consent, either: (1) modify the services to be non-infringing (while substantially
         preserving its utility or functionality); (2) obtain a license to allow the Port to continue use; or (3) if the
         foregoing alternatives are not commercially reasonable, Consultant may remove the applicable services and
         refund any fees the Port may have paid for these services.

b.       If Consultant’s removal of the services pursuant to this section terminates all or a substantial portion of the
         services provided pursuant to this Agreement, the Port may, upon 30 days prior written notice to
         Consultant, terminate this Agreement pursuant to Section 10.

c.       Consultant will not indemnify the Port if: (1) if the Port materially alters the services; (2) if the Port uses
         the services outside the scope of use identified herein; (3) if the Port uses a version of a particular program
         which has been superseded, if the infringement claim could have been avoided by using an unaltered
         current version of the programs which was provided to the Port prior to the Port’s receipt of an
         infringement claim; (4) to the extent that an infringement claim is based upon any information, design,
         specification, instruction, software, data, or material not furnished by the Consultant; (5) to the extent that
         an infringement claim is based upon the combination of any services with any products or services not
         provided by Consultant; (6) to the extent that an infringement claim is based upon third party programs,
         however Consultant agrees to cooperate with and provide the Port with reasonable assistance should any
         claims arise from the Port’s use of third party programs.


6.       NOTICES.

        The Port and Consultant shall provide notices to the other in the form of a writing, sent by facsimile and by
U.S. Mail. If to the Port, it shall be addressed to the Project Manager at:

                                     Port of Oakland
                                     530 Water Street
                                     Oakland, CA 94607

or to such other place as the Port may such similar notice in writing designate. If to the Consultant, the same shall be
addressed to the individual and address noted on Appendix D hereto or to such other place as the Consultant may by
such similar notice in writing designate.

7.       INSURANCE.

At its own expense, the Consultant shall maintain in force during the term of this Agreement the liability insurance of the
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CONSULTANT

                                                                                                           Page 2
type and in the amount required by Appendix C hereof.

8.       INDEPENDENT CONTRACTOR.

          Consultant shall at all times be deemed an independent contractor wholly responsible for the manner in
which it performs the Services, and fully liable for the acts and omissions of its employees, subconsultants and
agents. Under no circumstances shall this Contract be construed as creating an employment, agency, joint venture
or partnership relationship between Port and Consultant, and no such relationship shall be implied from performance
of this Contract. Terms in this Contract referring to direction from Port shall be construed as providing for direction
as to policy and the result of services only, and not as to means and methods by which such a result is obtained.
Consultant shall pay all taxes (including California sales and use taxes) levied upon this Contract, the transaction, or
the Services and/or goods delivered pursuant hereto without additional compensation, regardless of which party has
liability for such tax under applicable law, and any deficiency, interest or penalty asserted with respect thereto.
Consultant represents that it will collect, report, and pay all sales and or use taxes to the State Board of Equalization.
Upon full payment, the Consultant will issue the Port a receipt pursuant to California Revenue and Taxation Code
Section 6203, relieving the Port of all liability for any tax relating to the scope of this Agreement. The Consultant
shall pay all other taxes including but not limited to any applicable City of Oakland business tax, not explicitly assumed
in writing by the Port hereunder. The Consultant shall comply with all valid administrative regulations respecting the
assumption of liability for the payment of payroll taxes and contributions as above described and to provide any
necessary information with respect thereto to proper authorities.

9.       CONFLICT OF INTEREST; CONFIDENTIALITY.

          9.1  Consultant represents that it is familiar with Section 1090 and Section 87100 et seq. of the
Government Code of the State of California, and that it does not know of any facts that constitute a violation of said
sections.

          9.2      Consultant represents that it has completely disclosed to Port all facts bearing upon any possible
interests, direct or indirect, which Consultant believes any member of Port, or other officer, agent or employee of
Port or any department presently has, or will have, in this Agreement, or in the performance thereof, or in any
portion of the profits thereunder. Willful failure to make such disclosure, if any, shall constitute ground for
termination of this Agreement by Port for cause. Consultant agrees to comply with all conflict of interest codes
adopted by the City of Oakland and Port of Oakland and their reporting requirements.

          9.3      Consultant covenants that it presently has no interest, and shall not have any interest, direct or
indirect, which would conflict in any manner with the performance of Services required under this Agreement.
Without limitation, Consultant represents to and agrees with the Port that Consultant has no present, and will have
no future, conflict of interest between providing the Port the Services hereunder and any interest Consultant may
presently have, or will have in the future, with respect to any other person or entity (including but not limited to any
federal or state wildlife, environmental or regulatory agency) which has any interest adverse or potentially adverse
to the Port, as determined in the reasonable judgment of the Port. The provisions of this Section 9 shall remain fully
effective indefinitely after termination of Services to the Port hereunder.

          9.4     Consultant acknowledges and agrees that, in the performance of the Services under this
Agreement or in the contemplation thereof, Consultant may have access to private or confidential information which
may be owned or controlled by Port and that such information may contain proprietary or confidential details, the
disclosure of which to third parties may be damaging to Port. Consultant agrees that all information disclosed by
Port to or discovered by Consultant shall be held in strict confidence and used only in performance of the
Agreement. Consultant shall exercise the same standard of care to protect such information as a reasonably prudent
Consultant would use to protect its own proprietary data, and shall not accept employment adverse to the Port’s
interests where such confidential information could be used adversely to the Port’s interests. Consultant agrees to
notify the Port immediately in writing if it is requested to disclose any information made known to or discovered by
Consultant during the performance of or in connection with this Agreement.

         9.5     Any publicity or press releases with respect to the Agreement shall be under the Port’s sole
discretion and control. Consultant shall not discuss the Services or Project, or matters pertaining thereto, with the
270790
CONSULTANT

                                                                                                          Page 3
public press, representatives of the public media, public bodies or representatives of public bodies, without Port’s
prior written consent. Consultant shall have the right, however, without Port’s further consent, to include
representations of Services among Consultant's promotional and professional material, and to communicate with
persons or public bodies where necessary to perform under this Agreement.

         9.6      Neither party shall use the other party's name, trademark, service mark, logo, or refer to the other
party directly or indirectly in any media release, public announcement, or public disclosure relating to this
Agreement or its subject matter, including in any promotional or marketing materials, company lists or business
presentations without the prior written consent of the other party.

         9.7      The provisions of this Section 9 shall remain fully effective indefinitely after termination of
Services to the Port hereunder.

10.      SUSPENSION AND TERMINATION OF SERVICES.

         (i) Port may direct Consultant to suspend, delay or interrupt Services, in whole or in part, for such periods
of time as Port may determine in its sole discretion. Port may issue such directives without cause. Port will issue
such directives in writing. Suspension of Services shall be treated as an excusable delay. (ii) Port may terminate
performance of the Services under this Contract in whole, or from time to time in part, for default, should Consultant
commit a material breach of this Contract, or part thereof, and not cure such breach within ten (10) calendar days of
the date of Port’s written notice to Consultant demanding such cure. In the event Port terminates this Contract for
default, Consultant shall be liable to Port for all loss, cost, expense, damage and liability resulting from such breach
and termination. (iii) Port may terminate performance of the Services under this Contract in whole, or from time to
time in part, for convenience, whenever Port determines that such termination is in Port’s best interests. In the event
Port terminates this Contract for convenience, Consultant shall be entitled to recover its costs expended up to the
termination plus reasonable profit thereon to the termination date, but may recover no other cost, damage or
expense.

11.      OWNERSHIP OF WORK PRODUCT/LICENSES

         Any interest (including copyright interests) of Consultant or its subcontractors or subconsultants, in studies,
reports, memoranda, computational sheets, drawings, plans, electronic media, software, or any other documents or
information prepared by Consultant or its subcontractors or subconsultants in connection with the Services, shall
become the property of the Port. To the extent permitted by Title 17 of the United States Code, work product
produced under this Contract shall be deemed works for hire and all copyrights in such works shall be the property
of the Port. With Port’s prior written approval, Consultant may retain and use copies of such works for reference
and as documentation of experience and capabilities.

         For all licensed software provided as part of this Agreement, Consultant hereby grants to the Port a
perpetual, non-exclusive, non-assignable, worldwide, royalty free license to use these programs, software and
anything developed by Consultant and delivered to the Port under this Agreement.

12.      AUDIT/INSPECTION OF RECORDS.

         12.1     Consultant shall maintain all documents and records prepared by or furnished to Consultant during
the course of performing the Services for at least three (3) years following completion of the Services, except that all
such items pertaining to hazardous materials shall be maintained for at least thirty (30) years. Such records include,
but are not limited to, correspondence, internal memoranda, calculations, books and accounts, accounting records
documenting its work under its Contract, and invoices, payrolls, records and all other data related to matters covered
by this Contract. Consultant shall permit Port to audit, examine and make copies, excerpts and transcripts from such
records. The State of California or any federal agency having an interest in the subject of Contract shall have the
same rights conferred to Port by this section. Such rights shall be specifically enforceable.

         12.2    The Consultant shall maintain full and adequate records in accordance with Port requirements to
show the actual costs incurred by the Consultant in the performance of this Agreement. If such books and records
are not kept and maintained by Consultant within a radius of fifty (50) miles from the offices of the Port at 530
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CONSULTANT

                                                                                                         Page 4
Water Street, Oakland, California, Consultant shall, upon request of the Port, make such books and records available
to the Port for inspection at a location within said fifty (50) mile radius or Consultant shall pay to the Port the
reasonable, and necessary costs incurred by the Port in inspecting Consultant's books and records, including, but not
limited to, travel, lodging and subsistence costs. Consultant shall provide such assistance as may be reasonably
required in the course of such inspection. The Port further reserves the right to examine and reexamine said books,
records and data during the three (3) year period following termination of this Agreement or completion of all work
hereunder, as evidenced in writing by the Port, and the Consultant shall in no event dispose of, destroy, alter, or
mutilate said books, records, accounts, and data in any matter whatsoever for three (3) years after the Port makes the
final or last payment or within three (3) years after any pending issues between the Port and Consultant with respect
to this Agreement are closed, whichever is later.

         12.3 agrees to provide the Port or its representative extracts of data files in a computer readable format
on data disks, e-mail with attached files or suitable alternative computer data exchange formats. The Consultant
should not charge the Port for the reasonable use of the Consultant's photocopying machine while conducting the
audit, nor for any cost of retrieving, downloading to diskette, and or printing any records or transactions stored in
magnetic, optical, microform or other media.

         12.4      Consultant agrees, upon commencement of an audit by or on behalf of the Port pursuant to this
Section 12 (an “Audit”), to toll for the Tolling Period (as defined below) all applicable periods of any statutes of
limitations, laches or other defenses based on the Port’s failure to file an action during the Tolling Period with
regard to any matter arising out of the Audit. Such tolling shall commence on the Port’s written notice to the
Consultant that the Audit has commenced (the “Tolling Effective Date”) and shall end four years after the date that
the Port delivers to the Consultant a written copy of the Port’s final findings on the Audit or on such later date as
may be set forth in a written agreement between the parties (the later of such dates is the “Tolling Termination
Date,” and the period commencing on the Tolling Effective Date and ending on the Tolling Termination Date is the
“Tolling Period”); provided, however, that the Tolling Period shall in no event be in excess of the time provided for
in California Code of Civil Procedure § 360.5. Consultant agrees not to assert the defense of laches, statute of
limitations or any other defense based upon the Port’s failure to timely file an action during the Tolling Period with
regard to any matter arising out of the Audit. Notwithstanding the foregoing, the tolling agreement set forth in this
paragraph shall be inadmissible to determine liability or damages or any issue in dispute (other than the Tolling
Period) under the Audit, whether before regulatory bodies, alternative dispute resolution proceedings or state or
federal courts.


13.      NON-DISCRIMINATION.

          Consultant acknowledges that it has received and reviewed a copy of the most current version of the Port of
Oakland’s Unlawful Harassment Policy and Procedures. The purpose of these procedures is to provide an effective
and expedited system of resolving allegations of employment discrimination and prevention of unlawful harassment
in the workplace. The Consultant shall not discriminate against any employee or applicant for employment because
of race, color, religion, sex, national origin, ancestry age (over 40), physical or mental disability, cancer- related
medical condition, a known genetic pre-disposition to a disease or disorder, veteran status, marital status, or sexual
orientation. Consultant shall take affirmative action to ensure that applicants and employees are treated fairly. Such
action shall include, but not be limited to the following: hiring, upgrading, recruitment, advertising, selection for
training, including apprenticeship, demotion, transfer, compensation, lay-off or termination, or any other term or
conditions of employment.

14.      DISPUTES.

         Consultant shall continue its work throughout the course of any dispute, and Consultant’s failure to
continue work during a dispute shall be a material breach of this Contract.

15.      CALIFORNIA LAW.

        This Contract shall be deemed to have been executed in the City of Oakland, Alameda County, California.
Enforcement of this Contract shall be governed by the laws of the State of California, excluding its conflict of laws
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                                                                                                       Page 5
rules. The exclusive venue for all litigation arising from or relating to this Contract shall be in Alameda County,
California. Should any clause, provision or aspect of this Contract be determined at any time to be unenforceable or
in contravention of law, then the remaining clauses and provisions of this Contract shall be enforceable to the fullest
extent permitted by law and construed to give effect to fullest extent possible the intent of this Contract.

16.      NO THIRD PARTY BENEFICIARIES.

         Except as expressly provided in this Contract, nothing in this Contract shall operate to confer rights or
benefits on persons or entities not party to this Contract. Time is of the essence in the performance of this Contract.

17.      ENTIRE CONTRACT.

          This Contract and any written modification shall represent the entire and integrated agreement between the
parties hereto regarding the subject matter of this Contract, shall constitute the exclusive statement of the terms of
the parties’ agreement, and shall supersede any and all prior negotiations, representations or agreements, written or
oral, express or implied, that relate in any way to the subject matter of this Contract or written modification. All
prior negotiations are merged into this Contract and shall be inadmissible in any enforcement of this Contract.

18.      NO WAIVER.

         The granting of any progress payment, and any inspections, reviews, approvals or oral statements by any
Port representative, or certification by any governmental entity, shall in no way limit Consultant’s obligations under
this Contract. Either party’s waiver of any breach, or the omission or failure of either party, at any time, to enforce
any right reserved to it, or to require strict performance of any provision of this Contract, shall not be a waiver of
any other right to which any party is entitled, and shall not in any way affect, limit, modify or waive that party’s
right thereafter to enforce or compel strict compliance with every provision hereof. This Contract may not be
modified, nor may compliance with any of its terms be waived, except by written instrument executed and approved
by fully authorized representatives of Port and Consultant.

19.      STATUTES OF LIMITATION.

         As between the parties to this Contract, any applicable statute of limitations for any act or failure to act
shall commence to run on the date of Port’s issuance of the final Certificate for Payment, or termination of this
Contract, whichever is earlier, except for latent defects, for which the statute of limitation shall begin running upon
discovery of the defect and its cause.

20.      COVENANT AGAINST CONTINGENT FEES:

          20.1     Consultant warrants that no person or agency has been employed or retained to solicit or obtain the
Agreement upon an agreement or understanding for a contingent fee, except a bona fide employee or agency. For breach
or violation of this warranty, the Port, at its option, may annul the Agreement or deduct from the contract price or
otherwise recover from Consultant the full amount of the contingent fee.

         20.2      As used in this Section, "bona fide agency" means an established commercial or selling agency,
maintained by Consultant for the purpose of securing business, that neither exerts nor proposes to exert improper
influence to solicit or obtain Port contracts nor holds itself out as being able to obtain any Port contract or contracts
through improper influence.

          20.3     As used in this Section, "bona fide employee" means a person, employed by Consultant and subject to
Consultant's supervision and control as to time, place, and manner of performance, who neither exerts nor proposes to
exert improper influence to solicit or obtain Port contracts nor holds itself out as being able to obtain any Port contract or
contracts through improper influence.

          20.4      As used in this Section, "contingent fee" means any commission, percentage, brokerage, or other fee
that is contingent upon the success that a person or concern has in securing a Port contract.

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                                                                                                              Page 6
         20.5      As used in this Section, "improper influence" means any influence that induces or tends to induce
a Port Commissioner, employee or officer to give consideration or to act regarding a Port contract on any basis other
than the merits of the matter.

21.      SEVERABILITY.

         Any provision or portion thereof of this Contract prohibited by, or made unlawful or unenforceable under
any applicable law of any jurisdiction, shall as to such jurisdiction be ineffective without affecting other provisions
or portions thereof of this Contract. If the provisions of such applicable law may be waived, they are hereby waived
to the end that this Contract may be deemed to be a valid and binding agreement enforceable in accordance with its
terms to the greatest extent permitted by applicable law.

22.      COMPLIANCE WITH LAWS.

         22.1    Consultant represents that it will comply with all applicable laws, ordinances, general rules or
regulations, permits, or land use restrictions or limitations at any time applicable thereto of any public or
governmental authority, including the City and the Port, including but not limited to The Charter of the City
(including without limitation Section 728 entitled “Living Wage and Labor Standards at Port-Assisted Businesses”
and Port Ordinance No. 3666 entitled “An Ordinance Establishing a Living Wage Requirement”) in the
performance of the Services, regardless of whether such laws are specifically stated in this Agreement and
regardless of whether such laws are in effect on the date hereof. Consultant shall comply with all security
requirements imposed by authorities with jurisdiction over the Project (including, but not limited to, Federal
Aviation Administration, U.S. Department of Transportation, and other government agencies), and will provide all
information, work histories and/or verifications as requested by such authorities for security clearances or
compliance.

          22.2    Consultant further represents that all plans, drawings, specifications, designs and any other
product of the Services will comply with all applicable laws, codes and regulations, consistent with the standard of
care in this Agreement.

         22.3    Consultant, as a condition of execution of this Contract certifies under penalty of perjury and as a
condition of payment of its invoice(s) for service provided under this Contract as follows:

                  a.   All Employees, as defined respectively under Port Ordinance No. 3666, and Section 728 of
                       the Charter of the City of Oakland (Hereinafter “Living Wage laws”), as amended from time
                       to time, engaged in Covered Activities (as defined in the respective Living Wage laws) shall
                       be compensated in compliance with the requirements of the respective and applicable Living
                       Wage laws;

                  b.   Claims, records and statements relating to Consultant’s compliance with the Living Wage
                       laws are true and accurate, and are made with the knowledge that the Port will rely on same,
                       and that they are submitted to the Port for the express benefit of Consultant’s employees
                       engaged in Covered Activities;

                  c.   Should the Living Wage laws not apply to Consultant at the time this Contract is entered into,
                       but thereafter become applicable, Consultant will comply with all of its obligations under the
                       respective Living Wage laws, when applicable; and

                  d.   All terms used in this Section 22.3 and not defined shall have the meaning ascribed to such
                       terms in the respective applicable Living Wage laws.

23.      AGENT FOR SERVICE OF PROCESS.

         Pursuant to California Code of Civil Procedure, Section 416.10, Consultant hereby designates an agent for
service of process as identified in Appendix D hereto.

270790
CONSULTANT

                                                                                                        Page 7
         Consultant may at any time designate a new agent for service in the State of California by providing written
notice, duly executed in the same manner as this Agreement, of the full name and address of its new agent. Unless
otherwise agreed in writing by the Port of Oakland, no attempt to revoke the agent's authority to receive service shall
be valid unless Port of Oakland has first received a duly executed designation of a new agent meeting the
requirements of California law.


         IN WITNESS WHEREOF, the parties hereto have executed this Contract as of the day first mentioned
above.

                                                      CITY OF OAKLAND, a municipal corporation, acting by and
                                                      through its Board of Port Commissioners,



                                                      By:
                                                                               Omar R. Benjamin
                                                                               Executive Director


                                                            [CONSULTANT], a California corporation,


                                                      By:


                                                                           Print Name and Title
                                                                (If Corporate: Chairman, President or Vice President)


                                                      Attest



                                                                           Print Name and Title
                                                                (If Corporate: Secretary, Assistant Secretary,
                                                                 Chief Financial Officer, or Assistant Treasurer)

Approved as to form and
legality this          day of                                  THIS AGREEMENT SHALL NOT BE VALID
                           2011.                               OR EFFECTIVE FOR ANY PURPOSE
                                                               UNLESS AND UNTIL SIGNED BY THE PORT
                                                               ATTORNEY.
    DAVID L. ALEXANDER
       Port Attorney

Port Resolution No. «Resolution»

P.A.#:




270790
CONSULTANT

                                                                                                         Page 8
                                  APPENDIX A – SCOPE OF SERVICES


         This is an appendix attached to, and made a part of, the Contract dated________, between the City of
Oakland acting through its Board of Port Commissioners (“Port”) and [CONSULTANT] (“Consultant”) for the
provision of professional services.

SCOPE OF WORK




270790
CONSULTANT
                                               APPENDIX B – PAYMENT

         This is an appendix attached to, and made a part of, the Contract dated_______, between the City of
Oakland acting through its Board of Port Commissioners (“Port”) and [CONSULTANT] (“Consultant”) for the
provision of professional services.

1.       Basic Services. The Port will pay Consultant for Basic Services, a maximum compensation of $________
(Contract Price”), which sum includes costs for reimbursable expenses as identified below. Such payment shall be
full compensation for all Basic Services required, performed or accepted under this Contract.          If Port and
Consultant previously executed a purchase order for services within the scope of the Services of this Contract, then
the services performed and the compensation paid under that purchase order shall be subject to the terms of this
Contract and the previous payments deemed payments against the Contract Price established in this Appendix. Such
maximum compensation may only be increased as follows:


             With the prior written approval of the Executive Director for an additional amount not to exceed the limit
             authorized by the Board in Resolution No. ________. Increase in maximum compensation with additional
             changes in scope of work shall be documented by a supplemental agreement to this contract.

             With the adoption of authorizing resolution by the Board of Port Commissioners.

2.       Payment Schedule. Progress payments for Basic Services for each phase of the work shall be made as
follows:

              upon completion of the work                               as invoiced

              monthly                                                   as set forth in the attached schedule.


3.     Reimbursable Expenses.          Reasonable expenses to be reimbursed upon approval of Project Manager.

              Yes (IDENTIFY)

              No

              Limits:


4.      Invoices. All payments shall require a written invoice from Consultant in a form acceptable to Port. Port shall make
        payment on approved amounts within each invoice within 30 days of receipt. Original invoices shall be sent directly to
        the Technical Manager.
5.      Consultant will issue an Irrevocable Letter of Credit in favor of the Port in the form attached hereto as Appendix G. The
        Irrevocable Letter of Credit initially shall be established in an amount equal to cost of the Services Agreement as set forth
        in Appendix F.




270790
CONSULTANT
                                            APPENDIX C - INSURANCE


         This is an appendix attached to, and made a part of, the Contract dated «EffectiveDate» between the City
of Oakland acting through its Board of Port Commissioners (“Port”) and «ConsultantnaMe» (“Consultant”) for the
provision of professional services as defined and required by the Agreement (hereinafter “Services”).


1.     Comprehensive or Commercial General Liability insurance for Bodily Injury and Property Damage
       Liability, including:

              Premises and Operations
              Blanket Contractual
              Product Liability including Completed Operations
              Broad Form Property Damage
              Personal Injury & Advertising Injury
              Independent Contractor's Coverage
              Cross-Liability/Severability of Interest Clause
              Other:________________________________

with such coverage and limits as may be reasonably requested by the Port from time to time, but in no event for less than
the sum of One Million Dollars ($1,000,000.00) combined single limit per occurrence and Two Million Dollars
($2,000,000) annual aggregate. Further, City of Oakland, a municipal corporation, acting by and through its Board of
Port Commissioners, Port of Oakland, its Board of Port Commissioners, Officers, Agents and Employees shall be
included as Additional Insureds.

2.     Commercial Automobile Liability, including Bodily Injury and Property Damage Liability for:
           Owned, Nonowned and Hired Automobile Liability
           Other:________________________________

with such coverage and limits as may be reasonably requested by the Port from time to time, but in no event for less than
the sum of One Million Dollars ($1,000,000.00) combined single limit each accident. Further, City of Oakland, a
municipal corporation, acting by and through its Board of Port Commissioners, Port of Oakland, its Board of Port
Commissioners, Officers, Agents and Employees shall be included as Additional Insureds.

3.     Workers’ Compensation, including:

              statutory worker’s compensation coverage under California law
              employer's liability coverage for no less than One Million Dollars ($1,000,000)
              Longshoreman and Harbor Workers' coverage and Jones Act coverage if applicable.
              subrogation waiver in favor of the City of Oakland, a municipal corporation, acting by and through its
              Board of Port Commissioners, Port of Oakland, its Board of Port Commissioners, Officers, Agents
              and Employees.

4.     Professional Liability Insurance:
              Consultant shall obtain, at no expense to the Port, professional liability insurance covering Consultant,
              and its subconsultants, for acts, errors or omissions arising out of services performed under the
              Agreement for no less than the sum of One Million Dollars ($1,000,000) each claim and annual
              aggregate.
              In the event that the Consultant is able to obtain, at no expense to the Port, professional liability insurance
              for whatever limit is available, the Port will be provided with evidence of such coverage.
              Other: Professional Liability Insurance: Such insurance shall provide limits of not less than Five
              Million Dollars ($5,000,000) per claim and annual aggregate covering Consultant’s liability,
              including liability for Consultant’s sub-consultants and subcontractors, for Services performed under
              this Agreement. Such insurance shall be maintained for at least 2 year(s) after completion and
270790
CONSULTANT
               acceptance of the Services covered by this Agreement. Such Professional Liability insurance
               coverage also shall include Technology Errors & Omissions Liability coverage, including Privacy
               Liability. If outsourced web-services are provided, the coverage shall also include Network and
               Media Liability insurance.


5.      Other Insurance:
             Other:_ Consultant shall obtain, at no expense to the Port ______________________________

6.     Subconsultant’s Insurance:

               All coverage for subconsultants shall comply with all of the requirements stated herein for Consultant’s
               insurance.

Prior to commencing of services under this Agreement and annually thereafter, Consultant shall furnish a certificate
of insurance, satisfactory to the Port of Oakland Risk Management Department, evidencing that the above insurance
is in force in compliance with the terms of this insurance section, placed with insurance carriers financially
acceptable to the Port, stating name(s) of the insurance carriers, policy numbers, dates of expiration and limits of
liability, and further providing that coverage is primary and non-contributory and that Consultant will endeavor to
provide at least thirty (30) days prior written notice in the event the insurance is canceled or materially changed. In
addition to the certificate of insurance, Consultant shall provide copies of the actual insurance policies if requested
by the Port of Oakland at any time.

If any of the insurance required herein is written on a claims-made basis, then Consultant shall maintain such
insurance for two (2) years after the termination of this Agreement. Deductibles or Self-Insured Retentions Over
$100,000.00 must be Pre-Approved by Risk Manager. Written binders may be acceptable as interim evidence.
Upon failure to so file such insurance certificate, the Port may without further notice and at its option either (1) exercise
the Port's rights; or (2) procure such insurance coverage at the Consultant's expense and the Consultant shall promptly
reimburse the Port for such expense (operations or occupancy may be interrupted without proper evidence). Send
certificates to:

                   Port of Oakland
                   Attn: Risk Management Department                Fax #: 510-627-1626
                   530 Water Street
                   Oakland, CA 94607




270790
CONSULTANT
                                           APPENDIX D

                           CONSULTANT AND CONSULTANT'S NOTICE ADDRESS



Full Legal Name of Consultant:

Corporate Address:


Form of Business Entity (Check one)
                                              Sole proprietorship
                                              Corporation: State of California
                                              Partnership:      General     Limited
                                              Limited Liability Company
                                              Other: _____________________________


If Corporation: (Required Information)
Agent for Service of Process (Name and
Address)


Contact Individual / Position:

Telephone No.:

Facsimile No.:

E-Mail Address (if any):

Website (if any):




 270790
 CONSULTANT
                APPENDIX E

             PROJECT MANAGER


             __________________
               Division Director

             ____________________
               Technical Manager




270790
CONSULTANT
                                APPENDIX F – SERVICES AGREEMENT

         This is an appendix attached to, and made a part of, the Contract dated_______, between the City of
Oakland acting through its Board of Port Commissioners (“Port”) and CONSULTANT (“Consultant”) for the
provision of professional services.




270790
CONSULTANT
                                                      EXHIBIT G

                                      IRREVOCABLE LETTER OF CREDIT


Irrevocable and Transferable
Letter of Credit #

Amount: U.S. $


To:      Port of Oakland
         530 Water Street
         Oakland, California 94604                                                                     , 20__

Ladies and Gentlemen:

          For the account of [Insert applicant], a [Insert type of entity], we hereby issue in your favor our Irrevocable
Letter of Credit for U.S. $           .

         The amount of this credit is available to you by your drafts on us at sight accompanied by the following
statement signed by your Executive Director or Chief Financial Officer.

"I certify that the amount of our drawing is due the Port of Oakland pursuant to the terms of the [Insert name of
agreement] dated [date of agreement] between the Port of Oakland and [Name of applicant], [Insert type of entity]."

         Drafts must clearly specify the number of this credit and be presented at our counters at [Insert location of
counters of bank in San Francisco or Oakland] not later than the close of business on                            ,    20
         , or such later date as this credit shall have been extended to (the “Expiration Date”). If a demand for payment
made by you hereunder does not, in any instance, conform to the terms and conditions of this Letter of Credit, we shall
give you prompt notice that the purported demand for payment was not effected in accordance with the terms and
conditions of this Letter of Credit, stating the reasons therefor, and that we are returning any documents to you. Upon
being notified that the purported demand for payment was not effected in accordance with this Letter of Credit, you may
attempt to correct any such non-conforming demand for payment prior to the Expiration Date.

         This credit shall be deemed automatically extended without amendment for additional periods of one year from
the present or any future expiration date unless thirty (30) days prior to any such date we notify you and [Insert name of
applicant] by registered mail that we elect not to consider the letter of credit renewed for any such additional period.
You may then draw on us at sight with the above specified signed statement.

        This Letter of Credit is subject to the “International Standby Practices (“ISP98”)”, International Chamber of
Commerce Publication No. 590 and as to matters not governed by ISP98, shall be governed by and construed in
accordance with the Laws of California, without regard to principles of conflicts of Law.

        We engage with you that drafts drawn under and in compliance with the terms of this credit will be duly
honored by us on delivery of documents as specified.

         All bank charges and commissions are for the account of [Insert name of applicant].

                                                            Very truly yours,



                                                            Authorized Signature and Title
270790
CONSULTANT
                                   Geospatial Security Mapping System
                        Request for Proposals for Professional Services




     REQUEST FOR PROPOSALS

           ATTACHMENT III


NON-DISCRIMINATION AND SMALL/LOCAL
    BUSINESS UTILIZATION POLICY


  Progress Payment Record for Consultants

 Chart for Submitting Data for Calculation of
             Preference Points

      Local Participation Questionnaire
This page intentionally left blank.
                                   ATTACHMENT III

          NONDISCRIMINATION/LOCAL BUSINESS UTILIZATION POLICY

Non-Discrimination: Port policy prohibits discrimination or preferential treatment because
of race, color, religion, sex, national origin, ancestry, age (over 40), physical or mental
disability, cancer-related medical condition, a known genetic pre-disposition to a disease or
disorder, veteran status, marital status, or sexual orientation.

Local Business Utilization: On October 7, 1997, the Board of Port Commissioners
initiated a formal policy to encourage full participation of firms from its Local Business Area,
the counties of Alameda and Contra Costa (“LBA”), particularly those in its Local Impact
Area (“LIA”), in its work. The LIA includes the cities of Oakland, Alameda, Emeryville and
San Leandro. The Port will also take into consideration what efforts the prime and sub-
consultants make to assist in the community, e.g., assigning meaningful work to small
and/or very small local sub-consultants, participation in job/trade fairs, hiring interns, pro
bono work, working with local schools, etc.

In evaluating proposals, up to 85 points will be allocated for technical excellence and
15 points for local and small local participation as follows:

   •   Up to 5 points will be credited proportionately (counting the whole team, prime and
       subs) for LIABE certified firms, and 2.5 for LBABE certified firms.
       Note: LIABE/LBABE credit is given only for certified firms which have had
       established active offices in the respective area for at least a year at the time of
       proposal due date, NOT for outside firms which plan to do the project work at a
       LIA/LBA office;

   •   3 points for an LIABE certified prime (proportionate to the share of prime work in the
       case of a joint venture) and 1.5 points for an LBABE certified prime;

   •   Up to 4 points will be credited proportionately (counting the whole team, prime and
       subs) for VSBE certified firms, and 2 points for SBE certified firms; and

   •   Up to 3 points for commitment to the Port’s values and programs, e.g., mentoring
       small and/or very small local businesses and providing meaningful work for small
       and/or very small local sub-consultants; utilization of college and high school interns
       from the LIA; participation in job fairs and trade fairs targeted to LIA residents and
       businesses; and other work showing the consultant’s efforts to contribute to the
       economic development of the LIA.
This page intentionally left blank.
In summary, please submit the following attachments in each copy of your proposal:

        1. Attachment III-2, Chart for Submitting Data for Calculation of Preference Points.
           List the team members’ (prime and subs) names, roles, location and
           LIABE/LBABE/SBE/VSBE status in the format shown in Attachment III. Be
           specific as to the nature and estimated percentage of the work to be performed
           by the prime, any joint venture partners and/or sub-consultants.

        2. Attachment III-3, Local Community Participation Questionnaire, for each sub-
           consulting firm or individual, as well as for the prime consultant.

Any proposal that fails to complete and submit the above two items (Prime and sub-
consultants) will not be considered. For firms headquartered outside the LIA/LBA, who
wish to obtain credit for local offices, the Port will only telephone or address mail to that
office and expect personnel assigned to the project to work at that office.

       NOTE: Attachment III-1, Progress Payment Record for Consultants, is provided
       for information only, and should not be submitted at this time. When submitting
       invoices for payment, the successful consultant will be required to submit the
       information included, but not limited to the data contained in Attachment III-1 via
       the Port’s Web Accessed Monitoring System (WAMS). It will be the responsibility
       of the proposer to contact Hill International, Inc. at 5000 Executive Parkway,
       Suite 430, San Ramon, CA 94583, (925) 275-9870 x7555 or via email
       ebusiness-support@trsconsultants.com mailto:prior to commence of work for
       access to WAMS.

To obtain credit for these factors and for any preference points on this RFP, consultants
must submit:

   •   Consultants or any team members wishing to be certified by the Port must
       submit a Certification Application, with all supporting documentation seven
       (7) business days prior to proposal due date. The questionnaire and checklist
       of necessary supporting documents for certification can be obtained by email:
       pbell@portoakland.com or calling (510) 627-1419. Firms certified by the Port of
       Oakland do not need to submit proof of certification.

   For questions or assistance regarding this section, contact Connie Ng-Wong, (510)
   627-1390, Port’s Social Responsibility Division, or fax to (510) 451-1656.
                               PROGRESS PAYMENT RECORD FOR CONSULTANTS
                                         Contract Payment No. ____


                                                   Please check Appropriate Boxes

       Type of Consultant Contract
            Regular                                    - Technical Service Order (TSO)     TSO Number:____________
            Annual./On-Call                            - Work Authorization (WA)           WA Number: _____________




Project:                             Port Project No.:

Prime
Consultant:                                              Port’s Contract Administrator:

Phone:                                                   Original Contract Authorization Amount:

Fax:                                                     Change Orders to Date:


                                                         Total Contract Authorization:
NOTE:
                                                         Amount of Current Invoice:

For access into WAMS:
Contact: Hill International, Inc.                        Total Invoiced to Date:
(925) 275-9870 x7555
ebusiness-support@trsconsultants.com                     Total Paid to Date:

Please list amounts billed from and paid to each member firm of the team. For prime or JV partners or associates, list
separately
and include only the share due each of these firms. If annual/on-call project, please specify for each individual
TSO/WA.

  Each Firm’s        Consultant or other service Total authorization Current                 Total paid to
   Invoiced         provider, including prime, JV amount for each     invoice                each firm to
     Date            partners or subconsultants    firm, including    amt. for                   date
                                                   change orders     each firm




Under penalty of perjury the undersigned agrees that the foregoing information is true and correct.

Signed:                                               Title:                                   Date:_________
                                                                                         ATTACHMENT III-1
                                                                                           Board Approved 6/6/06
                    Chart for Submitting Data For Calculation of Preference Points
        Nature of                                       LIA/LBA             Percent of     Percent of
Company Work to be Prime or Sub? Location of Firm     SBE/VSBE                Total      Subconsulting
        Performed                                 Certification Status       Contract        Work




                                                                                             ATTACHMENT III-2

                                                                                                 Board Approved 6/6/06
                LOCAL PARTICIPATION QUESTIONNAIRE

                   (Use additional paper if necessary)

1. Is the consultant or large subconsultant partnering (joint venture,
   association or other business alliance) with a small and/or very small
   local firm for this project? Yes___ No___ If the response is “yes”, how
   will the consultant mentor or provide a professionally meaningful share
   of the project for small and/or very small LIA firms on this project?
   Please be specific as to the nature of the relationship and the persons
   responsible for implementing it.




2. Do any team members regularly use local students as interns in their
   work?
   Yes___ No___ If so, please state from what schools or from what
   programs the interns are obtained and the type of work performed by
   them and any other details that might be relevant.




3. Will the team use local college or high school interns in this project?
   Yes___ No___ If the response is “yes,” please be specific as to the
   number of interns planned and the type of work to be assigned to them.




4. Have firms in the team participated in other community projects, e.g.,
   job fairs targeted to local neighborhoods, youth or school programs,
   community rehabilitation groups, etc.? Yes__ No___ If so, please give
   details:
                                                                   ATTACHMENT III-3




                                                         Board Approved 6/6/06
                              Geospatial Security Mapping System
                   Request for Proposals for Professional Services




 REQUEST FOR PROPOSALS


      ATTACHMENT IV


     PORT OF OAKLAND
LIVING WAGE REQUIREMENTS

Employer Self-Evaluation Form

   Certificate of Compliance
This page intentionally left blank.
PORT OF OAKLAND
                             Employer Self-Evaluation for
                             Port of Oakland Living Wage
 COVERED BUSINESS CHECKLIST WRITE YES/NO ANSWER IN APPROPRIATE BOX:

1.             Is the Business entering into a contract, tenancy agreement or subordinate agreement
               (such as, subcontract, subtenancy, or sublicense) with the Port? If no, go on to
               question 2. If yes, go on to question 3.

2.             Has the Business amended an existing contract, tenancy agreement or subordinate
               agreement at any time since April 2002? If no to 1 and 2, stop here the business is not
               covered. If yes, go on to question 3.

3.             Is the contract with Aviation or Maritime divisions for a value of greater than $50,000
               over the life of the contract (over next five years if contract is for less than a year and
               expected to be renewed or extended)? If no, stop here, the contract is not covered. If
               yes, go on to question 4.

4.             Is the contract for service other than the delivery of products, equipment or
               commodities? If no, stop here the business is not covered. If yes, go on to question 5

5.             Does the Business employ more than 20 employees who spend at least 10 hours per
               week (4 hours per week if part time employees) working under the contract with the
               Port or on Port property? Indicate the number of employees that are employed by the
               Contractor_________. If no, stop here the business is not covered. If yes, go on to
               question 6. Exemptions for specified employees of a covered employer


All employees of a covered employer are required to be provided compensation and other
benefits as provided under §728 of the Charter, except for specified employees exempt under the
following exemptions. The following questions should be answered for each employee.

6.             Does the employee work less than 25% of his/her time (10 hours per week for full
               time employee) under the contract with the Port? If yes, stop here the specified
               employee is exempt. If no, go to question

7.             Is the employee under 21 years of age, employed by a government agency or
               nonprofit for after school or summer employment, or as a trainee for 90 days or less?
               If yes, stop here the specified employee is exempt. If no, go to question 8.

8.             Has the Business obtained a waiver that covers the employee? If yes, stop here the
               specified employee is exempt. If no, go to question 9.



39380                                              1                                 Revised July 1, 2011
9.                 Is the employee participating in a bona-fide temporary job-training program in which
                   a significant part of the compensation consists of acquiring specialized knowledge,
                   abilities or skills in a recognized trade? If yes, stop here the specified employee is
                   exempt. If no, go to question 10.

10.                Is the employee a volunteer who is not compensated other than for incidental
                   expenses or stipends? If yes, stop here the specified employee is exempt. If no, go to
                   question 11.

11.                Is the employee working for the Business less than 20 hours per week for a period of
                   6 months or less? If yes, stop here the specified employee is exempt. If no, go to
                   question 12.


12.                Of the remaining employees (employees for which no exemption applies as indicated
                   by your answers to questions 6 through 11), are there 20 or fewer non-exempt
                   employees working for the employer under the Port Contract? If yes, stop here each
                   of the remaining specified employee(s) is/are exempt. If no, each of the remaining
                   specified employee(s) is covered by §728.


The undersigned authorized representative of Contractor hereby certifies under penalty of perjury that all of the information on
this form is true and accurate.



                     Company Name                                                Signature of Authorized Representative


                         Address                                                       Type or Print Name & Title


                    Area Code / Phone                                                       Email Address


                  Name of Primary Contact                                                        Date




                                             Project Name (Be Specific)


Submit Completed Checklist To:
Connie Ng-Wong
Port of Oakland
Social Responsibility Division
530 Water Street
Oakland, CA 94607
Phone: (510) 627-1390
Fax: (510) 451-1656
Email: cng-wong@portoakland.com



39380                                                        2                                      Revised July 1, 2011
PORT OF OAKLAND
                           City of Oakland City Charter §728 Living Wage
                            Compliance Checklist for Covered Employers


EMPLOYERS SUBJECT TO §728 OF THE CITY CHARTER MUST COMPLY WITH THE
FOLLOWING REQUIREMENTS:

   1) Pay all non-exempt employees the living wage rates (As of July 1, 2011, $13.05 without health benefits
      or $11.35 with health benefits). Port Ordinance No. 3666, as amended also requires that covered
      businesses provide employees at least twelve compensated days off per year, including holidays.
   2) Pay at least $1.70 per hour worked toward the provision of health care benefits for employees and/or
      their dependents, if the employer claims credit for health benefits.
   3) Provide written notification to each current and new employee, at time of hire, of his or her rights
      to receive the benefits under the provisions of these regulations. The notification shall be provided in
      English, Spanish and other languages spoken by a significant number of the employees, and shall be
      posted prominently in communal areas at the work site. A copy of said notification is available from the
      Port Division of Social Responsibility.
   4) Provide all employees earning less than $12/hour notification in English, Spanish, and any other
      language spoken by a significant number of employees of their right to advance Earned Income Credit
      payments.
   5) Maintain a list of the name, address, date of hire, occupation classification, rate of pay, benefits
      paid for each of its employees, and compensated time off - and submit this list to the Port’s Social
      Responsibility Division, Attention: Connie Ng-Wong, Living Wage Compliance Officer, by March
      31st, June 30th, September 30th, and December 31st of each year. If a covered employer has
      obtained a waiver from the Port Board of Directors, then the employer must still submit an annual
      payroll report covering each of its employees by December 31st of each year. Failure to provide the list
      within five days of the due date will result in a penalty of $500 per day. Covered employers shall
      maintain payrolls and basic records for all employees and shall preserve them for a period of at least
      three years after the close of the compliance period.
   6) Require subcontractors, tenants and subtenants, or licensees who are covered by these requirements to
      comply with the provisions of these regulations. Covered employers shall be responsible for
      including language committing the subcontractor's, tenant’s or licensee’s agreement to comply, in
      the contract with the subcontractor. Covered employers shall submit a copy of such subcontracts or
      other such agreements to the Port Division of Social Responsibility.
   7) Permit authorized Port representatives access to work sites and, with employee consent, relevant payroll
      records for the purpose of monitoring compliance with these regulations, investigating employee
      complaints of non-compliance and evaluating the operation and effects of these regulations, including
      the production for inspection and copying of its payroll records for any or all of its employees for the
      applicable compliance period. Permit a representative of the labor organizations in its industry to have
      access to its workforce at the Port during non-working time and in non-work areas to ensure
      compliance.

Employers who fail to submit documents, declarations or information required to demonstrate compliance with
these regulations shall be deemed noncompliant or non-responsive and subject to the remedies as set forth in
§728.




39380                                                3                                  Revised July 1, 2011
                                            PORT OF OAKLAND
                    CERTIFICATE OF COMPLIANCE – LIVING WAGE
The City of Oakland Living Wage Charter §728 ("§728") and Port Ordinance No. 3666 (“Ordinance 3666”) as
amended, provide that certain employers that enter into a contract, lease, license (or a subcontract, sublease,
sublicense, or other agreement) with the Port for $50,000 or more over the term of the contract and certain
recipients of Port financial assistance for $50,000 or more shall pay a prescribed minimum level of compensation to
their covered employees (“Employees”).

(a) The undersigned (“Contractor”) submits this certificate under penalty of perjury and as a condition of payment
    of its invoice(s) for service provided under the _________________ agreement between the Port and
    Contractor.

    1) Contractor hereby certifies that it is in compliance with §728 and Ordinance 3666 with respect to all non-
       exempt Employees of Contractor engaged in Port-related employment or work on Port property.
    2) Contractor herby acknowledges that the Port is relying on Contractor’s certification of compliance with
       §728 and Ordinance 3666 as a condition of payment of Contractor’s invoice(s).
    3) Contractor understands that it may be subject to fines or penalties for noncompliance with §728 and
       Ordinance 3666 up to and including potential fines of $500 per day until Contractor complies.
    4) Contractor hereby certifies that claims, records and statements relating to Contractor’s compliance with
       §728 and Ordinance 3666 are true and accurate, that such claims, records and statements are made with the
       knowledge that the Port will rely on such claims, records and statements, and that such claims, records and
       statements are submitted to the Port for the express benefit of Contractor’s employees engaged in Port-
       related employment or work on Port property.

Please check the appropriate box and sign below

        Contractor hereby certifies its compliance with all of its obligations under §728 and Ordinance 3666;
                                                           or
        Contractor hereby certifies that all Employees of Contractor working under Contractor’s contract with the
        Port are compensated at wage rate(s) greater than $12.00 per hour;
                                                           or
        Contractor hereby certifies that it is not currently covered by §728 or Ordinance 3666. Contractor further
        certifies that should §728 or Ordinance 3666 become applicable, Contractor will comply with all of its
        Living Wage obligations.

All terms used herein and not defined shall have the meaning ascribed to such terms in §728 and Ordinance 3666.
       The undersigned authorized representative of Contractor hereby signs this Certificate under penalty of perjury.


                  Company Name                                                 Signature of Authorized Representative


                      Address                                                      Type or Print Name & Title


       Area Code/Phone                     Date                                          Email Address



                                             Project Name (Be Specific)

Submit to: Connie Ng-Wong
Port of Oakland
Social Responsibility Division
530 Water Street
Oakland, CA 94607
Email: cng-wong@portoakland.com                                                                  Revised July 1, 2009
                                                 Geospatial Security Mapping System
                                      Request for Proposals for Professional Services




              REQUEST FOR PROPOSALS


                      ATTACHMENT V


             LIST OF PORT-CERTIFIED SBE
          PROFESSIONAL ENGINEERING FIRMS


A copy of the Port-Certified SBE Professional and Engineering Firms
            can be downloaded from the Port’s website:

                 http://www.portofoakland.com/srd
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                        Geospatial Security Mapping System
             Request for Proposals for Professional Services




REQUEST FOR PROPOSALS


    ATTACHMENT VI


 NON-COLLUSION AFFIDAVIT
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                                                        Request for Proposals for Professional Services


                                    PORT OF OAKLAND

                              NON COLLUSION AFFIDAVIT


       NON COLLUSION AFFIDAVIT TO BE EXECUTED BY THE PROPOSER
       AND SUBMITTED WITH PROPOSAL


STATE OF CALIFORNIA                    )
                                       ) ss.
COUNTY OF _____________                )

                                                       , being first duly sworn, deposes and
says that he or she is                                  of
        , the party submitting the foregoing proposal, that the proposal is not made in the
interest of, or on behalf of, any undisclosed person, partnership, company, association,
organization, or corporation; that the proposal is genuine and not collusive or sham; that
the Proposer has not directly or indirectly induced or solicited any other proposer to put in
a false or sham proposal, and has not directly or indirectly colluded, conspired, connived
or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall
refrain from proposal; that the proposer has not in any manner, directly or indirectly,
sought by agreement, communication or conference with anyone to fix the proposal price
of the Proposal or any other proposer, or to fix any overhead, profit or cost element of the
proposal price, or of that of any other proposer, or to secure any advantage against the
City of Oakland, a municipal corporation, acting by and through its Board of Port
Commissioners, or anyone interested in the proposed contract; that all statements
contained in the proposal are true; and further, that Proposer has not, directly or indirectly,
submitted its proposal price or any breakdown thereof, or the contents thereof, or divulged
information or data relative thereto, or paid, and will not pay, any fee to any corporation,
partnership, company, association, organization, proposal depository, or to any member or
agent thereof to effectuate a collusive or sham proposal.

       Executed under penalty of perjury under the laws of the State of California.


       ___________________________________________
                                     (Name of Firm)


       ___________________________________________
                                     (Signature of Principal)

Subscribed and sworn before me this            day of                     , 200__

Notary Public of the State of ________________________                       (Seal)
In and for the County of____________________________
My Commission expires____________________________

       (If Proposer is a partnership or joint venture, this affidavit must be signed and
       sworn to by every member of the partnership or venture.)




                                  Non-Collusion Affidavit - 1
                                                          Geospatial Security Mapping System
                                               Request for Proposals for Professional Services


(If Proposer [including any partner or venturer of a partnership or joint venture
Proposer] is a corporation, this affidavit must be signed by the Chairman, President
or Vice President and by the Secretary, Assistant Secretary, Chief Financial Officer
or Assistant Treasurer.)

(If Proposer's affidavit on this form is made outside the State of California, the
official position of the person taking such affidavit shall be certified according to
law.)




                          Non-Collusion Affidavit - 2

				
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