Proposed ASUSF Budget FY 2009-10
Account Name: CAB
Account Number: 910082-636301-account-9500
2009-10
Object AWARDED Actual Amount
DESCRIPTION Code BUDGET Spent Available FINANCE COMMITTEE NOTES
REVENUE
Advertising $0 $0 $0
Publication Sales $0 $0 $0
Ticket Sales $25,000 $0 $25,000
Merchandise Sales $0 $0 $0
Special Services $0 $0 $0
Miscellaneous $0 $0 $0
TOTAL REVENUE $25,000 $0 $25,000
EXPENSES
Salary/Stipend
Student Stipend $6,200 $0 $6,200
Student Salaries $0 $0 $0
Professional Staff Salaries $0 $0 $0
Professional Staff Benefits $0 $0 $0
Total Salary/Stipend $6,200 $0 $6,200
General Operating
Office Supplies $70 $0 $70
Professional Supplies $0 $0 $0
Postage $0 $0 $0
Telephone $10 $0 $10
Duplicating and Printing $140 $0 $140
Professional Fees $0 $0 $0
Marketing and Promotion $178 $0 $178
Other General Expenses $0 $0 $0
Total General Operating $398 $0 $398
Travel/Development
Travel $1,914 $0 $0
Staff Development $935 $0 $0
Total Travel/Development $2,849 $0 $0
Total Signature Event $127,803 $0 $0
Total Equipment $0 $0 $0
TOTAL EXPENSES $137,250 $0 $6,598
TOTAL ASUSF SUBSIDY $112,250 $0 $112,250
Proposed Operating Budget
Proposed ASUSF Budget FY 2009-10
Schedule A - Revenue
Account Name: CAB
Account Number: 910082-636301-account-9500
2009-10
LINE Object AWARDED Actual Amount
ITEM DESCRIPTION Code BUDGET Spent Available
1 Advertising
Total Advertising $0 $0 $0
2 Publication Sales
Total Publication Sales $0 $0 $0
3 Ticket Sales
Event - student (1200 x $5) $10,000
Event - general (200 x 20) $15,000
Total Ticket Sales $25,000 $0 $0
4 Merchandise Sales
Total Merchandise Sales $0 $0 $0
5 Special Services
Total Special Services $0 $0 $0
6 Miscellaneous
Total Miscellaneous $0 $0 $0
7 TOTAL REVENUE $25,000 $0 $25,000
Schedule A
Proposed ASUSF Budget FY 2009-10
FINANCE COMMITTEE NOTES
2000 x $5
600 x $25
Schedule A
Proposed ASUSF Budget FY 2009-10
Schedule B - Salary/Stipend Expenses
Account Name: CAB
Account Number: 910082-636301-account-9500
2009-10
LINE Object AWARDED Actual Amount
ITEM DESCRIPTION Code BUDGET Spent Available
8 Student Stipends
President ($800/semester) $1,500 $1,500
Homecoming Director ($600/semester) $1,200 $1,200
Director of Special Events ($500/semester) $1,000 $1,000
Director of Special Events ($500/semester) $1,000 $1,000
Director of Films ($400/semester) $500 $500
Director of Music ($400/semester) $500 $500
Director of Lectures ($400/semester) $500 $500
Total Student Stipends $6,200 $0 $6,200
9 Student Salaries
$0
$0
Total Student Salaries $0 $0 $0
10 Professional Staff Salaries
$0
Total Professional Staff Salaries $0 $0 $0
11 Professional Staff Benefits
$0
Total Professional Staff Benefits $0 $0 $0
12 TOTAL SALARY/STIPEND $6,200 $0 $6,200
BUDGET NOTES:
Explain any increases or new positions here.
Schedule B
Proposed ASUSF Budget FY 2009-10
FINANCE COMMITTEE NOTES
Schedule B
Proposed ASUSF Budget FY 2009-10
Schedule C - General Operating Expenses
Account Name: CAB
Account Number: 910082-636301-account-9500
2009-10
LINE AWARDED Actual Amount
ITEM DESCRIPTION BUDGET Spent Available FINANCE COMMITTEE NOTES
13 Office Supplies
Binders ($6.67 x 7) $47 $47
(2) 2 packs of flip charts $53 $53 (1) 2-pack
Legal pads (pack of 25) $17 $17
Total Office Supplies $70 $0 $70
14 Professional Supplies
Recognition Supplies ($50 x 2) $0 $0
Total Professional Supplies $0 $0 $0
15 Postage
$0
Total Postage $0 $0 $0
16 Telephone
Long Distance Calls $10 $10
Total Telephone $10 $0 $10
17 Duplicating/Printing
Copy Card (7 x $40) $140 $140 7 cards x $20
Total Duplicating/Printing $140 $0 $140
18 Professional Fees
$0
Total Professional Fees $0 $0 $0
19 Marketing/Promotion
Pens (200 x $.66) $66 $66 100 pens
T-shirts for CAB members (40 x 10.50) $112 $112 8 t-shirts for execs+advisor x $14
Total Marketing/Promotion $178 $0 $178
20 Other
$0
Total Other $0 $0 $0
21 TOTAL GENERAL OPERATING EXPENSES $398 $0 $398
BUDGET NOTES:
Explain any increases or unusual expenses here.
Schedule C
Proposed ASUSF Budget FY 2009-10
Schedule D - Travel/Development Expenses
Account Name: CAB
Account Number: 910082-636301-account-9500
2009-10
LINE AWARDED Actual Amount
ITEM DESCRIPTION BUDGET Spent Available FINANCE COMMITTEE NOTES
22 Travel
Title of Event: National Association for Campus Activities (NACA) West Regional Conference
Date(s): November 5-8, 2009
Location: Portland, Oregon
Attendees: 6 executive board members
Description: Please see supplemental documentation
Airfare (6 x $232) $696 3 exec members
Lodging (3 room x $200 x 3 nights) $600 1 room
Registration Fees (6 x $206) $618
Total Travel $1,914
23 Staff Development
Title of Event: Fall Campus Activities Board Retreat
Date(s): 3 days 2 nights/to be determined by the 2009-2010 Executive Board before the beginning of the Fall 2009 Semester.
Location: Off Campus- North Shore Lake Tahoe
Attendees: The 7 Executive Board Directors as well as the CAB advisor.
Description: Please make references to attached supplemental
documents.
Meals( $10x 3 meals x8 people x 3 days) $320 8 people x $20/day x 2 days
Total Staff Development $320
Title of Event: Spring Retreat
Date(s): To be determined by 2008-2009 (early spring semester)
Location: Lone Mountain
Attendees: current executive board and assistants
Description: To bring all CAB directors back for the spring semester, to evaluate fall semester events as well as plan all spring
semester events. To provide any further skill training needed by the executive board and evaluate personal development from
here until the end of the semester. The main purpose of this retreat is to touch base with each of the directors and to re-group
after a month long winter break.
Meals (15 x $15) $160 8 people x $20/day
Total Staff Development $160
Title of Event: Transitional Retreat
Date(s): To be determined by 2009-2010 (mid-April)
Location: Lone Mountain
Attendees: All outgoing and incoming executive board as well as CAB advisor
Description: To evaluate all programs in the 2009-2010 year as well as CAB's goals. To train new incoming board as well as
provide a chance for the outgoing and incoming directors to meet and help train each other. To also provide a closure for the
2009-2010 year and also to evaluate any personal developments.
Meals (15 x $15) $150 15 people x $10 lunch
Total Staff Development $150
Title of Event: End of the year banquet
Date(s): second week of May
Location: TBD
Attendees: All of the old Directors and New Directors (25)
Description: To show appreciation for the old board to form a community with the new board, and start off the team
building/bonding for the new board to grow on and build. Also, to have a chance to come together and get to know eachother in
a different and more personal setting and discuss the year's activites.
Meals (30 x $25) $225 15 people x $15
Recognition Gifts (14 x $20) $80 8 outgoing x $10 gift
Schedule D
Proposed ASUSF Budget FY 2009-10
Total Staff Development $305
24 TOTAL TRAVEL/DEVELOPMENT EXPENSES $2,849
BUDGET NOTES:
Fall Campus Activities Board Retreat
Three day intensive CAB training to be attended by the entire board of directors. To include training on campus resources, ev ent
planning, specific director/leadership skills essentials for the year ahead, as well as plan Fall Semester events and build/e stablish the
structure for the CAB Community. To pull in all directors to connect with each other and trust each other which will foster e ffective
communication throughout the year. As of now, CAB has yet to receive funding to go off -campus, however, leaving USF and focusing
on CAB objectives will help our board tremendously. The board will be able to be more present and dedicated to the tasks at h and.
The fall retreat will help us prepare for a year of collaboration with clubs/orgs and academic departments.
Spring Retreat
As we enter the Spring semester it is crucial that our board is unified and prepared for the upcoming semester with regards t o
Homecoming, preparation for elections and has an opportunity to evaluate our previous semester's work.
BUDGET NOTES (continued):
National Association for Campus Activities
Mission Statement
NACA links the higher education and entertainment communities in a business and learning partnership, creating
educational and business opportunities for our student and professional members.
In 1960, a group of school representatives formalized a simple and practical idea to help increase the buying power of their
campus programming dollars. They developed a process that allowed schools within close geographical proximity to work
together to share travel and other logistical costs for artists and performers booked for campus shows over a certain block
of dates. This process, now known as Cooperative Buying or CO-OP Buying, forms the cornerstone of the National
Association for Campus Activities (NACA).
More than 40 years after that first meeting, NACA has evolved into the nation’s largest collegiate organization for campus
activities. It provides programs and services designed to reflect the field’s increased responsibilities for student leadership
development as well as entertainment programming. NACA’s activities and services link the higher education and
entertainment communities, providing a unique forum for business and professional development, information exchange
and networking. Whether you are:
• A student serving on a program board who wants to learn more about programming or a specific performer;
• A campus activities professional interested in the latest developments in the field; or
• a company doing business in the college market;
The NACA West Regional Conference is an opportunity for learning and interaction that complements the classroom
experience. Because this is a regional program, students from many states will be sharing resources and exchanging ideas.
There are educational sessions addressing topics such as motivation, stress management, communication skills, decision
making, ethical leadership and group processing techniques.
NACA regional is a four-day conference that includes a mix of entertainment sessions, known as showcases. The
showcases are opportunities for students to see nationally touring acts, with the potential to do onsite booking for later
dates in the year.
The booking opportunities afforded through NACA allow the students a rare opportunity to see the type of artist that is being
brought to campus as well as the educated predictions on how an act would be received here at the University of San
Francisco.
Additionally, with the attendance to this conference, our members are eligible to apply for greater leadership positions
throughout NACA such as the selection conference which a previous CAB Director participated in.
Schedule D
Propsed ASUSF Budget FY 2009-10
Schedule E - Signature Event Expenses
Account Name: CAB
Account Number: 910082-636301-account-9500
2008-09 2009-10 2009-10
LINE AWARDED BUDGET Budget
ITEM DESCRIPTION BUDGET REQUEST Awarded ACCOUNTING NOTES
Homecoming $117,129 $114,942
Kick-Off $14,340 $3,090
Halloween Bash $5,065 $0
USF Got Talent $3,580 $2,631
Last Comic Standing $676 $188
Dances $7,875 $3,450
Films $5,940 $1,415
Lectures $5,848 $1,740
Music $1,310 $348
25 TOTAL SIGNATURE EVENT EXPENSES $0 $161,763 $127,803
Schedule E Summary
Proposed ASUSF Budget FY 2009-10
Schedule E - Signature Event Expenses
Account Name: CAB
Account Number: 910082-636301-account-9500
Title of Event: USF Homecoming Concert 2009
Date(s): October 2009
Location: War Memorial Gym
Estimated Attendance: 2500
Target Audience: Undergraduate students, graduate students, faculty, staff, and USF community
Description: Please see attached supplemental documentation
Evaluation Plan: Send out surveys week after show, touch on an evaluation of the concert during a CAB Open forum
and get student feedback and keep a running "binder/portfolio" of homecoming director for future directors.
2009-10 2009-10
LINE BUDGET AWARDED
ITEM DESCRIPTION REQUEST BUDGET FINANCE COMMITTEE NOTES
Duplicating/Printing
bandpasses x 150 $350 $50 Make your own
18x24 Posters (5 x $35.81) $179 $107 3 posters
11x17 Color Posters (200 x $.65) $130 $65 100 posters
Total Duplicating/Printing $659 $222
Professional Fees
Artist Fees $55,000 $55,000
Opening Act $500 Find someone local
Middle Agent Fees $6,000 $6,000
Total Professional Fees $61,000 $61,500
Marketing/Promotion
T-Shirts x 120 $1,000 $500 50 shirts x $10
Total Marketing/Promotion $1,000 $500
Other - Food
Artists Hospitality Rider (Main & Opener) $6,500 $5,000
Food for Volunteers (70 volunteers) $1,000 $750 See note below
Total Food $7,500 $5,750
Other - Equipment Rental
Production $22,000 $22,000
Ground Transportation $2,000 $2,000
Communication Rental (15 walkies) $750 $750
Equipment rental (portion of tent costs) $10,000 $10,000
Total Decorations $34,750 $34,750
Other - Security
Public Safety (7 officers at $75/hr for 4hrs.) $2,100 $2,100
Off-campus officers (8 officers at $80/hr for 4hrs) $2,560 $2,560
Private Security (6 security at $24/hr for 4hrs.) $560 $560
Total Security $5,220 $5,220
Other - Insurance
Insurance $7,000 $7,000
Total Other $7,000 $7,000
Schedule E
Proposed ASUSF Budget FY 2009-10
25 TOTAL SIGNATURE EVENT EXPENSES $117,129 $114,942
BUDGET NOTES:
As the largest student run program at the University, the Campus Activities Board takes pride in providing one of the
most memorable events student, faculty, staff and alumni attend each year.
For the 2009 Homecoming Concert our estimates outcome was 1500; however our attendance was close to 2600,
selling out the show.
Through the years this event has gained more and more popularity. This concert has grown significantly over the past
several years with this year’s attendance topping at 2,600. The past four years have shown the high demand of the
USF Community with high profile artist like Common, Wyclef, and this year Lupe Fiasco selling out the show. With a
school that has almost no school spirit, this event has brought our USF community closer together. It is no longer just a
USF event; it has become part of tradition. Homecoming is not something that can be easily forgotten, it is an
experience that the students and alumni will always remember. This concert also provides students with other great
opportunities. Students gain leadership experience through getting first hand experience with planning a big event. The
students learn about time management and leading others with a positive manner.
This year we have made some changes to recognize how we can continue to make this a safe, fun, and entertaining
program for students and alumni alike.
The most significant obstacles that we faced this year were security, insurance dues, volunteer costs, opening act, and
neighborhood noise violation.
• Security is one of our main concerns for this event. Due to the lack of security this year we ran into some difficulties
with entrance, crowd control, and regulation of policies of no drug and alcohol. We want to promote a safe, fun, and
clean environment for our students. To ensure the safety of students we will need more public safety officers, private
security, and off-campus officers who are well trained to provide us with this secure environment.
• Insurance is required of the University to provide when bringing a high-profile artist. This insurance price ranges from
$5,000 to $7,000. Therefore it would be better to option to have more than not enough.
• Volunteer costs, provides the student volunteers with food and water throughout the planning of the concert. This year
we struggled with limiting meals for the 70 volunteers. They work extremely hard to put this big event together and
deserve to be rewarded. The amount proposed will provide them with meals for volunteer orientation, day of the
concert, and the appreciation dinner.
• The opening act this year was lacking. Although, we were able to come up with a dj, the extra $4500 for an opening
act can be used to support USF bands as well as find an exciting opener. This will also be a great opportunity to bring a
diverse mix of genres for all students to enjoy.
• This year we ran into some struggles with neighborhood complaints of noise violations, which almost resulted in
canceling the concert. Due to this huge concern, we have proposed $10,000 for equipment rental, which is a portion of
the tent that will be provided for next year’s concert in collaboration with athletics. (In the attachment is the estimated
budget for the tent). This tent will be set up on the baseball field, which allows us to be more flexible with when and at
what time the equipment will be loaded-in. Therefore avoiding any violation of noise any schedule over lapse with
athletics.
FINANCE COMMITTEE NOTES:
Reduce the number to 30 volunteers; try to be more selective and screen your volunteeers to ensure that you have a
committed staff.
Schedule E
Proposed ASUSF Budget FY 2009-10
Schedule E - Signature Event Expenses
Account Name: CAB
Account Number: 910082-636301-account-9500
Title of Event: Kick-Off Event
Date(s): Orientation Week
Location: Request for McLaren Complex or can use both Parina/Crossroads
Estimated Attendance: 800
Target Audience: Incoming Freshman and all USF Undergraduate Students at large.
Description: We are planning to have entertainment and activities throughout the night at the University Center running
from 7-11 pm. We are planning to have arcade games and board games for students to be entertained in Parina Lounge.
There will also be a DJ in addition to the games during the entire event. At the same time, there will be hot food and
desserts served in the Crossroads Galleria. Local music bands that we hire will perform in Crossroads for about half of
the event time. The USF idol winner may possibly perform. This overall event is meant to expose students to create new
friendships and bonds with one another while enjoying free entertainment and activities.
Evaluation Plan: By counting the number of people at the event, by passing around surveys to receive student feedback
in addition by coming up with a list of pros and cons about the event and things that could have been have been
improved upon.
2009-10 2009-10
LINE BUDGET AWARDED
ITEM DESCRIPTION REQUEST BUDGET FINANCE COMMITTEE NOTES
Duplicating/Printing
Color Posters (100 x $.65) $65 $65
Total Duplicating/Printing $65 $65
Marketing/Promotion
Non-Traditional Marketing $50 $0
Total Marketing/Promotion $50 $0
Other - Food
For Volunteers and Performers $200 $0
Total Food $200 $0
Other - Decorations
Decorations $25 $25
Total Decorations $25 $25
Other - TBD by CAB Committee
Prof. fees, entertainment, food $14,000
Professional Fees (Games) $2,000 Use KDNZ for DJ
Food $1,000
Total Other $14,000 $3,000
25 TOTAL SIGNATURE EVENT EXPENSES $14,340 $3,090
Schedule E
Proposed ASUSF Budget FY 2009-10
Schedule E - Signature Event Expenses
Account Name: CAB
Account Number: 910082-636301-account-9500
Title of Event: Halloween Bash
Date(s): October 2009
Location: McLaren Complex or Harney Plaza
Estimated Attendance: 700
Target Audience: USF Undergraduate Students
Description: This events allows for an opportunity to experience a safe Halloween experience. We will be collaborating
with Greek Council and RHA in our entertainment activities hosted by each Greek organization and residence hall.
Evaluation Plan: By counting the number of people at the event, by passing around surveys to receive student feedback
in addition by coming up with a list of pros and cons about the event and things that could have been have been
improved upon.
2009-10 2009-10
LINE BUDGET AWARDED
ITEM DESCRIPTION REQUEST BUDGET FINANCE COMMITTEE NOTES
Duplicating/Printing
Color Posters (100 x $.65) $65
Total Duplicating/Printing $65
Professional Fees
Harney Nooner Performer $500
Total Professional Fees $500
Other - Food/prizes
For Attendees $2,000
Total Food $2,000
Other - Decorations
Decorations/Scenes $2,000
Total Decorations $2,000
Other - Please specify
Prizes $500
Total Other $500
25 TOTAL SIGNATURE EVENT EXPENSES $5,065 $0 Event not funded
Schedule E
Proposed ASUSF Budget FY 2009-10
Schedule E - Signature Event Expenses
Account Name: CAB
Account Number: 910082-636301-account-9500
Title of Event: USF Got Talent
Date(s): Late March or April
Location: Presentation Theater
Estimated Attendance: 400
Target Audience: Undergraduate Performers and Friends of Performers
Description: In the annual USF Idol/Battle of the Bands, contestants will once again show their talents to a panel of
judges and student audience to compete for a prize and title of the winner of USF Got Talent. This has had a great
turnout in the past 6 years and we hope to continue this great USF tradition.
Evaluation Plan: Volunteers will be placed at the entrance to tally number of attendees entering and ask feedback from
individuals on the way out. MC's might be able to be involved in the survey process towards the end of the event.
2009-10 2009-10
LINE BUDGET AWARDED
ITEM DESCRIPTION REQUEST BUDGET FINANCE COMMITTEE NOTES
Duplicating/Printing
Audition Posters (100 x $.65) $65 $33 50 posters
Event Posters (100 x $.65) $65 $33 50 posters
Event Program (200) $100 $16 200 programs b/w on color paper
Total Duplicating/Printing $230 $81
Marketing/Promotion
Non-traditional Publicity $100 $0
Total Marketing/Promotion $100 $0
Other - Food
Food for volunteers and performers $300 $0
Total Food $300 $0
Other - Decorations
Balloons (25 x $1.30) And other $100 $25 Balloons only
Total Decorations $100 $25
Other - Facility Rental
Pres Theater Rehersal /Pef+ Tech Fee $2,000 $2,000
Total Facility Rental $2,000 $2,000
Other - Prizes
First Place $500 $300
Second Place $250 $150
Third Place $100 $75
Total Other $850 $525
25 TOTAL SIGNATURE EVENT EXPENSES $3,580 $2,631
Schedule E
Proposed ASUSF Budget FY 2009-10
Schedule E - Signature Event Expenses
Account Name: CAB
Account Number: 910082-636301-account-9500
Title of Event: Last Comic Standing
Date: Before Thanksgiving Break
Location: Crossroads Café
Estimated Attendance: 300
Target Audience: USF Undergraduate Students and Supporters
Description: An entertaining and historical evening of comedy by USF students in the intimate crossroads atmosphere. The
winners will receive a cash prize and/or one free class at the San Francisco Comedy College.
Evaluation Plan: By counting the number of people at the event, by passing around surveys to receive student feedback in
addition by coming up with a list of pros and cons about the event and things that could have been have been improved upon.
2009-10 2009-10
LINE BUDGET AWARDED
ITEM DESCRIPTION REQUEST BUDGET FINANCE COMMITTEE NOTES
Duplicating/Printing
Event Programs (300 x .60) $18 $8 100 programs b/w on color paper
Handbills (50/per contestant x 10 x $.03) $15 $15
Posters for auditions (100 x .65) $65 $33 50 posters
Posters for event (100 x .65) $65 $33 50 posters
Total Duplicating/Printing $163 $88
Marketing/Promotion
Non-traditional publicity $50 $0
Total Marketing/Promotion $50 $0
Other - Food
Water/Snacks for Performers/Volunteers $150 $0
Total Food $150 $0
Other - Decorations
Balloons (25 x $1.30) $33 $25
Streamers (5 x $6) $30 $0
Total Decorations $63 $25
Other - Prizes
Winner $250 $75
Total Other $250 $75
25 TOTAL SIGNATURE EVENT EXPENSES $676 $188
Schedule E
Propsed ASUSF Budget FY 2009-10
Title of Event: Dances
Date(s): Homecoming week, Winter, Spring
Location: Request for McLaren Complex
Estimated Attendance: 250
Target Audience: all USF Undergraduate Students at large.
Description: The ASUSF Senate Sophomore Represenatives has proposed to the Director of Special events of having
dances on campus due to the lack of night events on campus. We are in hopes that these dances would become
signature programs and would take place on the weekend. We would like to see 3 full out dances in the Special Events
budget that a “dance chair” would hold under supervision of the Special Events Directors. The 3 dances would be spread
out throughout the year. One being with Homecoming, (which can work with who did it this year), as well as a winter
formal and Spring dance. These dances would allow students to have more spirit and pride in our school, allow outside
guests to come. We could use the McLaren Complex with decorations, food, DJ/Band, and so much more.
Evaluation Plan: By counting the number of people at the event, passing around surveys to receive student feedback in
addition by coming up with a list of pros and cons about the event and things that could have been have been improved
upon.
2009-10 2009-10
LINE BUDGET AWARDED
ITEM DESCRIPTION REQUEST BUDGET FINANCE COMMITTEE NOTES
Duplicating/Printing
Colored Posters (100 x $.65) $75 $98 50 posters x 3 events
Total Duplicating/Printing $75
Marketing/Promotion
Non-Traditional Marketing $100 $0
Total Marketing/Promotion $100 $0
Other - Food
For Volunteers and Performers $200 $0
Total Food $200 $0
Other - Decorations
Decorations $1,500 $1,500
Total Decorations $1,500 $1,500
Other - TBD by CAB Committee
Prof. fees, entertainment, food $6,000 $0 Use KDNZ for DJ
Public Safety $450 1 officer x $75 x 2 hours x 3 dances
Non-alcoholic drinks only $1,500 $500 x 3 events
Total Other $6,000 $1,950
25 TOTAL SIGNATURE EVENT EXPENSES $7,875 $3,450
Schedule E
Proposed ASUSF Budget FY 2009-10
Schedule E - Signature Event Expenses
Account Name: CAB
Account Number: 910082-636301-account-9500
Title of Event: Social Justice Films
Date(s): TBD
Location: TBD
Estimated Attendance: 50-100 per event
Target Audience: Undergraduate students, staff and faculty
Description: Work with several student organizations and departments on campus, to provide entertaining and informational film
programs. These films will not only comply with the Universitie's mission of Social Justice, but will also provide a safe space for
students to come together and reflect upon the film. In addition, this program promotes the creation and appreciation of cinematic arts
within the USF community .
Evaluation Plan: Students will either engage in a discussion after the film event, or be asked for their email addresses, and sent an
online questionaire.
2009-10 2009-10
LINE Object BUDGET AWARDED
ITEM DESCRIPTION Code REQUEST BUDGET FINANCE COMMITTEE NOTES
Duplicating/Printing
Hand Bill (100 x $0.59 x 5 events) $295 $192 100 x $.64 x 3 events
Color Posters (100 x $.65 x 5 events) $325 $98 50 posters x $.65 x 3 events
Total Duplicating/Printing $620 $290
Movie Fees
Rights to Film ($600 x 4 films) $2,400 $600 Rights to film (1 film)
Total Professional Fees $2,400 $600 See note below
Marketing/Promotion
Non-traditional Marrketing $150 $0
Total Marketing/Promotion $150 $0
Other - Food
Finger Foods (100 attendees x $5 x 5 events) $2,500 $450 $150 x 3 events
Total Food $2,500 $450
Other - Facility Rental
Presentation Theatre $120 $0 Cowell 113
Total Facility Rental $120 $0
Other - Film Competition
Cash Prize $150 $75
Total Other $150 $75
25 TOTAL SIGNATURE EVENT EXPENSES $5,940 $1,415
BUDGET NOTES:
As the largest funded account on campus, I am very grateful of all the things that I was able to accomplish this year. Howeve r, I still
believe there is some room for improvement to allow more students to not only watch movies but to also contribute to the film
community and to encourage students to express their creativity.
The first event I would to discuss is the newly created USF Film Competition. Though this is not the first time this event ha s been
thought of, this is the first time it has been put together and I hope that it will be a continuing event for CAB. However, in making this
event I found a few inadequacies in the budget. To begin with, I found that the budget for posters and handbills was insuffic ient. Not
only was it just enough for two events but it did not take into consideration all the other possibilities of distributing han dbills (such as
having it mailed to dorms, packets in front of cashiers and UC100), which will require a larger amount of handbills and poste rs. Since
Schedule E
Proposed ASUSF Budget FY 2009-10
having it mailed to dorms, packets in front of cashiers and UC100), which will require a larger amount of handbills and poste rs. Since
this is the key method of advertising for our events, I thought it should be appropriate to designate more money for this. In addition, I
added the cash prize in the budget to ensure that whoever will take the position next year will not have to take money from o ther areas
of the budget.
The second thing I would like to discuss is the movie screenings. In the process of organizing the movie screenings I found t hat free
food is not only a major incentive for people to come view the movie, but it can also be used to accentuate the theme of the movie
being shown. In addition, I found out that the price for the rights of films had increased to around $600. Finally I would li ke to point out
that I wanted to increase the amount of film screening from 2 last year to 4 next year because I believe that organizing a fi lm screening
is relatively easier than the other events and since people do seem to enjoy the movie, granted that they are fairly new.
In my opinion, that the Director of Films position is one of the undervalued positions in CAB and therefore has one of the sm aller
budgets. However, I believe there is so much potential for the Director of Films position and a larger budget will surely hel p the future
Director of Films to organize more spectacular events.
FINANCE COMMITTEE NOTES:
As much as possible, collaborate with other groups/departments for your events. We are granting enough publicity and
food for 3 events, plus a cash prize for the film competition and movie rights to one film. Collaborate with USFtv and/or
Media Studies for the film competition.
Schedule E
Proposed ASUSF Budget FY 2009-10
Schedule E
Proposed ASUSF Budget FY 2009-10
r areas
screening
Schedule E
Propsed ASUSF Budget FY 2009-10
Schedule E - Signature Event Expenses
Account Name: CAB
Account Number: 910082-636301-account-9500
Title of Event: CAB Lecture Series
Date(s): To be determined (2 per semester)
Location: Various on-campus speaking forums TBD)
Estimated Attendance: 150 per event
Target Audience: Undergraduate, Graduate, Alumni, and Staff
Description: Our lecture series features such topics as domestic violence, human trafficking and other topics that not only
inspire but educate the community.
2009-10 2009-10
LINE BUDGET AWARDED
ITEM DESCRIPTION REQUEST BUDGET FINANCE COMMITTEE NOTES
Professional Fees
($1250x 4 speakers) $5,000 $1,000 1 speaker fee
Total Professional Fees $5,000 $1,000 See note below
Duplicating/Printing
Color Posters (50 x $.65 x 4 events) $130 $98 50 posters x $.65 x 3 events
Hand Bills (50 x 4 events x $0.59) $118 $192 100 x $.64 x 3 events
Total Duplicating/Printing $248 $290
Other - Food
Bon Appetit Catering ($150 x 4 events) $600 $450 $150 x 3 events
Total Food $600 $450
25 TOTAL SIGNATURE EVENT EXPENSES $5,848 $1,740
FINANCE COMMITTEE NOTES:
As much as possible, collaborate with other groups/departments for your events. We are granting enough publicity and
food for 3 events, plus 1 speaker fee.
Schedule E
Proposed ASUSF Budget FY 2009-10
Schedule E - Signature Event Expenses
Account Name: CAB
Account Number: 910082-636301-account-9500
Title of Event: Harney Nooners & Crossroads Lunch Performances
Date(s): 2 times per semester
Location: Harney Plaza and Crossroads
Estimated Attendance: 100
Target Audience: USF Community
Description: To showcase various musical talents outside as well as within the USF community. The plan is to have at least 2 dead
hour performances per semester. Whether that be in crossroads or outside in Harney Plaza. All musical genres are welcome! This
way the USF community can be exposed to all the musical possibilites in San Francisco. If unable to find a band that will play for an
hour, another option is to host a small variety show with 2-4 solo musical acts. This way people don't get bored from seeing a band
every performance. Changing up the dynamics every so often will spark more interest.
Evaluation Plan:
2009-10
2009-10 AWARDE
LINE Object BUDGET D
ITEM DESCRIPTION Code REQUEST BUDGET FINANCE COMMITTEE NOTES
Duplicating/Printing
Color Posters (100 x $.65 x 4 events) $260 $98 50 posters x $.65 x 3 events
Total Duplicating/Printing $260 $98
Professional Fees
Band Fee (2 per year x $250) $500 $250 1 band
Variety Artists (4 per year x $75) $300 $0
Total Professional Fees $800 $250
Marketing/Promotion
Non-traditional Marketing $50 $0
Total Marketing/Promotion $50 $0
Other - Food
Food for performers (4 shows x $50) $200 $0
Total Food $200 $0
25 TOTAL SIGNATURE EVENT EXPENSES $1,310 $348
FINANCE COMMITTEE NOTES:
As much as possible, collaborate with other groups/departments for your events. We are granting enough publicity and
food for 3 events, plus 1 band fee. Find talent willing to play for free, student talent, KDNZ free DJs, or collaborators
willing to pay for the talent.
Schedule E
Proposed ASUSF Budget FY 2008-09
Schedule F - Equipment Expenses
Account Name: CAB
Account Number: 910082-636301-account-9500
2009-10 2009-10
LINE Object BUDGET AWARDED Actual Amount
ITEM DESCRIPTION Code REQUEST BUDGET Spent Available
Type of Equipment, Furniture, Fixture:
Replacement or New Purchase?:
Expected Use (Number of Years):
Justification of Need:
Cost $0 $0
Type of Equipment, Furniture, Fixture:
Replacement or New Purchase?:
Expected Use (Number of Years):
Justification of Need:
Cost $0 $0
Type of Equipment, Furniture, Fixture:
Replacement or New Purchase?:
Expected Use (Number of Years):
Justification of Need:
Cost $0 $0
Type of Equipment, Furniture, Fixture:
Replacement or New Purchase?:
Expected Use (Number of Years):
Justification of Need:
Cost $0 $0
26 TOTAL EQUIPMENT EXPENSES $0 $0
Schedule F
Proposed ASUSF Budget FY 2008-09
FINANCE COMMITTEE NOTES
Schedule F