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Collaborative Supervision & Focused Enforcement

Violence Prevention Initiative

Consolidated Grant Guidance and Application Kit

Fiscal Year 2010

Issued: January 2009



Submission Deadline: April 1, 2009









Governor's Office of Crime Control & Prevention

300 East Joppa Road, Suite 1105

Baltimore, MD 21286-3016

Telephone: (410) 821-2828

E-mail: Info@goccp-state-md.org



Martin O'Malley, Governor

Anthony G. Brown, Lt. Governor

Kristen Mahoney, GOCCP Executive Director









ELIGIBILITY



This solicitation is open to all existing CSAFE areas to reapply for funding.

The eligible applicants are the local government, State's Attorneys, Local Law

Enforcement, or the Local Management Board, as determined by the CSAFE-VPI

Neighborhood Safety Team or local government. A single application is submitted on

behalf of all program participants in each CSAFE-VPI overall strategic plan. The

planning process should include all mandatory partners and a number of the suggested

partners as appropriate to the community.



Note: This is not an automatic continuation grant, nor is funding guaranteed. All

applicants must meet basic threshold and grant requirements in order to allocate

limited resources to areas demonstrating the most need. Funding will be approved

based of the strength strategies and need. As always, awards will be issued based on

the level of funding availability.









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GETTING STARTED



Thank you for applying for the Collaborative Supervision and Focused Enforcement Violence

Prevention Initiative (CSAFE-VPI) Grant from the Governor's Office of Crime Control &

Prevention (GOCCP). Many of the elements that make up CSAFE-VPI are also the core values

and priority areas of GOCCP. We are looking for collaboration, best practices, and resources

effectively built into applications that address violent crime, state of the art technology, and

community-oriented programs. CSAFE-VPI Communities have set the standard and we want to

help you continue to succeed. As we move forward with an intelligence-based model of community

supervision, it is critical that communities, law enforcement agencies, DPP and DJS work together

to target violent offenders that threaten community safety.



I hope our office becomes a more valuable resource for your organization as we strive to deliver

our services in a customer friendly fashion. If you need application assistance, please contact

Herman Ingram, Division Chief, at 410-821-2841 or Angela Carpintieri, Program Manager, at 410-

821-2847.



GOCCP Success is measured by Sub-recipient success. It is critical that we hear from you, our

customers. To share your ideas of how GOCCP can serve you better, contact your regional program

monitor at 410-821-2828.









Sincerely,









Kristen Mahoney

Executive Director

Governor's Office of Crime Control & Prevention









Governor's Office of Crime Control & Prevention Mission





GOCCP exists to educate, connect, and empower Maryland citizens and public safety

entities through innovative funding and results-oriented customer service that seeks,

supports and promotes best practices for the safety of Maryland's communities.









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I. BACKGROUND



Maryland continues to have a violent crime rate that is one of the highest in the nation, making it

the 8th most violent state in the country. We must do a better job equipping communities to fight

violence. The Collaborative Supervision and Focused Enforcement - Violence Prevention Initiative

(CSAFE-VPI) program identifies areas of crime and targets specific types of violent offenders.

Additionally, it provides focused and coordinated law enforcement, offender supervision, and crime

prevention and reduction efforts. The program's main focus is to provide funding to jurisdictions to

implement best practices in community-based crime prevention and enforcement strategies aimed

at reducing violence.



The Violence Prevention Initiative (VPI) was implemented to hold Maryland’s most violent

offenders accountable. Division of Parole and Probation developed a new intelligence based, easy-

to-administer, common-sense risk assessment to identify the most dangerous supervisees in

Maryland. Using these criteria, DPP identified approximately 2400 offenders under community-

based supervision who had high propensity for committing future violent crimes and developed

enhanced supervision and containment models to manage these high-risk offenders. DPP now

makes this list available to local law enforcement so that officers on the street can collaborate with

DPP to closely monitor the activities of these potentially dangerous individuals and, if necessary,

take steps to remove them from the streets in a timely manner. VPI removes offender anonymity

and replaces it with accountability. Under VPI, a warrant is requested for the first non-compliant

act by a VPI offender. The Agents response to non compliant clients is tracked and measured

through the DPPStat process, as is warrant activity and offender recidivism.



VPI requires unprecedented information sharing and collaboration with local and state law

enforcement agencies. Parole and Probation agents are assigned to local police department

intelligence centers in an intelligence agent capacity. They provide live, accurate, and timely data

about offender as crime scenes are unfolding. This innovative collaboration goes well beyond the

traditional police-parole agent collaboration of home visits. It is seamless sharing of information to

collaboratively fight crime and hold Maryland’s most violent offenders accountable.





Additionally, the CSAFE-VPI program still requires cooperation and collaboration among state and

local public safety agencies. It promotes strategies to reduce crime and offender recidivism,

provide drug/alcohol treatment, and exchange offender information through information

technology. The program's focus is to link customized crime strategies with State resources,

agencies, and institutions. Additionally, local leaders will guide the process which creates common

visions, goals, and multi-layered strategies while encouraging resident input and creating

community capacity to improve the quality of life in Maryland. CSAFE-VPI also increases resources

that help build lasting partnerships to resolve issues and advance mutual goals and objectives.



More specifically, applicants must develop a strategic plan to:

 Collaborate with DPP & the Department of Juvenile Services to identify and assist with

supervision of offenders with special emphasis on VPI offenders whose criminal histories

indicate a propensity for violence (NOTE: this includes those that are identified under DPP well

as those that have completed their periods of supervision and still reside in the community);

 Obtain warrant information from DPP and DJS through HEAT Team meeting and email;

 Collaborative with DPP & DJS to ensure timely service of warrants;

 Selectively conduct joint home visits;

 Proactively assist victims/witnesses who are at risk of witness intimidation with participation in

the Criminal Justice System;

 Identify gang members; and

 Develop a “Top Ten Offenders” list of offenders who: are the most wanted offenders; are under

intelligence-based supervision; have open warrants; and are gang members; etc.



The purpose of community capacity building focus includes:

 Identifying local leaders to collaborate with law enforcement and organize the overall process;

 Developing local infrastructure that identifies community needs and leverages resources

necessary to meet those needs; and

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 Leveraging resources that include non-profits, government, community, and institutions.



This application encourages the CSAFE-VPI community to focus on a comprehensive strategy that

blends together collaborative components.



The applicant must:

 Decide which components to emphasize and prioritize;

 Decide which components will be funded through this grant;

 Identify which components will be funded through other funding streams; and

 Define how the component pieces fit together as a part of a single, strategic plan.



Applicants also do not have to apply for every element but must describe in their strategic plan

(within the context of the elements) which elements will be targeted and why. Additionally,

applicants do not have to apply for the same elements every year and may expand there existing

strategies without increasing the request for funding above the current funding level.





II. GRANT PROGRAM SUMMARY



The CSAFE-VPI program currently involves forty-five (45) funded and nine (9) unfunded

communities throughout the State of Maryland. This consolidated application is for current CSAFE-

VPI Areas with provisions for Sub-recipients to expand boundaries and purpose areas. As a

consolidated grant application, this document allows a jurisdiction to apply for funding for several

elements through a single instrument. A CSAFE-VPI Overall Strategic Plan must be developed to

incorporate designated collaborative elements. A combination of these elements makes up an

overall strategy to produce both short-term and lasting reductions in crime, fear, and neighborhood

disorder. A CSAFE-VPI Team Registration Form must also be completed and incorporated as part

of this application to assist the planning team.



Grant funds requested through this application are limited to the following collaborative elements:



 Community Policing (local law enforcement commitment and participation in VPI with DPP and

DJS is mandatory);

 All Offender Supervision, Adult & Juvenile (in-kind from state agencies);

 Criminal Prosecution;

 Crime Analysis;

 Local Coordination/Community Mobilization;

 Nuisance Abatement;

 Support for Offender Services and Re-Entry/Addiction/Mental Health/Employment/

Education/Other;

 Youth Prevention/Juvenile Intervention [Note: Existing CSAFE After-School programs that are

seeking continuation funding must be coordinated with the jurisdiction's Local Management

Board (LMB). No new After-School programs will be funded through CSAFE continuation

grants; and/or

 Other Custom Elements (as determined by local jurisdiction).



Combined CSAFE-VPI Application Requirements



A combined application means that a jurisdiction that contains multiple CSAFE-VPI Areas under the

auspices of a single coordinating agency, such as Police Departments or Sheriff's Offices, city or

county government entities, etc., may combine multiple CSAFE-VPI elements into one document.

Using one budget enables applicants more versatility with grant dollars and maximizes program

flexibility. A jurisdiction with more than one CSAFE-VPI Area but administered by different entities

may not file a combined application unless the CSAFE-VPI Areas are consolidated under one

coordinating entity. Furthermore, it is a fundamental provision of the CSAFE-VPI program to allow

CSAFE-VPI Areas to adjust and move boundaries when dictated by the movement of crime and the

highest concentration of crime in the jurisdiction. CSAFE-VPI applicants may adjust or substitute

current CSAFE-VPI Area boundaries to meet the requirement of addressing the highest

concentrations of crime in the jurisdiction.

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Applicants must demonstrate that a change in boundaries (expansion or contraction) is required

due to a currently identified concentration of crime and/or of VPI offenders (as identified by DPP

and DJS). Adjustments may include:



 Moving boundary lines to include additional or fewer streets in the existing CSAFE-VPI Area;

 Identifying a new CSAFE-VPI Area within a funded jurisdiction, and sharing or moving the funds

that were historically committed to the original area;

 Establishing a new CSAFE-VPI Area while withdrawing from a current area; or

 Reducing the overall number of CSAFE-VPI Areas in the jurisdiction.



The applicant's strategy must demonstrate a comprehensive approach incorporating both the old

and new areas. In the case of contraction or substitution, the application must demonstrate a

strategy for maintaining the reduction of crime in the prior area.





Required Application Components:



Application Funding Funding Period Required Application Components

CSAFE-VPI Team(s) Registration Form(s)

Continuation Up to 100% July 1, 2009 – Description of CSAFE-VPI Area

Grants of FY 2009 June 30, 2010 Overall Strategic Plan

level Overall Program Budget Summary

funding for Overall Project Summary and Narrative(s)

existing sites Letters of Commitment

Other Required Forms



A. Key Partnerships



The CSAFE-VPI application requires creation of a Strategic Planning Committee, the continuation of

the Neighborhood Safety Team (NST), and the expansion of the Heightened Enforcement

Accountability & Treatment Teams (HEAT).



1. Strategic Planning Committee



This strategic planning process involves the examination of the data that drives the overall strategy

(crime rates, drop out, DPP/DJS case loads, etc.). It also examines the resources that are present

in the community (What do we have? What works and what doesn't?), identifies needed

services/programs or strategies (What do we need?), and it develops a plan to obtain these

services/programs or create the strategies that are effective in reducing crime and improving the

quality of life in their community.



The purpose of the Strategic Planning Committee is to:

 To provide timely intelligence to be share with all teams;

 Provide maps, collect data, and analyze progress;

 Plan for and oversee the implementation of the approved strategies;

 Assure that the strategies are carried out effectively and in accordance with grant

guidelines;

 Set specific objectives and a timeline for meeting the goals of the strategic plan;

 Assure that the strategies are fully supported by their respective agencies;

 Assure that grant funding is used efficiently;

 Plan for HEAT Team member vacancies; and

 Address other matters as needed.



The Strategic Planning Committee will be chaired by the Sub-recipient or his designee.

Members will include but are not limited to:

 The Sub-recipient or his designee;



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 The first line supervisor for Department of Parole and Probation (DPP), Department of

Juvenile Services (DJS) and law enforcement;

 The crime analyst; and

 A member of Advanced and Specialized Training (AST).

 The Sub-recipient or their designee will ensure that minutes are recorded, distributed

and submitted to all members and GOCCP, and will be included in the next meeting

date.



This diagram illustrates the flow of data shared between the teams



Strategic Planning









NST HEAT









2. Neighborhood Safety Teams (NST)



Neighborhood Safety Teams (NST) are required in each CSAFE-VPI Area. Through the Lead Local

Coordinator (LLC), the team is the primary vehicle for the planning and development of the

strategic plan for the CSAFE-VPI application. The NST also oversees the implementation,

coordination and progress of the strategy. Each NST consists of a Lead Local Coordinator, HEAT

Team agency management or participants, and other selected community officials that the NST

deems necessary to fulfill their overall strategy. The NST works cooperatively with community

members and leaders to develop strategic plans based upon the needs and resources of the

community.



The NST is responsible for holding regular meetings consisting of a minimum of one meeting per

quarter in each CSAFE-VPI Area to provide venues for communication with CSAFE-VPI police

officers, local program coordinator(s), community mobilization specialist(s), and other community

stakeholders. The role of the NST is to provide a forum for community stakeholder discussions

regarding crime trends, safety concerns, and non-confidential updates on CSAFE-VPI activities in

the community.



The NST meeting is a tool for bringing together public and private sector businesses, residents,

public safety agencies, and other partners in an effort to reduce crime and improve the quality of

life in the community. These meetings are designed to address all community concerns in the

CSAFE-VPI area including Nuisance Abatement, Policing, Mobilization, Prosecution, etc. that are

outlined as the strategy in the grant application. Residents should be encouraged to speak to a

CSAFE-VPI representative regarding specific concerns or intelligence to be forwarded to the HEAT

team.



In most CSAFE-VPI areas, HEAT team members attend the NST meeting and are available at that

time for community concerns. Most specifically, the NST is concerned with the impact of the

CSAFE-VPI program on the community and how the program makes a difference in the community

by a show of outcomes, such as community cleanliness (Nuisance Abatement), housing issue

improvements (Prosecution), and community solidarity (Community Mobilization).



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3. Heightened Enforcement Accountability & Treatment (HEAT) Team



The HEAT team includes DPP and DJS, law enforcement and treatment/intervention components as

well as local enforcement agency representatives (e.g., housing, code, animal control) as

determined by the strategic plan. Police and supervision members of the HEAT team perform

specific duties (see appendix A).



The HEAT team is encouraged to expand by including key members of local enforcement and

treatment agencies to implement elements of the strategic plan. The HEAT team is the primary

entity responsible for the implementation of the street level public safety elements of the strategic

plan. HEAT team meetings are held a minimum of twice a month and provide a forum for specific

interest communications with residents, organizers and coordinators regarding community

intelligence of local crime or other specific community concerns. Residents may request to attend

a HEAT team meeting to discuss specific interests and share community intelligence with the HEAT

team by contacting a CSAFE-VPI police officer, CSAFE-VPI community organizer/mobilizer, local

coordinator, or other designated CSAFE contact person.



The focus of the HEAT team is its role in reducing crime through prompt warrant service, offender

identification, tracking and monitoring, offender case staffing and strategies, input of key

indicators, and dissemination of information back to police units and other functions as outlined in

the CSAFE-VPI Grant Application, Agreement on Operating Standards, AST training, and by GOCCP

staff. The HEAT team meeting is NOT designed to be an umbrella meeting whereby it is the main

venue of communication of community concerns with CSAFE-VPI officers. Most specifically, the

HEAT team is primarily concerned with process and enhancements in the way warrants are served,

offenders are supervised, and key indicators are analyzed to make a difference in the community

by reducing the occurrence of criminal activity.





B. CSAFE-VPI FUNDING, BUDGETS AND FUNDING PERIOD



The Maryland CSAFE-VPI Initiative will utilize funds appropriated by the Maryland General

Assembly for fiscal year 2010.



$3,300,000.00 has been requested for fiscal year 2010. This grant application kit is

published prior to the actual appropriation of funds by the Maryland General

Assembly and therefore is subject to cancellation or modification based on the final

FY 2010 State Budget. Funds appropriated by the General Assembly in the FY 2010

State Budget will be utilized to fund the CSAFE-VPI Initiative.



Note: Funding will not be provided for the following Collaborative Components:



 DPP and DJS supervision services;

 Youth Prevention (After School) Programs that are not currently funded through the

CSAFE Initiative. CSAFE After-School programs that are currently funded must be

coordinated with LMB After-School programs in the jurisdiction; or

 Police Athletic League (PAL) Centers without an associated Policing Component.



This grant is for a one-year period that starts 7/1/2009 and ends 6/30/2010. Each site

must provide a budget summary and budget detail and spending plan.



Budgets must be clear and specific with budget priorities noted (see Budget Justification section

contained on pages 19-24 of this NOFA). A Spending Plan must detail the timeline for the

implementation of each budget line item (i.e., salary will be expended evenly in each quarter).

GOCCP reserves the right to reduce budgets.



Matching funds demonstrate local commitment to the comprehensive strategy. It is expected that

communities will use in-kind support to expand their strategy. For example, funds previously used

to support an after-school program may be re-directed to addiction recovery while support for the

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after-school strategy is demonstrated through the cash match of another program serving the

children in this community (funded by a different source). Local match may be demonstrated

within the language of the overall strategic plan. Local match figures should not be included

the application's budget section; it may be described within the text of the application or

as a comment at the bottom of the budget pages in the budget justification section.



There are two types of match:



 Cash match, also referred to as hard match, is cash spent for project related costs.

 In-kind match, also referred to as soft match, includes non-monetary contributions such

as volunteer time, materials, building use, utilities, personnel, and rent.



Sustainability



When funds are shifted from one component to another, the applicant must demonstrate how the

project will either be continued through other funding sources or that the project is no longer

necessary to meet the community goals. If it is determined that a funded project is no longer

needed or that the funds will be redistributed, the implementing agency or vendor for that project

must be notified by the applicant prior to submission.





C. APPLICATION PROCESS



The Governor's Office of Crime Control and Prevention (GOCCP) requires you to submit your

application for funding through GOCCP's electronic application program. Your grant

application for FY2010 funds will only be accepted if it was submitted though our

on-line application software.



The grant application software contains a built in help file. Additionally, there are detailed

instructions for installing and using the online application software (from the LETS NOFA page

select View/Print Technical Instructions (application)). If you require technical assistance

with downloading, installing, or running the online application software you may contact the

GOCCP IT Department at 410-821-2828 or via e-mail at changes@goccp-state-md.org.



Providing the applicant and implementing agencies are the same, the applicant should

consolidate all elements/programs into one overall grant application. For example, a

municipality that has multiple programs may receive one award as long as the applicant and

implementing agency are the same. However, if there are multiple applicants and/or

implementing agencies in a jurisdiction, either the lead agency can take responsibility for

submitting and administering the programs within, or each entity must submit one overall

CSAFE-VPI Strategy individually.



The application should include (1) an overall 'Face Sheet' to identify your jurisdiction; (2) an

overall strategic plan, project summary, narrative and detailed budget that explains how all of

your CSAFE-VPI projects create a collaborative strategy and discusses demographics, in-kind

services, specific project timelines, staffing, processes, goals, objectives, and expected

outcomes; (3) a detailed budget that notes the relative element on each specific line item.

Due to the fact that the Operating Expenses budget category is a drop down menu only,

identifying the relative element will have to be detailed in the budget justification section. (4)

The online system does not allow the project summary to exceed more than 100 words, and

the project narrative does not exceed 30,000 characters (excluding appendices and budgets).

If there is additional data that exceeds the character limits, please attach it to your hard

copies; and (5) Appendices as requested which include: a completed team registration form,

budget forms, any required templates, at least ten (10) signed letters of commitment from

partners indicating any agreed funding matches and/or other tangible commitments, and

signed letters of support from community members who are not partners to the program

(i.e., interested persons and/or organizations who are not supplying a tangible commitment

to the program).



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THE HARD-COPY VERSION OF YOUR GRANT APPLICATION MUST BE GENERATED BY

THE GOCCP ON-LINE APPLICATION SYSTEM. NOTE: Please do not submit your working

document as your hard copies. One (1) original application, signed in blue ink by the

Authorized Official for your jurisdiction, must be placed in a three ring binder, and organized

with tabs to separate each section. In addition to the signed original, four (4) additional

copies of the application must accompany the original and be received before the submission

deadline. Fax or email submissions are not permitted or accepted. If you need assistance

completing the online application contact either Herman Ingram at 410-821-2841 or Angela

Carpintieri at 410-821-2847.



All completed application hard copies must be received at the GOCCP office by 3:00

pm on Tuesday, April 1, 2009. Applications, budgets or amendments arriving after

this closing date and time are subject to reduced scores and funding.



D. CHECKLIST



The following items must be submitted for the application to be considered a complete grant

application:

 Face Sheet(s)

 Table of Contents

 Project Summary(s)

 Grant Application Narrative(s)

 Prioritized Project Budget(s)

 Detailed Budget Justification(s)

 Audit Requirements

 Civil Rights Requirements

 Signed Certified Assurances

 Signed Certification Lobbying - Drug Free Workplace



Appendices:

 CSAFE-VPI Team Registration

 Special Instructions (Alcohol and Drug Abuse Grants)

 Letters of Commitment/Support



III. ISSUING OFFICE AND TECHNICAL ASSISTANCE



The sole point of contact in the State for the purposes of this Consolidated Grant is the Issuing

Office Contact presented below:



Herman Ingram, Division Chief

Governor’s Office of Crime Control & Prevention

300 East Joppa Road, Suite 1105

Baltimore, Maryland 21286

Phone: 410-821-2841 or 1-877-687-9004

Fax: 410-321-3116



The Governor's Office of Crime Control & Prevention will conduct training and technical assistance

on the CSAFE-VPI Consolidated Grant Application for all regions of the State. Training and

technical assistance sessions will be held on Thursday, January 29, 2009, from 10:00AM to

1:00PM. The training provides information to Lead Local Coordinators, Project Directors, and

Fiscal Representatives for a successful completion of the CSAFE-VPI Grant Application.

Attendance is mandatory and the application is competitive.



Questions and inquiries from applicants, both verbal and written, will be addressed by GOCCP

during technical assistance sessions.









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IV. IMPORTANT DATES



DATES ACTIONS LOCATION

January 12, 2009 Training dates notice to Sub- Via email and US Mail

recipients

January 20, 2009 Post NOFA on GOCCP Web www.goccp.org

January 29, 2009 Training on FY 2009 CSAFE-VPI Maryland Public Safety

10am-1pm Program Technical Assistance Education, and Training Ctr.

6852 4th Street,

Sykesville, MD 21784

410-875-3400

March 25, 2009 Cut-off Date for Sub-recipients to changes@goccp-state-md.org

request their Organizational

Code.

April 1, 2009 Grant Applications Due by no GOCCP Office

later than 3:00pm 300 East Joppa Road

Suite 1105

Baltimore, Maryland 21286

April 14, 2009 Grant Review Team Meeting GOCCP Office

10am-1pm 300 East Joppa Road

Suite 1105

Baltimore, Maryland 21286

April 21, 2009 Grant Review Committee to GOCCP Office

10am-1pm Reconcile Application 300 East Joppa Road

Suite 1105

Baltimore, Maryland 21286

June 20, 2009 Distribute Grant Awards or Mailed to Sub-recipients

Letters of Intent to Fund

July 1, 2009 Grants Begin





V. APPLICATION INSTRUCTIONS AND FRAMEWORK



The CSAFE-VPI application encourages communities to focus on an overall comprehensive strategy

that blends together the programs to form a single strategy. The applicant, in collaboration with

the local law enforcement agency and community leaders, works together to decide which

programs to emphasize and prioritize. Applicants decide which programs will be funded through

this grant process, which will be funded by in-kind match and/or through other funding streams,

and explains how each program fits together to form a single, strategic community plan.

Applicants are not required or encouraged to apply for funding for every element, but applicants

must describe their strategic plan within the context of all elements, clearly define which elements

will be emphasized and explain why. This comprehensive crime approach must be supported by

the collaboration of state and local agencies, community organizations, and community residents.

Again, the primary goal of this application is to bring together key stakeholders and partners

around centralized issues in order to further the progress of community capacity building.



Each application must contain the following information:



A. Project Summary



The Project Summary provides a concise summary of your proposal in 100 words or less. GOCCP

would like to make writing the project summary as simple and consistent as possible. Use the

following template for your project summary:



The ____(Implementing Agency's)____1 ____(Title)________ 1 program focuses on violent crime

reduction, heightened offender supervision, and warrant service throughout _______.2 The

program _______.3 Program funds provide training materials, experts, and travel.4





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Make the following additions/changes to the provided template:



1. The beginning of the first sentence contains the Agency's Name and the Grant's Project Title.

2. The end of the first sentence describes the key service provided by the proposed grant.

3. 1-2 sentences describing the program's main function and who the program benefits/serves.

4. The last sentence summarizes the budget items funded by the grant.



Sample Summary:



The Polk Police Department's CSAFE Initiative focuses on violent crime reduction, heightened

offender supervision, and warrant service throughout the City of Dunkin. Working together, the

Police Department, Housing Authority Coordinator, Crime Analyst and State's Attorney participate

in COMSTAT, Neighborhood Safety Team, and HEAT Team meetings. Together they develop short

and long term program analysis, identify trends and repeat offenders, and develop a team

approach to reduce violent crime. Additionally, police provide overtime services to the Fargo and

Juno PAL Centers. Grant funds provide salaries, educational materials, and community event

support.



Further examples of summaries for currently funded CSAFE grants are listed on GOCCP's web site.

Go to http://www.goccp.org/grantDatabases/csafe-database.php. Leave the county field blank,

and select 'Collaborative Supervision And Focused Enforcement Initiative' for the program. Click on

the display records button to view all currently funded CSAFE programs. If applicable, please do

not hesitate to cut, paste, and/or modify information from existing summaries into your summary.



B. Narrative Section (must match the following outline format)



1. Description of the CSAFE-VPI Area Community



Provide a Grant Application 'Face Sheet' to identify the CSAFE-VPI community. In no more

than five (5) pages provide the following information for the CSAFE-VPI Area:



 History

 Boundaries

 Demographics

 Resources

 Businesses

 Faith-based Organizations

 Schools

 Number of VPI Offenders (Juvenile and Adult) living in the targeted area.

 Data: family income, high school dropout rate, crime rate, 911 calls

 Provide additional information (not to exceed 3 pages) that may be helpful to

application reviewers



2. Overall Program Strategic Plan



Provide a description of the planning process. The planning process must be as inclusive as

possible to include, but not limited to the following:



 The CSAFE-VPI Lead Coordinator(s)

 NST Members

 HEAT Team Members

 Local Law Enforcement

 Community Organizers

 The State's Attorney

 Division of Parole and Probation

 Department of Juvenile Services

 Community Members

 Local Government Official



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 Business Associations

 The Local Prevention Coordinator

 The Local Safe and Drug Free Schools Coordinator

 Civic and community organizations

 Department of Social Services (DSS)

 Disability Community representatives

 Domestic Violence councils

 Faith community

 Health Department

 Local Management Board

 Schools

 Service Providers



a. Overall Program Plan



Describe the community's overall strategic plan. The strategic plan shall incorporate selected

Collaborative CSAFE-VPI programs. The overall strategy is made up of the combination of

funded and in-kind collaborative programs to produce both short-term and lasting reductions

of crime, fear, and neighborhood disorder.



b. Description of Partner Organizations



One of the main goals of partnering with other organizations is to bring together the various

stakeholders and consolidate their efforts to achieve results within the community. The

partnerships formed to support the proposed strategic plan should be ongoing and work

together to coordinate the overall plan. In this section, the application must include a

description of the partnerships that have been formed and how each partner is involved.

Each partner is expected to contribute something tangible to the project and be willing to sign

a letter of commitment (letters of commitment should be included in an addendum to the

application). The applicant is expected to describe how barriers to partnerships are being

addressed or will be addressed.



Provide a budget summary that outlines grant funds requested for all programs of the CSAFE-

VPI application. Budgets must be clear and specific with budget priorities noted. Budget

requests that exceed last year's total will be returned to the applicant to revise.

GOCCP also reserves the right to reduce budgets.



3. Describe Each Program Strategy and/or Activities



In this section describe each strategy, both funded and unfunded that will be continued,

expanded or enhanced through this application. Each program or activity proposed should

specifically conform to approved, collaborative elements. These approaches should be tied

directly to the needs of the CSAFE-VPI Area and demonstrate collaboration that address

problems.



This section must address the following criteria for each individual program:



 "Who will do what?" Explain how partners are necessary to accomplish the

activities.

 "What is the strategy?" What is it that the team is trying to accomplish and why.

 "What is going to be done?" What activities, programs, strategies, will the

partners be engaged in. NOTE: All After-school programs must conform to the

standards for after-school programs funded under the GOCCP Youth Strategies

Initiative.

 "What is the timeline of activities?" The timeline for the activity, where will it

take place, and who is responsible for ensuring that things get done on time.

 "How do the activities link to the strategy?" Programs and activities should be

linked to the overall strategy. The strategy must be linked to problems identified.



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 "What resources are required?" Budget, personnel, volunteers, and

community/political support.

 "What is the work plan?" At a minimum, the work plan should contain action

steps, responsible parties, timeline, and deadlines.

 "How will an expansion or contraction impact a current CSAFE-VPI Area?"

Explain how progress will be maintained in the event of expansion or contraction.

Include a description of all funding mechanisms to sustain these efforts.

 How is information shared between the team? Describe how data will be shared

by the crime analyst with team members.

4. Other Funding Sources



Identify all other grant funds that support the crime reduction, crime prevention, and

community safety strategies in the CSAFE-VPI Area. For example, if applicants receive Cease

Fire, Operation Safe Neighborhoods, Weed and Seed, etc., these funds must be identified.

Applicants must specify how those funds are utilized in the CSAFE-VPI Area and whether or

not they are tied to the CSAFE-VPI strategy.



C. Letters of Support and/or Commitment



Attach letters of commitment/support in the Application Appendices. Submit Letters

of Commitment from partners who participate in the execution of the project or whose

cooperation or support is necessary to its success. Letters must indicate each partner's role

in the project and describe the nature of the commitment and support that will be supplied.

Letters of Support may be submitted by community partners/representatives who support the

application, but will not be a partner in the delivery of services.



NOTE: When a program will be funded through a local match and will not seek grant funds, a

letter of commitment is mandatory.



D. Budgets



Grant awards will cover a twelve (12) month period. Each line item must clarify the relative

element if applicable.



Funding will not be provided for the following programs:



 Adult and Juvenile Probation; or

 Youth Prevention (After School) Programs that are not currently funded through the

CSAFE-VPI Initiative.



Funding will not be provided for the following line items:



 Postage;

 Printing;

 Administrative overhead;

 Indirect costs;

 Legal fee; and

 Un-identified miscellaneous items. Miscellaneous items must be listed as separate line

items in the other category and include the associated cost(s) in the justification section.









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VI. GRANT REVIEW CRITERIA AND PROCESS



A. Grant Review Criteria



A Grant Review Committee will score each application. The scoring will be as follows:



Application Overview - 20 points

CSAFE-VPI Overall Plan - 50 points

Description of Strategies/Programs/Activities- 20 points

Budget - 10 points



Total: 100 points



B. Rating Scale



The Committee will score the application using the following rating scale:



0-50 points = Non-Responsive

51-60 points = Poor

61-70 points = Fair

71-80 points = Good

81-90 points = Very Good

91-100 point = Excellent



C. Final Awards



Funding will not be available to applications scoring less than 60 points. For applications

receiving 60-70 points, technical assistance will be made available to assist the jurisdiction

and determine if a final award is possible.



Final awards will be determined and communicated to the applicants by June 20, 2009.





VII. ROLE OF GOCCP STAFF



GOCCP staff assists the Grant Review Committee in evaluating the applications submitted and determining

the availability of funds for each local strategy proposed. Following the awards, GOCCP staff will be

responsible for providing technical assistance to the communities and assistance with program reporting.

GOCCP staff will conduct program site visits to view the implementation of the programs and document

compliance with all applicable funding regulations.





VIII. PROGRAM REPORTING



Applicants are required to submit quarterly progress reports, performance measures, request for funds,

and financial reports detailing implementation, progress, actual expenditures, and use of funds of the

funded programs in the format provided by GOCCP. Program reporting will include descriptions of the

ongoing partnerships created to plan and implement the strategies/activities contained in the proposal,

which must include the mandatory partners. In addition, all Sub-recipients must participate in any

evaluation process determined necessary by GOCCP.





IX. APPENDIX (SEPARATE ATTACHMENTS)



A. HEAT Team Duties/Responsibilities

B. CSAFE-VPI Team Registration Form

C. Special Instructions – Alcohol and Drive Abuse Grants





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X. APPLICATION



A. Face Sheet Instructions



1. DATE APPLICATION SUBMITTED

Date that all required hard copies and electronic submission are submitted to GOCCP.



2. REQUESTED FUNDING PERIOD

Select appropriate year of funding.



3. PROPOSED PROJECT DATES

Indicate the desired start and completion dates for the project, not to exceed 12 months in

duration. For continuation projects, the start date should be the day after the completion

date of the current award.





4. NAME OF APPLICANT

The unit of local government (county, city, town, township) or State agency eligible to apply

for the grant (See Program Specific Instructions for Eligible Applicants). Please indicate

Applicant's federal identification number on line provided. The applicant's organization ID #

is required to apply on line.



5. ORGANIZATION TYPE

Indicate the appropriate designation.



6. FEDERAL ID#

This number MUST be included.



7. AUTHORIZED OFFICIAL

The name of the chief elected official, or other legally authorized official, of the jurisdiction,

county agency or organization who accepts the grant award if approved.



8. PROJECT TITLE

Assign a brief descriptive project title (not to exceed one line).



9. IMPLEMENTING AGENCY/ORGANIZATION

The name of the agency/organization that will have responsibility for the actual operation of

the project.



10. DISTRICT AND COUNTY

The congressional and legislative districts and the county in which the service is actually

delivered.



11. PROJECT DIRECTOR

The name, telephone number, title, address and e-mail address of the person who will be

responsible for oversight and administration of the project on behalf of the applicant.



12. FISCAL OFFICER

The name, telephone number, title, address and e-mail address of the person who will be

responsible for financial reporting and record keeping for the project.



13. FUNDING SUMMARY

This represents the totals taken from the Budget Detail Categories.



14. SERVICE SITE

Provide the name, address, congressional and legislative district and county for the

location your project will actually take place. If the program will take place at more than

one location, please enter complete information for each site (up to five). If the

application is for a program that has statewide or countywide impact, please enter

"statewide," or "countywide" under the service site column.





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B. Face Sheet:



---------------------------------------------------------------------------------------------------------------------



Application for CSAFE-VPI





1. Date Application Submitted: _____________________________________________________________



2. Requested Funding Period: Application is for 1st 2nd 3rd year of funding.



3. Proposed Project Dates: Start Date: _______________ End Date: _____________________________



4. Name of Applicant: _____________________________________________________________________



Address: ______________________________________________________________________________



5. Organization Type: State Government ___ Local Government ___ Private Not-Profit ___



6. *Federal ID # (EIN#) __________________



7. Authorized Official: _____________________________ Title: __________________________________



8. Project Title: __________________________________________________________________________



9. Implementing Agency/Organization: _____________________________________________________



10. District/County: Congressional District _______ State Legislative District _________County ___________



11. Project Director: _______________________________ Title: __________________________________



Organization: ___________________________________________________________________________



Address: ______________________________________________________________________________



______________________________________________________________________________________



Phone: __________________ Fax: _______________ E-Mail: ____________________________________



12. Fiscal Officer: _______________________________ Title: _____________________________________



Organization: ___________________________________________________________________________



Address: _______________________________________________________________________________



Phone: _________________ Fax: ________________ E-Mail: ____________________________________





13. Funding Summary:



Federal Funds $ _____________________________

State Funds $ _____________________________

Federal Cash Match $ _____________________________

State Cash Match $ _____________________________

Local Cash Match $ _____________________________

Private Cash Match $ _____________________________

Total Project Funds $ _____________________________









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14. Service Site:



Provide the name, address, congressional/legislative district, county and municipality

for the location(s) the program will serve. If recipients work at more than one

location, please enter complete information for each site (up to five). If the application

is for scholarship recipients that have countywide impact, please enter "countywide"

under the service site column. Each service site must have a county and municipality.



Example:



Location One



Congressional District: 1st

Legislative District: 8A

Location: Anytown Police Department

Address: 123 Main Street

Some City, MD 21000

County:

Municipality:



Location Two



Congressional District: 2nd

Legislative District: 5A

Location: Anytown Sheriff's Office

Address: 795 Main Street

Some Other City, MD 21030

County:

Municipality:





C. Project Summary/Narrative



1. Summary



The Project Summary provides a concise summary of your proposal in 100 words or

less. The contents for the summary are explained on pages 10-11 of this NOFA.





2. Narrative



Provide a description of the training, participants, potential for information sharing,

and program timeline. The contents for the narrative are explained on pages 11-13

of this NOFA.









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D. Project Budget



1. Budget - Summary



SUMMARY (Tab A)

Complete the below table by entering the totals from budget tabs B-G. Enter the

totals from all expenditure categories in the application spaces. The grand total

must correspond to the total projected costs. Round all amounts to the nearest

whole dollar.



BUDGET SUMMARY (Tab A)





Expenditure State State Local

Category Fund Cash Cash Private In-kind

Request Match Match Funds Match TOTAL



B. Personnel



C. Operating

Expenses



D. Travel



E. Contractual

Services



F. Equipment



G. Other



GRAND TOTAL:









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2. Budget - Detailed



This section of the grant application includes a table for each major budget

expenditure. Each table is on a separate page. Please itemize and explain the

following categories of project expenditures: Personnel, Equipment, Operating

Expenses, Travel, Contractual Services and Other.



PERSONNEL (Tab B)



Includes salaries, social security and fringe benefits for personnel required to

implement the project including full or part-time contractual staff (excluding

consultants, which should be listed in Category D). Time and attendance records

must be maintained for all personnel included in the grant project.





PERSONNEL (Tab B)





Description of Annual Salary Percent of Time

Position or or TOTAL

Daily Rate Number of Days









Sub-Total:



*Social Security and

Fringe Benefits (%)



GRAND TOTAL:



*Grant dollars will only fund up to 30% of Social Security and fringe benefits per

person.



Justification/Explanation for PERSONNEL (include match information):









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OPERATING EXPENSES (Tab C)



Project Supplies, Rental Space, Printing and Communications

Communication expenses include items such as telephone, fax, postage, and other

expenditures such as photocopying.





OPERATING EXPENSES (Tab C)





Operating Expense Cost/Unit Quantity TOTAL





Office Supplies



Stationery



Rental Space

(including rate/sq. ft.)



Telephone



Fax



Photocopying



Miscellaneous



GRAND TOTAL:



Justification/Explanation for OPERATING EXPENSES:









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TRAVEL (Tab D)



Travel expenses may include mileage and/or other transportation costs, meals and

lodging consistent with the local jurisdictions' travel regulations and cannot exceed the

State of Maryland reimbursement rate*.





TRAVEL (Tab D)





Type of Travel Expense

(Indicate appropriate rate/rates) Cost/Travel Quantity TOTAL









GRAND TOTAL:



* 55 cents/mile as of 1/1/2009.



Justification/Explanation for TRAVEL:









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CONTRACTUAL SERVICES (Tab E)



For each contract, enter the nature of the service to be provided and the basis for

computing the amount to be paid. Consultant contracts for training or evaluation

should be included here and shall be consistent with federal guidelines. Construction

projects are ineligible for funding under grant programs and expenses for construction

may not be included.





CONTRACTUAL (Tab E)





Description of

Contractual Services Rate TOTAL

QUANTITY









GRAND TOTAL:



Justification/Explanation for CONTRACTUAL:









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EQUIPMENT – Purchase, Lease, or Rental (Tab F)



Equipment costs may include taxes, delivery, installation and similarly related charges.

The value of trade-ins and discounts should be shown as a deduction. Inventory

records must be maintained for equipment that is acquired. Expenditures must be

consistent with applicable local jurisdictions' procurement guidelines.





EQUIPMENT (Tab F)





Equipment Item Cost/Unit Quantity TOTAL









GRAND TOTAL:



Justification/Explanation for EQUIPMENT:









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OTHER (Tab G)



Include all other anticipated expenditures, which are not included in the previous

categories such as indirect costs, if allowable, and audit expenses





OTHER (Tab G)







Type of Expense Cost TOTAL









GRAND TOTAL:



Justification/Explanation for OTHER:









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E. Audit Requirements



(You may obtain this information from your organization's Fiscal Department)



Indicate the following dates:



1. Last audit took place _________



2. Period of time covered by last audit was from ______ to _______



3. Next audit is scheduled for _________



4. Period of time to be covered by the next audit is from _______ to _______



5. Next audit will be forwarded to cognizant Audit agency on_________



6. Indicate the designated federal cognizant agency ______________________



You must submit along with this application, copies of audit findings and management

letters (if any) from the most recent audit, together with a copy of the corrective plan of

action. Alternatively, you must certify in a letter signed by the agency head and CFO,

that there were no findings or management letter.





F. Civil Rights Requirements



1. Civil Rights contact person



2. Title/Address



3. Telephone number



4. Number of people employed by the organization unit responsible for implementation

of this grant









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G. Certified Assurances



THE APPLICANT HEREBY ASSURES AND

CERTIFIES THE FOLLOWING: 6. It will comply, and all its subgrantees and

contractors will comply, with the

1. That Federal funds made available under nondiscrimination requirements of the Omnibus

this formula grant will not be used to supplant Crime Control and Safe Streets Act of 1968, as

State or local funds, but will be used to increase amended; and 42 USC 3789(d); Title VI of the

the amounts of such funds that would, in the Civil Rights Act of 1964, as amended; Sec 504 of

absence of Federal Funds, be made available for the Rehabilitation Act of 1973, as amended; Title

program activities. II of the Americans with Disabilities ACT (ADA) of

1990; Title IX of the Education amendments of

2. That matching funds required to pay the 1982; the Age Discrimination Act of 1975; the

non-Federal portion of the cost of each project, Department of Justice Nondiscrimination

for which grant funds are made available, shall Regulations 28 CFR Part 42, Subparts C, D, E,

be in addition to funds that would otherwise be and G; and Department of Justice Regulations on

made available for program activities by the disability discrimination, 28 CFR Part 35 and Part

recipient of the grant funds and shall be provided 39.

as required in the Grant Award document.

7. That in the event a Federal or state court

3. That following the first year covered by a or administrative agency makes a finding of

Grant Award and each year thereafter, a discrimination after a due process hearing on the

performance evaluation and assessment report grounds of race, color, religion, national origin,

will be submitted to the Governor's Office of sex, or disability against the Grantee, a copy of

Crime Control & Prevention. the finding will be forwarded to the Governor's

Office of Crime Control & Prevention.

4. That fund accounting, auditing,

monitoring, evaluation procedures and such 8. That if required to formulate an Equal

records as the Governor's Office of Crime Control Employment Opportunity Program (EEOP), in

& Prevention shall prescribe to and shall be accordance with 28 CFR 42.301 et. seq., it will

provided to assure fiscal control, proper maintain a current one on file. Further, the

management and efficient disbursement of funds Grantee will submit a certification to the

received. Governor's Office of Crime Control & Prevention

that it has a current EEOP on file, which meets

That the Grantee shall maintain such data and the applicable requirements.

information and submit such reports in such

form, at such times, and containing such 9. That the Grantee will comply with the

information as the Governor's Office of Crime provisions of the Governor's Office of Crime

Control & Prevention may reasonably require to Control & Prevention's Financial Guide for Grants.

administer the program.

10. That the Grantee will comply with the

provisions of 28 CFR applicable to grants and

cooperative agreements.

CERTIFICATION

I certify that this program will comply with the provisions set forth by the State of Maryland and the Governor's Office of Crime

Control & Prevention.







Signature of Authorized Official Date





Typed Name and Title









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H. Certification Regarding Lobbying



U.S. DEPARTMENT OF JUSTICE

OFFICE OF JUSTICE PROGRAMS

OFFICE OF THE COMPTROLLER



CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION AND

OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS



Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants

should also review the instructions for certification included in the regulations before completing this form. Signature of this form

provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying," and 28 CFR Part 67,

"Government-wide Debarment and Suspension (Non-Procurement) and Government-wide Requirements for Drug-free Workplace

(Grants)." The certification shall be treated as a material representation of fact upon which reliance will be placed when the

Department of Education determines to award the covered transaction, grant, or cooperative agreement.



1. LOBBYING embezzlement, theft, forgery, bribery, falsification or destruction of

records, making false statements, or receiving stolen property;

As required by Section 1352, Title 31 of the U.S. Code, and

implemented at 28 CFR Part 69, for persons entering into a grant or

cooperative agreement over $100,000, as defined at 28 CFR Part (c) Are not presently indicted or otherwise criminally or civilly

69, the applicant certifies that: charged by a Government entity (Federal, State, or local) with

commission of any of the offenses enumerated in paragraph, (1) (b)

(a) No Federal appropriated funds have been paid or will be paid, by of this certification; and

or on behalf of the undersigned, to any person for influencing or

attempting to influence an officer or employee of any agency, a (d) Have not within a three-year period preceding this application

Member of Congress, an officer or employee of Congress, or an had one or more public transactions (Federal, State, or local)

employee of a Member of Congress in connection with the making of terminate for cause or default; and

any Federal grant, the entering into of any cooperative agreement,

and the extension, continuation, renewal, amendment, or B. Where the applicant is unable to certify to any of the statements

modification of any Federal grant or cooperative agreement; in this certification, he or she shall attach an explanation to this

(b) If any funds other than Federal appropriated funds have been application.

paid or will be paid to any person for influencing or attempting to

influence an officer or employee of any agency, a Member of 3. DRUG-FREE WORKPLACE

Congress, an officer or employee of Congress, or an employee of a (GRANTEES OTHER THAN INDIVIDUALS)

Member of Congress in connection with this Federal grant or

cooperative agreement, the undersigned shall complete and submit As required by the Drug-Free Workplace Act of 1988, and

Standard Form LLL, "Disclosure Form to Report Lobbying," in implemented at 28 CFR Part 67, Subpart F, for grantees, as defined

accordance with its instructions; at 28 CFR Part 67, Sections 67.615 and 67.620 --



(c) The undersigned shall require that the language of this A. The applicant certifies that it will or will continue to provide a

certification be included in the award documents for all sub-awards drug-free workplace by:

at all tiers (including sub-grants, contracts under grants and

cooperative agreements, and subcontracts) and that all Sub- (a) Publishing a statement notifying employees that the unlawful

recipients shall certify and disclose accordingly. manufacture, distribution, dispensing, possession, or use of a

controlled substance is prohibited in the grantee's workplace and

2. DEBARMENT, SUSPENSION, AND OTHER specifying the actions that will be taken against employees for

RESPONSIBILITY MATTERS violation of such prohibition;

(DIRECT RECIPIENT)

(b) Establishing an on-going drug-free awareness program to inform

As required by Executive Order 12549, Debarment and Suspension, employees about –

and implemented at 28 CFR Part 67, for prospective participants in

primary covered transactions, as defined at 28 CFR Part 67, Section (1) The dangers of drug abuse in the workplace;

67.510 --

(2) The grantee's policy of maintaining a drug-free workplace;

A. The applicant certifies that it and its principals:

(3) Any available drug counseling, rehabilitation, and employee

(a) Are not presently debarred, suspended, proposed for debarment, assistance programs; and

declared ineligible, or voluntarily excluded from covered transactions

by any Federal department or agency; (4) The penalties that may be imposed upon employees for drug

abuse violations occurring in the workplace;

(b) Have not within a three-year period preceding this application

been convicted of or had a civil judgment rendered against them for (c) Making it a requirement that each employee to be engaged in

commission of fraud or a criminal offense in connection with the performance of the grant be given a copy of the statement

obtaining, attempting to obtain, or performing a public (Federal, required by paragraph (a);

State or local) transaction or contract under a public transaction;

violation of Federal or State antitrust statutes or commission of







OJP FORM 4061/6 (3-91) REPLACES OJP FORMS 406/1/2, AMD 406/14 WHICH ARE OBSOLETE.

(d) Notifying the employee in the statement required by paragraph

(a) that, as a condition of employment under the grant, the B. The grantee may insert in the space provided below the site(s)

employee will – for the performance of work done in connection with the specific

grant.

(1) Abide by the terms of the statement; and

Place of Performance (street address, city, county, state, zip code)

(2) Notify the employer in writing of his or her conviction for a ______________________________________________________

violation of a criminal drug statute occurring in the workplace no ______________________________________________________

later than five calendar days after such conviction;

Check if there are workplaces on file that are not identified here.

(e) Notifying the agency, in writing, within 10 calendar days after

having received notice under subparagraph (d)(2) from an employee Section 67, 630 of the regulations provides that a grantee that is a

or otherwise receiving actual notice of such conviction. Employers State may elect to make one certification in each Federal fiscal year.

of convicted employees must provide notice, including position title, A copy of which should be included with each application for

to: Director, Grants and Contracts Service, U.S. Department of Department of Justice funding. States and State agencies may elect

Education, 400 Maryland Avenue, S.W. (Room 312A, GSA Regional to use OJP Form 4061/7.

Office Building No. 3), Washington DC 20202-4571. Notice shall Check if the State has elected to complete OJP Form 4061/7.

include the identification number(s) of each affected grant. ____________________________________________________



(f) Taking one of the following actions, within 30 calendar days of DRUG-FREE WORKPLACE

receiving notice under subparagraph (d)(2), with respect to any (GRANTEES WHO ARE INDIVIDUALS)

employee who is so convicted --

As required by the Drug-Free Workplace Act of 1988, and

(1) Taking appropriate personnel action against such an employee, implemented at 28 CFR Part 67, Subpart F, for grantees, as defined

up to and including termination, consistent with the requirements of at 28 CFR Part 67, Sections 67.615 and 67.620 --

the Rehabilitation Act of 1973, as amended; or

As a condition of the grant, I certify that I will not engage in the

(2) Requiring such employee to participate satisfactorily in a drug unlawful manufacture, distribution, dispensing, possession, or use of

abuse assistance or rehabilitation program approved for such a controlled substance in conducting any activity with the grant; and

purposes by a Federal, State, or local health, law enforcement, or

other appropriate agency; B. If convicted of a criminal drug offense resulting from a violation

occurring during the conduct of any grant activity, I will report the

(g) Making a good faith effort to continue to maintain a drug-free conviction, in writing, within 10 calendar days of the conviction, to:

workplace through implementation of paragraphs (a), (b), (c), (d), Department of Justice, Office of Justice Programs, ATTN: Control

(e), and (f). Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531.









As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the

above certifications.



1. Grantee Name and Address:





2. Application Number and/or Project Name





3. Grantee IRS/Vendor Number





4. Typed Name and Title of Authorized Representative





5. Signature





6. Date









OJP FORM 4061/6 (3-91) REPLACES OJP FORMS 406/1/2, AMD 406/14 WHICH ARE OBSOLETE.

TABLE OF CONTENTS





GETTING STARTED .............................................................................................2

I. BACKGROUND ...........................................................................................3

II. GRANT PROGRAM SUMMARY........................................................................4

A. Key Partnerships ...................................................................................5

1. Strategic Planning Committee ..........................................................5

2. Neighborhood Safety Teams (NST) ...................................................6

3. Heightened Enforcement Accountability & Treatment (HEAT) Team ......7

B. CSAFE-VPI FUNDING, BUDGETS AND FUNDING PERIOD ............................7

C. APPLICATION PROCESS .........................................................................8

D. CHECKLIST ..........................................................................................9

III. ISSUING OFFICE AND TECHNICAL ASSISTANCE .............................................9

IV. IMPORTANT DATES ....................................................................................10

V. APPLICATION INSTRUCTIONS AND FRAMEWORK ...........................................10

A. Project Summary ..................................................................................10

B. Narrative Section (must match the following outline format) ......................11

1. Description of the CSAFE-VPI Area Community ..................................11

2. Overall Program Strategic Plan ........................................................11

3. Describe Each Program Strategy and/or Activities ..............................12

4. Other Funding Sources....................................................................13

C. Letters of Support and/or Commitment ....................................................13

D. Budgets ...............................................................................................13

VI. GRANT REVIEW CRITERIA AND PROCESS ......................................................14

A. Grant Review Criteria ............................................................................14

B. Rating Scale .........................................................................................14

C. Final Awards.........................................................................................14

VII. ROLE OF GOCCP STAFF ...............................................................................14

VIII. PROGRAM REPORTING ................................................................................14

IX. APPENDIX (SEPARATE ATTACHMENTS) .........................................................14

X. APPLICATION .............................................................................................15

A. Face Sheet Instructions .........................................................................15

B. Face Sheet: ..........................................................................................16

C. Project Summary/Narrative ....................................................................17

1. Summary ......................................................................................17

2. Narrative.......................................................................................17

D. Project Budget ......................................................................................18

1. Budget - Summary .........................................................................18

2. Budget - Detailed ...........................................................................19

E. Audit Requirements ...............................................................................25

F. Civil Rights Requirements ......................................................................25

G. Certified Assurances ..............................................................................26

H. Certification Regarding Lobbying .............................................................27









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