DTS Policy and Procedure 1000-0011
OPENOFFICE POLICY
Status: Active
Effective Date: August 1, 2009 through July 30, 2011
Revised Date: N/A
Approved By: J. Stephen Fletcher, CIO
Authority: UCA §63F-1-104 et seq. (Utah Technology Governance Act), UCA
§63F-1-206 et seq. (Rulemaking—Polices), UCA §63F-1-103 et
seq. (Department of Technology Services Authority), UCA §63F-1-
205 et seq. (Approval of Acquisitions of Information Technology)
0.1 PURPOSE
The purpose of this policy is to notify DTS employees of DTS’ intent to migrate from
Microsoft Office Suite products to the OpenOffice.org product suite approved by the
DTS Architectural Review Board.
0.1.1 Background
The Department of Technology Services is charged, under Utah Code 63F-1-104,
with the overall responsibility for defining technology standards.
Recently the DTS Architectural Review Board completed review of office productivity
suites. Their analysis found that document interchange was more important to State
users than standardization to a particular office suite product and that “fewer than
20% of office suite users use capabilities beyond basic functionality.”
As a result of their analysis, the ARB made the recommendation that DTS “support
OpenOffice.org (Novell Edition) as a standard office suite with all document formats
defaulted to the approved document exchange standard. Agencies with older
versions of the Microsoft Office Suite, but with limited upgrade budget, should be
encouraged to migrate to OpenOffice under the Novell MLA.
0.1.2 Scope
This policy applies to all DTS employees.
0.1.3 Exceptions
The CIO may grant a policy exception when compliance would be overly
burdensome and/or detrimental to the mission of the state and/or DTS. All
exceptions must be approved in writing by the CIO.
0.2 Definitions
OpenOffice.org
OpenOffice.org is an “open-source office software suite for word processing,
spreadsheets, presentations, graphics, databases and more. It is available in many
languages and works on all common computers. It stores all your data in an
international open standard format and can also read and write files from other common
office software packages.”
0.3 POLICY
0.3.1 As DTS employee desktop or laptop computers are replaced; they will be
configured with OpenOffice.org 3.x or greater (Novell Edition), which is compatible
with all Microsoft Office versions to include Office 2007.
0.3.2 Requests to purchase Office Suite products for existing computers will be
replaced with OpenOffice.org 3.x or greater (Novell Edition) if approved by your
management chain through the purchasing process.
0.3.3 The OpenOffice.org license will be provided under the Novell Master License
Agreement. The standard OpenOffice.org available for direct Web download is not
authorized for use.
0.3.4 Employees requesting Microsoft Office products in lieu of OpenOffice must
submit, in writing, a compelling reason to purchase these products through their
management chain to the DTS CIO for final approval.
0.4 SUPPORTING DOCUMENTATION
DTS Technology Standard 4300-0016, Analysis: Office Productivity Suites,
http://www.utahta.wikispaces.net/Office+Suite+Standards.
DOCUMENT HISTORY
Originator: Jim Matsumura, DTS Infrastructure Director
Next Review: July 30, 2010
Reviewed Date: N/A
Reviewed By: N/A
DTS Representative
Signature:
Date:
Name (Printed): Stephen Fletcher Title (Printed): CIO / DTS Executive Director