Bellingham Highland Games Association
CLAN APPLICATION and CONTRACT
Saturday June 5th and Sunday June 6th, 2010
Hovander Homestead Park
NAME of Clan: ____________________________________________________________
*Please Print CLEARLY
Person responsible: _____________________________________________________________________
Address: _____________________________________________City: ____________________________
State/Province: ________________Zip/Postal Code: _____________Telephone: ( )_______________
E-mail: _____________________________________ Web site: _________________________________
*** Can you have a Clan representative dressed in clan gear available for the Calling of the Clans /
Flaming Saltaire on Friday night approximately 9:00pm? YES_____ NO_____ How Many_______
*** Please notify Maggie at maggiemack7@yahoo.com to confirm if you will have
any representatives available for the Calling of the Clans / Flaming Saltaire***
Describe any Merchandise you may be selling: ______________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
CLAN FEE 10 X 10 Unit $25.00 (U.S. Funds only)…………………………...…….. $25.00
>>> We are sorry for any inconvenience, but table & chair rentals are no longer available <<<
Gate Passes: Everyone must have a Gate Pass or ticket to enter the Games.
When your application is accepted you will be mailed 2 Gate Passes,
and any additional tickets you have purchased.
TICKETS FOR GAMES ENTRY:
Saturday ______ tickets @ $10.00 each Adult………...…………………………..………………………....….$_______
Saturday ______ tickets @ $7.00 each Child/Senior 60 & over ……………….. ………………..…….… ….. $_______
Sunday ______ tickets @ $1000 each Adult…………………………………….. ……………...…….……….$_______
Sunday ______ tickets @ $7.00 each Child/Senior 60 & over ……………….. ……………………………..$_______
TOTAL PAYABLE IN U.S. FUNDS ONLY………………………………………………… $______
Primitive Camping is available on site for a nightly fee thru the Parks Department. There are no reservations - first come,
first serve. A list of other lodgings available in the area is on our website: http:/www.bhga.org
CONTRACT: Please read the contract and waiver on the back of this form in full. If you agree to abide by the
stipulations provided therein sign and return with appropriate fees enclosed in US Funds only:
Print Name and Title ______________________________________________________________________
Signature _____________________________________ Date this _______ day of _______________ 2010
ENTRIES MUST BE RECEIVED BY APRIL 15, 2010
Mail completed entry and fees to:
MAIL TO: Maggie MacKenzie, CLANS
2626 Park Street
Bellingham, WA. 98225
SORRY, NO PETS ALLOWED ON FIELD
This form is an application only. The application is not to be deemed as accepted
until you receive confirmation from the Bellingham Highland Games Association.
2010 BHGA CONTRACT
This is a legal contract that allows you to Participate/Exhibit/Vend at the Bellingham Highland Games from
8:00am Saturday until after the Closing Ceremonies on SUNDAY. In return for the use of the space assigned
to you by the Bellingham Highland Games Association, you hereby agree to abide by all the rules
and regulations stipulated below and to attend for both days.
In return, Bellingham Highland Games Association will promote and advertise this event.
The State of Washington has requirements relating to Food and Merchandise vending.
It is your responsibility to be in compliance with the following agencies:
Washington State Department of Revenue @ 1-800-647-7706
Whatcom County Health Department @ 360-676-6720
The Bellingham Highland Games Association is not responsible for any liabilities relating to your participation in this
event. You are required to carry insurance to cover any and all liabilities relating to your participation in this event.
**NOTICE--Please make note of the following times & field requirements**
1. The Games Association provides space only. Changing your assigned area after arrival will not be allowed.
2. No vehicles, trailers or motor homes will be permitted on the grounds during the games, except for food
preparation booths as required by the Whatcom County Health Department. No vehicles will be
allowed to enter the field on Saturday after 7:00 am. All vehicles MUST be off the field by 7:30
am on Saturday and Sunday.
You may enter through the gate all day on Friday. All vehicles must be parked in the designated parking
area after unloading on Saturday and Sunday mornings. NO EXCEPTIONS.
3. Night security guards may be on duty Friday and Saturday evening. The Games Association and it’s
organizers cannot be held responsible for loss or damage. Participators/Clans/Vendors are responsible
for securing their own booths and products.
4. The hours of operation: Saturday 8:00am until after Closing Ceremonies and Sunday 9:00am until
after Closing Ceremonies . No takedown until after the completion of the closing ceremonies on
Sunday. For the safety of our spectators, absolutely NO vehicles will be allowed onto the field before
the end of the Closing Ceremonies on Sunday.
5. Participants/Clans/Vendors will receive 2 Gate Passes with acceptance of their entry form. No one will
be allowed into the games area without a ticket. ABSOULTELY NO EXCEPTIONS.
If you need extra tickets, you can order them on the front of this form.
6. All Participants/Clans/Vendors are responsible for collecting and reporting Washington State sales tax.
7. Each Participant/Clan/Vendor must supply a small garbage can that can be emptied directly into a
designated dumpster. No dumping of booth garbage is allowed in public garbage containers.
8. Each Food vendor shall provide one 32-gallon garbage can with liners for the front of their booths.
Food preparation boxes and garbage must be broken down and taken to the dumpsters, not put
into public garbage containers on the grounds. Complete clean up of area at the end of the day is
required by Participants/Clans/Vendors.
9. Participant/Clan/Vendor space fees are committed in advance to pay costs associated with the Games.
There will be NO REFUNDS for any reason.
WAIVER: In consideration of your acceptance of this Participant /Clan/Vendor entry form, I hereby for
myself, heirs, executors and administrator’s, waive and release any and all rights and claims for damages I
may have against the Bellingham Highland Games Association and/or The Whatcom County, their agents,
representatives, successors and assignees for any and all damages, injuries, loss or thefts that may be
suffered by me at or through the Bellingham Highland Games. Having read this disclaimer notice and field
requirements above in full, I state with my signature on the front of this form that I accept and agree to the
terms described herein. I agree to release any photo images taken of me during my participation in the
Bellingham Highland Games for use in promotion for the games.
SORRY, No pets allowed on games field
Questions? Contact Maggie MacKenzie - Phone at 360-223-3003 or
maggiemack7@yahoo.com or e-mail vendors@ bhga.org