; An Introduction to Purchasing Theory _ Practice
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An Introduction to Purchasing Theory _ Practice

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									Christ Church Purchasing Procedures
    Essential & Required Training for those processing
               purchase orders and invoices
Why Purchasing is Important
  How to save loads of cash, buy more cool
stuff for your staff and students and make the
           world a better place to live
Why is Purchasing Important?
     Why is Purchasing Important?
•   Financial stability
•   Audit trails
•   Obligation to achieve value for money
•   European legislation
 Why is Purchasing Important?                (Cont.)




• Providing more resources for staff and students
• Accountability

• Spreading the word
• SMT Approval
      Session Plan
                  Preparation




Invoicing                            Sourcing
                     The
                  Purchasing
                    Cycle



                                Placing
       Delivery
                                Orders
          Learning Objectives

• At the end of the session you will be able to:

   • Correctly process Purchase Order forms and pay invoices
   • Identify a range of suppliers from which to purchase the goods
     you require
   • Achieve value for money when placing orders

   • Be aware of future developments in purchasing at Christ Church
                  Preparation
• Specifying goods
     • How do you decide what you want?
     • Do I really need this?
     • What do I need to do the job?
• Pre-order authorisation
     • Ascertain an approximate price
     • Verbal ascent from budget holder
     • Dependant on nature & value of order
                  Sourcing

• Commonly used items much be purchased from
a central contract
• A full list of central contracts is available on the
Purchasing website
 http://www.canterbury.ac.uk/support/purchasing
                  Sourcing      (Cont.)




• Selecting suppliers outside a central contract
  • Recommended suppliers

  • Directories

  • Public Sector suppliers

• Pricing
              Placing Orders

• The Purchase Order form

• How to complete the form

• Authorisation

• Placing the order with a supplier

• Lead time
                 Delivery
• Delivery paperwork

• What if something goes wrong?

• Making a complaint
                  Invoicing
• Delivery of invoice

• Processing the invoice
            Summary
                  Preparation




Invoicing                            Sourcing
                     The
                  Purchasing
                    Cycle



                                Placing
       Delivery
                                Orders
      Future Developments


• Ensure existing procedures are followed by all
  departments
• Introduce web-based electronic purchasing
  system built on existing Agresso platform
• Purchasing cards

								
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