Guidance Subaward Documents needed to process subaward by cuiliqing


									                                                                            Subaward Documents Needed to Process a Subaward

                                            COEUS Award Number
                                            Child Account Number
                                            Dollar Amount
                                            Period of Performance
                                            ASU Subaward Number                                                                                                                 (Assigned by COEUS)

                                                                                  Information Above Has Been Entered into COEUS

                                                           Item                                                             Description                                           X
                                                             A                    Prime Award
                                                             B                    Subrecipient Commitment Form (all attachments)
                                                             C                    Scope of Work (SOW)
                                                             D                    Budget
                                                             E                    Budget Justification
                                                             F                    Cost Analysis Signed (with backup documentation) Unless fixed price, then Price Analysis
                                                             G                    G210 Grant Summary Report printout

                                                                                  A-133 Audit Report or Financial Report.
                                                                                  (If Subrecipient does not receive an A-133 audit, ASU will require Subrecipient to complete
                                                                                  an Audit Certification and Financial Status Questionnaire, and may require Subrecipient to
                                                                                  provide a limited scope audit, before a subaward will be issued.)
                                                             H                    This documentation will also be saved to SharePoint A-133 Audit Folder.
                                                             I                    GCO Audit Risk Review
                                                             J                    Visual Compliance Verification pdf
                                                             K                    Risk Assessment Completed
                                                             L                    Request for Subaward document completed
                                                             M                    Advantage (Vendor Information printout)
                                                             N                    PI Approval Request (email)
                                                             O                    PI Approval (email)
                                                             P                    Subaward sent to Subrecipient for Signature (email)
                                                             Q                    Partially signed Subaward Received from Subrecipient (email)

                                                              R                   Partially executed Subaward sent to Assistant Director for approval/signature (email)
                                                              S                   Email to Purchasing Requesting SC for Subaward
                                                              T                   Email from Purchasing confirming setup of SC & Account No.

                                                             U                    Email to subrecipient with fully executed subaward attached (and prime award attached)
                                                             V                    Email sent to subrecipient with fully executed subaward

                                            Subaward Document Sent to PI For Approval Consists of the following (sample)
                                                                               FDP Subaward Agreement Facepage (unless Fixed Price Subaward)
                                                                               NIH FDP Attachment 2
                                                                               Attachment 2 continued ARRA NIH
                                                                               FDP Subaward Agreement 3B
                                                                               FDP Subaward Agreement 3B page 2
                                                                               FDP ARRA Attachment 4A
                                                                               PI Approval of Subaward

07c0068c-3687-4a1d-864f-b6ea33bb04e3.xlsx                                                                                                                                                             11/1/2011

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