Longview City Council Agenda June 12_ 2003 - 700 p.m by dfgh4bnmu

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									                         Longview City Council Agenda
                           June 12, 2003 - 7:00 p.m.
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01. CALL TO ORDER                                                                     Mayor Mark McCrady

02. FLAG SALUTE

03. ROLL CALL

04. APPROVAL OF MINUTES of May 22, 2003
      (LINK TO PAPERWORK)
05. CHANGES TO THE AGENDA

06. PRESENTATIONS & AWARDS
    A. PROCLAMATION - HONORARY CITIZENSHIP FOR RUSSIAN DELEGATION
       (LINK TO PAPERWORK)
07. CONSTITUENTS COMMENTS

08. PUBLIC HEARINGS
    A. PUBLIC HEARING, 2004-09 SIX-YEAR TRANSPORTATION IMPROVEMENT
       PROGRAM
       Each year, as required by state law, the City updates and adopts a Six-Year Transportation
       Improvement Program (TIP). The TIP is a priority listing of proposed or funded transportation-
       related projects within the City. The TIP identifies the year and the funding sources for the
       various proposed projects, as well as other basic information on the projects. In order to receive
       federal or state funding, a project must appear on the City’s adopted TIP. However, the TIP may
       be amended by the City Council at any time to add or delete projects, following a public hearing on
       the proposed TIP amendment.

       RECOMMENDED ACTION:
       Motion to accept the 2004-2009 Six-Year Transportation Improvement Program, and directing
       staff to present a resolution for adoption of the 2003-2008 Six-Year Transportation Improvement
       Program at the next regular City Council meeting.
      (LINK TO PAPERWORK)
   B. PUBLIC HEARING, ALLEY LID - BLOCK 26, HIGHLANDS #1
       A petition representing 52.69% of the area within the proposed district has been received and
       certified by the Engineering Division requesting the formation of a Local Improvement District
       (L.I.D.) for the purpose of improving the alley located between 27th Avenue and 28th Avenue,
       from Alabama Street to Beech Street (within Block 26, Highlands Addition #1). With one
       signature added prior to the informational meeting on May 21st, the petition is currently at 55.77%.
       A public hearing was scheduled for this date at the May 8, 2003 City Council meeting. By law, all
       owners of record must be invited to a hearing; after which, if the petition is still sufficient, the City
     Council may proceed to form the requested L.I.D. Such notices of public hearing have been sent
     by certified mail. The petition is currently on file with the City Clerk.

     FINANCIAL SUMMARY: The total preliminary assessment is estimated to be $78,000.00.

     RECOMMENDED ACTION:
     Motion directing the City Attorney to prepare an ordinance to form the L.I.D., and authorizing the
     City Engineer to prepare plans, specifications and call for bids on the improvement.
      (LINK TO PAPERWORK)
09. BOARD & COMMISSION RECOMMENDATIONS - None

10. ORDINANCES & RESOLUTIONS
    A. ORDINANCE NO. 2860, AMENDING LMC TO PERMIT USE OF CDID REGIONAL
       STORM WATER DETENTION BASIN
     In April 1999, the City Council passed Ordinance No. 2726, for the control and regulation of storm
     water and erosion. One of the principal purposes of this ordinance was to require detention basins
     or ponds in new developments to slow the runoff of storm water during storms and periods of
     heavy or protracted rain.

     Ordinance 2726 requires land to be set aside and permanently dedicated and used to store storm
     water that would otherwise drain into and overload the storm water system and the ditches of
     CDID #1. CDID #1 has undertaken to develop a regional storm water basin as an alternate to
     the permanent dedication and reservation of private land for storm water detention. In 2000,
     CDID #1 purchased a 55-acre tract of land lying southerly of and across from the Longview
     Memorial Park cemetery on Mt. Solo Road. This land is adjacent to ditch #10 of CDID #1, and is
     capable of receiving storm water from the ditch system, storing it temporarily during a storm
     event, and then pumping it into the Columbia River after a storm event subsides.

     The purpose of the regional detention basin is to provide a storage location for storm water that is
     maintained by the district, and which will avoid the necessity of reserving private land for such
     purposes. A developer or landowner will be granted the privilege of using the regional detention
     basin rather than setting aside otherwise usable land. Discharges of storm water that flow
     through the district’s ditches and into the regional detention basin will be required to discharge
     directly into the storm water system of CDID #1, and will not impact the city’s storm water
     system.

     CDID #1 anticipates an investment exceeding $3.1 million dollars in the project, including the
     increase in capacity of several culverts within its system. Currently, the district has expended
     approximately $1,400,000 in land and in the completion of phase I of the regional detention basin.
     It is the belief of the supervisors of CDID #1 that land developers can reduce the cost of land
     development considerably by acquiring the privilege of using the regional detention basin, that a
     significant amount of land will become available for development that would otherwise be used
     solely for storm water detention, and that, over a considerable period of time, CDID #1 can
     recover its cost of development of the regional detention basin. The developer’s cost of use of the
     regional detention basin is substantially less than the value of land and the cost of developing a
     private detention facility. Several landowner/developers have shown great interest in this
     alternative.

     Ordinance No. 2860 is an amendment to the City’s storm water and erosion control ordinance. It
     contains only two sections: (1) one section contains a definition of “Off-site Regional Public
     Retention/Detention Facilities”; and (2) the second section permits the City to waive the
  requirements of on-site retention/detention facilities in situations where the developer has entered
  into a contract for the use of the district’s regional detention basin. All of the remaining provisions
  of the storm water and erosion control ordinance are undisturbed, and land developers will
  continue to be required to meet all water treatment and filtering requirements and erosion control
  measures. Providing for this alternative will not impact the City’s storm water discharge system.
  Further, the City and the district will both benefit in the assurance that detention facilities are
  maintained long after a developer has completed the development, sold the property and moved
  on.

  RECOMMENDED ACTION:
  Motion to adopt Ordinance No. 2860
   (LINK TO PAPERWORK)
B. ORDINANCE NO. 2861, PROVIDING FOR NON-RESIDENTIAL SIGNS IN R-4
   DISTRICTS
  Ordinance No. 2861 amends Section 19.27.070 of the Longview Municipal Code (Zoning
  Ordinance) relative to permitted signage in the R-4 Residential District. Under the present sign
  regulations, with exceptions granted only to churches, schools, parks and public playgrounds, and
  the multi-family residential uses listed in the R-1 District, all land uses in this district are limited to
  one sign, not to exceed one square foot in area, bearing only the name and occupation of the
  occupant, to be placed upon the principal structure. The current regulation contains no provisions
  allowing an increase in the area or number of signs for non-residential uses, nor are any provisions
  in place to permit detached freestanding or monument signs for these uses.

  The Planning Commission conducted a public hearing on this petition on May 7, 2003, and
  forwarded a unanimous recommendation of approval to the City Council. The Council at their
  May 22, 2003 meeting directed preparation of this ordinance.

  RECOMMENDED ACTION:
  Motion to adopt Ordinance No. 2861 amending LMC 19.27.070.
   (LINK TO PAPERWORK)
C. RESOLUTION NO. 1767, ELIMINATING FEES FOR DO-IT-YOURSELF SIDEWALK
   REPAIRS THAT ARE COMPLETED IN A SPECIFIED TIME PERIOD
  Resolution No. 1767 is in response to the City Council’s desire to encourage the repair of
  defective sidewalks by property owners. Permits, approval of plans and inspections will continue
  to be required; however, if a property owner complies with the provisions of LMC 12.28.030 and
  undertakes to repair or cause repairs to be made to a defective sidewalk after notification of a
  hazardous condition, there will be no fees charged for permits, plan approval or inspections.

  RECOMMENDED ACTION:
  Motion to adopt Resolution No. 1767.
   (LINK TO PAPERWORK)
D. RESOLUTION NO. 1768, ADOPTING I.C.M.A. VANTAGECARE RETIREMENT
   HEALTH SAVINGS PROGRAM
  Resolution No. 1768 provides for the adoption of a medical savings plan for City employees, to be
  available and used by them after retirement. This plan permits employees to place funds into a
  trust before income taxation, to be used by them for the payment of medical and medical-related
  expenses incurred following retirement. The funds held in trust descend to spouses, dependents,
  children and heirs of retirees upon death of a retiree, and are available free of federal income tax.
     RECOMMENDED ACTION:
     Motion to adopt Resolution No. 1768.
      (LINK TO PAPERWORK)
11. MAYOR’S REPORT AND COUNCILMEMBERS’ REPORTS

12. CONSENT CALENDAR
    A. APPROVAL OF CLAIMS
       (LINK TO PAPERWORK)
    B. LIABILITY CLAIMS
       (LINK TO PAPERWORK)
    C. STREET USE REQUEST NO. S-03-12, ANNUAL BLOCK PARTY - 1200 BLK 22ND
       AVENUE - 7/12/03
       (LINK TO PAPERWORK)
    D. STREET USE REQUEST NO. S-03-14, SILVERSTAR SPORT BAR & GRILL CAR
       SHOW, 7/6/03
       (LINK TO PAPERWORK)
    E. STREET USE REQUEST NO. S-03-15, LONGVIEW CHURCH OF NAZARENE
       AMATEUR CARNIVAL ALLEY CLOSURE – 9/13/03
       (LINK TO PAPERWORK)
    F. STREET USE REQUEST NO. S-03-16, BORDER CROSSERS (VOLKSPORT) – 7/10/03
       (LINK TO PAPERWORK)
    G. STREET USE REQUEST NO. S-03-17, MINT PLACE APARTMENTS GARAGE SALE
       – 6/21/03
       (LINK TO PAPERWORK)
13. LIQUOR LICENSE APPLICATIONS
    A. SPECIAL OCCASION REQUEST-PIONEER LIONS BEER GARDEN
       (LINK TO PAPERWORK)
    B. LIQUOR LICENSE RENEWALS
       (LINK TO PAPERWORK)
14. CITY MANAGER’S REPORT
    A. REPORT ON 2002 CORRECTIONS DEPARTMENT & NEW JAIL ANNEX FACILITY
       (COWLITZ COUNTY COMMISSIONERS AND BILL WEISS)
    B. MOSQUITO INFORMATION AWARENESS CAMPAIGN (COWLITZ COUNTY
       HEALTH DEPARTMENT)
    C. SET PUBLIC HEARING (7/10/03): LID BLOCK 198, LV #8
     The Engineering Division has received a petition for the formation of a Local Improvement
     District to improve the alley located between 22nd Avenue and 23rd Avenue, from Fir Street to
     Washington Way (within Block 198, Plat of Longview #8). The proposed work includes
     improving the alley by grading to proper grade, installing necessary storm sewer and drainage
     facilities, and paving with cement concrete pavement fourteen (14) feet wide and six (6) inches in
     thickness.

     The L.I.D. petition was signed by the owners of 53.33% of the area within the proposed district.
     In accordance with state law, the City Council must hold a public hearing to consider establishing
     the L.I.D. proposed by the petitioners, or the City Council must reject the petition and deny
     formation of the district.
  FINANCIAL SUMMARY: The total preliminary assessment is estimated to be $51,700.00.

  RECOMMENDED ACTION:
  Motion to accept the L.I.D. petition and set a public hearing for July 10, 2003.
   (LINK TO PAPERWORK)
D. BID REVIEW: WASHINGTON WAY CORRIDOR SIGNAL UPGRADES
  Bids were opened on June 4, 2003 for the Washington Way Corridor Signal Upgrades project.
                                                                                   th
  This project involves traffic signal upgrades along Washington Way at 9 , 10th, 11th and 12th
  Avenues. The work includes, but is not limited to, the installation of video detection, new traffic
  signal heads, pedestrian signals, pedestrian push buttons, traffic signs, traffic service cabinets, and
  a new traffic signal system at 11th Avenue.

  Bids were received from two contractors. The bids amounts are as follows:

  Mill Plain Electric, Inc., Vancouver, WA           $378,585.00
  Renaud Electric Co., Inc., Kelso, WA               $438,389.00
  Engineer’s Estimate                                $358,000.00

  The bid submitted by Mill Plain Electric, Inc. is regular and responsive, and the firm is licensed to
  perform this work.

  FINANCIAL SUMMARY: The project will be funded 86.5% from Federal Funds and 13.5%
  from the Arterial Street Fund.

  RECOMMENDED ACTION:
  Motion to accept the bid and award a construction contract to Mill Plain Electric, Inc., in the
  amount of $378,585.00.
   (LINK TO PAPERWORK)
E. REPORT ON 2003 NON-COMPLIANCE SIDEWALKS
  The Longview Municipal Code establishes that abutting property owners are responsible for
  repairing hazardous sidewalk conditions adjacent to their property. The exception to this
  requirement is when the hazardous condition has been caused by a tree planted and maintained by
  the City, or as a result of deliberate City action.

  As a result of complaints, claims, and observations, the City Engineer has identified a number of
  sidewalk hazards throughout the city. In accordance with LMC 12.28.030, notices were sent to
  abutting property owners advising them that they need to make repairs within sixty (60) days, and
  offering residential property owners reduced cost options if they respond within the sixty day
  period specified in the LMC. The LMC then further provides a process to complete repairs of
  hazardous sidewalks and assess the abutting property owners if they do not comply with the City
  Engineer’s notice. Although most have complied, fourteen owners have not. LMC 12.28.060
  provides that the City Engineer shall report the fact of this non-compliance to the City Council.

  On April 17, 2003, the City Council adopted Resolution #1763 to reconstruct and repair the
  sidewalks identified in Exhibit “A” of the resolution, and to set a public hearing for May 22, 2003
  to hear comment on the proposed repairs.

  On April 24, 2003, the City Council held a public hearing on the 2003 Non-Compliance Sidewalks,
  and two property owners provided comments and questions. After the public hearing and Council
  discussion, the City Council tabled action on the matter until the June 12 City Council meeting.
  Staff has researched questions posed by Ms. Bonnie Doble at the public hearing and a written
     response was mailed to Ms. Doble on June 6, 2003. In addition, the issue of right-of-way permit
     fees raised by Mr. Daymon during the public hearing has been addressed by providing a proposed
     resolution for City Council consideration under a separate agenda item.

     Staff recommends that the repairs be ordered, and the property owners assessed for the cost of
     any such repairs not completed by the property owner within 30 days following City Council
     action.

     FINANCIAL SUMMARY:
     The total amount of the estimated assessments against the fourteen properties is $25,860.
     Property owners have typically been allowed to pay off the assessment over a five-year period.

     RECOMMENDED ACTION:
     Motion ordering the sidewalk improvements and assessments identified in Resolution No. 1763
     after expiration of the 30-day grace period.
       (LINK TO PAPERWORK)
15. MISCELLANEOUS INFORMATION ONLY
    A. BUSINESS LICENSES
       (LINK TO PAPERWORK)
    B. APPLICATIONS FOR FIREWORKS STANDS
       (LINK TO PAPERWORK)
    C. HISTORIC PRESERVATION COMMISSION MINUTES OF 3/20/03
       (LINK TO PAPERWORK)
16. ADJOURNMENT



NEXT COUNCIL MEETINGS:
THURSDAY, JUNE 26, 2003 AT 7:00 P.M. - REGULAR COUNCIL MEETING
THURSDAY, JULY 10, 2003 AT 7:00 P.M. - REGULAR COUNCIL MEETING

NEXT COUNCIL WORKSHOP:
THURSDAY, JULY 17, 2003 AT 7:00 P.M. – MEDIA GOALS – “TELLING OUR STORY”,
SHAY (SACAJAWEA?) UPDATES, E-GOVERNMENT IMPLEMENTATION
                                                                                            Item 04




                                MINUTES OF THE REGULAR SESSION
                                 OF THE LONGVIEW CITY COUNCIL
                                  HELD THURSDAY, MAY 22, 2003


1. CALL TO ORDER
The meeting was called to order at 7:00 p.m. by Mayor McCrady.

2. INVOCATION/FLAG SALUTE
The flag salute was led by Assistant City Manager Bob Gregory.

3. ROLL CALL
Present:                       Mayor Mark McCrady
                               Councilman Kurt Anagnostou
                               Councilman Ron DiRe-Day
                               Councilman Don Jensen
                               Councilwoman Susan Stockard
                               Councilwoman Dennis Weber
                               Assistant City Manager Bob Gregory
                               City Attorney Dave C. Spencer
                               Deputy City Clerk Ann Davis

Absent/Excused:                Councilwoman Ramona Leber

City Staff Present
Richard Bemm, Director of Parks & Recreation; John Brickey, Assistant Director of Community
Development; Bob Burgreen, Police Chief; Jeff Cameron, Public Works Director; Judy Jones,
Information Technology Director; Kurt Sacha, Finance Director; Chris Skaugset, Library Director; and
Jim Kambeitz, Fire Marshal.

4. APPROVAL OF PREVIOUS MINUTES
Two corrections were made to the Minutes of the May 8 meeting: Councilman Weber asked
that the correction to the prior Minutes (4/24) be changed to reflect one “nay” vote on his part
on renewing the Mini-rural Library District contract. Councilman Jensen asked that he be
shown as abstaining from the vote removing the invocation from the regular Council Agenda,
Item 13.F. He stated he had seconded the motion to amend in order to bring the matter to the
floor for discussion, then chose not to support the amendment.

On a motion duly made and passed, the reading of the minutes of the regular Council meeting
held May 8, 2003, copies of which had been submitted to the Mayor and members of the City
Council, was waived and the minutes as corrected were approved as if read.
City Council Minutes
May 22, 2003
Page 2


5. CHANGES/REVISIONS TO THE AGENDA
Mayor McCrady announced two changes to the agenda: delete item No. 11.A, appoint a
Councilmember to the Revolving Loan Fund Board. Councilman Weber had been appointed to this
position some time ago.

A presentation by June Sowers, American Legion Auxiliary, regarding Evergreen Girls State will be
added under item 6., Presentations and Awards.

6. PRESENTATIONS & AWARDS

A. Proclamation: Older Americans Month.
Declaring the month of May 2003 “Older Americans Month” in the City of Longview, the Mayor read a
Proclamation honoring the many contributions of the nation’s older Americans to society.

Senior Center Coordinator Barbie Morrison accepted the proclamation, noting that the Senior Center
provides much more than just fun and games for area seniors. The Center offers opportunities that help
seniors remain active. She has worked at the Center for 14 years and truly enjoys working with the
seniors. Ms. Morrison introduced Senior Center Board of Directors’ President Jack Rodrigue and
Vice President John Helwig.

Mr. Rodrigue thanked Council for this recognition, and for Longview’s ongoing support of the Senior
Center’s mission to provide social, educational and enrichment programs to older Americans in the
community. Seniors give back to the community by providing volunteer services and other beneficial
contributions to the community. He noted “at some point in time, most of us become older Americans.”

B. American Legion Auxiliary: Evergreen Girls State.
American Legion Auxiliary member June Sowers informed Council about Evergreen Girls State.
Washington State’s program is part of a nationwide program for girls to learn the mechanics of city,
county and state governments. The program operates on a “learn by doing” format. It will be held at
Central Washington University in Ellensberg the week of June 15 - 20, 2003. Five local young women
will be sponsored by the local American Legion Auxiliaries to attend this educational session. From R.
A. Long: Rachel Patton, Juliane Weber, and Amanda Newberg; Jennifer Willoughby, Kelso, and
Ashely Rubalcaba, Mark Morris.

Mrs. Sowers thanked Council for taking the time to recognize the Girls State citizens, who may well be
the future leaders of our community.

7. CONSTITUENTS' COMMENTS

A. No Prayer on Public Property.
David Westerland, 140 Monticello Drive, reminded Council of the provisions of the Washington State
Constitution which prohibit prayer on public property. Referring to Mr. Wagle and his new diety, he
said he did not want to hear any prayer on City property: “not to Neptune, not to Allah, not to [any
other god].”
                                                                                       City Council Minutes
                                                                                             May 22, 2003
                                                                                                    Page 3


B. Separation of Church and State.
L. S. Wagle, 1405 17th Avenue, repeated his objection to prayers at Council meetings and religious
displays on public property. He stated he would be happy never to come to another Council meeting if
Council would agree to accede to his requests. He further urged Councilmembers to pray on their own
time at their own churches.

C. Freedom.
Linda Wells, 1152 - 17th Avenue, stated her opinion that all people have the freedom of choice to
worship as they like and salute the flag if they wish. The majority of citizens do want to salute the flag.
Those who do not wish to participate can always stay outside the public gathering until the salute or
invocation is over. She stated those people who object to these expressions of faith or allegiance do
not have the right to dictate to the majority what will or will not occur -- “they do not have the right to
take my freedom of choice away.”

D. International Festival.
Representing the Ethnic Support Council, President Cindy Lopez, 1801 Hudson Street, invited Council
and the public to attend the 13th annual International Festival being held on May 31, 2003, at the
Lower Columbia College campus. Opening ceremonies will take place at 10:00 a.m., and multi-cultural
entertainment will run from 11:00 a.m. until 5:00 p.m. There will also be many different food booths.
Ms. Lopez showed this year’s poster for the festival and invited people to post them at their offices to
spread the word about the festival.

E. Prayer Before Council Meetings.
WSU student Neil Uhrig, 26 Heritage, urged Council to hold the prayer prior to calling the meeting to
order. He felt this type of compromise would be the “right thing to do” in Longview.

8. PUBLIC HEARINGS

A. 2003 Non-Compliance Sidewalks.
Assistant City Manager Bob Gregory asked Public Works Director Jeff Cameron to review this item
for Council.

Mr. Cameron stated the Longview Municipal Code establishes the responsibility of abutting property
owners for repairing hazardous sidewalk conditions. The City Engineer has identified a number of
sidewalk hazards throughout the city and directed a sidewalk inspection take place. The public works
inspector visually inspects the site, verifies that it meets certain hazard criteria, and determines the cause
of the deviation. The defects are painted orange. If it is related to a city tree, the defect is marked with
a blue arrow. If it is unrelated to city trees, it becomes the responsibility of the abutting property owner,
and the defect is marked with green.

In accordance with LMC 12.28.030, notices were sent to abutting property owners advising them that
they need to make repairs within sixty (60) days, and offering residential property owners reduced cost
options if they respond within the sixty day period specified in the LMC. If the property owners hire a
contractor within this time frame, the city will participate 50/50% in the materials cost of repairs.
City Council Minutes
May 22, 2003
Page 4


Alternatively, they can contract with the City to repair the sidewalk for them at a 75/25% property
owner/city ratio. If they do nothing and the City is forced to repair the sidewalk, the property owner
becomes responsible for 100% of the costs of repair plus a portion of administration costs.

Sidewalks which were identified as city responsibility are placed on an annual contract. During the
period of 2001-2002, the city spent about $92,000 repairing sidewalks. Mr. Cameron stated
approximately $130,000 has been estimated for repairs in 2003.

If abutting property owners do not comply, the LMC further provides for a process to complete repairs
of hazardous sidewalks and assess those abutting property owners. Approximately 80% of property
owners do comply. Although most have done so, fourteen owners have not. LMC 12.28.060
provides that the City Engineer shall report the fact of this non-compliance to the City Council.

Mr. Cameron advised one property owner, the Longview Housing Authority, is likely to repair their
sidewalk within the time allotted. The owner of the property located at the corner of Commerce and
California Way submitted a request for deferral, stating the need to do some underground investigation
because the possibility of a petroleum plume was detected underground and some remediation may
need to be done. Since there is a strong possibility that the site will have to be excavated in the future, it
is impractical to install new sidewalks at this time. Mr. Cameron stated this parcel has been removed
from the sidewalk project. If this remediation does not take place, the property owner can once again
be brought into a non-compliance resolution.

On April 17, 2003, the City Council adopted Resolution No. 1763 to reconstruct and repair the
sidewalks identified in Exhibit “A” of the Resolution, and to set a public hearing for May 22, 2003, to
hear comment on the proposed repairs. The public has been properly notified of this hearing.

Staff recommends that the public hearing be held, that repairs be ordered, and the property owners be
assessed for the cost of any such repairs not completed within thirty (30) days of the hearing. The
estimated preliminary assessment roll is $11,641.00. [Prior to the deferral of the corner parcel noted
above, the total assessment roll was $25,860.00. The deferred corner parcel’s portion was estimated
at $14,219.00.]

Responding to a query by Councilman Anagnostou, Mr. Cameron stated the typical sidewalk is located
on City right-of-way. Unless the sidewalk aberration can be directly linked to a city-owned tree,
maintenance of the sidewalk becomes the responsibility of the abutting property owner per state statute.

Mayor McCrady declared the public hearing open at 7:35 p.m.

John Wilson, 3612 Pacific Way, asked for an explanation of how a property owner becomes liable for
maintaining the sidewalks which are in the City right-of-way. City Attorney Spencer advised that state
statute establishes abutting property owner responsibility for maintaining sidewalks.

Charles Damon, 292 - 25th, objected to having to repair the sidewalk, stating the sidewalk belongs to
the City so the City should have to take care of it. In addition, his estimated repair bill is $231 to
                                                                                      City Council Minutes
                                                                                            May 22, 2003
                                                                                                   Page 5

replace 15’ of concrete. Mr. Damon insisted that the sidewalk did not need to be replaced from
expansion joint to expansion joint; it could be cut and only an 8’ section replaced. He would be willing
to do the work himself and replace the concrete; however, his biggest objection to this process is having
to pay a $75 permit fee.

Mr. Gregory acknowledged that the permit fee is required in order to cover the costs of inspecting the
work. Work performed in the public right-of-way must comply with certain specifications.

Bonnie Doble, 2702 Pacific Way, asked a number of questions regarding when the original notice to
noncompliant property owners was sent; who initially constructed her sidewalk; when it was
constructed; the life expectancy of correctly installed concrete; what the standards and specifications
were at the time it was constructed; and how could she be certain the sidewalk was constructed
properly, with an adequate amount of compacting of the ground prior to installation. She asked to be
furnished a copy of Resolution No. 1763 establishing this process for repairing sidewalks.

Mrs. Doble further stated she had consulted with a sidewalk expert and concluded that the sidewalk
had not been constructed to adequate standards. She therefore claimed the City should have to replace
the sidewalk to meet current standards and then she would accept the responsibility to maintain it.

Noting she has no expansion joints in her sidewalk, which is on a curve in the road, Mrs. Doble asked
“Isn’t it appropriate to have expansion joints?”

Mayor McCrady pointed out that state law is very clear on this issue: maintenance of the sidewalks is
the responsibility of the abutting property owner.

Mrs. Doble recalled receiving the original notice in March of 2000. She stated she came to the Planning
and Building office; no one knowledgeable was available to help her, and she never received a follow-
up call.

The Mayor acknowledged that if staff failed to follow up with her, she would not be time-barred from
taking advantage of the less expensive arrangements to repair her sidewalk.

Mrs. Doble asked about the method of repayment. Mr. Cameron replied that either a lump sum could
be paid or a yearly assessment paid over a number of years.

Councilman Anagnostou expressed his opinion that if a citizen is willing to repair the sidewalk himself
that the City should do something about the permit fee. Charging as much as the cost of the whole
project for a permit fee did not seem reasonable to him.

Assistant City Manager Gregory stated he believed the permit fees are established by Council
resolution; if Council wishes to reconsider the charge for right-of-way permits associated with
sidewalks, staff can bring historical information back and present this to Council for their consideration.

During Council discussion, Mr. Cameron explained that only one permit fee is required on the city
sidewalk repair contract; it is an administrative cost ($75) that is spread out among all the various
City Council Minutes
May 22, 2003
Page 6


locations. It was suggested that the permit fee could be considered a “material cost” of the project and
the cost be split 50/50% between the City and property owner (if repairs were completed within the
next thirty days).

The public hearing was concluded at 7:59 p.m.

Councilman Weber noted that a “glitch in the system” has been uncovered and perhaps the rules need
to be changed. Councilman Jensen agreed that if a property owner wanted to undertake his own
sidewalk repairs, which would relieve the City from liability from a sidewalk hazard, the City should not
be “slamming him for $75.”

Commenting that the citizens had raised some interesting questions, Councilman Anagnostou
moved to table a decision on the 2003 Sidewalk noncompliance until the June 12, 2003 regular
Council meeting. This motion was seconded by Councilman Jensen. Upon a vote duly held,
the motion to table was unanimously approved.

Assistant City Manager Gregory asked Council for direction to staff on what information Council would
like to see at the next meeting. Records of when the original notices were sent out will be compiled.
Information on the permit fees and schedules will also be provided, and how long they have been in
effect. There was further discussion regarding making the permit fee a “material” for those who wished
to repair their own sidewalks, and thus the City would pay one-half the fee along with the other
materials.

Councilman Weber moved to direct staff to modify the resolution establishing the permit fee
for homeowner-initiated sidewalk repairs as a part of the material cost, to be split with the
City 50/50%. This motion was seconded by Councilman Anagnostou. Upon a vote duly held,
this motion was unanimously approved with 6 “aye” votes.

9. BOARD & COMMISSION RECOMMENDATIONS

A. Planning Commission Recommendation No. 2003-5, Amending Text of LMC 19.27.070 regarding
Signage for Non-Residential Occupancies within the R-4 Residential District.
Assistant City Manager Gregory asked Assistant Director of Community Development John Brickey to
explain this item for Council. Mr. Brickey stated that in response to an inquiry from a sign contractor
regarding permitted signage for non-residential land uses in the R-4 Residential District, staff reviewed
the existing regulations and determined that there were no effective provisions permitting signage for
non-residential land uses within this district. Permitted non-residential land uses within this district
include professional offices, churches, hotels, motels, hospitals, medical clinics, homes for the aged or
children, health care service contractors, community centers and similar uses. However, with
exceptions granted only to churches, schools, parks, and public playgrounds, and the multi-family
residential uses listed in the R-1 district, all land uses in this district are limited to one sign, not to exceed
one square foot in area, bearing only the name and occupation of the occupant, to be placed upon the
principal structure. The current ordinance contains no provisions allowing an increase in the area or
                                                                                      City Council Minutes
                                                                                            May 22, 2003
                                                                                                   Page 7

number of signs for non-residential uses. No provisions are in place to permit detached freestanding or
monument signs.

There are many non-residential uses currently located on land zoned R-4 throughout the city. There are
several instances where signs that have been placed on the principal buildings of non-residential uses
that are larger than permitted. There are also other instances where freestanding signs, which are not
permitted at all, have been erected to identify non-residential land uses in this district. Some
freestanding signs have also been erected without permits. In other instances, the language addressing
permitted signage by district in the zoning ordinance has been misinterpreted and/or misapplied when an
applicant has applied for a permit.

Staff reviewed the zoning and sign ordinances from several agencies to ascertain how they address this
issue. Based on the information acquired, staff drafted recommendations for signage for both multi-
family residential and non-residential land uses that are permitted within this district. Staff is not
recommending any changes be made to permitted signage for single family residential land uses, as staff
believes the existing regulations are appropriate.

The Planning staff recently completed preparing a comprehensive sign ordinance for the Downtown
Commerce (D-C) zoning district, and is in the beginning phases of crafting a sign ordinance program to
address sign regulations in the remaining zoning districts within the city. Staff believes that, rather than
delay potential business owners from obtaining appropriately-sized signage for their non-residential land
uses within the R-4 Residential district, Council should adopt regulations without impediment that would
permit signage similar to what is currently permitted for churches, schools, parks and public
playgrounds, and multi-family structures.

Although no one testified at the Planning Commission meeting, staff conferred with representatives from
local sign companies and one business owner who would be affected by this proposal. All parties
expressed their concurrence with the regulations recommended by staff for signage for multi-family
residential and non-residential land uses within the R-4 District. Staff recommends Council accept the
Planning Commission’s recommendation and direct the City Attorney to prepare an ordinance amending
the LMC to accommodate appropriate signage for professional offices within the R-4 district.

On a motion made by Councilman Weber, seconded by Councilwoman Stockard, and passed
by a vote of 6 "Aye" votes by Mayor McCrady and Councilmembers Anagnostou, DiRe-Day,
Jensen, Stockard, and Weber, and no "Nay" votes, the Council accepted the Planning
Commission’s recommendation and directed the City Attorne y to prepare an Ordinance
appropriately amending the Longview Municipal Code.
City Council Minutes
May 22, 2003
Page 8


10. ORDINANCES & RESOLUTIONS

A. Ordinance No. 2858, Amendment to LMC Section 2.60.110, Deleting Requirement of Municipal
Court Judges to Provide a Surety Bond to the City of Longview.
An Ordinance amending section 2.60.110 of the Longview Municipal Code, by deleting the last
sentence. The purpose of this ordinance is to delete the requirement that Longview Municipal Judges
provide a “surety bond” to assure the performance of their duties; the judges of the Longview Municipal
Court are judges of the Cowlitz County District court and are bonded by a surety bond obtained by
Cowlitz County, and there is no need for duplicate surety bonding. The foregoing Ordinance was
introduced and read by title only.

Councilman Jensen moved adoption of the foregoing ordinance which motion was seconded by
Councilman DiRe-Day, and on a vote duly held and recorded with 6 "Aye" votes by Mayor
McCrady and Councilmembers Anagnostou, DiRe-Day, Jensen, Stockard, and Weber and no
"Nay" votes, the Mayor declared the ordinance adopted and passed, affixed his signature of
approval thereon and the ordinance was assigned the No. 2858.

B. Ordinance No. 2859, Regarding Go-4th Parking.
An Ordinance amending sections 11.45.020, 11.45.030, 11.45.040, 11.45.050 and 11.45.060 of the
Longview Municipal Code, and adding a new section to chapter 11.45 of said code, to be designated
as section 11.45.065, all relating to the operation and parking of vehicles within Lake Sacajawea Park,
and providing that a violation constitutes a class III civil infraction, provides for vehicle impoundment for
vehicles parked without a displayed permit, or parked in prohibited areas. The foregoing Ordinance
was introduced and read by title only.

Chief Burgreen and Executive Director of the Go-4th Committee Robbie Oldemar presented a series of
overheads and explained the changes being proposed. Chief Burgreen pointed out that all the RV’s
have been put in one area. The no-parking area around the blast zone was also increased; drivers who
park here will be ticketed. Vendors are required to obtain and display a yellow vendor permit. Ms.
Oldemar stated the Go-4th Committee had asked for these changes in order to better organize parking
and accommodate more handicapped parking. The committee’s suggestions were worked out with
Sgt. Ken Johnson, who serves as City/LPD liaison to the committee.

Councilwoman Stockard moved adoption of the foregoing ordinance which motion was
seconded by Councilman Weber and on a vote duly held and recorded with 6 "Aye" votes by
Mayor McCrady and Councilmembers Anagnostou, DiRe-Day, Jensen, Stockard, and Weber
and no "Nay" votes, the Mayor declared the ordinance adopted and passed, affixed his
signature of approval thereon and the ordinance was assigned the No. 2859.

Mrs. Oldemar informed Council about this year’s planned activities. Most activities will occur as usual;
however, since July 4th falls on a Friday, additional festivities will be planned on Saturday, July 5, to
bring people back down to the Lake. Food and vendor booths will still be open. The committee hopes
to be able to present a laser light show on July 5 as another evening attraction.
                                                                                   City Council Minutes
                                                                                         May 22, 2003
                                                                                                Page 9

The Timber Festival keeps getting larger, and several competitors from Australia are expected to
compete this year. The area of the Kids Festival has also been expanded. Mrs. Oldemar urged
everyone to buy a Go-4th button to help fund the fireworks.

Discussion concluded that the provisions of the foregoing ordinance are effective only on July 4th. Chief
Burgreen acknowledged that July 4th is the only day that truly requires these measures to control the
parking.

C. Resolution No. 1766, Declaring Equipment Surplus.
A Resolution providing for the disposal of certain inventory items deemed to be surplus to the
reasonably foreseeable needs of the City of Longview, was introduced and read by title only.

Councilman Anagnostou moved adoption of the foregoing resolution which motion was
seconded by Councilwoman Stockard and on a vote duly held and recorded with 6 "Aye"
votes by Mayor McCrady and Councilmembers Anagnostou, DiRe-Day, Jensen, Stockard,
and Weber, and no "Nay" votes, the Mayor declared the resolution adopted and passed,
affixed his signature of approval thereon and the resolution was assigned the No. 1766, a copy
of which is on file in the office of the City Clerk.

Councilman Weber inquired about one item of surplus -- the greens mower -- and asked that staff let
local soccer groups know it will be surplused in case they are interested in acquiring this piece of
equipment. The Mayor stated staff would let interested groups know, if they have not already done so.
This particular piece of equipment, however, has been cannabalized for parts and even if functional,
might not be suitable for mowing rough fields as opposed to golf greens.

11. MAYOR'S REPORTS

A. Briefs

    *   Mayor McCrady reported Governor Locke is coming to town tomorrow to look at a
        project. On Sunday, June 1, there will be a dinner honoring servicemen/women at
        the AWPPW Hall. Brigadier General Kris Campbell will be the keynote speaker.

    *   Councilman DiRe-Day stated he had attended the Teen Council meeting. That
        group is looking forward to holding another Speak Out on the Teen Center issue.

    *   Councilman Anagnostou attended the recent Longview School District meeting. The
        Mt. Solo Middle School will be complete the middle of June.

    *   Councilman Weber reported on what he learned at the Public Health Advisory
        meeting: He displayed a pamphlet containing information about the West Nile Virus
        mosquito; information on the West Nile Virus mosquito will be mailed to utility
        customers with their bills. People are encouraged to report finding any dead birds
        to the Cowlitz County Health Department, as this is an indicator that the West Nile
        Virus mosquito is present. Reports were given on SARS and the Needle Exchange
        program. Free testing for STD (sexually-transmitted diseases) is being offered in an
        attempt to stop the spread of communicable diseases. Smallpox vaccinations have
City Council Minutes
May 22, 2003
Page 10


        delayed for six months due to questionable serum. Expanded water testing is being
        implemented, particularly looking for high levels of arsenic. Volcanic ash is one
        natural source of arsenic.

    *   Councilman Weber gave kudos to Councilwoman Ramona Leber for her workshop
        participation on meth labs and their impact on kids. There are families with
        children operating these labs, exposing themselves and their children to the
        dangerous chemicals involved in the process.

    *   Noting she is currently the President of the Lower Columbia Leadership Academy,
        Councilwoman Stockard alerted Councilmembers of this group’s graduation
        ceremony on June 22, 2003, at the Red Lion, from 2:00 to 4:00 p.m. Formal
        invitations will be sent to Councilmembers.

12. CONSENT CALENDAR
There being no items the Council wished removed from the Consent Calendar, a motion was
duly made and passed approving the items on the Consent Calendar as though acted on
individually.

A. Accounts Payable
Based upon the authentication and certification of claims and demands against the city, prepared and
signed by the City’s auditing officer, and in full reliance thereon, it is moved and seconded as shown in
the minutes of this meeting that the following vouchers/warrants are approved for payment:

Second Half May, 2003 A/P Claims $688,830.10 (Check Nos. 239588 - 239951, inclusive)
First Half May, 2003 Payroll $721,611.79 ($403,362.67, Check Nos. 183934 - 184081, inclusive;
        $318,249.12, direct deposits)

B. Liability Claims
The claims for damages listed below were received by the City and have been/are being researched
and/or reviewed by Washington Cities Insurance Authority (WCIA) and claim status is as noted:

        1)      New: Lane & Monica Anderson, Property Damage - $377
        2)      New: Glen Smith, Errors and Omissions - $27,000,000
        3)      New: M. Patricia Williams, Personal Injury - Unspecified
        4)      New: Jennifer Anderson, Property Damage - $4,000
        5)      New: Steve DeGraaff, Property Damage - $1108
        6)      Settled: David & Debra Price, Property Damage - $64
        7)      Settled: Dan & Judie Gillihan, Property Damage - $9,027

C. Board & Commission Minutes
      1)     Planning Commission Minutes of 5/7/03
                                                                                        City Council Minutes
                                                                                              May 22, 2003
                                                                                                    Page 11

D. Street Use Requests
The following street use requests were approved subject to any stipulations specified during routine
review by concerned departments:

        1)       #03-08, Delaware Plaza Car Show, 8/8/03
        2)       #03-09, Terry/Taylor Garage Sale, 8/2/03
        3)       #03-10, Walk for Racial Unity, 5/31/03

13. LIQUOR LICENSE APPLICATIONS - None.

The Mayor declared a short recess at 8:42 p.m. The meeting was reconvened at 8:52 p.m.

14. CITY MANAGER'S REPORTS

A. Request by Columbia Theatre Association to Re-appropriate Funds for Safety Improvements.
Assistant City Manager Gregory advised the Columbia Theatre Association for the Performing Arts (the
“Theatre Association”) has approached the City for funding assistance for two necessary areas of
building safety improvements. The Theatre Association has asked the City to re-appropriate funds that
had been initially set aside for Phase 2 of the basement dewatering project.

Some safety concerns at the Theatre came up in February, necessitating inspections by the Fire
Department and building inspectors. Numerous problems were identified: needed one-hour fire
separations; door hardware that needs to be replaced, especially on exit doors; and the basement
sprinkler system had been modified at some point and rendered inoperable. There is still some standing
water in the basement which needs to be addressed, since it presents the potential for mold and mildew
problems. The estimated cost for these safety improvements/upgrades is $89,350.

Mr. Gregory characterized the other safety needs as being related to the function of the Columbia
Theatre -- the backstage rigging, pulleys, ropes, automatic fire curtain -- the equipment that allows the
Theatre to operate as a theater. These performance-related safety upgrades are estimated to cost
$48,000.

Explaining that while the agreement with the Columbia Theatre Association for the Performing Arts
requires the Theatre Association to assume responsibility for payment of all building maintenance costs,
Mr. Gregory conceded the Theatre Association has not been able to afford to pay for all costs. Over
the years, the City has partnered with the Association to pay for needed improvements to maintain the
structural integrity of the building. In the spirit of continuing that partnership to maintain the soundness of
the structure, Mr. Gregory stated staff supported the re-allocation of $89,350 from the funds set aside
for Phase 2 of the de-watering project for assisting with the needed safety improvements.

Staff felt the safety improvements to the rigging, pulleys, ropes and other apparatus relating to the
performance function of the theatre are more of a leasehold improvement, and thus appropriately the
responsibility of the Theatre Association. To fund this type of improvement would be a divergence from
Council’s past practice, therefore staff is therefore requesting Council direction on this portion of the
funding request.
City Council Minutes
May 22, 2003
Page 12



Mr. Gregory recapped that $185,000 had been appropriated in the Capital Projects Fund to pay for
Phase 2 of the basement dewatering project. Initially, the Theatre Association envisioned constructing a
lobby in the basement. This plan is not currently a priority, as the Theatre Association is planning to
investigate potential ways to expand and undertake a major capital campaign to refurbish the facility.

Councilman Weber moved to approve the re -appropriation of funds for both the $89,350
building and safety maintenance needs and the $48,000 performance-related equipment needs
from the Phase 2 de -watering funds set aside in the Capital Projects Fund. This motion was
seconded by Councilman Anagnostou.

Councilman Weber noted his understanding that the existing backstage situation is dangerous; the City in
effect transferred old, unsafe equipment to the Theatre Association. He acknowledged paying for
upgrading this equipment may require some adjustment in Council policy. He pointed out that the
operational agreement with the Theatre Association will be renegotiated soon and this new agreement
can incorporate some of the necessary details.

If the City re-directs the monies set aside for Phase 2 of the de-watering, Councilman Jensen wondered
where the money would come from should it become necessary in the future to complete Phase 2. If
Longview were to experience several very wet winters back to back, would the existing pumping
system be adequate?

Mayor McCrady stated Phase 1 of the de-watering project has provided sufficient pumping capacity
for the current basement use -- storage of props, costumes, set construction, etc.; unless plans for the
basement change again, the funds set aside for Phase 2 may never need to be expended. He felt a lot of
the problem with water in the basement had already been solved.

Executive Director Dan Mankin thanked Council for making time to meet with him and made a
PowerPoint presentation. Mr. Mankin expressed his belief that since $185,000 had been appropriated
for the Columbia Theatre, that that entire amount should be held available for possible cost overruns and
a feasibility study. He believed it was Council’s intent to grant $185,000 to help the Theatre continue its
work. Mayor McCrady observed that Mr. Mankin’s opinion was his alone; the $185,000 had been
very specifically earmarked for basement dewatering.

The first few slides showed how much both the City of Longview has spent in the last ten years
($538,801) toward maintenance of the building and how much the Columbia Theatre Group has spent
($937,971). The Theatre Association has been a “more than equal partner” in expending money for
capital improvements. The dollars contributed by the City have helped provide the residents with an
excellent downtown facility at a very reasonable cost.

Approximately 50,000 patrons visit the Theatre annually. Citing studies, Mr. Mankin said an average
theatergoer will spend $22.77 in town on other amenities, meals, lodging, etc. Therefore, it can be
estimated that the Columbia Theatre draws over $1-million into the local economy every year.
                                                                                      City Council Minutes
                                                                                            May 22, 2003
                                                                                                  Page 13

Mr. Mankin showed a number of slides that portrayed the original, outdated 1925 backstage apparatus.
The safety of the performers is a very serious and urgent problem; performances will not be held unless
these fixes can be made. Mr. Mankin also noted a sprinkler system backstage is needed; this was not
included in the cost estimate, but is necessary.

He concluded his presentation by reminding Council the City owns the Columbia Theatre building. The
Theatre Association successfully raises a large portion of its operating expenses; other cities find it
necessary to contribute financial support to the Arts in their communities.

It is imperative for the safety of the performers and the stage crew that the performance-related
equipment be upgraded. Without this funding, Mr. Mankin stated the Theatre will not operate this year.
The $48,000 estimated to refurbish the theatrical equipment is based on the Association being able to
perform this work themselves. Should it become necessary to go out to bid, that cost will probably
increase. Mr. Mankin introduced Kelly Ragsdale, the Theatre Association’s Technical Director. A
number of Board members were present in the audience, and Mr. Mankin had them stand up to be
recognized.

Mr. Mankin further pointed out that these backstage repairs would be a temporary fix only. During the
next several years, the entire wooden grid that supports the curtains, stage settings, etc., will need to be
replaced with a steel grid at a cost of approximately $300,000. This will be one segment of the large
capital campaign the Association will be planning in the future.

Mayor McCrady recalled being involved in negotiating the original agreement between the City and the
Columbia Theatre Association for the Performing Arts. The City agreed in that document to provide
some assistance with operational costs. All of the expenses of maintaining the structure were supposed
to be taken care of by the Association. This has not been possible. The Mayor pointed out, however,
that the Association has been able to raise 40% of its needed funds, which is a very successful fund-
raising endeavor.

Mr. Gregory stated it was very important to support the Columbia Theatre, but said he felt it was his
job as Assistant City Manager to remind Council of all the other important capital needs that likewise
need funding. $185,000 is almost one-half of the total $400,000 Capital Projects Fund for the 2003-
04 biennium. There are many other important projects planned for General Fund departments --
especially Police, Fire, and Parks -- that also need funding.

Councilman DiRe-Day indicated he would support this motion and support earmarking the $47,650
difference (between the $135,350 re-allocated and the $185,000 initially set aside for Phase 2 de-
watering) for a feasibility study and any cost overruns. Mr. Mankin stated the intent of the feasibility
study is to “show us paths of how we are going to raise the multi-million dollars” needed for the capital
improvements and the possibilities of obtaining this funding, and to discover/develop ways for the
Theatre Association to raise sufficient monies to completely support the Theatre operation and not to
have to come back to Council asking for more money.

Councilman Anagnostou asked for clarification: would the Group not be putting on performances due
to the age and condition of the rigging, pulleys, etc.? Technical Director Kelly Ragsdale responded that
City Council Minutes
May 22, 2003
Page 14


it is extremely dangerous -- the existing wooden grid and mechanisms cannot accommodate the needs
of a large show. She had consulted with a structural engineer who estimated the load capacity of the
existing equipment. She advises potential performances of the Theatre’s load limit, and if the show can
scale down its load needs to fall within that range, the show can be performed at the Theatre.

During discussion, it was agreed the requested backstage sprinkler system could be included in the
project if it could be accomplished within the $48,000.

Upon a vote duly held, the motion was unanimously adopted with 6 "Aye" votes by Mayor
McCrady and Councilmembers Anagnostou, DiRe-Day, Jensen, Stockard and Weber, the
funding re-appropriation of the Phase 2 dewatering funds ($185,000) from the Capital Projects
Funds to fund approximately $87,350 in building safety improvements and $48,000 for
performance-related updates.

Following the vote, Mayor McCrady advised Mr. Mankin to be cognizant of the other projects
competing with the Theatre for capital funds, and be aware of the “appearance of fairness” issue.

B. Bid Review: Traffic Signal Installation, Ocean Beach Highway & Mt. Solo Road.
Assistant City Manager Gregory stated two bids were received subsequent to invitations to bid on this
project. Bids were as follows:

        Mill Plain Electric, Inc., Vancouver, WA                  $188,865.00
        Renaud Electric Co., Inc., Kelso, WA                      $204,141.00
        Engineer’s Estimate                                       $180,000.00

Since the low bid submitted by Mill Plain Electric, Inc. is regular and responsive, and the firm is licensed
to perform this work, Assistant City Manager Gregory recommended Council award the bid to Mill
Plain Electric.

On a motion made by Councilman Jensen, seconded by Councilwoman Stockard, and
unanimously passed with 6 "Aye" votes by Mayor McCrady and Councilmembers
Anagnostou, DiRe-Day, Jensen, Stockard and Weber, the Assistant City Manager's
recommendation was accepted and approved.

During discussion, Council inquired whether different traffic configurations had been given consideration.
Mr. Cameron stated staff initially wanted to signalize the intersection at Ocean Beach and Robbins;
however, the warrants at Robbins were insufficient to justify a light. Should increased traffic in the area
some day warrant reconfiguration, the Mayor noted the traffic equipment could be moved should a
different configuration be developed here.

C. Set Public Hearing (6/26/03): Consider Establishing a Local Improvement District (L.I.D.) for
Alley Improvements, Block 75, Assessor’s Plat No. 6, and Nelson Condominium.
Advising Council that property owners owning 69.79% percent of the property in the proposed L.I.D.
had signed a petition for these alley improvements, Assistant City Manager Gregory recommended
                                                                                   City Council Minutes
                                                                                         May 22, 2003
                                                                                               Page 15

Council accept the petition and schedule a public hearing for 6/26/03 at 7:00 p.m. The proposed work
will include improving the alley by grading to proper grade, installing necessary storm sewer and
drainage facilities, and paving with cement concrete pavement twenty (20) feet wide and six (6) inches
in thickness. The preliminary estimated assessment roll is $57,000.

On a motion made by Councilman Weber, seconded by Councilman DiRe-Day, and
unanimously passed with 6 "Aye" votes by Mayor McCrady and Councilmembers
Anagnostou, DiRe-Day, Jensen, Stockard and Weber, the Assistant City Manager's
recommendation was accepted and approved.

D. Set Public Hearing (6/12/03): 2004-2009 Six-Year Transportation Improvement Program (TIP).
Each City is required by RCW 35.77.010 to update and adopt a new Six-Year Transportation
Improvement Program (TIP) plan by June 30 of each year, and file a copy with the Secretary of
Transportation. In order to obtain federal funding, a project must appear on the TIP. After adoption,
the TIP can be amended at any time, following a new public hearing. Assistant City Manager Gregory
asked Council to schedule the annual public hearing on the TIP on June 12, 2003.

On a motion made by Councilman DiRe-Day, seconded by Councilwoman Stockard, and
unanimously passed with 6 "Aye" votes by Mayor McCrady and Councilmembers
Anagnostou, DiRe-Day, Jensen, Stockard and Weber, the Assistant City Manager's
recommendation was accepted and approved.

15. MISCELLANEOUS INFORMATION ONLY

A. Business Licenses.

B. Library Board Minutes of 4/14/03.

C. Park Board Minutes of 4/17/03.

D. Liquor License Activity.

E. Meeting Reminders.
      Regular Council Meeting: 7:00 p.m., Thursday, June 12, 2003
      Regular Council Meeting: 7:00 p.m., Thursday, June 26, 2003

16. ADJOURNMENT
There being no further business to come before the Council at its regular session, the meeting was
adjourned at 9:37 p.m.

                                                        THE CITY OF LONGVIEW

                                                        Ann Davis, Deputy City Clerk
APPROVED:
                              Mayor
                                                                                                     Item 6A




                                    GREETINGS
WHEREAS, the Mayor, City Council and citizens of Longview, Washington, U.S.A., wish to greet our
visitors from the Open World Russian Leadership Program from the Russian Federation, who have honored
the City by their visit; and

WHEREAS, friendship unites people of all ages and backgrounds and surmounts barriers of distance,
culture, language and politics; and

WHEREAS, it is the desire of the Mayor, the City Council and the citizens of Longview to develop
friendships between our countries; and

WHEREAS, the exchanges between our countries adds richness, diversity and the promise of global peace
to our lives;

NOW, THEREFORE, by the authority vested in me, I, Mark McCrady, Mayor of the City of Longview,
do hereby proclaim our visiting Ambassadors Lyudmila Anatolyevna Mikhaylova, Deputy Department Head
of the Russian Federation Ministry of Health; Aleksandr Fedorovich Stukalov; Head of the Department of
Health of the Belgorod Regional Administration; Sergey Anatolyevich Vdovenko, Chief Specialist of the
Samara Regional Administration Department of Health; Svetlana Borisovna Zubrilina, Head of Department
of the St. Petersburg City Administration, Department of Social Rehabilitation and Integration of the
Disabled; and Bella Borisovna Berkovskaya, Open World Group Facilitator, the title of


                              “Honorary Citizens”
in the City of Longview, Washington, U.S.A.

FURTHERMORE, we offer the hand of friendship and hope it will strengthen the bonds between our
two great countries, and we wish you a very memorable time as you tour many of the historic and scenic
areas in the Pacific Northwest during your visit here.

                                        In witness whereof, I have hereunto set my hand and
                                        caused the seal of the City of Longview to be affixed this
                                        12th day of June 2003.


                                               Mark A. McCrady, Mayor
                                 AGENDA SUMMARY SHEET
                                        Business of the City Council
                                       City of Longview, Washington


SUBJECT TITLE:                                                  Agenda Item:                      8A
Public Hearing
Six-Year Transportation Improvement                             Dept. of Origin:             Public Works
Program (T.I.P.) 2004-2009
                                                                For Agenda of:                  6/12/03
EXHIBITS:
None                                                            Clearances:
                                                                Originator:           Roy Hewson, City Engineer

COUNCIL GOAL ADDRESSED:                                         Reviewed By:          Jeff Cameron, PW Director

                                                                City Atty Review Necessary?

PRESENTED BY:                                                   Date/Initials of City Attorney:
Edwin R. Ivey, City Manager
                                                                Asst. City Manager:




SUMMARY STATEMENT:

Each year, as required by state law, the City updates and adopts a Six-Year Transportation Improvement Program
(TIP). The TIP is a priority listing of proposed or funded transportation-related projects within the City. The TIP
identifies the year and the funding sources for the various proposed projects, as well as other basic information on the
projects. In order to receive federal or state funding, a project must appear on the City’s adopted TIP. However, the
TIP may be amended by the City Council at any time to add or delete projects, following a public hearing on the
proposed TIP amendment.


RECOMMENDED ACTION:

1.      Conduct the public hearing to receive comments regarding the 2004-2009 Six-Year Transportation
        Improvement Program.

2.      Motion to accept the 2004-2009 Six Year Transportation Improvement Program, and direct staff to present a
        resolution for adoption of the 2003-2008 Six year Transportation Improvement Program at the next regular
        City Council meeting.
                                 AGENDA SUMMARY SHEET
                                        Business of the City Council
                                       City of Longview, Washington


SUBJECT TITLE:                                                    Agenda Item:                      8B
Public Hearing – Proposed L.I.D. #345
Alley Improvements                                                Dept. of Origin:           Public Works
Block 26, Highlands Addition #1
                                                                  For Agenda of:                06/12/03
EXHIBITS:
Notice of Public Hearing                                          Clearances:
Memo to City Manager                                              Originator:         Roy Hewson, City Engineer
Engineer’s Report
Preliminary Assessment Roll                                       Reviewed By:        Jeff Cameron, PW Director
LID Boundary Map
                                                                  City Atty Review Necessary?                No
COUNCIL GOAL ADDRESSED:
                                                                  Date/Initials of City Attorney:
PRESENTED BY:
Edwin R. Ivey, City Manager                                       Asst. City Manager:

SUMMARY STATEMENT:
A petition representing 52.69% of the area within the proposed district has been received and certified by the
Engineering Division requesting the formation of a Local Improvement District (L.I.D.) for the purpose of improving the
alley located between 27th Avenue and 28th Avenue, from Alabama Street to Beech Street (within Block 26,
Highlands Addition #1). With one signature added prior to the informational meeting on May 21st, the petition is
currently at 55.77%. A public hearing was scheduled for this date at the May 8, 2003 City Council meeting. By law,
all owners of record must be invited to a hearing, after which, if the petition is still sufficient, the City Council may
proceed to form the requested L.I.D. Such notices of public hearing have been sent by certified mail. The petition is
currently on file with the City Clerk.

FINANCIAL SUMMARY:
The total preliminary assessment is estimated to be $78,000.00.

RECOMMENDED ACTION:
1.  Conduct the public hearing.

2.      Motion directing the City Attorney to prepare an ordinance to form the L.I.D. and authorize the City Engineer
        to prepare plans, specifications and call for bids on the improvement.
                            NOTICE OF PUBLIC HEARING
                 INTENT TO CREATE LOCAL IMPROVEMENT DISTRICT
                        CITY OF LONGVIEW, WASHINGTON


NOTICE IS HEREBY GIVEN that a public hearing will be held by the City Council, City of
Longview, City Hall Council Chambers, Longview, Washington, at 7:00 p.m., June 12, 2003, to
hear any comments or objections to the creation of an L.I.D. to improve the alley in Block 26,
Plat of Highlands Addition No. 1, between 27th and 28th Avenues from Alabama to Beech
Streets, by grading to proper grade, installation of necessary storm sewer and drainage facilities
and paving with cement concrete pavement 14 feet wide and 6 inches in thickness and such other
work as may deemed necessary, together with all appurtenances, which has been requested by a
petition signed by owners of property aggregating 52.69% of the area within the proposed
district.

Anyone interested may appear and be heard with regard to this public hearing at the above
mentioned time and place.

DATED at Longview, Washington, this 16th day of May, 2003.




Ann C. Davis, Deputy City Clerk




Publish: May 16 and 23, 2003

LEGAL DESCRIPTION:                                       PROPOSED LID 345
            PLAT: HIGHLANDS #1                           ESTIMATED ASSESSMENT:      $2,700.00
            BLOCK: 26                                    SITE ADDRESS:   2725 BEECH STREET
            LOT:   1



  TO:       SOEUN, RANG / SIM YIN
            10503 NE 94TH STREET
            VANCOUVER WA 98682
                                                                            Memorandum
                                                                                             June 6, 2003


TO:                     Mr. Edwin R. Ivey, City Manager

FROM:                   Roy Hewson, City Engineer

REVIEWED BY:            Jeff Cameron, Public Works Director

SUBJECT:                Informational Meeting on Proposed L.I.D. for Improving the Alley
                        Within Block 26, Highlands Addition #1


An informational meeting has been held with the property owners involved in the proposed L.I.D. for
improving the Alley located with Block 26, Highlands Addition #1. The meeting was held on May 21,
2003, at 7:00 PM in the Training Room. Sandy Meyers, and I attended from this office. Maeve’ Kroll
attended from the Finance Department. Two property owners within the L.I.D. attended the meeting.

Prior to the informational meeting, one signature was added to the petition, which raised the petition to
55.77%. At the close of the meeting the status of the petition remained at 55.77% in favor of the
proposal. Construction related concerns were raised regarding alley access and garbage services. If
you have any questions, please let me know.
                                                                          Memorandum
                                                                                          May 6, 2003


TO:                    Mr. Edwin R. Ivey, City Manager

FROM:                  Roy Hewson, City Engineer

REVIEWED BY:           Jeff Cameron, Assistant Public Works Director

SUBJECT:               Engineer’s Report on Proposed Local Improvement District
                       Improving the Alley located within Block 26, Highlands Addition #1

In compliance with RCW 35.43.130, City Council action taken at the May 8, 2003 meeting, and in
connection with the establishment of a Local Improvement District for the purpose of improving the alley
located between 27th Avenue and 28th Avenue, from Alabama Street to Beech Street (within Block 26,
Highlands Addition #1), by doing the following work: improving the alley by grading to proper grade,
installing necessary storm sewer and drainage facilities, and paving with cement concrete pavement
fourteen (14) feet wide and six (6) inches in thickness, and such other work as may be deemed
necessary in connection therewith, I submit the following report:

ONE:           Estimated cost of construction is $78,000.00.

TWO:           100% of the cost and expense of the improvement shall be assessed against the
               property in the proposed Local Improvement District.

THREE:         The aggregate actual valuation of the real estate including twenty-five percent of the
               actual valuation of the improvements in the proposed district according to the valuation
               last placed upon it for the purpose of general taxation is $764,750.00

FOUR:          A diagram or print showing thereon the lots, tracts and parcels of land and other
               property which will be especially benefited thereby and the estimated cost of such
               improvements to be borne by each lot, tract or parcel of land and other property
               together with a small scale vicinity map showing the location of the improvements.

FIVE:          There are no outstanding assessments constituting a lien against the property in the
               proposed Local Improvement District.
CITY OF LONGVIEW
ENGINEERING DIVISION

              ALLEY PAVING, BLOCK 26, HIGHLANDS ADDITION NO. 1
                                 PRELIMINARY ASSESSMENT ROLL
            NAME/ADDRESS                 SITE ADDRESS      LEGAL DESCRIPTION   ASSESSMENT

SOEUN, RANG / SIM YIN                  2725 BEECH STREET    PARCEL NO. 03671     $2,700.00
10503 NE 94TH STREET                                         LOT 1, BLOCK 26
VANCOUVER, WA 98682-1543                                     HIGHLANDS #1
CASE, TWILA D. / VICTOR (D)            361 27TH AVENUE      PARCEL NO. 03672     $2,700.00
YATES, ROY D. / GLORIA (C)                                   LOT 2, BLOCK 26
P.O. BOX 643                                                 HIGHLANDS #1
GRAYLAND, WA 98547
AGUILAR, ANTONIO M.                    357 27TH AVENUE      PARCEL NO. 03673     $2,400.00
357 27TH AVENUE                                              LOT 3, BLOCK 26
LONGVIEW, WA 98632                                           HIGHLANDS #1
BELTZ, JOSHUA W.                       353 27TH AVENUE      PARCEL NO. 03674     $2,400.00
353 27TH AVENUE                                              LOT 4, BLOCK 26
LONGVIEW, WA 98632                                           HIGHLANDS #1
COLTRANE, NATHAN                       349 27TH AVENUE      PARCEL NO. 03675     $2,400.00
P.O. BOX 265                                                 LOT 5, BLOCK 26
WASHOUGAL, WA 98671                                          HIGHLANDS #1
MEYERS, ROBERT C. (D)                  345 27TH AVENUE      PARCEL NO. 03676     $2,400.00
RISNER, SCOTT / JAMIE (C)                                    LOT 6, BLOCK 26
191 ISAACSON ROAD                                            HIGHLANDS #1
KELSO, WA 98626
WESTERBY, DEBBIE L. / DONALD           341 27TH AVENUE      PARCEL NO. 03677     $2,400.00
341 27TH AVENUE                                              LOT 7, BLOCK 26
LONGVIEW, WA 98632                                           HIGHLANDS #1
HIEBERT, DANIEL D.                     337 27TH AVENUE      PARCEL NO. 03678     $2,400.00
P.O. BOX 202                                                 LOT 8, BLOCK 26
LONGVIEW, WA 98632                                           HIGHLANDS #1
BALKAN, TERRY L. / BARBARA A.          333 27TH AVENUE      PARCEL NO. 03679     $2,400.00
25 LOVE COURT                                                LOT 9, BLOCK 26
LONGVIEW, WA 98632                                           HIGHLANDS #1
NYBERG, DENNIS C. (D)                  329 27TH AVENUE      PARCEL NO. 03680     $2,400.00
KELLEY, LEONARD D. / DEBRA K. (C)                           LOT 10, BLOCK 26
P.O. BOX 584                                                 HIGHLANDS #1
TOLEDO, WA 98591
HUFFMAN, LONNY / PAULA                 325 27TH AVENUE      PARCEL NO. 03681     $2,400.00
325 27TH AVENUE                                             LOT 11, BLOCK 26
LONGVIEW, WA 98632                                           HIGHLANDS #1
REED, CHARLES D. / ANTONIA L.          321 27TH AVENUE      PARCEL NO. 03682     $2,400.00
321 27TH AVENUE                                             LOT 12, BLOCK 26
LONGVIEW, WA 98632                                           HIGHLANDS #1
STALLINGS, JERRY W. / SHIRLEY TRUST    317 27TH AVENUE      PARCEL NO. 03683     $2,400.00
1156 SOUTH 30TH PLACE                                       LOT 13, BLOCK 26
RIDGEFIELD, WA 98642                                         HIGHLANDS #1
LAFAVE, D.D., ET.UX.                   311 27TH AVENUE      PARCEL NO. 03684     $2,400.00
311 27TH AVENUE                                             LOT 14, BLOCK 26
LONGVIEW, WA 98632                                           HIGHLANDS #1
CITY OF LONGVIEW
ENGINEERING DIVISION

                    ALLEY PAVING, BLOCK 26, HIGHLANDS ADDITION NO. 1
                            PRELIMINARY ASSESSMENT ROLL
            NAME/ADDRESS               SITE ADDRESS     LEGAL DESCRIPTION    ASSESSMENT
TILTON, WARREN L. / PENNY A.          307 27TH AVENUE    PARCEL NO. 03685      $2,400.00
2932 LYNN PLACE                                          LOT 15, BLOCK 26
LONGVIEW, WA 98632                                        HIGHLANDS #1
BENNETT, MARLENE M.                   303 27TH AVENUE    PARCEL NO. 03686      $2,400.00
2330 CEDAR PLACE                                         LOT 16, BLOCK 26
LONGVIEW, WA 98632                                        HIGHLANDS #1
THOMPSON, CHARLES G.                  302 27TH AVENUE    PARCEL NO. 03687      $2,400.00
P.O. BOX 2514                                            LOT 17, BLOCK 26
LONGVIEW, WA 98632                                        HIGHLANDS #1
DAVIS, EVA B.                         306 28TH AVENUE    PARCEL NO. 03688      $2,400.00
3956 COLUMBIA HEIGHTS ROAD                               LOT 18, BLOCK 26
LONGVIEW, WA 98632                                        HIGHLANDS #1
KHIM, SUE                             310 28TH AVENUE    PARCEL NO. 03689      $2,400.00
2427 HICKORY AVENUE                                      LOT 19, BLOCK 26
LONGVIEW, WA 98632                                        HIGHLANDS #1
BRUCE, HOWARD L.                      316 28TH AVENUE    PARCEL NO. 03690      $2,400.00
1315 23RD AVENUE                                         LOT 20, BLOCK 26
LONGVIEW, WA 98632                                        HIGHLANDS #1
EDEN, CHARLES L.                      320 28TH AVENUE    PARCEL NO. 03691      $2,400.00
3137 LAUREL ROAD                                         LOT 21, BLOCK 26
LONGVIEW, WA 98632                                        HIGHLANDS #1
BARNETT, DONALD A. / MARJORIE TRUST   324 28TH AVENUE    PARCEL NO. 03692      $2,400.00
549 SILVER LAKE ROAD                                     LOT 22, BLOCK 26
CASTLE ROCK, WA 98611                                     HIGHLANDS #1
DAWKINS, DAVID M. / LIGAYA P.         328 28TH AVENUE    PARCEL NO. 03693      $2,400.00
701 EUFAULA HEIGHTS ROAD                                 LOT 23, BLOCK 26
LONGVIEW, WA 98632                                        HIGHLANDS #1
PHILLIPS, FRED M. / BETTY L.          332 28TH AVENUE   PARCEL NO. 0369301     $2,400.00
2724 42ND AVENUE                                         LOT 24, BLOCK 26
LONGVIEW, WA 98632                                        HIGHLANDS #1
KERSHAW, KIMBERLY J.                  336 28TH AVENUE    PARCEL NO. 03694      $2,400.00
336 28TH AVENUE                                          LOT 25, BLOCK 26
LONGVIEW, WA 98632                                        HIGHLANDS #1
COLDWELL, ROBERT                      338 28TH AVENUE   PARCEL NO. 0369401     $2,400.00
2909 OCEAN BEACH HIGHWAY                                 LOT 26, BLOCK 26
LONGVIEW, WA 98632                                        HIGHLANDS #1

                                      356 28TH AVENUE    PARCEL NO. 03698      $2,400.00
                                                         LOT 30, BLOCK 26
                                                          HIGHLANDS #1
HIRSCH, CAROL J.                      342 28TH AVENUE    PARCEL NO. 03695      $2,400.00
342 28TH AVENUE                                          LOT 27, BLOCK 26
LONGVIEW, WA 98632                                        HIGHLANDS #1
GARLICK, TIMOTHY E. / TANYA M.        348 28TH AVENUE    PARCEL NO. 03696      $2,400.00
348 28TH AVENUE                                          LOT 28, BLOCK 26
LONGVIEW, WA 98632                                        HIGHLANDS #1
CITY OF LONGVIEW
ENGINEERING DIVISION

                      ALLEY PAVING, BLOCK 26, HIGHLANDS ADDITION NO. 1
                              PRELIMINARY ASSESSMENT ROLL
            NAME/ADDRESS                       SITE ADDRESS     LEGAL DESCRIPTION   ASSESSMENT
OSTLING, STEPHEN H. / ANGELA D.               352 28TH AVENUE    PARCEL NO. 03697     $2,400.00
2402 W. LYNNWOOD DRIVE                                           LOT 29, BLOCK 26
LONGVIEW, WA 98632                                                HIGHLANDS #1
EDGEMON, RICHARD J. / CHRISTINA R.            360 28TH AVENUE    PARCEL NO. 03699     $2,700.00
360 28TH AVENUE                                                  LOT 31, BLOCK 26
LONGVIEW, WA 98632                                                HIGHLANDS #1
SHAW, CHRISTOPHER M. / JANETTE M.             364 28TH AVENUE    PARCEL NO. 03700     $2,700.00
364 28TH AVENUE                                                  LOT 32, BLOCK 26
LONGVIEW, WA 98632                                                HIGHLANDS #1
TOTAL PRELIMINARY ASSSESSMENT ROLL                                                  $78,000.00
       *Verified Property Ownerships 5/1/03
                               AGENDA SUMMARY SHEET
                                      Business of the City Council
                                     City of Longview, Washington



SUBJECT TITLE:                                              Agenda Item:                    10A
Ordinance amending chapter 17.80 of the LMC,
derived from ordinance no. 2726; (the Storm Water           Dept. of Origin:            Public Works
and Erosion Control Ordinance).
                                                            For Agenda of:                 6/12/03

EXHIBITS:                                                   Clearances:
Ordinance No. 2860                                          Originator:               Executive/Legal

                                                            City Atty Review Necessary?                 yes
COUNCIL GOAL ADDRESSED:
                                                            Date/Initials of City Attorney:          6/4/03 dcs

PRESENTED BY:                                               Asst. City Manager:             Bob Gregory
Edwin R. Ivey, City Manager



SUMMARY STATEMENT:
In April 1999, the City Council passed ordinance no. 2726, for the control and regulation of storm water and
erosion. One of the principal purposes of this ordinance was to require detention basins or ponds in new
developments to slow the runoff of storm water during storms and periods of heavy or protracted rain.

Ordinance 2726 requires land to be set aside and permanently dedicated and used to store storm water that
would otherwise drain into and overload the storm water system and the ditches of CDID #1. CDID #1 has
undertaken to develop a regional storm water basin as an alternate to the permanent dedication and reservation
of private land for storm water detention. In 2000, CDID #1 purchased a 55-acre tract of land lying southerly of
and across from the Longview Memorial Park cemetery on Mt. Solo Road. This land is adjacent to ditch #10 of
CDID #1, and is capable of receiving storm water from the ditch system, storing it temporarily during a storm
event, and then pumping it into the Columbia River after a storm event subsides.

The purpose of the regional detention basin is to provide a storage location for storm water that is maintained by
the district, and which will avoid the necessity of reserving private land for such purposes. A developer or
landowner will be granted the privilege of using the regional detention basin rather than setting aside otherwise
usable land. Discharges of storm water that flow through the distric t‘s ditches and into the regional detention
basin will be required to discharge directly into the storm water system of CDID #1, and will not impact the
city’s storm water system.

CDID #1 anticipates an investment exceeding $3.1 million dollars in the project, including the increase in
capacity of several culverts within its system. Currently, the district has expended approximately $1,400,000 in
land and in the completion of phase I of the regional detention basin. It is the belief of the Supervisors of CDID
#1 that land developers can reduce the cost of land development considerably by acquiring the privilege of
using the regional detention basin, that a significant amount of land will become available for development that
would otherwise be used sole ly for storm water detention, and that, over a considerable period of time, CDID
#1 can recover its cost of development of the regional detention basin. The developer’s cost of use of the
regional detention basin is substantially less than the value of la nd and the cost of developing a private detention
facility. Several landowner/developers have shown great interest in this alternative.

Ordinance No. 2860 is an amendment to the city’s storm water and erosion control ordinance. It contains only
two sections: (1) one section contains a definition of “Off-site Regional Public Retention/Detention Facilities”;
and (2) the second section permits the city to waive the requirements of on-site retention/detention facilities in
situations where the developer has entered into a contract for the use of the district’s regional detention basin.
All of the remaining provisions of the storm water and erosion control ordinance are undisturbed, and land
developers will continue to be required to meet all water treatment and filtering requirements and erosion
control measures. Providing for this alternative will not impact the city’s storm water discharge system. Further,
the city and the district will both benefit in the assurance that detention facilities are maintained lo ng after a
developer has completed the development, sold the property and moved on.


RECOMMENDED ACTION:
Motion to adopt Ordinance No. 2860
                                    ORDINANCE NO. 2860


An ordinance amending ordinance no. 2726 (the Storm Water and Erosion Control Ordinance of
the City of Longview), by the addition of two new sections thereto to be designated as sections
17.80.080 and 17.80.092.155. The purpose of these amendments is to create a definition of “Off-
site Regional Public Retention/Detention Facilities”, and to permit the city to waive the
requirements of “on-site” detention facilities in situations in which a land developer has entered
into a contract for use of an Off-site Regional Public Retention/Detention Facility.


The City Council of the City of Longview do ordain as follows:

SECTION 1. That section 17.80.080 of the Longview Municipal Code shall be, and is hereby,
amended by the addition of a new subsection thereto to be designated as subsection (4), reading
as follows:


       17.80.080 - Definitions

        4. Off-site Regional Public Retention/Detention Facilities – Man- made retention/
detention ponds and related facilities constructed and maintained by a governmental agency for
the detention of stormwater, into which stormwater runoff may be directed through waterways,
canals, culverts, ditches or other facilities.

SECTION 2. That chapter 17.80 of the Longview Municipal Code shall be, and is hereby,
amended by the addition of a new section thereto to be designated as section 17.80.092.155,
reading as follows:


         17.80.092.155 – Off-site Regional Retention/Detention Facilities as Alternative to
On-site Retention/Detention requirements: - The requirements of on-site retention/detention
facilities may be waived in development areas for which the developer has entered into a
contract for diversion of stormwater into an Off-site Regional Public Retention/Detention
Facility, and an executed copy of such contract is filed in the office of the Stormwater Plans
Examiner; provided, however, that all of the other provisions of this ordinance shall be
applicable.

In order for the requirements of an “on-site” detention facility to be waived, the following
provisions must be met:

       A. Conveyance System Capacity
             The conveyance system transporting stormwater from the development to a
             primary or secondary ditch must be sized adequately to handle the additional
             runoff. The stormwater plans examiner may require the developer to demonstrate
       the adequacy of the conveyance system. If required, supporting docume ntation
       must be submitted by a registered Engineer in the State of Washington.

B. Primary/Secondary Ditches
      The development must discharge to one of the following primary or secondary
      ditches:
              The following ditches are primary ditches able to receive and transport
              stormwater discharge to Off-site Regional Public Retention/ Detention
              Facilities in lieu of on-site stormwater detention.
              •       North Cutoff Slough from Ditch No. 10 to Cutoff Slough, and
              •       South Cutoff Slough from Ditch No. 10 to Cutoff Slough, and
              •       Cutoff Slough from North Cutoff Slough/South Cutoff Slough
                      intersection to Ditch No. 2, and
              •       Ditch No. 2 from Cutoff Slough to Ditch No. 1, and
              •       Ditch No. 1 from Ditch No. 2 to Ditch No. 3, and
              •       Ditch No. 3 from Ditch No. 1 to Ditch No. 5, and
              •       Ditch No. 5 from Ditch No. 3 to Ditch No. 10, and
              •       Ditch No. 10 from Ditch No. 5 to North Cutoff Slough, and
              •       Ditch No. 12 from Ditch No. 5 to Ditch No. 13, and
              •       Ditch No. 13 from Ditch No. 12 to Cutoff Slough.

               The following ditches are secondary ditches able to receive and transport
               stormwater discharge to the primary ditches and to Off-site Regional
               Public Retention/Detention Facilities in lieu of on-site stormwater
               detention.
               •       Bypass Ditch from Ditch No. 8 South Cutoff Slough, and
               •       Ditch No. 3 from Oregon Way to Ditch No. 1, and
               •       Ditch No. 8 from Drain No. 16 to Bypass Ditch, and
               •       Ditch No. 8 from Mt. Solo Road to Ditch No. 15, and
               •       Ditch No. 14 from Ditch No. 10 to Reynolds Pump Station, and
               •       Ditch No. 15 from Ditch No. 10 to Branch Creek Drive, and
               •       Drain No. 12 from Oak Street to Cutoff Slough, and
               •       Drain No. 15 from Olympia Way to North Cutoff Slough.

C. Storage Factor
      The following storage factors shall be used to determine the required volume of
      storage in the Off-site Regional Public Retention/Detention Facilities that shall
      be obligated to a specific development area by contract. The stormwater plans
      examiner may accept a smaller storage factor upon approval of a site specific,
      detailed drainage report prepared by a registered Engineer in the State of
      Washington.
                      Single-Family Residential Development
                      A storage factor of 1600 cubic feet of storage per acre of development is
                      established for all single- family residential development with a minimum
                      lot size of 6,000 square feet.

                      Multi-Family/Commercial/Industrial Development
                      A storage factor of 0.15 cubic feet of storage per square foot of new
                      impervious surface is established for all multi- family/ commercial/
                      industrial development.

SECTION 3: This Ordinance shall be in full force and effect from and after thirty (30)
days from the date of its passage and publication as provided by law.

       Passed by the City Council this ___ day of __________, 2003.

       Approved by the Mayor this ____ day of __________, 2003.



                                                                   MAYOR
       ATTEST:


       City Clerk

       APPROVED AS TO FORM:




       Published:
                                  AGENDA SUMMARY SHEET
                                         Business of the City Council
                                        City of Longview, Washington



SUBJECT TITLE:                                                   Agenda Item:                       10B
Adoption of Ordinance to amend Sign Regulations in
the R-4 Residential District (LMC 19.27.070)                     Dept. of Origin:        Community Development

EXHIBITS:                                                        For Agenda of:                June 12, 2003
Ordinance Number 2861 amending Section 19.27.070
of the Longview Municipal Code                                   Clearances:
                                                                 Originator:           John Brickey, Asst. Director
COUNCIL GOAL ADDRESSED:
Diversified Ecomony Policy #2 (Goal #1)                          City Atty Review Necessary?                   Yes

PRESENTED BY:                                                    Date/Initials of City Attorney:6/3/03 dcs
Edwin R. Ivey, City Manager
                                                                 Asst. City Manager:



SUMMARY STATEMENT:
Ordinance Number 2861 amends Section 19.27.070 of the Longview Municipal Code (Zoning Ordinance) relative to
                              -4
permitted signage in the R Residential District. Under the present sign regulations, with exceptions granted only to
churches, schools, parks and public playgrounds, and the multi-family residential uses listed in the R-1 District, all land
uses in this district are limited to one sign, not to exceed one square foot in area, bearing only the name and occupation
of the occupant, to be placed upon the principal structure. The current regulation contains no provisions allowing an
increase in the area or number of signs for non-residential uses, nor are any provisions in place to permit detached
freestanding or monument signs for these uses.

The Planning Commission conducted a public hearing on this petition on May 7, 2003, and forwarded a unanimous
recommendation of approval to the City Council. Preparation of this ordinance was directed by the Council at their
May 22, 2003 meeting.



Expenditure                              Amount                               Appropriation
Required:                                Budgeted                             Required

RECOMMENDED ACTION:
Motion to adopt Ordinance Number 2861 amending LMC 19.27.070.
                        ORDINANCE NO.        2861


______________________________________________________________________________
      An Ordinance amending Title 19 of the Longview Municipal Code, the
Zoning Ordinance, reading as hereinafter set forth, and adding a new section
thereto and repealing section 19.27.070 of said Code. The purpose of this
Ordinance is to regulate signs applicable to the R-4 use district.
______________________________________________________________________________

      WHEREAS, the Council finds that there are several non-residential land

uses currently permitted in the R-4 Residential District that are not afforded

an adequate amount of signage to identify their presence; and


      WHEREAS, the Council further finds that the signage permitted for non-

residential land uses is considered inappropriate as the ordinance is presently

written and interpreted; and


      WHEREAS, the Council further finds that the intent of the signage

permitted in the R-4 Residential District appears to be applicable to single-

family residential land uses, and that the regulation is inappropriate when

applied to multi-family and non-residential land uses; and


      WHEREAS, the Council further finds that there is a need to address this

issue by amending LMC 19.27.070 to permit multi-family and non-residential

land uses a reasonable amount of signage to identify the land use; and


      WHEREAS, the Council further finds that the language of the existing

regulation permitting signage for multi-family uses is confusing and therefore

should be amended to be more easily interpreted and user-friendly.


      WHEREAS, the Planning Commission, after public hearing as required

by law, has recommended the following amendment to Title 19 of the Longview

Municipal Code, officially designated as the Zoning Ordinance of the City of

Longview, originally adopted by Ordinance No. 1334 of said City; and
      WHEREAS, the City Council has determined that said amendments

should be adopted:


      NOW, THEREFORE, the City Council of the City of Longview,

Washington, do ordain as follows:


      SECTION 1. That Section 19.27.070 of the Longview Municipal Code,

shall be, and is hereby, amended to read as follows:

  Except as provided in LMC 16.13.030, all signs shall relate to activities
conducted on the premises on which signs are situated.
  Allowable signs in the residential district, R-4, shall be as follows:
  (1) Permanent Signs.
     (a) For single-family residential land uses, not more than one sign,
   not exceeding one square foot in area and bearing only the name and
   occupation of the occupant of the residential dwelling to which it is
   affixed. The sign must be attached to the principal structure. No
   freestanding signs, other than those temporary signs permitted in
   Chapter 16.13 LMC, shall be permitted.
     (b) For multi-family residential uses of four or more units within one
   principal structure, not more than one sign, attached to the principal
   building, not exceeding 12 square feet in area including all
   embellishments, shall be permitted. In addition, one freestanding sign,
   not exceeding 20 square feet in total sign area and its associated
   structure, nor exceeding a height of 6 feet, shall be permitted for multi-
   family apartment projects containing 19 or fewer dwelling units. One
   freestanding business identification sign, not exceeding 30 square feet
   in total sign area and its associated structure, nor exceeding a height of
   8 feet, shall be permitted for multi-family apartment projects containing
   20 or more dwelling units. No portion of the sign, including any
   foundation, base or frame therefor, shall extend over any portion of the
   right-of-way. In addition, a maximum of two directional or informational
   signs not exceeding 6 square feet in area per sign may be erected; one
   of the two permitted directional or informational signs may be
   freestanding, not to exceed a height of 42 inches. Freestanding signs
   shall observe the requirements contained in LMC 16.46.020.
   (c) Non-residential land uses.
      (i) Attached signs: Non-residential land uses as permitted in LMC
    19.27.010 may be permitted one sign attached to the principal
    building not to exceed 30 square feet in total sign area, including all
    embellishments. Non-residential land uses located on corner lots
    may be permitted one sign attached to each elevation that faces a
    public right-of-way, not to exceed 20 square feet in area per sign,
    including all embellishments, to a maximum of two attached signs.
      (ii) Detached signs. Non-residential land uses as permitted in LMC
    19.27.010 may be permitted one freestanding sign separate from
    signage attached to any building or structure on the premises so
    long as the sign and its associated structure does not exceed a total
    of 30 square feet in total sign area and so long as no portion thereof,
    including any foundation, base or frame therefor, extends over any
    portion of the right-of-way, nor exceeds a height of 8 feet. Non-
    residential land uses located on corner lots may be permitted one
    freestanding sign facing each public right-of-way, up to a maximum
    of two freestanding signs, so long as each sign and its associated
    structure does not exceed a total of 20 square feet in total sign area,
    and so long as no portion thereof, including any foundation, base or
    frame therefor, extends over any portion of the right-of-way, nor
    exceeds a height of 8 feet. Freestanding signs shall observe the
    requirements contained in LMC 16.46.020.
(2) Temporary political signs as provided in Chapter 16.13 LMC.
(3) Temporary neighborhood signs as provided in Chapter 16.13 LMC.
(4) Temporary construction signs as provided in Chapter 16.13 LMC.
(5) Temporary real estate signs as provided in Chapter 16.13 LMC.
      SECTION 2. This Ordinance shall be in full force and effect from and

after thirty (30) days from the date of its passage and publication.

Passed by the City Council this ______ day of _________________, 2003.

Approved by the Mayor this ______ day of __________________, 2003.



                                            ____________________________________
                                                         MAYOR
ATTEST:

_______________________________________
            City Clerk

APPROVED AS TO FORM:

_______________________________________
            City Attorney


Published: ___________________________
                                 AGENDA SUMMARY SHEET
                                        Business of the City Council
                                       City of Longview, Washington



SUBJECT TITLE:                                                Agenda Item:                      10C
A Resolution eliminating the the fees for permits,
approval of plans and inspections in connection with the      Dept. of Origin:              Exec/Legal
repair of sidewalks pursuant to LMC 12.28.030.
                                                              For Agenda of:                  6/12/03
EXHIBITS:
Resolution No. 1767                                           Clearances:
                                                              Originator:

COUNCIL GOAL ADDRESSED:                                       City Atty Review Necessary?                 Yes

                                                              Date/Initials of City Attorney:         5/30/03 DCS
PRESENTED BY:
Edwin R. Ivey, City Manager                                   Asst. City Manager:              Bob Gregory




SUMMARY STATEMENT:
Resolution No. 1767 is in response to the City Council’s desire to encourage the repair of defective sidewalks by
property owners. Permits, approval of plans and inspections will continue to be required; however, if a property owner
complies with the provisions of LMC 12.28.030 and undertakes to repair or cause repairs to be made to a defective
sidewalk after notification of a hazardous condition, there will be no fees charged for permits, plan approval or
inspections.




Expenditure                             Amount                            Appropriation
Required:                               Budgeted                          Required


RECOMMENDED ACTION:
Motion to adopt Resolution No. 1767.
                                      RESOLUTION NO. 1767

        A Resolution amending Resolution No. 1618, relating to the fees to be charged for permits to
work in the public right-of-way, and for right-or-way occupancy permits, by providing that there shall
be no fees charged for sidewalk repairs performed in accordance with Longview Municipal Code
section 12.28.030.


       BE IT RESOLVED by the City Council of the City of Longview, Washington, that Resolution
No. 1618 shall be, and is hereby amended, to read as follows:

        The fees to be charged for permits to work in the public right-of-way shall be paid in the
following manner and in the amounts set forth below:

       1. Payment Required. Fees provided pursuant to Chapter 12.08 of the Longview Municipal
Code shall be paid prior to the issuance of permits for all applicants therefor, and no work shall be
commenced or performed without a permit except for emergency repairs, for which a permit shall be
sought within 48 hours after the performance of such repairs.

       2. Fee Schedule. The fees to be charged in accordance with permits issued pursuant to
Longview Municipal Code chapter 12.08, are as follows:

                                          I. WIRES AND CABLES:

        (A) Permits:

                (1) Underground installations:

                        (a) New installations:

                                (1) Along rights of way: $25.00.

                                (2) Street, alley or other public way crossings: $25.00 for
                        every crossing.

                        (b) Replacement or substitution: $25.00.

                (2) Overhead installations:

                        (a) New installations:

                                (1) Along rights of way: $25.00.
                       (2) Street, alley or other public way crossings: $25.00 for
               every crossing.

               (c) Replacement or substitution: $25.00.


(B) Examination and approval of plans:

         (1) Underground installations for new, emergency, replacements or
substitutions:

               (a) Up to 500 feet of affected right of way, or site specific: $50.00.

              (b) Over 500 feet: $50.00 plus $5.00 per 100 feet of affected right
       of way over 500 feet.

         (2) Overhead installations for new, emergency, replacements or
substitutions:

               (a) Up to 500 feet of affected right of way or site specific: $50.00.

                (b) Over 500 feet: $50.00 plus $2.50 for every 100 feet of affected
       right of way over 500 feet.

(C) Inspections:

         (1) Underground installations for new, emergency, replacements or
substitutions:

              New installations: $50.00 per 500 feet of affected right-of-
       way or portion thereof for each item for which a permit is granted
review and administration, or $50.00, whichever is greater.

         (2) Overhead installations for new, emergency, replacements or
substitutions:

                New installations: $10.00 per 1,000 feet of affected right-of-way
       or portion thereof for each item for which a permit is granted review
and administration, or $50.00 whichever is greater.
           II. PIPES, CULVERTS, OR OTHER SIMILAR DEVICES

(A) Permits:

       (1) Underground installations:

               (a) New installations:

                       (1) Along rights of way: $25.00.

                       (2) Street, alley or other public way crossings: $25.00 for
               every crossing.

               (b) Replacement or substitution: $25.00.

       (2) Aboveground installations:

               (a) New installations:

                       (1) Along rights of way: $25.00.

                       (2) Street, alley or other public way crossings: $25.00 for
               every crossing.

               (b) Replacement or substitution: $25.00.


(B) Examination and approval of plans:

         (1) Underground installations for new, emergency, replacements or
substitutions:

               (a) Up to 500 feet of affected right of way or site specific: $50.00

              (b) Over 500 feet: $50.00 plus $5.00 per 100 feet of affected right
       of way over 500 feet

         (2) Overhead installations for new, emergency, replacements or
substitutions:

               (a) Up to 500 feet of affected right of way or site specific: $50.00
                         (b) Over 500 feet: $50.00 plus $2.50 for every 100 feet of affected
                right of way over 500 feet.

        (C) Inspections:

                 (1) Underground installations for new, emergency, replacements or
        substitutions:

                       New installations: $25.00 per 500 feet of affected right-of-
                way or portion thereof for each item for which a permit is granted
        review and administration, or $50.00, whichever is greater.

                 (2) Overhead installations for new, emergency, replacements or
        substitutions:

                        New installations: $10.00 per 1,000 feet of affected right-of-way
               or portion thereof for each item for which a permit is granted review
        and administration, or $50.00 whichever is greater.


                               III. ALL OTHER WORK IN RIGHT OF WAY

        (A) All permits where soils are excavated, embankments are constructed, or for the
        installation, repair, replacement, or removal of a utility service or main, driveway,
        sidewalk, curb, drain or other improvement of a like nature: $25.00 for each such item.

        (B) Examination and approval of plans, including plan review and administration:       $25.00
per 100 feet of affected right-of-way or portion thereof for each item for     which a permit is
granted, or $50.00, whichever is greater.

        (C) Inspections: $25.00 per 100 feet of affected right-of-way or portion thereof for         each
item for which a permit is granted, or $50.00, whichever is greater.

        (D) No fees for permits, examination and approval of plans or inspections shall be   charged
in connection with the repair of defective sidewalks performed pursuant to      Longview Municipal
Code section 12.28.030.

                 IV. SPECIAL PROVISIONS RELATING TO ALL UNDERGROUND
                                     INSTALLATIONS

         For installations beneath sidewalks, curbs, gutters and/or street and alley pavement,        the
permittee may, at the discretion of the City Engineer, be required to provide       field density testing by a
certified construction testing laboratory, at permittee’s sole    cost and expense.
BE IT FURTHER RESOLVED that the annual amount to be charged for right-of-way occupancy
permits, issued under the provisions of LMC chapter 12.30, shall be determined on a case by case
basis.

This Resolution shall become effective upon the adoption thereof by the City Council, and shall
supercede and be in lieu of the provisions of Resolution No. 1618.

Passed by the City Council of the City of Longview and approved by the Mayor this        day of
       , 2003.


                                                                        MAYOR

ATTEST:


        City Clerk
                                 AGENDA SUMMARY SHEET
                                        Business of the City Council
                                       City of Longview, Washington


SUBJECT TITLE:
A Resolution providing for the adoption of the ICMA             Agenda Item:                      10D
Retirement Corporation’s Vantagecare Retirement
Health Savings Program.                                         Dept. of Origin:               Exec/Legal

                                                                For Agenda of:                  6/12/03
EXHIBITS:
Resolution No. 1768                                             Clearances:
                                                                Originator:

COUNCIL GOAL ADDRESSED:                                         City Atty Review Necessary?                 Yes

                                                                Date/Initials of City Attorney:6/9/03 DCS

PRESENTED BY:                                                   Asst. City Manager: Bob Gregory
Edwin R. Ivey, City Manager



SUMMARY STATEMENT:
Resolution No. 1768 provides for the adoption of a Medical Savings Plan for city employees, to be available and used
by them after retirement. This plan permits employees to place funds into a trust before income taxation, to be used by
them for the payment of medical and medical related expenses incurred following retirement. The funds held in trust
descend to spouses, dependents, children and heirs of retirees upon death of a retiree, and are available free of federal
income tax.




Expenditure                             Amount                              Appropriation
Required:                               Budgeted                            Required


RECOMMENDED ACTION:
Motion to adopt Resolution No. 1768.
                                       RESOLUTION NO. 1768




A Resolution of the City of Longview, Washington, relating to and providing for the adoption of a
Retirement Health Savings (RHS) program for employees of the city through the ICMA
RETIREMENT CORPORATION’S VANTAGECARE RETIREMENT HEALTH SAVINGS
PROGRAM.


        WHEREAS, the City of Longview has employees who render valuable services to the city; and

         WHEREAS, the establishment of a retiree health savings plan for such employees serves the
interests of the City by enabling it to provide reasonable security regarding such employees’ health
needs during retirement, by providing increased flexibility in its personnel management system, and by
assisting in the attraction and retention of competent personnel; and

        WHEREAS, the City has determined that the establishment of the retiree health savings plan
(“the plan”) serves the above objectives;

        NOW, THEREFORE, BE RESOLVED, that the City of Longview hereby adopts the Plan in
the form of the ICMA Retirement Corporation VantageCare Retirement Health Savings program.

         BE IT FURTHER RESOLVED, that the assets of the Plan shall be held in trust, with the City of
Longview serving as trustee, for the exclusive benefit of Plan participants and their beneficiaries, and the
assets of the Plan shall not be diverted to any other purpose prior to the satisfaction of all liabilities of the
Plan. The City of Longview has executed the Declaration of Trust of the City of Longview Integral Part
Trust in the form of:

        The model trust made available by the ICMA Retirement Corporation.

        BE IT FURTHER RESOLVED, that the City Manager, or his designee or designees, shall be
the coordinator and contact for the Plan and shall receive necessary reports, notices, etc.

        Adopted by the City Council of the City of Longview, Washington, this                           day of
June, 2003.


                                                                                   Mayor
ATTEST:


        Deputy City Clerk
                                                                                                           Item 12A


                                        APPROVAL OF CLAIMS

Based upon the authentication and certification of claims and demands against
the City, prepared and signed by the City’s auditing officer, and in full reliance
thereon, it is moved and seconded as shown in the minutes of this meeting that
the following vouchers/warrants are approved for payment:

Voucher (warrant) totals for 1st Claims of June 2003:                            Total $1,272,047.68
-------------------------------------------------------------------------------------------------------------

                                      Pay Period: May 16-31, 2003

Payroll warrant numbers 184082 through 184251                                    Total $652,172.76

Payroll direct deposits                                                          Total $310,539.83

Total Payroll Amt                                                                         $962,712.59


-------------------------------------------------------------------------------------------------------------

                                           Pay Period: May 2003

Debt service payments electronically wired for May 2003:                                    $1,050.00
                                                              Council Agenda Item No. 12B
                                                                             June 12, 2003

                               CLAIMS ACTIVITY

New Claims
                          Incident                                            Amount
     Claimant             Date       Incident Description                     Claimed
1.   Jane Fromherz        4/14/03    Claimant alleges personal injuries       Unspecified
                                     after a trip-and- fall over uneven
                                     portion of sidewalk.

2.   Michael Eberling     5/13/03    Claimant alleges property damage and     Unspecified
     (Allstate)                      personal injuries to himself and to
                                     minor passenger when a trailer came
                                     unhooked from a City vehicle and
                                     struck claimant’s vehicle.

3.   Harold & Elaine      4/18/03    Claimant alleges out-of-pocket               $526.70
     Davis                           expenses incurred due to blockage/
                                     defect in City line.

4.   Interiors Plus       12/30/02 Claimant alleges property damage and         $1,803.74
                                   out-of-pocket expenses incurred to
                                   clean up sewer back- up and locate
                                   break in City line.

5.   The Halton Company   4/18/03    Claimant alleges out-of-pocket             $6,095.69
                                     expenses incurred to repair damage to
                                     underground pipes due to City’s
                                     failure to locate lateral lines.

6.   Ed Schlecht          5/8/03     Claimant alleges out-of-pocket               $655.28
                                     expenses incurred to locate break in
                                     City’s line in alley.

7.   Keith Gianella       5/1/03     Claimant alleges residence door was          $615.47
                                     destroyed when Police officers forced
                                     entry to gain access without expending
                                     adequate effort to contact owner.

Settled Claims
                          Incident                                             Amount
     Claimant             Date       Incident Description                       Paid
     None
                                                      Council Agenda Item No. 12B
                                                                     June 12, 2003

Denied Claims
                  Incident                                             Amount
     Claimant     Date       Incident Description                      Claimed
8.   Glen Smith   5/6/03     Claimant alleged “failure to             $27,000,000
                             compensate for blatant disregard of
                             statues [sic] of the State of
                             Washington and the Code of the City
                             of Longview, and the continuation of
                             said injury.”
                                                                                     Item 12C




                                                                      Memorandum
                                                                                   June 12, 2003




TO:                    Mr. Edwin R. Ivey, City Manager

FROM:                  Roy Hewson, City Engineer

REVIEWED BY:           Jeff Cameron, Public Works Director

SUBJECT:               Street Use Request No. S-03-12
                       Annual Block Party – 1200 block of 22nd Avenue

The Engineering Division has received a street use request to close the 1200 block of 22nd
Avenue, between Hemlock and Hudson Streets for an Annual Block Party. This request is
sponsored by Haley Corbett and is scheduled for Saturday, July 12, 2003.

The request has been reviewed by the various City Departments and no concerns were
expressed. We recommend approval of this request.
                                                                                   Item 12D




                                                                     Memorandum
                                                                                 June 12, 2003




TO:                    Mr. Edwin R. Ivey, City Manager

FROM:                  Roy Hewson, City Engineer

REVIEWED BY:           Jeff Cameron, Public Works Director

SUBJECT:               Street Use Request No. S-03-14
                       Silver Star Sports Bar & Grill – Car Show

The Engineering Division has received a street use request to close the alley located between
Vandercook way and Washington Way from 10th to 11th Avenue for the annual Silver Star Car
Show. This request is sponsored by Silver Star Sports Bar & Grill and is scheduled for Sunday,
July 6, 2003.

The request has been reviewed by the various City Departments and no concerns were
expressed. We recommend approval of this request.
                                                                                       Item 12E




                                                                        Memorandum
                                                                                     June 12, 2003




TO:                     Mr. Edwin R. Ivey, City Manager

FROM:                   Roy Hewson, City Engineer

REVIEWED BY:            Jeff Cameron, Public Works Director

SUBJECT:                Street Use Request No. S-03-15
                        Longview Church of the Nazarene – Amateur Carnival

The Engineering Division has received a street use request to close a portion of the alley behind
the church for an Amateur Carnival for kids. This request is sponsored by Longview Church of
the Nazarene and is scheduled for Saturday, September 13, 2003.

The request has been reviewed by the various City Departments and no concerns were
expressed. We recommend approval of this request.
                                                                                  Item 12F




                                                                    Memorandum
                                                                                June 12, 2003




TO:                    Mr. Edwin R. Ivey, City Manager

FROM:                  Roy Hewson, City Engineer

REVIEWED BY:           Jeff Cameron, Public Works Director

SUBJECT:               Street Use Request No. S-03-16
                       Border Crossers (Volkssport) – Summer Evening Walk

The Engineering Division has received a street use request for a Volkssport - Summer Evening
Walk to be held on public sidewalks. This request is sponsored by the Longview-Kelso Border
Crossers and is scheduled for Thursday, July 10, 2003.

The request has been reviewed by the various City Departments and no concerns were
expressed. We recommend approval of this request.
                                                                                   Item 12G




                                                                     Memorandum
                                                                                 June 12, 2003




TO:                    Mr. Edwin R. Ivey, City Manager

FROM:                  Roy Hewson, City Engineer

REVIEWED BY:           Jeff Cameron, Public Works Director

SUBJECT:               Street Use Request No. S-03-17
                       Mint Place Apartments - Garage Sale

The Engineering Division has received a street use request to close a cul-de-sac for the Mint
Place Apartments’ Garage Sale. This request is sponsored by the Longview Housing Authority
and is scheduled for Saturday, June 21, 2003.

The request has been reviewed by the various City Departments and no concerns were
expressed. We recommend approval of this request.
                                 AGENDA SUMMARY SHEET
                                        Business of the City Council
                                       City of Longview, Washington



                                                                Agenda Item:                      13A
SUBJECT TITLE:
Liquor License Request-Pioneer Lions Beer Garden                Dept. of Origin:                 Police

                                                                For Agenda of:               June 12, 2003
EXHIBITS:
Washington State Liquor Control Board                           Clearances:
Special Occasion # 359498                                       Originator:                  Bob Burgreen

                                                                City Atty Review Necessary?
COUNCIL GOAL ADDRESSED:
                                                                Date/Initials of City Attorney:

PRESENTED BY:                                                   Asst. City Manager:
Edwin R. Ivey, City Manager



SUMMARY STATEMENT:
The special occasion liquor license request shown on the exhibit is for the annual Longview Pioneer Lions Beer Garden
scheduled for the 3rd of July. The event is held in the grass field/parking area across 7th Avenue from the
Fairgrounds/Exposition Center. This year, as in years past, the police department will provide security for this event. A
total of six (6) officers will police the event on paid overtime. The City will be reimbursed by the Lions Club for these
expenses. The police department has had no problems with this event in the past.




Expenditure                             Amount                              Appropriation
Required:                               Budgeted                            Required


RECOMMENDED ACTION:
Motion as desired by Council.
                                AGENDA SUMMARY SHEET
                                       Business of the City Council
                                      City of Longview, Washington



SUBJECT TITLE:                                                 Agenda Item:                      13B
Liquor License Renewals
                                                               Dept. of Origin:                Police

EXHIBITS:                                                      For Agenda of:              June 12, 2003
Washington State Liquor Control Board
list of licensed establishments                                Clearances:
                                                               Originator:                 Bob Burgreen

COUNCIL GOAL ADDRESSED:                                        City Atty Review Necessary?

                                                               Date/Initials of City Attorney:
PRESENTED BY:
Edwin R. Ivey, City Manager                                    Asst. City Manager:




SUMMARY STATEMENT:

The business establishments depicted on the exhibit are all currently licensed by the Washington State Liquor Control
Board to sell and/or serve alcoholic beverages. Their respective licenses expire August 31, 2003. A check of local law
enforcement records shows no liquor violations occurring at any of the establishments since their last renewal. The
police department has no concerns with the licensees.




RECOMMENDED ACTION:
Motion as desired by Council.
                                 AGENDA SUMMARY SHEET
                                        Business of the City Council
                                       City of Longview, Washington


SUBJECT TITLE:                                                   Agenda Item:                      14C
L.I.D. Petition Certification
Alley Improvements                                               Dept. of Origin:             Public Works
Block 198, Plat of Longview #8
                                                                 For Agenda of:                 06/12/03
EXHIBITS:
Preliminary Assessment Roll                                      Clearances:
Boundary Map                                                     Originator:           Roy Hewson, City Engineer
Letter of Certification
                                                                 Reviewed By:          Jeff Cameron, PW Director
COUNCIL GOAL ADDRESSED:
                                                                 City Atty Review Necessary?                  No
PRESENTED BY:
Edwin R. Ivey, City Manager                                      Date/Initials of City Attorney:

                                                                 Asst. City Manager:

SUMMARY STATEMENT:
The Engineering Division has received a petition for the formation of a Local Improvement District to improve the alley
located between 22nd Avenue and 23rd Avenue, from Fir Street to Washington Way (within Block 198, Plat of
Longview #8). The proposed work includes improving the alley by grading to proper grade, installing necessary storm
sewer and drainage facilities, and paving with cement concrete pavement fourteen (14) feet wide and six (6) inches in
thickness.

The L.I.D. petition was signed by the owners of 53.33% of the area within the proposed district. In accordance with
state law, the City Council must hold a public hearing to consider establishing the L.I.D. proposed by the petitioners, or
the City Council must reject the petition and deny formation of the district.

FINANCIAL SUMMARY:
The total preliminary assessment is estimated to be $51,700.00

RECOMMENDED ACTION:
Motion to accept the L.I.D. petition and set a public hearing for July 10, 2003.
CITY OF LONGVIEW
ENGINEERING DIVISION

                        ALLEY PAVING, BLOCK 198, LONGVIEW #8
                                       PRELIMINARY ASSESSMENT ROLL
              NAME/ADDRESS                       SITE ADDRESS     LEGAL DESCRIPTION       ASSESSMENT
KEEN, K'LYNN                                1027 22ND AVENUE        PARCEL NO. 01425           $5,170.00
1027 22ND AVENUE                                                   LOT 1, 2, BLOCK 198
LONGVIEW, WA 98632                                                     N 1/2 LOT 2
                                                                      LONGVIEW #8
LEE, JESSE J. ETUX                          1019 22ND AVENUE        PARCEL NO. 01426           $5,170.00
1019 22ND AVENUE                                                   LOT 2, 3, BLOCK 198
LONGVIEW, WA 98632                                                    S 20 FT LOT 2
                                                                      LONGVIEW #8
HAZEN, ESSIE M.                             1011 22ND AVENUE        PARCEL NO. 01427           $5,170.00
1011 22ND AVENUE                                                    LOT 4, BLOCK 198
LONGVIEW, WA 98632                                                    LONGVIEW #8
BUNKER, GEORGE/LINDA                        2206 FIR STREET         PARCEL NO. 01428           $5,170.00
2206 FIR STREET                                                     LOT 5, BLOCK 198
LONGVIEW, WA 98632                                                    LONGVIEW #8
HIGHT, JASON/MARIN L. FOX                   2222 FIR STREET         PARCEL NO. 01429           $5,170.00
2222 FIR STREET                                                     LOT 6, BLOCK 198
LONGVIEW, WA 98632                                                    LONGVIEW #8
MCCASLAND, TERRELL/THERESA                  2231 WASHINGTON WAY     PARCEL NO. 01434           $5,170.00
7575 ELKHORN MTN.                                                 LOT 11, 12, BLOCK 198
LITTLETON, CO 80127                                                   SE 1/2 LOT 12
                                                                      LONGVIEW #8
POCHOP, GARY                                2223 WASHINGTON WAY     PARCEL NO. 01435           $5,170.00
2223 WASHINGTON WAY                                               LOT 12, 13, BLOCK 198
LONGVIEW, WA 98632                                                   LOT 12, NELY 1/2
                                                                      SW 1/2 LOT 13
                                                                      LONGVIEW #8
DAVIS, MICHAEL/SUSAN                        2219 WASHINGTON WAY     PARCEL NO. 01436           $5,170.00
2219 WASHINGTON WAY                                               LOT 13, 14, BLOCK 198
LONGVIEW, WA 98632                                                   NELY 1/2 LOT 13
                                                                      SW 1/2 LOT 14
                                                                      LONGVIEW #8
COPE, CLARENCE/NANCY                        VACANT                  PARCEL NO. 01437           $5,170.00
2209 WASHINGTON WAY                                               LOT 14, 15, BLOCK 198
LONGVIEW, WA 98632                                                    NE 1/2 LOT 14
                                                                     SWLY 1/2 LOT 15
                                                                      LONGVIEW #8

                                            2209 WASHINGTON WAY    PARCEL NO. 01438            $5,170.00
                                                                  LOT 15, 16 BLOCK 198
                                                                    NELY 1/2 LOT 15
                                                                     LONGVIEW #8

TOTAL PRELIMINARY ASSSESSMENT ROLL                                                          $51,700.00
*Verified Property Ownerships 6/4/03
                                       CERTIFICATE


STATE OF WASHINGTON                    )
COUNTY OF COWLITZ                      ) ss
CITY OF LONGVIEW                       )


I, Roy Hewson, the duly appointed, qualified City Engineer of the City of Longview, Cowlitz County,
Washington do hereby certify as follows:

       That I have examined the petition praying for the formation of a Local Improvement District for
       the purpose of improving the alley in Block 198, Plat of Longview #8, by grading to proper
       grade, installation of necessary storm sewer and drainage facilities and paving with cement
       concrete pavement 14 feet wide and 6 inches in thickness and such other work as may be
       deemed necessary in connection therewith, and certify that the petition is signed by the owners
       of property aggregating 53.33% of the area within the proposed district.

SIGNED THIS 6th day of June, 2003.


                                       __________________________________
                                             Roy Hewson, City Engineer


Subscribed and sworn to before me this 6th day of June, 2003.


                                       _______________________________________
                                       Sandra G. Meyers
                                       Notary Public in and for the State of Washington,
                                       Residing in Longview, WA.

                                       My commission expires: January 9, 2005
                                   AGENDA SUMMARY SHEET
                                          Business of the City Council
                                         City of Longview, Washington


SUBJECT TITLE:                                                     Agenda Item:                       14D
Award Construction Contract for the
Washington Way Corridor                                            Dept. of Origin:              Public Works
Signal Upgrades
                                                                   For Agenda of:                   6/12/03
EXHIBITS:
                                                                   Clearances:
                                                                   Originator:            Roy Hewson, City Engineer
COUNCIL GOAL ADDRESSED:
                                                                   Reviewed By:           Jeff Cameron, PW Director

                                                                   City Atty Review Necessary?
PRESENTED BY:
Edwin R. Ivey, City Manager                                        Date/Initials of City Attorney:

                                                                   Asst. City Manager:



SUMMARY STATEMENT:
Bids were opened on June 4, 2003 for the Washington Way Corridor Signal Upgrades project. This project involves
traffic signal upgrades along Washington Way at 9th, 10th, 11th and 12th Avenues. The work includes, but is not limited
to, the installation of video detection, new traffic signal heads, pedestrian signals, pedestrian push buttons, traffic signs,
traffic service cabinets, and a new traffic signal system at 11th Avenue.

Bids were received from two contractors. The bids amounts are as follows:

        Mill Plain Electric, Inc., Vancouver, WA                         $378,585.00
        Renaud Electric Co., Inc., Kelso, WA                             $438,389.00
        Engineer’s Estimate                                              $358,000.00

The bid submitted by Mill Plain Electric, Inc. is regular and responsive, and the firm is licensed to perform this work.

FINANCIAL SUMMARY:
The project will be funded 86.5% from Federal Funds and 13.5% from the Arterial Street Fund.

RECOMMENDED ACTION:
Motion to accept the bid and award a construction contract to Mill Plain Electric, Inc., in the amount of $378,585.00.
                                 AGENDA SUMMARY SHEET
                                       Business of the City Council
                                      City of Longview, Washington


SUBJECT TITLE:                                                 Agenda Item:                      14E
2003 Non-Compliance Sidewalk Repairs
Proposed Sidewalk Construction Fund #21                        Dept. of Origin:             Public Works

EXHIBITS:                                                      For Agenda of:                  6/12/03
Letter to Bonnie Doble dated 6/6/03
Commercial/Residential Sample Letters                          Clearances:
Noncompliance List With Notification Dates                     Originator:           Roy Hewson, City Engineer
Resolution #1763 with Attached List
                                                               Reviewed By:       Jeff Cameron, Asst. PW Director

COUNCIL GOAL ADDRESSED:                                        City Atty Review Necessary?                 Yes

                                                               Date/Initials of City Attorney:
PRESENTED BY:
Edwin R. Ivey, City Manager                                    Asst. City Manager:




SUMMARY STATEMENT:
                                                                                 re
The Longview Municipal Code establishes that abutting property owners a responsible for repairing hazardous
sidewalk conditions adjacent to their property. The exception to this requirement is when the hazardous condition has
been caused by a tree planted and maintained by the City, or as a result of deliberate City action.

As a result of complaints, claims, and observations, the City Engineer has identified a number of sidewalk hazards
throughout the city. In accordance with LMC 12.28.030, notices were sent to abutting property owners advising them
that they need to make repairs within sixty (60) days, and offering residential property owners reduced cost options if
they respond within the sixty day period specified in the LMC. The LMC then further provides a process to complete
repairs of hazardous sidewalks and assess the abutting property owners if they do not comply with the City Engineer’s
notice. Although most have complied, fourteen owners have not. LMC 12.28.060 provides that the City Engineer shall
report the fact of this non-compliance to the City Council.

On April 17, 2003, the City Council adopted Resolution #1763 to reconstruct and repair the sidewalks identified in
Exhibit “A” of the resolution, and to set a public hearing for May 22, 2003 to hear comment on the proposed repairs.

On April 24, 2003, the City Council held a Public Hearing on the 2003 Non Compliance Sidewalks, and two property
owners provided comments and questions. After the public hearing and council discussion, the City Council tabled
action on the matter until the June 12 city council meeting. Staff has researched questions posed by Ms. Bonnie Doble
at the public hearing and a written response was mailed to Ms. Doble on June 6, 2003. In addition, the issue of right-
of-way permit fees raised by Mr. Daymon during the public hearing has been addressed by providing a proposed
resolution for city council consideration under a separate agenda item.
Staff recommends that the repairs be ordered and the property owners assessed for the cost of any such repairs not
completed by the property owner within 30 days following city council action.

FINANCIAL SUMMARY:
The total amount of the estimated assessments against the fourteen properties is $25,860. Property owners have
typically been allowed to pay off the assessment over a five-year period.

RECOMMENDED ACTION:
Motion ordering the sidewalk improvements and assessments identified in Resolution No. 1763 after expiration of the
30-day grace period.
                                                                                                 June 6, 2003

Bonnie Doble
2703 Pacific Way
Longview, WA 98632

re: Hazardous Sidewalk Repair

Dear Ms. Doble,

This letter is in response to the questions you raised about the sidewalk abutting your property during the city council’s
public hearing on May 22, 2003, regarding hazardous sidewalk that has not been repaired by the property owner as
required by the Longview Municipal Code.

The street and sidewalk abutting your property was constructed by Jim Ferguson Concrete Construction under a City
contract issued in May 1969. The project was constructed in accordance with the Standard Specifications for Municipal
Public Works Construction, Washington State Chapter American Public Works Association, 1969 Edition, and as described
in specific project plans and specifications prepared by the City. The project was funded by the state of Washington
Urban Arterial Board, which required compliance with the standard specifications, and was inspected by City staff.
Enclosed for your information are excerpt pages from the contract and specifications, Standard Plan No. 14 for sidewalks,
and sheet 3 of the project plans.

The expected life of concrete sidewalks is generally estimated to be 30 years, but is significantly affected by site specific
conditions. Site specific conditions such as seasonal swelling and shrinking of clay soils, groundwater depth fluctuations,
surface water runoff, soil erosion, type and volume of sidewalk users, and other factors affect the life of sidewalk. As
evidenced by sidewalks throughout Longview, some sidewalks have lasted significantly longer than, and some significantly
less than, the 30-year estimated life.

If you have additional questions, please call me at 442-5221.

Sincerely,



Jeff Cameron, P.E.
Public Works Director

cc:   City Manager
      Asst. City Manager
CEMENT CONCRETE SIDEWALK:

Where shown on the plans or as designated by the Engineer, Cement Concrete Sidewalk Type “B” of the width
shown on the plans, shall be constructed in accordance with Section 42 of the Standard Specifications and
Standard Plan No. 14 together with the following special provisions: Slope shall be ¼ inch per foot rather than
2 ½ 0/0. On 4 foot sidewalks “V” grooves to be at 4 foot intervals; 3/16” x 1 ½” Dummy joints at 16 foot
intervals and 3/8” x 4” through joints at 32 foot intervals. On 5 foot sidewalks “V” grooves to be at 5 foot
intervals, 3/16” x 1 ½” Dummy joints at 15 foot intervals and 3/8” x 4” through joints at 30 foot intervals.

Where shown on the plans or as designated by the Engineer, 6 Inch sections of sidewalk at driveway crossings
will be paid for at the unit contract price for “Cement Concrete Pavement (5-1 ½”) 6” Sections, per square yard.

The unit contract price “Cement Concrete Sidewalk Type “B” “ per square yard shall be full compensation for
all labor, tools, equipment and materials required to perform the work as specified.

REMOVING CEMENT CONCRETE PAVEMENT, SIDEWALK AND CURBS:

Where shown on the plans, or where directed by the Engineer, existing cement concrete pavement, concrete
sidewalks and curbs shall be broken up and removed. The broken concrete will be disposed of as directed by
the Engineer. Where it is not practical to remove to an existing joint or natural break all existing cement
concrete pavement, sidewalk and curb to be broken up and removed shall be sawed along lines designated by
the Engineer. The depth of cut shall be such as will accomplish the intended purpose and will be determined in
the field to the satisfaction of the Engineer, but in no case shall be less than a minimum depth of 1 ½ inches.
Sawing when designated shall be in accordance with Section 52 of the Standard Specifications for the class of
removal specified in the proposal. Extreme care shall be taken to not damage any pavement, sidewalk or curb
that is to remain in place, and to leave vertical cleavage planes in order that the concrete that is to remain in
place will be as durable as before it was disturbed. Any deviation in this matter or damage by the Contractor
due to his operations will obligate the Contractor to repair, replace or otherwise make proper restoration to the
satisfaction of the Engineer at the sole expense of the Contractor.

Measurement and payment will be made for the following bid items as they appear on the proposal:

       “Remove Existing Pavement Class “A” “ per square yard.
       “Remove Existing Curb Class “B” “ per Lin. Ft.
       “Remove Existing Curb and Gutter” per Lin. Ft.
       “Remove Cement Concrete Sidewalk” per Square Yard.

The unit contract prices for the above items shall be full compensation for furnishing all labor, tools and
incidentals, and for all other costs and expense necessary for removing and disposing of the materials as
specified herein. No additional compensation for required sawing will be allowed.

REMOVING MISCELLANEOUS CULVERT PIPE:

Where shown on the plans or where directed by the Engineer, miscellaneous culvert pipe of various types and
sizes shall be removed. Culvert pipe removed from the ground shall be carefully salvaged and delivered to the
Owners’ Street Department shop area in good condition and in such order of salvage as the Engineer may
direct. Culvert pipe deemed of no value by the Engineer shall be salvaged by the Contractor and become his
property to be disposed of as he see fit.

                                                        -7-
                                                                                   Commercial Sample
July 23, 2002

Lyle W. & Jane K. Smith                                                            Parcel # 02153
2236 Cascade Way                                                                   Lot 8;
Longview, WA 98632                                                                 CMD #2;
                                                                                   Blk 11
Dear Property Owner:

This department is in receipt of a complaint as regards a portion of the sidewalk adjacent to you commercial property located at 531
14th Avenue.

An on-site inspection has been completed by this office and the following deficiency has been noted and marked with green paint:
sidewalk mis-alignment exceeding the current standard of ½ inch maximum.

Approximately 7.60 square yards of sidewalk were identified as needing repair.

In accordance with Ordinance #2379, each property owner is responsible for inspection of the sidewalks adjacent to his/her property
and the subsequent repair of any hazardous conditions. We, therefore, suggest that you conduct a complete inspection to identify
other hazards which may require repair.

Repairs are to be made within 60 days of the receipt of this notice. If the green paint identifying your repair area has washed away or
faded, please notify this office so that our inspector can repaint the area or areas in questions. Ignore any blue or red/orange point you
may see.

A public works permit must be obtained from this office prior to commencing repairs. The repairs can be made by you yourself or by
a contractor. Once you (or your contractor) are ready to pour concrete, you must contact his department for an inspection prior to the
pour. If you are unable or unwilling to make the necessary repairs in a timely manner, this location will be included in the next
sidewalk repairs project and you will be charged for the repairs plus any administrative and/or legal costs at that time.

If you have any questions concern this matter, please feel free to contact this office at 577-3375.

Yours truly,
CITY OF LONGVIEW



Roy Hewson, P.E.
City Engineer

RH:er
                                                                                            Residential Sample

March 8, 2000                                                   Parcel # 000837
                                                                AP#8
Bonnie R. Doble                                                 TR 23A
2703 Pacific Way
Longview, WA 98632

Dear Property Owner:

This department has completed an inspection of the sidewalk adjacent to your Longview residential property at 2703 Pacific Way.

The following sidewalk deficiency has been noted and has been marked with green paint: sidewalk mis-alignment exceeding the current
standard of ½ inch maximum. 14.40 square yards of sidewalk were marked for your repair.

In accordance with Ordinance #2379, each property owner is responsible for inspection of the sidewalks adjacent to his/her property and
the subsequent repair of any hazardous conditions. We, therefore, suggest that you conduct a complete inspection to identify any other
hazards which may require repair.

Under section 12.28.040 of the Longview Municipal Code, the City Council several years ago adopted a Capital Improvement Program
which provides limited funding for financial assistance, on a first-come, first-served basis, for residential property owners to promote
sidewalk repairs in Longview. This program was amended by Ordinance #2618 in January of 1996.

As provided by that new ordinance, if, within 60 days of the date of this letter, the property owner repairs or has repaired by a private
contract those portions of defective sidewalk abutting his property which have been marked by the City in green paint, the City in turn
agrees to reimburse the owner 50% of the cost if sufficient funds are still available in the program.

Especially note that: 1) A public works permit must be obtained from this office prior to commencing repairs. 2) The repairs must be made
to City specifications. (Ask us for a copy of specifications.) 3) The repairs may be made by you or by a contractor. If you make the
repairs yourself, remember that only consumable supplies and reasonable equipment rental fees will be considered for
reimbursement. (Ask the City’s office engineer if you are in doubt.) If you choose to employ a contractor, you must bring in a
minimum of two bids to the Engineering Department to seek approval for one of the bids before any repairs commence.

If, however, the property owner is unable to make such repairs himself/herself or recognizes that he/she will be unable to have the
sidewalk repairs completed by a contractor within the 60-day limit, he/she may agree in writing to participate with the City in assuming
responsibility for the cost of such repairs, may agree to have the City’s contractor effect the repairs and may be relieved of responsibility
for the repairs upon payment to the City, within the 60 days, of a sum equal to 75% of the cost of the repairs. Once the homeowner has
paid 75% of the costs to the City, the City will proceed to include the repairs in a sidewalk contract and will be responsible for paying in
full for those repairs. Remember, if you wish to take advantage of this 25% financial assistance and be absolved of responsibility for
repairs, the enclosed request must be signed and the payment made by May 7, 2000.
It is necessary that the form and monies come first to our counter in the Engineering Department at 1525 Broadway so that your
funds are deposited properly and so that we know to inform the contractors that they are to proceed with repairs to your defective
sidewalk.

If the property owner has not taken action once the 60-day period passes, the following will occur. The City will, in time, notify any non-
conforming property owners that sidewalk repairs will shortly commence and that their defective sidewalks will be repaired by the City’s
contractor at full cost to the property owner.

    a.   The property owner may contact the City, may request that the City assume responsibility for the sidewalk repairs (as well as
         make the repairs) and at the same time may pay the City a sum equal to 100% of the cost of the repairs to be made.
    b.   The property owner may ignore the City’s correspondence, may allow the City to proceed to make the repairs and will be
         ultimately liable not only for repair costs, but also for all legal and administrative costs associated with sidewalk repair
         assessments under the laws of the State of Washington. In effect, the location will be included in a special sidewalk construction
         fund project (much like a local improvement district with a lien against the subject property).

If you have any questions concerning this matter, please feel free to contact this office at 577-3375.

Yours truly,
CITY OF LONGVIEW




Roy Hewson, P.E.
City Engineer

RH:er

Enclosure
                              NOTIFICATION DATES
                             NONCOMPLIANCE SIDEWALKS 2003
                                                                       LEGAL                        LTR
         PROPERTY OWNER               SITE ADDRESS                  DESCRIPTION                    DATE
LYLE W. & JANE K. SMITH             531 14TH AVENUE               PARCEL NO. 02153                 7/23/02
2236 CASCADE WAY                                                   LOT 8, BLOCK 11
LONGVIEW, WA 98632                                             CENTRAL MFG DIST #2
CHARLES D. & STELLA L. DAYMON       292 25TH AVENUE              PARCEL NO. 03506                   8/1/00
292 25TH AVENUE                                               LOT 45, BL 20, EXC. LOT 44
LONGVIEW, WA 98632                                           FEE #770861, HIGHLANDS #1


ROBERT W. ANDERSON, ET.UX.          2268 34TH AVENUE             PARCEL NO. 0190702                7/19/01
2268 34TH AVENUE                                                   LOT 3, BLOCK 1
LONGVIEW, WA 98632                                                  BROWNING
DAVIDGE PROPERTIES LLC              202 BALTIMORE ST.            PARCEL NO. 04456                  7/23/02
51459 W M WATTS ROAD                                            LOT 17, 18, BLOCK 32
SCAPPOOSE, OR 98104                                                HIGHLANDS #3
TROY G. BISCHOFF & TED P. FREITAS   217 BALTIMORE ST.            PARCEL NO. 04565                  7/23/02
37616 N.E. 52ND AVENUE                                          LOTS 22, 23, BLOCK 35
LACENTER, WA 98629                                                   HIGHLAND #3
MICHAEL T. KOLLN                    1238 CALIFORNIA               PARCEL NO. 02124                  2/1/01
5022 FOOTHILLS ROAD APT H                               LOT 20, 21, 22, 23A-1, 23B, BLK 14, EXC.
LAKE OSWEGO, OR 97034-3203                                LOT 24A, 23A, OWN SEC 507 ALSO
                                                          PTN VAC ALLEY R/R FEE 3086476
                                                               CENTRAL MFG DIST #1

                                    614 COMMERCE                  PARCEL NO. 02125
                                                           LOT 23, 23A, 24, 24A, BLK 14, EXC
                                                          LOT 23B, 23A-1, OWN SEC 506 ALSO
                                                        INCL PTN VAC ALLEY R/R FEE 3086476
                                                               CENTRAL MFG DIST #1
KEVIN KALLIO                        1101 COMMERCE                PARCEL NO. 00568                  11/27/02
1245 COMMERCE AVE.                                               LOT 12, BLOCK 88
LONGVIEW, WA 98632                                                  LONGVIEW #2
LONGVIEW HOUSING AUTHORITY          1207 COMMERCE                 PARCEL NO. 00546                 4/17/01
1207 COMMERCE AVE.                                                LOT 11, BLOCK 87
LONGVIEW, WA 98632                                                  LONGVIEW #2
SEATTLE FIRST NAT'L BANK            1515 COMMERCE                PARCEL NO. 00510                   9/9/02
1515 COMMERCE                                                   LOT 1 THRU 7, BLK 84
LONGVIEW, WA 98632                                                 LONGVIEW #2
KENNETH E. & NANCY C. GUSE          1210 COMMERCE                PARCEL NO. 00467                  7/24/02
1208 COMMERCE AVE.                  1212 COMMERCE       LOT 13, BLK 79, HISTORIC PROPERTY
LONGVIEW, WA 98632                                            RCW 84.26, LONGVIEW #2
TIMOTHY L. / SUSAN ELAINE MORROW 2609 GREENWAY                  PARCEL NO. 03343046                9/19/02
2609 GREENWAY AVE.                                               LOT 27, GREENWAY
LONGVIEW, WA 98632                                                   ESTATES #2
                                NOTIFICATION DATES
                           NONCOMPLIANCE SIDEWALKS 2003
LANINE INVESTMENTS                 1452 HUDSON ST.           PARCEL NO. 01639             7/30/99
C/O U.S. BANK CORP PROPERTIES                               LOT 9, 10, 11, 12, 13, 14
2800 EAST LAKE ST LAKE 0012                               BLOCK 97, LONGVIEW #11
MINNEAPOLIS, MN 55406
ALAN L. & MARGARET A. ENGSTROM     2655 PACIFIC WAY          PARCEL NO. 0883801           3/8/00
P.O. BOX 2                                               TR 23B-2 LOT 1, 2 OF EXC FEE
KELSO, WA 98626                                        850905034 BOUNDARY LINE ADJ.,
                                                          EXC LOT 2 OF TR 23-B2, FEE
                                                      910412001 INCL TR 23B-2, LOT 2 OF
                                                      FEE 850905042, ASSESSOR'S PLAT #8

                                                           PARCEL NO. 088380102
                                                            TR 23B-2 LOT 2A OF
                                                             ASSESSOR'S PLAT #8
BONNIE R. DOBLE                    2703 PACIFIC WAY          PARCEL NO. 08837             3/8/00
2703 PACIFIC WAY                                        TR 23 A, ASSESSOR'S PLAT #8
LONGVIEW, WA 98632
                                               RESOLUTION NO. 1763


       A Resolution providing for the reconstruction and repair of certain sidewalks, gutters and curbs along and
driveways across sidewalks within the City of Longview.


        BE IT RESOLVED, by the City Council of the City of Longview:

        That it is the intention of said Council, and such intention is hereby declared, to order the reconstruction and

repair of sidewalks, gutters and curbs along and driveways across sidewalks on, over and along the property described

in Exhibit “A”, hereto attached and by this reference made a part hereof as though fully set forth herein. The names of

the owner or reputed owner of each of said parcels of land, all of which parcels are located within the City of Longview,

Cowlitz County, Washington, are shown on said Exhibit “A”. That the cost of the reconstruction and repair of said

sidewalks, gutters and curbs along and driveways across sidewalks shall be borne by the property specially benefited

thereby.

        A hearing on said matter will be held before said Council in the Council Chambers at the Longview City Hall on

the 22nd day of May, 2003, at 7:00 o’clock p.m., at which time and place all persons who may desire to object thereto

may appear and present such objections, if any, as they may have.

        BE IT FURTHER RESOLVED that if at said hearing, the City Council shall order said improvements, or any of

them, said owner or reputed owners shall have a period of thirty (30) days from and after the date of such hearing, or

any continuance thereof, within which to make said improvements as set forth herein at his own cost and expense and

according to the specifications and standards on file in the office of the Longview City Engineer, and if said

improvements are not undertaken and completed on or before the time above stated, the City of Longview shall make

or complete said improvements and assess the cost thereof to the respective abutting property owner.

        PASSED by the City Council of the City of Longview in regular session and approved by the Mayor this 24th

day of April, 2003.



                                                          Original Signed By Mark McCrady
                                                                       MAYOR
ATTEST:


Original Signed By Ann Davis
City Clerk
                                                      EXHIBIT " A"
                                       OWNER RESPONSIBILITY - SIDEWALK REPAIRS

                                                                      LEGAL                           4"     6"    ESTIMATED
        PROPERTY OWNER              SITE ADDRESS                   DESCRIPTION                      SQ.YD. SQ.YD. ASSESSMENT
LYLE W. & JANE K. SMITH             531 14TH AVENUE               PARCEL NO. 02153                   7.60              532.00
2236 CASCADE WAY                                                   LOT 8, BLOCK 11
LONGVIEW, WA 98632                                              CENTRAL MFG DIST #2
CHARLES D. & STELLA L. DAYMON       292 25TH AVENUE               PARCEL NO. 03506                   3.30              231.00
292 25TH AVENUE                                                LOT 45, BL 20, EXC. LOT 44
LONGVIEW, WA 98632                                            FEE #770861, HIGHLANDS #1
ROBERT W. ANDERSON, ET.UX.          2268 34TH AVENUE              PARCEL NO. 0190702                 3.60              252.00
2268 34TH AVENUE                                                    LOT 3, BLOCK 1
LONGVIEW, WA 98632                                                   BROWNING
DAVIDGE PROPERTIES LLC              202 BALTIMORE ST.              PARCEL NO. 04456                  19.50            1,365.00
51459 W M WATTS ROAD                                              LOT 17, 18, BLOCK 32
SCAPPOOSE, OR 98104                                                 HIGHLANDS #3
TROY G. BISCHOFF & TED P. FREITAS   217 BALTIMORE ST.             PARCEL NO. 04565                   38.80            2,716.00
37616 N.E. 52ND AVENUE                                           LOTS 22, 23, BLOCK 35
LACENTER, WA 98629                                                  HIGHLAND #3
MICHAEL T. KOLLN                    1238 CALIFORNIA                PARCEL NO. 02124                  72.20   122.20   14,219.00
5022 FOOTHILLS ROAD APT H                                LOT 20, 21, 22, 23A-1, 23B, BLK 14, EXC.
LAKE OSWEGO, OR 97034-3203                                LOT 24A, 23A, OWN SEC 507 ALSO
                                                           PTN VAC ALLEY R/R FEE 3086476
                                                                CENTRAL MFG DIST #1

                                     614 COMMERCE                 PARCEL NO. 02125
                                                           LOT 23, 23A, 24, 24A, BLK 14, EXC
                                                          LOT 23B, 23A-1, OWN SEC 506 ALSO
                                                         INCL PTN VAC ALLEY R/R FEE 3086476
                                                                CENTRAL MFG DIST #1
KEVIN KALLIO                         1101 COMMERCE                 PARCEL NO. 00568                  13.30             931.00
1245 COMMERCE AVE.                                                 LOT 12, BLOCK 88
LONGVIEW, WA 98632                                                   LONGVIEW #2
LONGVIEW HOUSING AUTHORITY           1207 COMMERCE                 PARCEL NO. 00546                  3.10              217.00
1207 COMMERCE AVE.                                                 LOT 11, BLOCK 87
LONGVIEW, WA 98632                                                   LONGVIEW #2
                                                     EXHIBIT " A"
                                     OWNER RESPONSIBILITY - SIDEWALK REPAIRS

                                                                   LEGAL                       4"     6"    ESTIMATED
        PROPERTY OWNER             SITE ADDRESS                 DESCRIPTION                  SQ.YD. SQ.YD. ASSESSMENT
SEATTLE FIRST NAT'L BANK           1515 COMMERCE                 PARCEL NO. 00510             21.80            1,526.00
1515 COMMERCE                                                   LOT 1 THRU 7, BLK 84
LONGVIEW, WA 98632                                                 LONGVIEW #2
KENNETH E. & NANCY C. GUSE         1210 COMMERCE                 PARCEL NO. 00467             7.50              525.00
1208 COMMERCE AVE.                 1212 COMMERCE        LOT 13, BLK 79, HISTORIC PROPERTY
LONGVIEW, WA 98632                                           RCW 84.26, LONGVIEW #2
TIMOTHY L. / SUSAN ELAINE MORROW   2609 GREENWAY              PARCEL NO. 03343046             1.10              77.00
2609 GREENWAY AVE.                                             LOT 27, GREENWAY
LONGVIEW, WA 98632                                                ESTATES #2
LANINE INVESTMENTS                 1452 HUDSON ST.             PARCEL NO. 01639               15.30            1,071.00
C/O U.S. BANK CORP PROPERTIES                                 LOT 9, 10, 11, 12, 13, 14
2800 EAST LAKE ST LAKE 0012                                 BLOCK 97, LONGVIEW #11
MINNEAPOLIS, MN 55406
ALAN L. & MARGARET A. ENGSTROM     2655 PACIFIC WAY             PARCEL NO. 0883801            17.00            1,190.00
P.O. BOX 2                                                 TR 23B-2 LOT 1, 2 OF EXC FEE
KELSO, WA 98626                                          850905034 BOUNDARY LINE ADJ.,
                                                            EXC LOT 2 OF TR 23-B2, FEE
                                                         910412001 INCL TR 23B-2, LOT 2 OF
                                                        FEE 850905042, ASSESSOR'S PLAT #8

                                                              PARCEL NO. 088380102
                                                               TR 23B-2 LOT 2A OF
                                                              ASSESSOR'S PLAT #8
BONNIE R. DOBLE                    2703 PACIFIC WAY              PARCEL NO. 08837             14.40            1008.00
2703 PACIFIC WAY                                           TR 23 A, ASSESSOR'S PLAT #8
LONGVIEW, WA 98632
TOTAL                                                                                        238.50   122.20   25,860.00
                                     New Business License Applications                                06/06/2003

BOO CO CONSTRUCTION LLC                                BENNETT BOOSTER

5325   NE 109TH AVE                                    INSTALLATION OF STORE FIXTURES

PORTLAND OR 97220


BOYLES ELECTRIC, INC.                                  JOHN BOYLES

13841 SE 312TH                                         ELECTRICAL CONTRACTOR

BORING OR 97009


BURPEE PHOTOGRAPHY                                     SHANE BURPEE

3858 PENNSYLVANIA ST #207                              HOME BASED PHOTOGRAPHY

LONGVIEW WA 98632


COUNTRY INSURANCE & FINANCIAL SERVICES                 WALTER WRZESIHSKI

1338 COMMERCE A E SUITE 212                            INSURANCE OFFICE

LONGVIEW WA 98632


COWLITZ COMPUTER SOLUTIONS, INC.                       MIKEAL    KEESEE

4494 CONSTITUTION LN                                   COMPUTER REPAIR AND TRAINING

LONGVIEW WA 98632


FARM DOG BAKERY                                        DELINDA   LIGGETT

1204 BROADWAY ST                                       BAKED GOODS FOR DOGS AND RELATED ITEMS

LONGVIEW WA 98632


IDEAL SERVICES, INC.                                   MARCIA    LAMBERT

3525 S ALDER                                           GENERAL CONTRACTOR

TACOMA WA 98409


LUCKY CLEAN                                            SAMNANG SIM

1017 8TH AVE                                           JANITORIAL SERVICE

LONGVIEW WA 98632


LVTECH                                                 LESTER HUTTER

2721 TAYLOR AVE                                        RESIDENTIAL/COMMERCIALCOMPUTER INSTALLATION AND REPAIRS

LONGVIEW WA 98632


NORTHWEST MECHANICAL SYSTEMS, INC.                     HEATHER SHERWOOD

132 ALPHA WAY                                          PLUMBING CONTRACTOR

ONALASKA WA 98570
                         New Business License Applications          06/06/2003

REMEMBER                                   JILL MC GRATH

150   AUTUMN HILL RD                       HISTORIAN SERVICE

KELSO WA 98626


TAME DOE’S THIS & THAT                     MICHELE OSBORNE

332   27TH AVE                             RETAIL CANDY AND GIFTS

LONGVIEW WA 98632
                                                                Agenda Item 15B
                                                                    June 5, 2003
                                                       Miscellaneous Information
                                                   For Council Meeting on 6/12/03

                   APPLICATIONS FOR FIREWORKS STANDS

     Sponsoring Group            Individual Applicant      Location of Stand

United Pentecostal Church        Smokey Skinner           3184 Ocean Beach Hwy.
Calvary Community Church         Bill Baker               2930 Ocean Beach Hwy
Beta Sigma Phi                   Kandyce Lewis            3803 Ocean Beach Hwy.
Kelso/Longview BPOE #1482        DeWayne Froslie          849 Commerce Ave.
Longview Kiwanis Club            Loren Lee                1227 15th Ave.
Washington Cavaliers             Bill Booth               1750 Hudson St.
Columbia Heights Assembly        Eric Robbins             3715 Ocean Beach Hwy.
Alpha Kappa Chpt/Epsilon Sigma   Beverly Gilmore          Triangle Shopping Center
St. Rose Parents Club            Marsha Morrow            Wash. Way & Nichols
                                                                                           Item 15C
                  LONGVIEW HISTORIC PRESERVATION COMMISSION
                               MEETING MINUTES
                                 March 20, 2003


Chairman Cam Hanna called the meeting of the Longview Historic Preservation Commission to order at
3:00 p.m. at the Small Conference Room, Longview City Hall.

A.     Call to Order

       1. Attendance

       Present:               Cam Hanna, Chairman
                              Shirley Bailey
                              Sallie Kiggins
                              Sharon Pedersen
                              David Straub, Vice-Chairman
                              Janice Steele

       Not Present/Excused:

       Staff: Present:        Julie Hourcle’, Assistant Planner

       2. Additions/Changes to Agenda

       Historic Columbia Theatre Doors location.

       3. Approval of Minutes

       A motion was made by Dave Straub to approve the November 21, 2002 Historic Preservation
       Minutes. The motion was seconded by Sallie Kiggins and unanimously was approved.

       4. Announcements/Correspondence

       Certificate Recognizing Longview as a Certified Local Government
       A Certificate from the Washington State Office of Archaeology and Historic Preservation and
       the Governor’s Advisory Council on Historic Preservation was sent to the Mayor’s Office
       recognizing the City of Longview for “its continued support of Historic preservation, its
       partnership with the National Park Service and the State Historic Preservation Office
       and its protection of historic properties.” A letter accompanying the Certificate was also
       received and read into the minutes. The letter recognized Longview for maintaining Certified
       Local Government Status in order to carry out Historic Preservation (by State and National
       standards).

       56th Annual Northwest Pacific History Conference
       The Center of Pacific Study for the Pacific Northwest, the Idaho, Oregon and Washington
       State Historical Societies and the Western Washington University History Department will be
       sponsoring an Annual Northwest Pacific Conference in Bellingham, WA this May.
B.      Public Comment
        None

C.      Certificate of Appropriateness 2003-1
        “Sacajawea” Interpretive Panel & Base Installation
        Lewis & Clark Highway Interpretive Project
        Hemlock Plaza area on Nichols Blvd.
        Lake Sacajawea

A request to install an interpretive plaque at Lake Sacajawea was reviewed by the Commission. This
project is sponsored by the Department of Transportation, State Parks and Recreation Commission,
WA State Historical Society, Department Community, Trade, and Economic Development – Office of
Tourism, and the Department of Fish and Wildlife. The project was developed to honor the 200th
Anniversary of the Lewis & Clark Expedition. Various interpretive plaques are being installed across
the state along the Lewis & Clark Trail. This particular plaque will be located south of the Hemlock
Plaza along the Nichols Blvd Lake path. The plaque will highlight information about Sacajawea son.
The dimension of the plaque will be 24” x 36” on a centered on a 12” peeled round timber pedestal
base.

Mandi Roberts, project manager and Kristine Hoffman with the OTAK consulting firm explained that
the overall colors of the plaque were selected for the three different areas of Washington State: The
Plateau area, Columbia Gorge, and the Lower Columbia river region. The Commission’s only concern
was that the blue and green colors selected for this region should be muted and blend with the Lake’s
natural environment. Janice Steele made a motion to accept the plaque placement considering that the
colors be in tone with the Lake’s natural environment. Shirley Bailey seconded the motion. The motion
was unanimously passed.

The Commission requested that the final panel wording and artwork be provided to the Commission
prior to installation. The consultants are considering the title of the panel to be “Janey” the name the
Lewis and Clark party referred to Sacajawea. The panel will be installed in July.

D.      Certificate of Appropriateness 2003-2
        Exterior Vent installation (and Apartment Renovation)
        Blackstone Apartments
        1503 20th Ave.
        Longview Housing Authority, Owner

Cam Hanna explained that the basement apartment in the Blackstone was never vented to the exterior
for the bathroom or kitchen. He is requesting approval of drilling a 4” hole through the exterior concrete
below the brick panels for the vent pipe. The vent pipe would then be covered with metal flashing,
painted white, which will follow the scalloped curve in the buildings’ exterior concrete. The vent will
also be behind an existing rhododendron bush adjacent to the building on the 20th Avenue side. This
would meet the existing code requiring the vent to be at least 3’ away from any window opening.

The interior of the unit, which many years ago was the dance room for the Harlequin Dance Club, is
being restored with the original 9’ high sliding mahogany French doors, while maintaining the 10’ceiling


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height. These doors were found buried behind sheetrock. One set of French doors will separate the
master bedroom from the new hallway connecting the bedroom to the living room, and a second set of
French doors will divide the dining room from the living room and can be opened in a bi-fold fashion to
create a large entertainment area. The apartment is approximately 985 square foot. The original
fireplace with tiles also remains.

David Straub, Vice-Chairman asked the Commission for a motion on the Certificate. Sharon
Pederson made a motion to approve the vent on the building’s exterior. Sallie Kiggins
seconded the motion. The motion passed with Cam Hanna abstaining.

E.      Review of Draft Inventories
        Old West Side
        a. Interpretations of Inventory Form
        b. Inventory OWS-02 Windham House
        c. Inventory OWS-03 Henderson House
        d. Inventory OWS-04 DuVall House

Doris Disbrow, Old West Side resident and historic preservation volunteer, has completed a preliminary
survey of house construction from 1923 to 1931 by lot location within the Old West Side. The survey
map was based on research from building permits. The first 400 residential building permits are
unaccounted for as they were owned/constructed by Long-Bell and those records have not been
located.

Staff developed an interpretation sheet with the assistance of Ms. Disbrow to accompany the State
Historic Inventory Form. The form interprets original changes to cladding, windows, plan and roofline
and defines whether changes to the original structure should be listed slight, moderate, and extensive.
This form will be helpful to persons completing inventory forms in the field and provide consistency in an
otherwise vague interpretation. The Commission reviewed the form for acceptance and decreased the
square footage for additions to the original structure within each level of change. The Commission also
agreed to include the mullion design aspect of windows in all categories levels. Sharon Pederson noted
that a case-by-case interpretation might be needed.

The Commission then reviewed the inventories prepared by Doris Disbrow and others which included
Inventory OWS-02 Windham House, Inventory OWS-03 Henderson House, and Inventory
OWS-04 DuVall House. Questions arose on the architectural style of some houses. It was difficult
to determine a single design category for the homes. Additions may have been made which were not
accounted for or that the architect may have constructed a vernacular structure. The Commission was
very pleased with the work and detail Ms. Disbrow and the other volunteers have included into the
inventories. She noted that interest is mounting in the neighborhood among other residents who wish to
inventory their home as well.

Staff stated that the next step would be to review the inventories for consideration into the Local
Register. If the properties were acceptable, then staff would send a letter to the property owner inviting
them to include their home on the register.




Historic Preservation Minutes                   3                           March 20, 2003 Meeting
Chairman Hanna asked staff what the Commission could do to support the work of this volunteer
group. Staff explained that the pending OAHP/CLG grant for the inventory will provide assistance to
the volunteers. Ms. Disbrow noted that she is spending her personal money on paper, copying and file
folders. Chairman Hanna felt it was important to have a local commitment of Historic Preservation
dollars from the existing 2003 budget to support the efforts of these volunteers. Sharon Pedersen
made a motion to set $50 aside for the volunteers until the grant is received. Sallie Kiggins
seconded the motion. During the discussion the motion was amended by Sharon Pedersen to
increase the set aside for the inventory to $100. Sallie Kiggens seconded the amended motion
that unanimously passed. Ms. Disbrow said action will provide further encouragement to the group
for the project and thanked the Commission.

F.      Columbia Theatre Original Doors
Cam Hanna brought up the long-standing question of “Where are the original exterior Columbia Theatre
doors?” and to have them returned. A search of the basement was made and the original panels with
the stenciling design are missing. Janice Steele recalled that there a public campaign was held to
renovate the Theatre doors for $1000 each door. Staff noted that James Murphy, former theatre
manager assured the Commission that the stenciled panels would be kept and replicated on the
renovated doors. Janice Steel made a motion to ask Dave Spencer write a letter to Columbia
Theatre manager, James Murphy regarding the location of the original doors and stenciled
panels. Shirley Bailey seconded the motion.

G.       Grant Request to OAHP
Staff will be completing a competitive grant application for an inventory to the Old West Side. The
grant is funded from the federal government and passed through to the State for local CLG (Certified
Local Government) distribution. The estimated grant will be approximately $10,000. Staff requested
approval from the Commission to proceed with the grant. Sallie Kiggins made a motion to apply to
the State for a CLG grant for an inventory of the Old West Side. Sharon Pederson seconded
the motion. The motion unanimously passed. Staff noted that if the grant were awarded, the City
Council would need to accept the grant before proceeding.

H.      Adjournment

With no further business to come before the Commission, the meeting was adjourned at 5:03 p.m.


Julie Hourcle`, Assistant Planner




Historic Preservation Minutes                4                         March 20, 2003 Meeting

								
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