ANAHEIM UNION HIGH SCHOOL DISTRICT
501 Crescent Way
Anaheim, CA 92803
CITIZENS’ OVERSIGHT COMMITTEE
February 5, 2007
The meeting was called to order at 5:40 p.m.
Committee members and guests introduced themselves.
II. Roll Call
Committee Members: Tom Giedlin, Michelle Hohmann, Patricia Rich, Irv
Trinkle, James Vanderbilt, and Linda Whiteman.
Staff: Tim Holcomb
Guests: Mrs. Denise Mansfield-Reinking, Assistant Clerk, AUHSD Board
Dr. Jodie Wales, principal of Lexington Jr. High School
Mr. Walt Eden, Construction Controls Group
Mrs. Mary Giedlin, parent
Absent: Carla Santibanez, committee member
III. Adoption of Agenda
On a motion by Mrs. Rich and duly seconded by Mr. Trinkle, the
committee adopted the agenda as submitted with a 6-0 vote of members
IV. Tour of Lexington Jr. High School to view construction completed with
Measure Z funds.
Committee members were escorted by Dr. Wales and Mr. Holcomb on a
tour of the Lexington Jr. High School Campus.
The meeting reconvened at 6:45 pm. Dr. Wales and Mrs. Giedlin left the
V. Public Comments
Mrs. Denise Mansfield-Reinking, Assistant Clerk to the Anaheim Union
High School District Board of Trustees thanked the members for
volunteering to serve on the committee. She expressed that she is very
confident that everyone will do a fantastic job. As a Board member for the
district it humbles her to see that the committee has undertaken such a
difficult task with enthusiasm.
Mrs. Mansfield-Reinking also reported that she had attended a round table
discussion at the California School Boards Association (CSBA) in San
Francisco about what an oversight committee is. She will provide a copy of
the document from this meeting for the committee.
Dr. Wales, her staff and parents were recognized and thanked by Mrs.
Mansfield-Reinking for their strength and patience during the construction
process at Lexington Jr. High School.
Mrs. Mansfield-Reinking then added that Mr. Holcomb has been a god-
send to the district and thanked him for his efforts in helping to straighten
out modernization and construction issues that the district has faced.
Mr. Vanderbilt thanked Mrs. Mansfield-Reinking for her comments and
asked for help from the Board of Trustees with filling the vacancies on the
committee. Mrs. Mansfield-Reinking then stated that she has people in
mind that will be submitting applications to the district for the vacant
VI. Approval of Minutes of November 27, 2006 (Exhibit A)
On a motion made by Mr. Trinkle and duly seconded by Mrs. Hohmann,
the committee approved the minutes as submitted with a 6-0 vote of
VII. Member Reports
Mr. Vanderbilt reported that he along with committee members, Patricia
Rich, Irv Trinkle and Carla Santibanez attended the AUHSD Board of
Trustees meeting on December 20, 2006. They addressed the Board to
let them know that the committee had organized and put into place the
strategy to undertake the task of “oversight” that include site visits. He
also reported that the Board had asked about the qualifications of the
committee members and Mr. Vanderbilt felt he had sufficiently explained
everyone’s areas of expertise and interests to the Board’s satisfaction.
Mr. Vanderbilt then thanked members who were present at the Board
meeting for their attendance.
Mrs. Rich reported that she and Michelle Hohmann had worked together to
fine tune a letter to the school principals (Exhibit B) as a way of trying to
let the principals know about the committee. The letter’ will then be
distributed to the media to notify the public of the committee’s existence
The committee recognized Mrs. Mansfield-Reinking from the audience ad
agreed to hear her comments. She mentioned that Mrs. Pat Karlak, the
Public Information Officer for the district would be able to assist the
committee with information regarding names or email addresses for media
Mr. Trinkle found that the past audits all fell into alignment and the
accountant’s report reflected that there were no findings and no
questions, but commented that Mrs. Whiteman has not had a chance to
review the audits. He also noted that findings in the 2005 audit reflected
unit price awards that were not in compliance. Mr. Holcomb stated that
this practice had been ceased prior to the completion of the audit and
brought the attention of the audits by the Construction Controls Group
(CCG) report. Mr. Trinkle would like a follow up in the 2006 audit to
acknowledge that this practice is no longer in place.
Mr. Holcomb commented that the 2005/2006 audits were for the district’s
regular books and not the Measure Z books. Dianne Poore, Assistant
Superintendent of Business and he have been meeting to find a method
for employing an audit firm to complete the 2005/2006 financial and
performance audits. A request for proposal (RFP) to find a new auditor for
all books, district and Measure Z is in the works.
A discussion regarding continuing with VTD for the 2006 audit due to time
constraints or initiating an RFP for an audit firm followed. The topic areas
• Continuing with VTD as the audit firm or initiating a “Request for
Proposal” (RFP) for another auditing firm.
• Cost comparison for the AUHSD versus other districts
• The scope of work that is included in an audit
• Deadline for RFP
Miss Whiteman asked for a copy of scope of work to review. Mr. Holcomb
suggested that subcommittee meet with district controller and Assistant
Superintendent of Business to allow the committee to have some input as
to scope of work for auditors. He also mentioned that the Board of
Trustees is responsible for approving the hiring of the auditing firm.
The committee recognized Mrs. Mansfield-Reinking from the audience and
agreed to hear her comments. She stated that she is very interested in
the ideas and opinions of the committee as to what is done with the audit
as it is the most significant part of the Oversight Committee’s
Mr. Giedlin volunteered to take Mr. Kinnahan’s position on the audit
subcommittee which was approved by consensus of the committee. Mr.
Trinkle, Mr. Giedlin and Miss Whiteman would comprise the subcommittee
that will meet with the Board of Trustees regarding the audit. Mrs.
Mansfield-Reinking asked Mr. Holcomb to place the meeting as an item on
the next Board of Trustees agenda. Mr. Holcomb informed the committee
that the next Board of Trustees meeting will be held on February 22, 2007
at Anaheim High School in Cook Auditorium.
The arrangements to attend a finance meeting will be made through Ms.
Nakayama and Mr. Holcomb to review the scope of work issues with
regards to past and future audits. Mr. Trinkle made a motion which was
duly seconded by Mrs. Rich to have Miss Whiteman function as the
chairperson for the financial committee. The motion passed by a vote of
5-0 with Miss Whiteman abstaining.
Mrs. Rich made a motion which was duly seconded by Miss Whiteman to
accept Mr. Trinkle’s recommendation on behalf of the committee relative
to the use of the current auditor for the 2005/2006 audit with the
opportunity to review the scope of that work. The motion carried with a
vote of 6-0.
Member of the committee had a discussion regarding rephrasing a
statement in the letter to the principals as to whether the committee is
reviewing past and current spending or audit reports. The outcome of the
discussion was that the phrase should be changed to read “reviewing past
and current audit reports.”
Mr. Vanderbilt then asked for a clarification of the meeting schedule for
the principal’s letter. In the past, the committee had discussed holding
quarterly meetings that would coincide with site visits. This item was
moved to item XI on the agenda.
VIII. Staff Update on Measure Z Program Update
Mr. Holcomb updated the committee on the status of various construction
and modernization projects.
• Loara High School’s Grand Re-Opening ceremony will be conducted
in the Fall, 2007
• Kennedy High School’s Performing Arts Center’s Grand Opening will
take place on April 21, 2007
• Anaheim and Katella High Schools modernization projects are set
to be advertised within the next week.
• Lexington math wing needs carpeting will be done by the beginning
of March, 2007 and the new building will be turned over to the
school after spring break.
Mrs. Whiteman asked Mr. Holcomb to explain the bidding process. Mr.
Holcomb briefly explained the bidding procedures but the matter was
tabled until the April 2, 2007 meeting.
Mr. Trinkle asked Mr. Holcomb to brief the committee about the status of
the new junior high. Mr. Holcomb stated that the new junior high has not
been on the construction agenda for over a year due to lack of funds.
IX. Discussion/Information Items
The committee continued discussion on AB1234 from the November 27,
2006 meeting. It was stated by Mr. Vanderbilt that their investigation of
the statutes was that AB1234 was not mandatory. Therefore, it was the
decision of the committee to ignore AB1234 unless the AUHSD Board of
Trustees includes the language from AB1234 in their bylaws.
The discussion from the November 27, 2006 meeting also continued
regarding changing the committee’s name. On a motion made my Mrs.
Rich and duly seconded by Mrs. Hohmann, it was the decision of the
committee to retain the same committee name and just include 2006-
2008 in its title to read, “Citizens’ Oversight Committee 2006-2008.” The
motion carried by a vote of 6-0.
Mr. Holcomb was asked to explain the bidding process. He explained that
good contract administration is the focus of the District. The discussion for
this procedure will be continued at a later meeting.
X. Action Items
The district will advertise the two replacement positions for members on
the current Oversight Committee in view of Mr. Lee not accepting his
appointment and Mr. Kinnahan’s passing. Mr. Vanderbilt had a sympathy
card for everyone to sign for the Kinnahan family.
The applications will be made available in the district office and through
the district website. The deadline for applications will be March 30, 2007.
XI. Review Future Meeting Dates
The committee continued the discussion of holding the meetings at the
district office again and taking one day to visit campuses. Mr. Holcomb
suggested that transportation could be arranged for the site visits but
reminded the committee that campus tours can take between two and
four hours each. This would only allow the committee to tour two or three
campuses in a day.
In view of the Kennedy High School Grand Opening on April 21, 2007, the
members would like to tour the campus on April 2, 2007 at 5:00 p.m. and
begin the Oversight Committee meeting at 6:30 p.m. The members then
discussed the final meeting date for the 2006/07 school year where the
public would also be invited to address the committee.
On Mr. Vanderbilt’s suggestion, a motion was passed confirming the next
two meeting dates as April 2, 2007 at Kennedy High School and June 2,
2007 at the district office.
XII. Items for Upcoming meetings
• Contract bidding process
• District procurement procedures for Measure Z funds
• Changes made to correct construction errors with respect to items
being left out of the scope of work
• Address the recovery of funds spent to correct construction errors
• Anaheim High School new construction and Katella High School
• Construction Controls Group audit report – six month update
• Financial report of sub-committees
o Finance committee
o Public relations committee
On a motion made by Mrs. Rich and duly seconded by Mr. Giedlin, the
meeting was adjourned at 8:50 p.m.
Respectfully Submitted by:
Lynn Nakayama, Executive Assistant
James Vanderbilt, Chairman