Microsoft Office XP
Word
Advanced Level
Tables
A table- is a collection of data organized in
columns and rows. You might use a table
to include budget data, sales data, or
inventory.
Create Tables
1. Click where you wish to
insert a table.
2. Click
Tables>Insert>Table.
3. Select the number of
columns you want.
4. Select the Number of
rows desired.
5. Select desired table
options.
6. Click OK.
Inserting/Deleting
Rows and Columns
To insert new column(s):
Click Table>Insert>Columns
To insert new row(s):
Click Table>Insert>Rows
To merge cells:
Select the cells you want to
merge.
Right click>Merge cells
To remove columns or rows:
Select the row(s) or
column(s) to remove.
Click Table>Delete Columns
Or
Click Table>Delete Rows
AutoFormat
Click Table>Table
AutoFormat
Select category
Select table style
Click Apply
Chart Elements
Chart
Single data
Title
series
Value Legend
axis title
Category
labels
Category
axis title
Chart Types- Column & Bar
100
North
3rd Qtr
West 50 East
East West
1st Qtr 0
1st 3rd North
0 50 100 Qtr Qtr
Column chart Bar chart
Column chart- Compares individual values or sets
of values.
Bar chart- This is basically a column chart turned
on its side. Also used to compare values.
Chart types- Line & Area
200 100
150
100 North 50 East
50
0 West 0 West
1st 2nd 3rd 4th East 1st 2nd 3rd 4th North
Qtr Qtr Qtr Qtr Qtr Qtr Qtr Qtr
Line chart Area chart
Line chart- Useful when plotting trends (changes
over time).
Area chart- Like “filled in” line charts. Also used
to track changes over time.
Chart Type- Pie Chart
1st Qtr
2nd Qtr
3rd Qtr
4th Qtr
Circular graph that shows the relationship of each
value in a data series to the entire data series.
The size of each wedge represents the
percentage each item contributes to the total.
Create A Chart
1. Place the mouse cursor
where you want the chart to
appear.
2. Choose Insert>Object.
3. Click the Create New tab.
4. Select Microsoft Graph Chart
from the Object type list.
5. Click OK.
6. Adjust the values in the
datasheet that appears.
Click outside the datasheet
that appears.
7. Click outside the datasheet
when done.
Microsoft Graph Chart
Chart
Document 1- chart values
Create a Chart Using Excel
1. Insert>Object
2. Click on Create New
Tab
3. Under object type:
Choose Microsoft
Excel Chart
4. Click OK
Components of Excel Chart
Chart 1 Tab- Displays
the chart
Chart Toolbar is only
available when you
use Excel to create
your chart
Sheet 1 Tab- Replaces
the sample values.
Modifying Chart
Microsoft Graph Chart Microsoft Excel Chart
1. Double –click the chart to activate it.
2. Make your changes.
1. Chart toolbar only available when using excel chart.
3. Click outside the chart boundary to return to normal
editing mode.
Different Types of Diagrams.
Organizational
Radial Cycle
Organizational-Display different types of relationships within
a group.
Cycle- Charts a process ex. Design or production of an
project
Radial-Displays relationship of several items to a signal item.
Diagrams
Pyramid Venn Target
Pyramid- Items that build on another. Ex. Food
Pyramid
Venn- Items if overlapping characteristics. Ex.
Overlapping responsibilities.
Target- Items that build on another. Ex. Steps
toward a specific goal.
Create a Diagram
Click Insert>Diagram
Select the type of
diagram
Click OK
To Add Text to a Shape
Click the shape
Type your text
Click outside the shape
To Add a New Shape
Click the shape to which you want to add a new
relationship.
Click Insert Shape button.
Choose the type of relationship you want to add.
If applicable
Modify a Diagram Using Organizational
Chart
Parts of a Mail Merge
1. Data source
2. Main document
3. Results
Word 2002 Mail Merge Steps
1. Select document type
2. Select starting document
3. Select recipients
4. Write or arrange main document
5. Preview merge
6. Complete the merge
Step 1:
Select Document Type
Letters
E-mail messages
Faxes
Envelopes
Labels
Directory
Step 2:
Select Starting Document
Use the current document
Start from a template
Start from existing
document
Step 3:
Select Recipients
Use an existing list
Select from Microsoft
Outlook® Contacts
Type a new list
Step 3: (con’t)
Select Recipients
Create a new list
Step 3: (con’t)
Select Recipients
Microsoft Word 2002 introduces
a new Mail Merge Recipients
dialog box
Filter and/or sort the recipients
list
Step 4:
Write or Arrange Main Document
Add recipient
information
Address block
Greeting line
Electronic postage
Postal bar code
More items (lists all
merge fields)
Step 4: (con’t)
Write or Arrange Main Document
Insert address block
Step 4: (con’t)
Write or Arrange Main Document
Insert greeting
line
Step 4: (con’t)
Write or Arrange Main Document
Match fields
Address block and
greeting line both tie
into Match Fields
Easier to work with
data sources with
different field names
Map non-standard field
names to built-in field
names
Step 5:
Preview Merge
Preview the merge
results
Make changes to the
letter
Exclude recipients
Step 6:
Complete the Merge
Print
Edit individual letters
Differences in Some Steps for Other
Document Types
E-mail messages
Envelopes
Labels
E-Mail Messages
Message options
Envelopes
Select starting
document
Change document
layout
Envelopes (2)
Envelope options
Printing options
Labels
Select starting document
Change document layout
Label options
Labels (2)
Arrange Labels
Update all labels
Easier to modify and
update existing labels
Mail Merge Toolbar
Intended for users very
familiar with Word’s Mail
Merge
You Are Now Ready To
Use
Tables, Charts, Diagrams and
Mail Merge