2011 HRS CLASSIFIED NON-EXEMPT TIMESHEET (HOURLY) DATE RECEIVED IN PAYROLL
DEPT ID: PAY PERIOD JUL C (07/17/11-07/30/11)
PERSON ID: BEGIN: 07/17/11 END: 07/30/11
NAME: DUE DATE: 08/01/11 PAID DATE: 08/11/11
PAYROLL AND LEAVE ACCOUNTING SECTION SUPPLEMENTAL PAY
Work Shift - Actual Hours Worked VAC- SICK PERS COMP DIFFERENTIAL STAND-
Day Date HOURS ATION LEAVE HOL LEGAL USED √ IF NIGHT WKEND BY
Begin Lunch and/or other gaps in work shift End WORKED (VN) (SL) (PH) HOL (LH) (CT) MISC FMLA (ND) (WD) (AA/SD)
SUN 07/17
MON 07/18
TOTAL
TUE 07/19 HOURS
1ST WEEK
WED 07/20
THU 07/21
FRI 07/22
SAT 07/23
WEEK ONE TOTALS
SUN 07/24
MON 07/25
TUE 07/26 TOTAL
HOURS
WED 07/27 2ND
THU 07/28 WEEK
FRI 07/29
SAT 07/30
WEEK TWO TOTALS
TOTAL VN SL PH LH CT MISC TOTAL ND WD AA/SD
BIWEEKLY TOTALS
EMPLOYEE SIGNATURE: PAYROLL USE ONLY
REPORT HOURS TO BE
SUPERVISOR SIGNATURE: HR REG HOURS
CREDITED TO COMP
REMARKS: TIME IN THE BOX (CH) OT OVERTIME
OK HOLIDAY
Instructions for Completing your Timesheet
• Enter your person ID in the Person ID field. This is required for us to process your timesheet properly.
• The person ID can be found on your earnings statement. Do not use all or part of your Social Security Number, your SOLAR ID, or write "on file".
• Select the proper pay period by clicking on the pay period box and using the dropdown menu. All dates will fill in automatically
• There is a blank space at the end of the pulldown menu. Please select that space if you need a timesheet without dates filled in.
• Enter times either in AM/PM format or using military time. For example, for 4:30 PM, either type 4:30 PM, or 16:30.
• If you use AM/PM times, you must put a space between the time and the AM/PM.
• Most times will default to AM if you do not enter AM/PM. Please make sure times are entered correctly.
• Do NOT cut and paste times. Copying and pasting is okay, but cutting and pasting will break multiple calculations, requiring you to start over with a fresh copy!
• Start and end times must be filled in for each day worked.
• When a work shift begins on one calendar day, and continues into the next day, all hours should be reported on the day the shift began.
• The timesheet supports two breaks in the work shift during the day. If you only take one break, it does not matter which two break boxes you use.
• If the timesheet cannot correctly calculate the time, the hours worked box will turn red. The most likely cause of this is a missing break time.
• If hours worked in a day are greater than 12, the hours worked box will turn yellow. Please review these times to ensure that AM/PM is entered correctly.
• Please enter any leave time used and comp time earned in the appropriate boxes using hours and quarter hours.
• Use the miscellaneous column to cover paid leave situations covered under contract such as jury duty, union business, military leave, etc. etc.
* Time away from work for union business must be noted in the remarks section of the timesheet. The section and article numbers from the contract must also be noted.
• If time is marked in the miscellaneous section, provide a description and explanation of the time in the remarks section.
• If time off is related to a serious medical condition, place an "X" in the FMLA box.
• The timesheet will compute hours paid, overtime, and differential, and will total leave balances used.
• Night differential will be paid for all hours worked between 6:00 PM and 6:00 AM per contract or administrative code provisions.
• Weekend differential will be paid for all hours worked between 12:01 AM Saturday and 12:00 midnight Sunday per contract or administrative code provisions
• Please print out the timesheet and submit to your supervisor. The timesheet needs to be in the payroll office at 10:00 AM on the due date listed.
• The timesheet no longer needs to be printed on a specific color paper.
2011 Holidays - Dates Observed
Saturday, January 01, 2011 New Year's Day ** Floating Holiday
Monday, January 17, 2011 Martin Luther King Junior's Birthday
Monday, May 30, 2011 Memorial Day
Monday, July 04, 2011 Independence Day
Monday, September 05, 2011 Labor Day
Thursday, November 24, 2011 Thanksgiving Day
Saturday, December 24, 2011 Christmas Eve ** Floating Holiday
Monday, December 26, 2011 Christmas Day
Saturday, December 31, 2011 New Year's Eve ** Floating Holiday
Rounding of Minutes:
0.0 to 7.5 minutes = 0.0
7.5 to 22.5 minutes = .25
22.5 to 37.5 minutes = .5
37.5 to 52.5 minutes = .75
52.5 to 60 minutes = 1.0