Middleburgh expo
TROOP 2 middleburgh
100TH ANNIVERSARY
October 7-9, 2011
middleburgh, NY
SPONSORED BY:
OTSCHODELA COUNCIL, INC. BSA,
AND HOSTED BY:
TROOP 2 BSA middleburgh
REGISTRATION AND FEES
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Otschodela Council BSA‟s Middleburgh Expo is open to all Cub Scout, Webelos, Boy
Scouts, Explorers, Venturers and Scouters who wish to attend the biggest and best
centennial event since the 2010 National Jamboree!
Early registration of your unit will guarantee one of the 100 camping slots available in
our camping site. You can register your unit in one of two ways:
[1] Download the form at www.otschodela.org, complete and mail with your deposit
check to :Middleburgh Expo, Otschodela Council BSA, 6134 State Hwy 23, PO Box 1356,
Oneonta, NY 13820.
[2] Call Otschodela Council toll-free 1-800-778-6813 or 607-432-6491 or fax 607-432-
0388. Please have your credit card and unit information handy to complete your
registration.
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Units registering before September 1, 2011 will pay $15.00 per Scout or
Scouter, less the $30.00 deposit fee (if deposit paid in advance). Units
registering after September 1, 2011 fees will be $20.00 per Scout and
Leader.
Cub Scout units Saturday October 8, 2011 day visit fee: $10.00/ Cub Scout or
Leader (inc. patch).
Adult /Youth Volunteer Staff (not camping with their unit) fee: $15 (inc.
patch/ t-shirt).
All fees paid will include a Middleburgh Expo patch. All fees not paid by
October 1, 2011 MUST be paid PRIOR to participation in the Middleburgh
Expo and should be turned in with Unit Roster Sheets at check-in.
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If you have questions about early registration, fees or other aspects of attending the
Expo, you may contact the Otschodela Council BSA District Executive Trey Miller at 607-
432-6491, ralph.miller@scouting.org
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LEADER’S GUIDE
INFORMATION PACKET
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Happy 100th Anniversary Troop 2 and Welcome to the Middleburgh Expo in
Middleburgh, NY. We are sure you are in for a fun-filled weekend. Here are the
details to help ensure a smooth running event.
Check In--
Check in will begin at 3:00 pm on Friday, October 7, 2011 at the Expo Headquarters
at the Clubhouse at the Middleburgh Rod and „Gun Club. A map of Middleburgh is
included with this packet, follow arrows from Main Street. All unit participation rosters,
medical forms and fees will be collected at check in.
Unit Participation Rosters—
Upon arrival, unit leaders will be asked to turn in a copy of their master roster of
participants. These rosters are extremely important should the Encampment Directors
receive an emergency phone call for a participant. Make sure ALL participants (youth
and adults) are clearly printed on the form. A copy of the form is included with this
packet.
Medical Form--
Each participant attending the Encampment is required to have the Annual Health and
Medical Record completed. These forms will be collected during registration, made
available to the medical personnel manning the First Aid Station (Clubhouse) and
available for pick-up by the Unit Leader at the end of the Expo.
Campsites--
Units will be assigned campsites as they check in on Friday, October 7, 2011 in one of
two camp areas on Middleburgh Rod and Gun Club property. Troops are encouraged to
erect a gateway at their site using the anniversary theme. A separate camping area
will be provided for individual adult volunteers not camping with a unit or who
have medical needs.
Parking--
Vehicles will be allowed in the camping area to drop off equipment and handicapped
individuals. Vehicles MUST be removed from the camping area by 9 pm Friday evening.
Volunteers will be in the main parking areas to help organize parking and direct cars to
designated satellite areas nearby. One vehicle or trailer may remain on the site, but must
remain until the close of camp on Sunday.
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Meals—
All units are responsible for their own meals. Meals must be prepared and served in
assigned campsites. All participants should carry a filled water bottle or canteen. Open
fires are NOT permitted in the campsites. The Expo committee requests that units use
gas grills or charcoal (Dutch oven) cooking. Ice, charcoal, exchange propane tanks are
available at several Middleburgh convenience stores. A limited supply of Potable water
is available at the Middleburgh Rod and Gun Club, please bring your own water supply.
Sanitation and Trash--
Port-a-jons will be supplied at all major locations. A large dumpster will be available
near the Concession Stand for camp kitchen garbage; separate barrels will be available
for recyclables. A metal barrel will be available for the disposal of charcoal ashes.
However, we would hope that units will show Scout Spirit and implement the principles
of Leave No Trace and carry home as much unit trash as possible. We ask that all
units conduct a “clean sweep” walkthrough before they leave and pick up and properly
dispose of all trash found on the ground.
Cracker Barrel—
A Scoutmaster/ SPL Cracker Barrel will be held at 9 pm Friday evening, October 7,
2011. Location TBA; snacks and drinks will be provided. Last minute schedule changes,
announcements and/or questions will be answered at this cracker barrel. A short
meeting of all youth and adult Volunteer Staff will be held following the Friday Night
Cracker Barrel.
Uniforms—Class A All the Way!
All Scouts and adult leaders are encouraged to be dressed in their Class A uniform
throughout the entire Expo, especially during Saturday‟s Midway activities open to
the public, the Main Street Parade, and during Evening Show and Fireworks Finale. All
staff members are expected to be in full Class A uniform unless their activity requires
special safety equipment.
Patrol Flags—
Boy Scout troops are encouraged to have their patrol flags, and carry them during the
events and in the Main Street Parade.
Volunteer Staff—
A staff application has been included with this Leaders‟ Guide. Older youth (14 and
older, Star rank or above), and any adults registering and paying with a unit, but
would like to assist and staff events on Saturday, should complete and mail the Staff
Application form to:
Trey Miller
PO Box 1356
Oneonta, NY 13820
ralph.miller@scouting.org
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Two-deep Leadership—
Units are reminded of the BSA Youth Protection policy that requires a minimum of two adults
to be with the unit throughout the Expo. One adult present must be Youth Protection
trained. For Webelos Dens, follow the ratio of youth to adults as stated in the Guide to Safe
Scouting.
Trading Post—
The Middleburgh Expo Trading Post will be located in the Expo Headquarters, and will stock
Otschodela Council Expo patches, BSA CSPs, and other items of interest to Boy Scout
collectors. Hours of operation will be posted at registration. The trading post can only accept
cash or checks.
CUB SCOUT LEADERS
INFORMATION
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Cub Scouts of any level can attend the Middleburgh Expo as daytime participants.
Age-appropriate activities have been planned for them (see below). Weblos can camp as
dens, however, they cannot participate/compete with Boy Scouts or Venturers.
Overnight camping by Tiger, Wolf, and Bear Cub Scout dens is not approved and
certificates of liability insurance will not be provided by the Boy Scouts of America.
All Cub Scouts, as do all participants, have to follow the Guide to Safe Scouting
policies (G2SS).
Upon arrival, all Cub Scout/Weblos leaders will be asked to turn in a copy of their master
roster of participants. These rosters are extremely important should the Expo Staff
receive an emergency phone call for a participant. Make sure ALL participants (youth
and adults) are clearly printed on the form. A copy of the form is included with this
packet.
Webelos Overnight Camping
“A Webelos Scout may participate in overnight den camping when supervised by
an adult. In most cases, the Weblos Scout should be under the direct supervision of his
parent or guardian. If the parent is not attending the event, it is essential that each
Weblos Scout be under the supervision of a parent-approved adult. Joint den-troop
campouts including the parents of the Weblos Scouts are encouraged to strengthen ties
between the pack and troop. Den leaders, pack leaders, and parents are expected to
accompany the boys on approved trips.”
“If a well meaning leader brings along a child who does not meet these age
guidelines, disservice is done to the child, who is not trained to participate in such an
activity and who, as a nonmember of the group, may be ignored by the older members.”
Reference: Cub Scout Outdoor Program Guidelines, No. 13-631
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SCHEDULE OF EVENTS
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Friday, October 7
3:oo-? Start Troop Check in
expo Headquarters
9:00 Cracker barrel
9:30 Scoutmaster/SPL/Vol. Staff Meeting
10.00 Taps
Saturday, October 8
6:30 Reveille
7:00 Breakfast
8:30 Sr. Patrol Leader Meeting
8:45 Flag Raising Ceremony
9:00 midway activities begin
10:00-4:00 middleburgh activities begin [Open to
Public]
12:00 Lunch
4:00 Assemble for Parade
4:30-5:30 Main Street Parade [Open to the Public]
5:30-7:30 Dinner
7:30 Proceed to evening show
8:00-9:30 evening show and Fireworks Finale
Sunday, October 9
7:00 Reveille
9-10:00 Scouts Own Service/Awards
10:00 Flag Lowering Ceremony/ units depart
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MIDWAY ACTIVITIES
SATURDAY, 10:00 AM-4:00 PM,
MIDDLEBURGH ROD AND GUN CLUB
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RIFLE SHOOTING
SHOTGUN SHOOTING
MUZZLELOADER SHOOTING Full Descriptions to Follow
ARCHERY
FISHING
FLY FISHING
ORIENTEERING
CLIMBING WALL
PAINT BALL TARGETS
SPECIAL EVENTS
COMMUNITY PINEWOOD DERBY
5K RUN
DIRTY HIKE Full Descriptions to Follow
PARADE
VROMAN’S NOSE HIKE
REVOLUTIONARY WAR REENACTMENT
SERVICE OPPORTUNITIES
Habitat for Humanity (Cub Scouts/Boy
Scouts)
Good Turn for America is a call to service by the Boy
Scouts of America to address the critical issues of hunger,
health, and inadequate housing in our nation. To address
these challenges, the Boy Scouts of America has partnered
with some of the most respected service organizations in the nation, including Habitat for
Humanity.
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American Red Cross (Cub Scouts/Boy Scouts)
The American Red Cross and the Boy Scouts of America
have partnered to advance their complimentary missions
involving emergency preparedness. This is to benefit
scout leaders, merit badge counselors, the Boy Scouts,
and any other interested individuals by highlighting
available Red Cross training and educational resources
that are directly applicable to specific scout initiatives. A simple and easy way for
Scouts to follow their promise to help other people is by donating a few dollars to the Red
Cross in order to help the people of the US. Boys are encouraged to earn a few dollars by
doing chores around the house and donating a portion of what they earn. Although this isn‟t
one of their typical service projects, the boys can learn that they can make a difference by
raising funds that can be used by others to provide much needed help.
Salvation Army (Cub Scouts/Boy Scouts)
For more than seven decades, The Salvation Army and the BSA have
worked together to make Scouting available to low-income youth.
Mention the Salvation Army and a familiar image comes to mind of a
holiday bell-ringer standing outside a busy store collecting donations for
the needy. However, some things we probably don't picture when
thinking of The Salvation Army are hiking trips, summer camps, merit
badges, courts of honor, and Eagle Scouts. But we should. Stop by the
Salvation Army booth to see how you can get involved.
World Friendship Fund (All Scouts, Scouters)
The Boy Scouts of America is rallying its troops in an effort to join the World
Organization of the Scouting Movement (WOSM) in assisting families devastated by
recent earthquakes as many Scouts and Scouters have been looking for ways to assist in
Haitian relief efforts. After communicating with officials of WOSM on current, mid-term
and long term needs of the Haitian people, the BSA has decided to focus on sending new
tents and new sleeping bags to assist those who have no shelter.
Throughout its first 100 years, the BSA has been known for
coming to the aid of those who are in need. As the
organization begins its second century, the need is indeed
great. Fortunately, the BSA’s commitment of service to
others is just as strong today as it was in 1910. This is an
opportunity to involve Scouts and Scouters at every level in a
“good turn” that will make a significant difference in
thousands of lives.
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Donations to the World Friendship Fund will be collected at the Sunday Scout’s
Own Service and Fireworks Finale.
You can help the BSA effort by making a contribution to BSA’s World Friendship Fund.
Contributions to this fund are tax deductible and will help provide much needed shelter
and sleeping comfort to those who have lost their homes. Donations to the World
Friendship Fund can be made online or by giving through your local council.
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Scouting For Food/Pitch-in for Scouting (All Scouts/Scouters)
BSA’s Scouting for Food will collect over 75,000 pounds of food to
support needy families during 2010. This is an annual service
project of BSA to do our "Good Turn FOR America".
Don't forget that Scouting for Food counts towards service hours
for Good Turn for America
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