SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
Microsoft
Windows 2000
Professional
UPDATED MAY 2005 1 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
TA B L E O F C O N T E N T S
A INTRODUCTION 3
A.1 The Windows Desktop ........................... 4
A.2 The Start Menu ...................................... 9
A.3 How to Shut Down & Restart ................ 10
A.4 Exercise ............................................... 13
B RUNNING A PROGRAM 14
B.1 Running a Program .............................. 14
B.2 Program Windows ................................ 16
B.3 Exercise ............................................... 19
B.4 Review ................................................. 22
C SAVING YOUR FILES 24
C.1 File System .......................................... 24
C.2 Saving Your First File ........................... 24
C.3 Opening Saved Files ............................ 28
C.4 Deleting & Recovering Files ................. 30
C.5 Exercise ............................................... 33
D WINDOWS EXPLORER 34
D.1 Using Windows Explorer ...................... 34
D.2 Exercise ............................................... 37
UPDATED MAY 2005 2 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
A INTRODUCTION
Microsoft Windows (MS Windows) is by far the most widely used
Operating System (OS) around the world. MS Windows is offered
in several languages, with English being the most common. There
have been many versions of Windows throughout the years.
Microsoft Windows 3.X—Launched in the early 1990s, this was
one of the first true Graphical User Interface (GUI) Operating
Systems by Microsoft. Before GUI Operating Systems, users
would communicate with computers through typing only.
Microsoft Windows 95—Launched in 1995, the most popular
OS in its time.
Microsoft Windows NT—NT stands for New Technology. The
start of the multi-user interface and advanced networking
components.
Microsoft Windows 98—Launched in 1998, an upgrade for
Microsoft Windows 95.
Microsoft Windows ME—ME stands for Millennium Edition.
Launched in year 2000, the last OS based on Microsoft
Windows 95/98.
Microsoft Windows 2000 Professional—Based on Microsoft
Windows NT but with more user-friendly features.
Microsoft Windows XP—XP Stands for Experience, the most
recent OS from Microsoft as of May 2005. Based on Microsoft
Windows NT with a better interface and user-friendly features.
The operating system we will be learning is Microsoft Windows
2000, but it is very similar to all of the other Microsoft operating
systems. Most of the lessons and concepts learned with Windows
UPDATED MAY 2005 3 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
2000 are transferable to other versions of Windows, and even to
other operating systems.
A.1 The Windows Desktop
Desktop overview
The Desktop
Icons
Icon
Labels
Start Button Status Area
(taskbar) (taskbar)
Show Desktop Button
(taskbar)
Taskbar
The desktop, which is the screen that you see after you log on to
Windows 2000, is one of the most important features on your
computer. The desktop can contain shortcuts to your most
frequently used programs, documents, and printers. The desktop
can also be the home of ‗active‘ content such as a news or travel
channel. For more information on this feature, look up ―Active
Desktop‖ in the help file. By default, the desktop is home to the
following features:
UPDATED MAY 2005 4 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
Taskbar
The taskbar appears at the bottom of your screen. The
taskbar contains the Start button, which you can use to
quickly start a program, find a file, or access Help.
When you open a program, document, or window, a
button appears on the taskbar for each item. Use these
buttons to switch quickly from one open window to
another. Minimize all open windows and access the
desktop with one click of the Show Desktop button on
the taskbar.
My Documents
Use this folder as the default storage location for
documents, graphics, and other files, including saved Web
pages. Each user who logs on to the computer has a
unique My Documents folder, so the documents you
store in your My Documents folder are not readily
available to another person who uses the same computer.
My Computer
Use this folder to quickly see the contents of your floppy
disk, hard disk, CD-ROM drive, and mapped network
drives. From within My Computer, you can also open
UPDATED MAY 2005 5 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
Control Panel, where you can configure many settings on
your computer.
My Network Places
Use this folder to locate shared resources on the entire
network to which your computer is connected. Shortcuts
to the computers on the network or on the Internet where
you've accessed documents or programs are automatically
created in My Network Places. You can also create
shortcuts to network, Web, and FTP servers by using the
Add Network Place wizard.
If your computer is a member of a workgroup, you can
double-click Computers Near Me to narrow your search
to computers that are in the same workgroup.
Recycle Bin
The Recycle Bin stores deleted files, folders, graphics,
and Web pages until you empty the bin. If you want to
retrieve an item you have deleted, look in the Recycle
Bin.
UPDATED MAY 2005 6 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
Internet Explorer
Using an Internet connection and Internet Explorer,
you can browse the World Wide Web (WWW acronym) to
check e-mail, perform research, and much more.
More Definitions
Desktop—The on-screen work area on which windows, icons,
menus, and dialog boxes appear.
Icons—Icons are pictorial representations of shortcuts, files,
programs, and folders. Most icons can be launched or opened
by a double-click action of the mouse.
Icon Labels—Icon Labels are the text underneath each Icon,
which gives the Icon a name.
Taskbar—The bar that contains the Start button and appears by
default at the bottom of the desktop. You can click the taskbar
buttons to switch between running programs. You can also
hide the taskbar, move it to the sides or top of the desktop,
and customize it in other ways.
UPDATED MAY 2005 7 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
Taskbar Button—A button that appears on the taskbar and
corresponds to a running application.
Status Area –The area on the taskbar to the right of the taskbar
buttons. The status area displays the time and can also
contain icons that provide quick access to programs, such as
Volume Control and Power Options. Other icons can appear
temporarily, providing information about the status of
activities. For example, the printer icon appears after a
document has been sent to the printer and disappears when
printing is complete.
Start Button—The Start Button is located on the left side of the
Taskbar. The Start Button launches programs, and will be
explained in greater detail further on in this module.
Folder—A Folder is represented by an icon, and contains other
items such as files, folders, programs, etc., inside of it. My
Documents is a Folder on the Desktop that contains your files
inside. In the example below, the My Documents folder is
open on the desktop.
UPDATED MAY 2005 8 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
Window—A window represents an open program or folder on the
Desktop. When you double click on an Icon, a Window opens
to display the running program or the open folder.
Active Windows—The window that you are currently using or
that is currently selected. Windows 2000 always applies the
next keystroke or command you choose to the active window.
Windows that are not selected are inactive. Active windows
are always in front of inactive windows.
A.2 The Start Menu
The Start Button is located on the leftmost part of the taskbar,
which appears at the bottom of your screen by default. You can
use the Start Button can use to quickly start a program, find a file,
UPDATED MAY 2005 9 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
or access Help. Click on the Start Button and you will see as
below.
Everything can be accessed through the start menu. The start
menu is the beginning of all actions for Windows 2000, hence
called the Start Menu.
A.3 How to Shut Down & Restart
You should never turn off the computer without properly shutting
down or restarting in the following procedure. This procedure
prevents possible damage to the OS as well as the computer.
To shut down or restart the computer, execute the following
steps.
UPDATED MAY 2005 10 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
Click the Start Button
Click the Shut Down Button, located on the bottom of
the Start Menu
In the drop-down list, select Shutdown to properly shut
down the computer or Restart to reboot or restart the
computer.
Click OK
Important—In case of a power out, it is possible that your
computer, but not your monitor, will be attached to a UPS, which
acts like a battery. In other words, your computer must be shut
down before the battery runs out, without seeing any activity on
the screen. In such cases, an emergency shut down procedure is
implemented to ensure a quick and proper shut down. Take you
time for you have few minutes to properly execute this procedure.
UPDATED MAY 2005 11 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
Press the combination key Ctrl + Alt + Del. Press but
not hold the Del key while holding down the Ctrl
and Alt keys.
Press the ‘S’ Key.
Press the ‘Home’ key.
Press the ‘S’ Key, once more.
Press the ENTER Key
Wait until the Hard Disk Drive stops making noise.
Turn off the UPS and AVR.
UPDATED MAY 2005 12 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
A.4 Exercise
1) Draw a line between each of the items on the left and the
pictures on the right:
Start Button
Icon
Desktop
Status Area of the Taskbar
2) Restart the computer properly
3) Turn off the monitor and then perform the emergency
shutdown procedure.
UPDATED MAY 2005 13 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
B RUNNING A PROGRAM
Microsoft called its operating system MS Windows because of the
way that it runs programs. As described earlier, a window is a
program that is open and running.
B.1 Running a Program
Running, Opening, Launching, and starting are interchangeable
terms for describing the action to open a program. Follow the
steps below to run a program. For example, let us open Microsoft
Word 2000.
Click the Start Button
Click the Program Item on the Start Menu
UPDATED MAY 2005 14 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
Click the Microsoft Word Icon.
The computer will now start the program Microsoft Word. Notice
that there are many Folders inside the Programs folder, which
correspond to other programs.
UPDATED MAY 2005 15 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
B.2 Program Windows
After opening Microsoft Word, the window that appears in the
middle of your desktop is the Microsoft Word program. All
programs will open in their own window.
UPDATED MAY 2005 16 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
Window buttons
(Minimize, maximize, and close)
Program Title
Program Title
The program title is the name of the program and file you are
currently working on. In the example above, the file name and
program are Document1—Microsoft Word.
Switching Between Programs
When multiple programs are running, they appear in the taskbar.
To switch between two different open programs you can click on
their names in the taskbar.
Managing Windows
The buttons used to manage windows are called window buttons.
To close a window, click in the upper right corner of the
window. To close a program by using its taskbar button, right-click
the taskbar button, and then click Close.
UPDATED MAY 2005 17 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
To minimize or maximize a window or restore it to its previous size
click the appropriate button in the upper right corner of the
window
Click to minimize the window to a taskbar
button. To restore the minimized window to its
previous size, click its taskbar button.
Click to display the window in a full screen.
After maximizing a window, click to restore the
window to its previous size.
Notes—You can also double-click the window's title bar to
maximize it or restore it to its previous size.
To minimize all open windows and dialog boxes, click on the
taskbar. Minimized windows appear as buttons on your taskbar,
but dialog boxes do not. Click again to restore all windows and
dialog boxes to their previous size.
UPDATED MAY 2005 18 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
B.3 Exercise
Opening/Closing a program
Open Microsoft Word 2000
Close Microsoft Word 2000 with the on the top right
corner of the window
Changing window sizes
Open Microsoft Excel 2000
Maximize the Microsoft Excel 2000 window with the
middle window button
Minimize the window to the taskbar with the left window
button
Switch tasks to Microsoft Excel 2000 by clicking on it in
the taskbar
Click on the middle window button to restore Microsoft
Excel‘s window to its previous size
Move the Microsoft Excel 2000 window around the screen
by clicking, holding, and dragging the bar at the top of the
window
Minimize Microsoft Excel 2000 to the taskbar
Switching Tasks / Programs
Close all currently running programs.
UPDATED MAY 2005 19 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
Start Microsoft Word 2000
Without closing any other program, start Microsoft Excel
2000
Similarly, do not close any running program and start
Microsoft PowerPoint 2000
Microsoft PowerPoint may open another window. If so,
click on Cancel and continue the steps below.
Open My Documents folder on the desktop
Minimize the window to the taskbar with the left window
button . Notice that window buttons behave identically
for folder windows as for program windows
Switch to Microsoft Word 2000 by clicking on it in the
taskbar, this will bring the Microsoft Word 2000 window to
the front of the desktop.
UPDATED MAY 2005 20 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
Switch to Microsoft Excel 2000
Switch to Microsoft PowerPoint 2000
Close all windows with the in the top right hand corner
of the window
Note—Another method of switching between windows is to use
the keyboard shortcut Alt+Tab. A keyboard shortcut is a quick
method of giving the computer a command without having to use
the mouse. The Alt+Tab shortcut involves pressing two keys at
once, which we will practice now.
UPDATED MAY 2005 21 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
Make sure at least two windows are open
Hold down the Alt key with your left thumb. If there are
two Alt keys, use the one on the left hand side of your
keyboard.
Press the Tab key and quickly release it. Keep holding the
Alt key.
You will now see a small window in the center of the
screen with an icon inside to represent every open
window.
Press the Tab key until the icon representing the window
of your choice is selected.
Release the Alt key, and the window you have selected
will become the active window.
B.4 Review
1) Suppose there are no currently open windows. What two ways
allow you to start programs?
Desktop or Taskbar
Taskbar or Status Area
Status Area or Start Menu
Start Menu or Desktop
UPDATED MAY 2005 22 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
2) How can you switch between open programs?
Taskbar
Status area
Desktop
Start menu
UPDATED MAY 2005 23 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
C SAVING YOUR FILES
C.1 File System
What is a File?
Computers store information in a file. Files can be stored in
storage devices or media such as hard-disk drives, Floppy disks,
CDs, etc. For example, when you create a new document with
Microsoft Word/Excel/PowerPoint/Access/FrontPage, you are
creating a new file.
What is a Folder?
Files can be stored in folders. A folder can contain other folders
and files. For example, files go inside the My Documents folder
on the desktop.
Where do I put my files?
All of the work you complete ought to be saved to the My
Documents folder. The My Documents folder is shown as an
icon on the desktop. Whichever program you are using, all work
should be saved in the My Documents folder.
C.2 Saving Your First File
This section will show you a step-by-step guide on how to create a
personal folder in My Documents and how to save your work done
in Microsoft Word. These steps are applicable to almost any
program.
UPDATED MAY 2005 24 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
Open My Documents folder
File / New / Folder
Type
For Example, type ―George‖ (without the quotation marks)
if your name is George
Close the My Documents folder
Start Microsoft Word 2000
If you do not remember on how to start/open/launch a
program, refer to the lessons learned in section B.1 on
page 14.
File / New… / Blank Document / OK
This will open a new window like below.
UPDATED MAY 2005 25 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
Right-click once on the white page in the middle of the
document
Type the following
Hello my name is .
If your name is George, type ―My name is George,‖
without the quotation marks.
UPDATED MAY 2005 26 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
File / Save
Now you will see the Save As window open on your
screen because you are saving your files for the first time.
The Save in drop-down list, located at the top of the
window, lists the folder or directory that your are saving
into. Any other files in this folder that are also made by
Microsoft Word 2000 will be listed here.
The white space after File Name: is what you wish to
name your file. Always remember to name your file with
something meaningful so that you can find it later on. For
example if you wrote your resume in Microsoft Word
2000, you would save it as ―My Resume‖ or something
with the key word ―Resume‖.
UPDATED MAY 2005 27 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
Click on My Documents icon, located on the left side of
the Save As window
Left-Click once on the folder with your name
Click on Open
Type the desired name of the file in File Name field
Click Save, located in the bottom right corner of the
Save As window
Your file is now saved.
C.3 Opening Saved Files
The point in saving files is to be able to close them and open them
later for either editing or viewing.
Close all currently open programs.
Start Microsoft Word. It should open with a blank
document
If you do not remember on how to start/open/launch a
program, refer to the lessons learned in section B.1 on
page 14.
File / Open…
The Open window appears in a similar fashion to the
Save as box previously discussed.
UPDATED MAY 2005 28 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
Now, left-click once on the file that corresponds to your
name.
Left-click once on the Open button in the bottom right
corner of the Open window
Your file is now open.
If you make changes to the file that you opened and want to save
it with a new file name (so you do not lose your original file) you
would use the File / Save As… option instead of File / Save.
This will let you save your changes into a file with a new name,
while leaving your original file unaltered.
Important Note—You cannot have two files of the same name
and type in the same folder. If you try to save a file with the same
name as a pre-existing file, it will overwrite the pre-existing file.
UPDATED MAY 2005 29 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
C.4 Deleting & Recovering Files
Sometimes you will want to delete a file that you have created.
Deleting a file means to permanently remove it from your
computer.
Important Note—Only delete a file if you are sure that you no
longer need it. Deleted files can be lost forever!
Deleting a file
Close or minimize all windows
From the desktop, open the My Documents folder
Open the folder called
Click once on the file named , which you
created in a previous exercise
Press the Delete key on the keyboard. A dialogue box will
ask you if you really want to delete your file.
UPDATED MAY 2005 30 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
Click on Yes. Your file is now deleted.
Restoring a file
Minimize the folder
Open the Recycle Bin from the desktop
Click once on the file named
Click on the Restore button in the bottom left corner of
the Recycle Bin window
UPDATED MAY 2005 31 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
Close the Recycle Bin window
Maximize the folder called . You should
once again see your file inside.
UPDATED MAY 2005 32 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
C.5 Exercise
Create a new Microsoft Word Document
Type your name in Microsoft Word‘s white space
Create a new folder inside the folder
called About Me.
Save your file in the About Me folder as Who I am
Close all programs
Start Microsoft Word 2000
Open the file that you just saved
Type your favorite color right next to your name
Save the file as What I like in the folder.
UPDATED MAY 2005 33 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
D WINDOWS EXPLORER
D.1 Using Windows Explorer
Windows Explorer displays the hierarchical structure of files,
folders, and drives on your computer. Using Windows Explorer,
you can copy, move, rename, and search for files and folders. For
example, you can open a folder that contains a file you want to
copy or move, and then drag it to another folder or even another
drive. Below are the steps to start Windows Explorer.
Start / Programs / Accessories / Windows Explorer
Windows Explorer is a simple program that allows you to do
exactly what it‘s named: Explore what‘s in your computer. This is
UPDATED MAY 2005 34 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
what the Windows Explorer window looks like when you first open
it.
Left Explorer
Bar showing
Folders Right Sub-Window
The left sub-window gives you an overview of where you are
when you navigate. This window shows the tree view of the
desktop. Clicking on the tiny button expands the selection and
shows you what‘s in the folder. Clicking on the button collapses
the selection and hides the contents.
UPDATED MAY 2005 35 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
Folders in My
Computer
Folders in
Local Disk (C:)
Folders in
WINNT
The right sub-window shows you contents in a specific folder,
from where you can then move, copy, delete, and send files
and folders. The picture below shows an example of moving a
folder.
UPDATED MAY 2005 36 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
D.2 Exercise
Double-click on My Documents.
File / New / Folder
Press Backspace and Type
PSWD
File / New / Folder
Press Backspace and Type
DSWD
File / New / Folder
Press Backspace and Type
TESDA
You have now made 3 new Folders, inside the My
Documents folder.
UPDATED MAY 2005 37 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
Start Microsoft Word
File / Save As…
Save the files in My Documents
TESDA Meeting
File / New
File / Save As…
Save the files in My Documents
DSWD Meeting
Now make a File for ―PSWD_Meeting‖ and save it using
the same method as above.
You now have your 3 Files and 3 Folders in the My Documents
folder.
UPDATED MAY 2005 38 OF 39
SCALA TRAINING PROGRAM MICROSOFT WINDOWS 2000 PROFESSIONAL
Put each of the 3 Files in their corresponding Folders
using Windows Explorer.
Delete the Files.
Delete the Folders.
UPDATED MAY 2005 39 OF 39