NORTH CAROLINA COMMUNITY COLLEGE SYSTEM
H. Martin Lancaster, President
October 5, 2007
MEMORANDUM
TO: Presidents
Chief Financial Officers
FROM: Kennon Briggs
Vice-President, Business and Finance
Barbara Boyce
Director, Continuing Education
SUBJECT: Community College Finance Institute – Upcoming Course Offerings
As requested by the State Board of Community Colleges, a steering committee from the North Carolina
Association of Community College Business Officers (ACCBO) and staff from the North Carolina Community
College System Office developed a comprehensive framework for the Community College Finance Institute
(CCFI) to provide on-going, standardized training for technical and professional positions in community
college finance operations. For consistency and accountability, the training will be delivered at three
community colleges—Caldwell CC&TI, Coastal Carolina CC and Guilford TCC.
Attached you will find a flyer announcing the dates and location of the first course developed by the Institute
which is titled CCFI-Core. This course covers six training modules related to the financial operations at a
community college. The modules include the following: 1) Overview of the North Carolina Community
College System, 2) Budgeting and Accounting, 3) Financial Reports, 4) Human Resources/Personnel, 5)
Financial Aid, and 6) Miscellaneous Topics. Attached is the table of contents from the student manual for
the course. This is an excellent course for both newly hired and seasoned employees.
There is a registration fee for this course plus the cost of a 160-page training manual. To enroll, please call
or email the contact person at the respective college listed below.
Donna Bean Caldwell CC&TI (828) 726-2383 dbean@cccti.edu
Layne Harpine Coastal Carolina CC (910) 938-6375 harpinel@coastal.cc.nc.us
Cindy Kane Guilford TCC (336) 334-4822 ext. 2919 clkane@gtcc.edu
We are very excited about this new training program. Please support this effort.
KB/BAB/ji
Attachments
c: Donna Bean
Layne Harpine
Cindy Kane
CC07-246
Email
MAILING ADDRESS: 5003 MAIL SERVICE CENTER ~ RALEIGH, NC 27699-5003
Street Address: 200 West Jones ~ Raleigh, NC 27603-1379 ~ 919-807-7100 ~ Fax 919-807-7169
AN EQUAL OPPORTUNITY EMPLOYER
BAF3100 CCFI Financial-Core
This course covers six training modules related to the financial operations
at a community college. The modules are:
1) Overview of NC Community College System
2) Budgeting and Accounting
3) Financial Reports
4) Human Resources/Personnel
5) Financial Aid
6) Miscellaneous Topics
Upon completion, students will have a knowledge base for technical and
professional positions in a community college Business Office.
Length of Course: 30 hrs.
Locations/Dates
Guilford TCC .......................October 24, 25, 30, 31, and November 1
Coastal Carolina CC .............November 6, 7, 8, 13, 14
Caldwell CC & TI .................November 6 – December 17 (Hybrid)
Contact Information
Donna Bean Caldwell CC&TI (828) 726-2383 dbean@cccti.edu
Layne Harpine Coastal Carolina CC (910) 938-6375 harpinel@coastal.cc.nc.us
Cindy Kane Guilford TCC (336) 334-4822 ext. 2919 clkane@gtcc.edu
Community College Finance Institute
Student Training Manual
Table of Contents
CHAPTER 1
OVERVIEW OF THE NORTH CAROLINA COMMUNITY COLLEGE SYSTEM ..................................1-1
Section A State Level Overview ..................................................................................................1-3
Section B Local Level .................................................................................................................1-15
Chapter 1 Questions ..................................................................................................................1-24
CHAPTER 2
BUDGETING AND ACCOUNTING .................................................................................2-1
Section A Budgeting and Accounting Overview............................................................................2-3
Section B The Budget Process ....................................................................................................2-11
Section C Account Structure ......................................................................................................2-21
Section D Cash Management – Receipts and Expenditures...........................................................2-31
Section E Purchasing .................................................................................................................2-41
Chapter 2 Questions ..................................................................................................................2-47
CHAPTER 3
FINANCIAL REPORTS ..............................................................................................3-1
Section A Financial Reporting .....................................................................................................3-3
Section B Fiscal Closeout Reports ...............................................................................................3-7
Section C Audit Reports .............................................................................................................3-9
Section D Other Financial-related Reports ...................................................................................3-11
Chapter 3 Questions ..................................................................................................................3-16
CHAPTER 4
HUMAN RESOURCES/PERSONNEL ...............................................................................4-1
Section A Employment Policies ...................................................................................................4-3
Section B Payroll and Benefits Administration ..............................................................................4-7
Chapter 4 Questions ..................................................................................................................4-15
CHAPTER 5
FINANCIAL AID .....................................................................................................5-1
Section A Federal Financial Aid Programs....................................................................................5-3
Section B State and Local Financial Aid Programs ........................................................................5-13
Chapter 5 Questions ..................................................................................................................5-17
CHAPTER 6
MISCELLANEOUS TOPICS .........................................................................................6-1
Section A Travel ........................................................................................................................6-3
Section B Facility Operations ......................................................................................................6-7
Section C Construction ..............................................................................................................6-11
Section D Business Continuity ....................................................................................................6-15
Chapter 6 Questions ..................................................................................................................6-16