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61st ANNUAL KANSAS DISTRICT KEY CLUB CONVENTION April 1-3, 2011 Wichita Marriott A Story Guide for Advisors You will remember that the “Wizard of Oz” is a story about transformations: the lion finds courage, the tin woodsman, a heart, the scarecrow a brain. The convention is a transformation event! The 2011 Kansas District Convention has workshops with transforming ideas. Ideas that members can take home to revive their clubs, projects that will help volunteers to change their communities, workshops that can begin the process of self-improvement. The needs of members, incoming officers, advisors, sponsors and parents have all been considered in planning this event. The general sessions, mixers, workshops, speakers, contests, dance and elections create a weekend that is fun, educational, motivational, informative, helpful and, well, transformative. The two general sessions on Fiday and Saturday are supplemented with three workshop sessions offering a variety of different topics. All aspects of the convention have been planned by Key Club members for Key Club members, their advisors, sponsors and parents. The convention delegates will elect the 2011-2012 District Board during the weekend. Members may run for District Governor, District Secretary, District Bulletin Editor or Lt. Governor for their division. Any Key Club member in good standing who will not graduate before May of 2012 is eligible to run. Awards are given for club achievements and individual contests are held during the Saturday evening banquet. Clubs can enter the Scrapbook, Single Service and Achievement Contests .The top three clubs in each category win trophies. The talent show, impromptu essay and oratory contests honor individual achievements, as do the awards for Key Clubber of the Year and Faculty Advisor of the Year. Details for entries are included in this packet. The $85 registration fee includes three meals, a T-shirt, all convention activities and materials! With four people to a room, the cost is about $135 per person for the weekend. All Key Club members who have paid their dues are invited, along with faculty advisors, Kiwanis sponsors and parents. The convention is a good value in terms of energizing your club and as a personal experience. Of course, this is the annual meeting of Kansas Key Clubs. Most clubs elect their 2010-2011 officers prior to the convention and encourage those students to attend for training, but anyone who is interested in improving their club projects and service to their school and community will find new ideas and inspiration. For more information, contact Chuck Sack at 620-421-0228 evenings or by email, email@example.com. ADVISOR CHECKLIST FOR THE 2011 KANSAS KEY CLUB CONVENTION 1. CONFIRM THAT YOU HAVE ROOM RESERVATIONS. The convention rate is $89.00 plus 13.3% tax per room per night for one to four occupants. This rate is guaranteed through March 18. Call the Wichita Marriott (316-651-0333). If your club needs rooms and can’t get the convention rate, contact Chuck Sack. Rooms can be secured with a credit card. If you pay with a school check and bring a copy of the school’s tax ID, you will not have to pay the sales tax. 2. ENCOURAGE ATTENDING MEMBERS TO PARTICIPATE IN INDIVIDUAL COMPETITION AND TO RUN FOR DISTRICT OFFICE. All registered Key Clubbers may enter the talent and oratory contests, but they will need to prepare. There is also an impromptu essay contest that doesn’t require preparation. Freshman, sophomore or junior members are eligible to run for District Office. For information on the political process, contact your Lt. Governor or one of the other district officers listed in this packet. Clubs can also submit nominations for Key Clubber and Faculty Advisor of the Year. 3. IF YOU HAVEN’T ALREADY, CONTACT YOUR SPONSORING KIWANIS CLUB AND REQUEST FINANCIAL ASSISTANCE. The District recommends that the club pay a third, the Kiwanis Club pay a third and the individual pay a third. But practices vary club to club. Most Kiwanis Clubs will help pay a portion of their Key Club’s registration fees, including for the advisor. The Lt. Governors contacted most sponsoring Kiwanis Club presidents and/or secretaries this past week and encouraged them to consider offering assistance to attending clubs. 4. MAKE TRANSPORTATION ARRANGEMENTS. Different schools have different rules. However, every Key Club does have liability insurance as part of the Kiwanis program. The driver of the vehicle has primary coverage, but the Key Club policy is in effect from departure until the members return home. 5. USE TRAVEL TIME TO ENCOURAGE STUDENTS TO FULLY PARTICIPATE IN THE CONVENTION. Nervous anticipation makes students receptive to constructive planning. This is a good time to discuss the advantages of attending different workshops instead of clumping all of your members into the same one. Students may also want to discuss your opinions on running for district office and you may suggest they select two delegates. 6. APRIL 1, CHECK IN AT THE HOTEL REGISTRATION DESK. Have The Key Clubbers proceed to the convention check in table to register, get their name badges and convention packets. They can get your registration mateials and bring them to you while you’re checking in at the hotel for your rooms. CONVENTION SCHEDULE FRIDAY EVENING, APRIL 1 5:00 P.M. Registration (Convention Center Lobby) 7:00 Candidate Orientation Session 8:00 Opening Session – Introduction of Board, Speaker, Candidates 9:30 Caucuses 11:00 District Mixer SATURDAY, APRIL 2 8:00 A.M. Registration (Convention Center Lobby) 9:00 General Session 10:15 Workshop Session I (Choice of 4) 11:10 Workshop Session II (Choice of 4); Impromptu Essay NOON Kansas District Luncheon 1:00 FREE TIME IN WICHITA 6:00 Kansas District Awards Banquet/Talent Show 8:30 Caucuses 10:00 District Dance Advisors/Sponsors Meeting SUNDAY, APRIL 3 7:00 A.M House of Delegates 8:15 2011-2012 District Board Training 9:30 Workshop Session III (Choice of 3) 10:30 Governor’s Farewell Brunch ADVISORS’ FAQS What can I expect at the Kansas District Key Club Convention? The Kansas clubs meet to celebrate their accomplishments and generate enthusiasm for the next year. Training sessions are offered for next year’s club officers. The election of the 2011 -2012 District Board is held. There are club awards presented and individual talent contests. These are the “official” purposes of the convention. But the agenda includes advisors sharing ideas. Who should attend? All members in good standing, as well as prospective members of potential new clubs, are invited. Officers-elect for next year can attend training sessions. Some clubs have over half of their members in attendance. Anyone who is interested in improving their club projects and service to their school and community will find new ideas and inspiration. Over half of the attendees will be coming for the first time! The atmosphere is friendly and everyone is welcome. Who can run for District Office? The elected offices in the Kansas District are: District Governor, District Secretary and District Bulletin Editor, plus Lt. Governors for each of the eleven divisions. Any member in good standing who will not graduate before May 2012 may be nominated as a candidate for any of these offices. Members may declare by filling out the candidacy form in this packet, or by being nominated at the convention. Your Lt. Governor can explain about caucuses in more detail. Contact Chuck Sack for a description of officer responsibilities. What is the dress code? Generally, students wear business casual (slacks, collared shirts) to general sessions, workshops and caucuses, and business professional (suits, sportcoats) for the Saturday evening and Sunday morning meals. The T-shirt is the “ticket” for the dance on Saturday, but otherwise the dance, mixer and other events are “casual”. However, no one is ever excluded on the basis of clothing. Are there workshops for advisors? All the workshops in each session are open to advisors. In addition, there is a district meeting for faculty advisors and Kiwanis sponsors Saturday evening at 10:00 p.m. during the dance. There will be a presentation on the Kansas District Key Club Five Year Plan, plus time for general questions on any topic of interest/concern to advisors and sponsors. There are numerous opportunities to confer with other advisors throughout the convention. How can I find out more? Contact your Lt. Governor, Governor Hera or Chuck Sack. Email addresses and phone numbers are provided in the convention packet. STATEMENT OF CANDIDACY FOR THE KANSAS DISTRICT KEY CLUB BOARD I, __________________, do hereby declare myself willing to assume the duties and responsibilities of the office of __________________ for the Kansas District of Key Club International. I am a member in good standing of the Key Club of _______________ H.S., ________________ (City), Kansas. I fully realize that if I am elected, I must: 1. Strive at all times to strengthen and build Key Club in my District; 2. Study the Key Club materials to increase my knowledge and understanding of the organization and its functions at the International, District, Division and Local levels; 3. Maintain the quality of my school work and keep it current, so that permission may possibly be secured from my parents and school administrators for occasional absences to conduct Key Club business; 4. Be prepared to make appearances and give informative Key Club speeches; 5. Attend the 2011 Kansas District Tour to the International Convention in Phoenix, AZ June 29 – July 3. 6. Attend the 2012 Kansas District Convention at the end of my term; 7. Attend all Kansas District Board Meetings during my term; 8. Uphold the ideals of Key Club at all times, setting an example for others. I feel that I can perform my duties and responsibilities as a Kansas District Officer, while meeting my other commitments. APPROVED BY: _________________________________ __________________________ Candidate’s Signature Parent/Guardian Signature _________________________________ ___________________________ Advisor or Kiwanis Sponsor Signature Name of Sponsoring Kiwanis Club OUTSTANDING KEY CLUBBER AWARD This award has been established to recognize the contributions of the general membership of the Kansas District. It is recommended that all nominees be members of the 2010-2011 senior class. The candidate should not have been a club or district officer during the 2010-2011 administrative year. If you intend to submit a nomination, please notify firstname.lastname@example.org by March 27. Your final nomination letter must then be supplied to the registration desk by 9:00 a.m. on Saturday, April 2. The page should be titled “Outstanding Key Clubber Nomination” and signed and dated by the Key Club Advisor and either the Key Club President or Secretary. The nominating club must have two delegates at the convention and the nominee must be present to receive the award. The nomination pages should include: 1. The name and address of the nominee. 2. The name of the nominating Key Club 3. An explanation of the reasons why the nominee deserves the award. Include a listing of the projects on which the nominee has worked, and how he/she has inspired other members. 4. A brief listing of the nominee’s other activities, interests and accomplishments. OUTSTANDING ADVISOR AWARD Any Kansas District Key Club wishing to make a nomination for the 2011 award should submit a formal notice to email@example.com by March 27. The actual application should be titled “Outstanding Advisor Nomination” and should be submitted to the registration table before 9:00 a.m. Saturday, April 2. The application should include: 1. Name and address of the nominee and the name of the nominating Key Club; 2. An explanation of the basis for the nomination – the advisor’s history, contributions to the development of the club and its members, dedication to students, etc. 3. A brief biographical sketch of the nominee, stating his/her position in the school or community and a detailed list of other activities and accomplishments. NOTE: For both awards, the nominating club must have at least two delegates at the convention and the nominee must be present to receive the plaque. KANSAS INDIVIDUAL COMPETITION CONTEST RULES There are three contests for individual Key Club members at the Kansas District Convention: 1) Oratorical; 2) Impromptu Essay; 3) Talent. Clubs should encourage their members with abilities in these areas to enter the competition. Each competitor must be a member in good standing with Key Club International, the Kansas District and his or her local club. The decisions of the judges are final. No changes, alterations or reconsiderations will take place after the results have been certified and announced by the judges. ORATORICAL CONTEST RULES 1. The subject for all orations will be: “Does age play a role in your servant leadership – in either a positive or a negative way?” The subject matter of the oration and the presentation must be original and personally developed by the orator. 2. Each oratory contestant will be allowed a maximum of five (5) minutes for their presentation. Exceeding the time will result in a penalty. 3. Judging will be based on the following criteria: A. THE SPEECH - clarity of message; projection of idea; originality; depth; reference; grammar/word selection. B. THE DELIVERY - posture; composure and gesture; tone of voice; effectiveness/pronunciation; audience interest. 4. Orators will perform at the banquet Saturday evening. The outstanding orators will receive medals. 5. The winning orator from the Kansas District will be eligible to enter the International Oratorical Contest in Phoenix this summer. In case the first place winner is unable to attend the International Convention, the second place winner will be the alternate. The International Oratorical Contest Rules are printed on page 39 of "Guidebook 2010-2011," which is available on the website at www.keyclub.org (in the “Lead” Section, in a downloadable file under “Guidance”). IMPROMPTU ESSAY CONTEST RULES The Impromptu Essay Contest will be held on Saturday. Clubs may have multiple entrants. The topic will be announced in the contest room. Participants will have a specified time limit for preparing an original essay on the topic. All entrants are expected to provide their own writing instruments. Paper will be provided in the contest room. TALENT CONTEST RULES 1. Key Clubs may have multiple acts entered in the Talent Contest, but no more than one in each classification. Classifications are: vocal solos; group singing; instrumental solos or groups; skits and variety acts; readings or recitations; miscellaneous (tumblers, magicians, comics, etc.). 2. It is suggested that clubs enter only those acts which have superior talent, are entertaining and in good taste. Performers in group acts must all be from the same Key Club. 3. The time limit on each performance must not exceed six (6) minutes. Acts not concluded within this time will be disqualified. 4. Any materials (props, instruments, etc.) needed for an entry must be supplied by the participating contestants. The sole exception is a piano, which will be provided, if requested by March 25th. 5. Entrants in all categories compete for the same awards. A medal will be presented to the outstanding acts. The contest will be held at the Saturday evening banquet. KANSAS CLUB COMPETITION CONTEST RULES There are three club competitions at the Kansas District Convention: 1) Club Scrapbook Contest; 2) Single Service Project Contest; 3) Club Achievement Contest. All clubs are encouraged to enter all three contests. Trophies are awarded to the top three clubs in each category. The rules and scoring for all three contests are in accordance with the rules established by Key Club International for the International Convention. (All Kansas Clubs compete in the same category, regardless of club size.) These rules are included in pages 40-47 of "The Guidebook 2010-2011" sent to all clubs in the spring 2010 mailing. The forms are available online at www.keyclub.org in the “Downloads” section or via a link in the first paragraph on the “Contests and Awards” page. The decisions of the judges are final. In addition, clubs will be recognized for their contributions to Trick or Treat for UNICEF and for involvement with the Major Emphasis Program. To be recognized for participating in the Major Emphasis Program, submit the forms from the website (or the faculty advisor mailing), along with the appropriate documentation. Participating clubs will be announced during the convention. Key Club International will confirm donations to UNICEF and the list will be read at a general session. Forms are available at the above sources. Kansas District Board Contact Information 2010-2011 Name/Office Phone Email Brice Patterson (H) 316-680-667 firstname.lastname@example.org Governor Jessica Holdt (H) 620-896-2487 email@example.com Secretary/Treasurer Dylan Hodson (C) 316-371-7822 firstname.lastname@example.org Bulletin Editor Catie Hanser (C) 785-608-7418 email@example.com Technology Chair Nicole Yau (C) (785) 410-7769 firstname.lastname@example.org Lt. Gov. Div 2, 6 & 12 Hannah Messner (C) 913-671-9906 email@example.com Lt. Gov. Div. 3 Cara Hillstock (C) 785-477-2709 firstname.lastname@example.org Lt. Gov. Div. 4 Trevor Swanson 620-794-3443 email@example.com Lt. Gov. Div. 5 Mariah Miller (C) 620-840-1069 firstname.lastname@example.org Lt. Gov. Div 7 Estefania Lopez (C) 620-200-7146 email@example.com Lt. Gov. Div. 8 Harry Schwartz (C) 913-424-4508 firstname.lastname@example.org Lt. Gov. Div 9 Ricardo Patino (C) 620-391-5887 email@example.com Lt. Gov. Div 10 Sarah Christensen (C) 785-286-2011 Soccer_sweetie128@yahoo.com Lt. Gov. Div 11 61st Annual Kansas District Key Club Convention Wichita Marriott April 1 - 3, 2011 REGISTRATION INFORMATION Please Type or Print Clearly LAST NAME __________________________ FIRST NAME___________________________ KEY CLUB ______________________ SPONSORING KIWANIS CLUB __________________ ADDRESS _________________________________________T-SHIRT SIZE ______________ CITY__________________________________ STATE __________ ZIP ________________ TELEPHONE (____)________________ E-MAIL ____________________________________ (confirmation will be sent to email address) Registrant Status (check one) ( ) Male Key Club Member REGISTRATION FEE $85.00 ( ) Female Key Club Member ( ) Faculty Advisor/School Sponsor Fee includes convention packet, ( ) Kiwanian materials, speaker and workshop ( ) Parent ( ) Other guest fees, plus three meals. Wichita Marriott 9100 E. Corporate Hills Drive Wichita, KS 316-651-0333 ROOM CHARGES: $89.00 per night 1 to 4 occupants All room charges subject to 13.3% tax F * Full payment of registration fee must accompany this document. This fee does NOT include your hotel payment. HOTEL ACCOMMODATIONS MUST BE MADE SEPARATELY. * Only one individual may register on a form, although a club may send a single check with all of the members’ registration forms. * The registration deadline is March 26. Registrations received after this date, including on-site registrants, must add a $5.00 late fee. * Cancellation requests must be submitted IN WRITING to the Kansas District Key Club Administrator and postmarked by April 5. Refunds will be made minus $25.00 convention costs. * Make checks payable to Kansas District Key Club. Check and registration form should be mailed to Chuck Sack, Key Club Administrator, 3007 Chess, Parsons, KS 67357. Make copies of this form as needed.
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