Ephrata High School
Senior Transition Meeting – Post Secondary
September / October 2007
Ephrata High School Counseling Office:
Ms. Kerri Batdorf Gr 9-12 ESL email@example.com
Mrs. Kathleen Hartman Gr 10-12 A-Mb firstname.lastname@example.org
Mrs. Rosemary Minder Gr 10-12 Mc-Z email@example.com
Mr. Stephen Habowski Gr 9-12 Gifted Gr12 CTC firstname.lastname@example.org
Mrs. Susan Ditzler Secretary email@example.com
Mrs. Teri Arment Secretary firstname.lastname@example.org
CEEB CODE 391-265
Senior Transition Meeting Agenda
Senior Credit Record - Review academics grades 9-12
Graduation Project Check – Deadline: 2nd Friday in May (or next school day if school is not in
session on this day) or no participation in graduation ceremony, the prom and senior activity day.
Incomplete Graduation Project Signature sheet
Academic Transcript / Activities Sheet
Review Junior Transition Meeting sheet
Career Resource Center
Internet Resources: www.easdpa.org/ehs/guidance
“College” Application Process / Information
Get confirmations from school that they received your application
Give counselors adequate time to process applications (7 school days for transcript request)
and write letters of recommendation (10 school days).
Letters of Recommendation
College Visits / College Fairs – College Visit Pre-Approval Form ****NEW***
College Representatives at EHS
NCAA – Eligibility Information
Choosing a School timeline
About College Majors
Types of Financial Aid
FAFSA / CSS Profile Information
FAFSA Completion Night – Warwick
Financial Aid Session at College Night Conestoga Valley
Financial Aid Night – Ephrata and Warwick
Financial Aid Resources
CRC (Career Resource Center)
CRC – COIN, CollegeView, CxOnline
ASVAB Test – October 24, 2007 8:00am-11:00am. – If interested, let counselor know
Recommendation Form – Return to Guidance ASAP
Mark Your Calendars
SAT November 3rd 2007 at EHS
EPHRATA Financial Aid Night Tuesday October 30, 2007 6:00-8:30 HS Cafeteria
College Night at Conestoga Valley HS : November 5th 6:30-8:30pm
Cocalico High School College Fair : October 9th 6:30-8:00 HS Cafeteria
EHS Class of 2008
Dates to Remember
Responsibility Forms or Payments due
Entertainment book sales September
Senior PSSA make up exams October 23,24,25 2007
Yearbook pictures due (submitted by studios) November 16, 2007
Graduation Outfit Rental forms & payments December
Diploma Name form December
Optional senior t-shirt purchase Payment due January 1, 2008
All senior obligations
From 9th grade to YTD ASAP
Unexcused absences days within 1 month of assignment
Attendance Detention days same as above
Graduation Project recommended by January 31, 2008
May 9, 2008
Graduation Announcement Orders January – To be announced
(private vendor – not EHS)
Prom Tickets/post prom tickets April / May (Junior Class)
Graduation Speech Entries April
Senior Awards Assembly May 28, 2008 7:00pm
Prom Saturday May 24, 2008
CTC graduation/awards May 27, 2008
Commencement Practice June 4, 2008
Baccalaureate June 1, 2008 Tentative
Commencement June 5, 2008
BE SURE TO CHECK THE SENIOR WEBSITE FOR THE MOST RECENT CALENDAR
Post Secondary School Application Process
1. Obtain applications and complete all applicable sections. Double check the entire
application, making sure you have the required information completed. Give the application
to a friend and/or parent to triple check for accuracy.
2. Compose college Essay if required for the application (see below info on writing essays).
3. If necessary, request letters of recommendation from teachers and / or counselor (see below
information on letters of recommendation). Be sure to give counselors and teachers adequate
time to process application and write letters of recommendation (10 days).
4. Complete a purple “Transcript Request” form. This needs a parent signature, and can be
downloaded from the Guidance website or picked up at the Guidance office.
5. Bring the completed application to the guidance office and request an official transcript to be
sent to the school along with your application. Transcripts are FREE and will be mailed
within SEVEN school days of receipt from the guidance office (postage provided).
a. Bring in ALL letters of recommendations and/or attachments that need to be mailed
with the application when you submit your request. Due to the volume of
transcripts, we cannot hold transcripts for missing information.
6. Get confirmation from schools that they received your application.
1. Essay‟s Importance for Colleges:
a. To judge depth of students‟ understanding of intellectual or social issues, quality and
freshness of mind.
b. To show writing style, technical correctness, fluency (sentence subordination,
paragraph construction/unity, vocabulary, metaphorical vs. concrete language).
c. Often a confirmer of decision if other credentials are clear. The essay can be a
powerful “tipper” in close cases, especially with very strong or very poor essays.
2. Sample Evaluation Essays
a. The guidance office has sample essays, which include critiques for each essay.
b. “The Admissions Essay- A Help Packet”
c. See your counselor for copies of either of the above.
Letters of Recommendation
1. If a letter of recommendation is required by the college you are applying to, be sure to:
a. Complete a “Senior Letter of Recommendation Information” form (Guidance Office
b. Select a teacher that you feel knows you well, and can adequately write about your
c. ASK selected teacher if they would be willing to write this for you. Provide them
with information about your future plans.
d. Be sure to give the teacher or counselor at least 2 weeks (10 school days) to complete
this. Due to the counselor caseload changes this year, your counselor from last year
will write your letter of recommendation.
e. Provide clear directions for the teacher writing this. Example: When does it need to
be submitted, where should it be turned in – Guidance office, back to student, mailed
directly to school, etc.
2. Write a short note of thanks to the teacher after they have finished letter.
3. Be sure to inform your guidance counselor who is writing the letter or recommendation, and
when they will be turned in (as well as who they will be turned in to).
1. STUDENTS MUST COMPLETE THE “COLLEGE / MILITARY / CAREER
EXPERIENCES” PRE APPROVAL FORM PRIOR TO THE VISIT. This form is
available on the Guidance website, Guidance Office, as well as the Attendance Office.
2. When you return, you must provide written verification/confirmation from the institution
you were visiting.
3. College Visit Checklist, College Interview Guideline, as well as the College/Military/Career
Pre Approval forms can be found in the back of this packet.
4. Ask questions about campus safety – Use the Campus Safety Audit in the back of this packet.
1. Local College Fairs
a. Cocalico High School College Fair – Oct 9th 2007 6:30-8:00pm HS Cafeteria
b. College Night at Conestoga Valley HS November 5th 2007 6:30-8:30
2. College Fair Guidelines resource in the back of this packet.
College Representatives at EHS (Check Counselor Bulletin)
1. This is a great opportunity to meet with representatives that can give you valuable
information about a post-secondary institution.
2. The Ephrata High School Career Resource Center (CRC) has many school representatives
come in to meet with prospective students. If you are interested in meeting with a school‟s
representative you should:
a. Check the Counselor Bulletin and listen to announcements for post secondary visits.
b. Come down to the guidance office to sign up for the session, and receive a pass.
c. Inform the teacher of the class you will be missing that you are participating in the
meeting (at least one day in advance). Be responsible and sure that you have made
arrangements for missing that class. YOU ARE RESPONSIBLE FOR ANY WORK
MISSED DURING THE MEETING!!!
d. BE PREPARED FOR MEETING: This is your opportunity to find out what YOU want to
know about the school. For a sample of the kinds of questions you may want to ask,
see the College Fair Guidelines sheet in the back of this packet. BEFORE
SIGNING UP - MAKE SURE THE SCHOOL OFFERS A MAJOR THAT YOU
ARE INTERESTED IN!!!!
SAT’s / ACT
1. The SAT and ACT are both widely used admission tests. Many colleges accept either one,
but some require one or the other. Be sure to check with the specific institutions that you are
2. Test Dates:
a. SAT – November 3, 2007 (regular registration ends October 2nd )
b. ACT – October 27, 2007, December 8, 2007
c. For other dates, see respective web sites.
3. Internet Resources:
a. SAT‟s – www.collegeboard.com - designed to assess verbal reasoning, critical
reading, and math problem solving skills.
b. ACT – www.act.org/aap/index.html -designed to assess high school students' general
educational development and their ability to complete college-level work. The tests
cover four skill areas: English, mathematics, reading, and science reasoning.
Any student who is considering playing sports at a Division I or II College or University
must meet eligibility requirements with the NCAA Clearinghouse. It is recommended that you start
the process after your junior year of high school. Please see the NCAA Web site at
www.ncaaclearinghouse.net for additional information.
The NCAA has adopted legislation that will require prospects who intend to enroll at NCAA
Division I and Division II institutions to supply ACT or SAT scores to the Clearinghouse directly
from the testing agencies. Test scores on an official high school transcript will no longer be
usable for NCAA purposes. Start now and plan to have your ACT and SAT scores sent
to the Clearinghouse (via code "9999") so that your certification decision will not be
1. The Counseling Office publishes the EHS Counselor Bulletin every two weeks. It provides
information on scholarships, college representative visits, financial aid information, etc.
2. Copies are available
a. In the guidance office.
b. Posted in your classrooms
c. On the web: www.easdpa.org/ehs/guidance
d. Office lobby bulletin board
Choosing a School -Recommended Timeline
1. Meet with your school counselor to review your transcript, request a letter of
recommendation, and talk about the college admission process.
2. Continue to visit other prospective colleges – start out locally and plan area trips later.
3. Do an Internet database search of colleges, scholarships and/or career plan.
4. Narrow your list to about five or six colleges.
5. Continue to collect catalogs and admission information from all prospective colleges.
6. Talk with admissions representatives that come to college fairs and visit our school.
7. Begin to complete the College Search Worksheet (in the back of this packet) in order to make
comparisons between your list of possible college choices.
8. Decide if you want to apply for early decision, rolling, or regular admission. Applications
will begin to come to the Guidance Office for processing during September.
9. Sign up for the October and/or November SAT I, SAT II, or ACT if necessary.
10. Continue to explore scholarship opportunities.
11. Complete the CSS Financial Aid Profile for required early decision applicants.
1. Take SAT I /SAT II/ACT as needed and sign up for December SAT/ACT if needed.
2. Turn in early decision applications at least two weeks before the deadlines.
3. Begin application essay drafts. Complete applications by providing all information
accurately and meeting all deadlines.
4. Continue to visit your top few college choices.
5. Be sure to have a safety school in mind, just in case… www.usnews.com/safety
6. Attend local college fairs and financial aid
7. Continue to bring completed applications
to the Guidance Office for processing.
8. Continue to explore college scholarship
1. Take SAT I/SAT II/ACT test as needed.
2. Continue to finalize application essays,
complete applications, and bring
applications into the Guidance Office for
3. Make final visits to your top few college
4. Continue to explore college scholarship
opportunities and apply before deadlines.
1. Take SAT I/SAT II/ACT as needed and sign up for January SAT/ACT, if needed.
2. Apply for scholarships well before the deadlines.
3. Bring all applications to the guidance office no later than the second Friday in December for
January 1 to 15 deadlines.
4. Continue to explore college scholarship opportunities.
Choosing Your College Major
Some students start college knowing exactly what they'd like to major in. Others don't know
what to major in, or have a career goal but no knowledge of what majors will get them there.
Most find themselves switching majors during college. Here are some tips, no matter where
you fall in this range.
What is a college major?
You're required to major in a specific academic subject (or professional field) to demonstrate
sustained, high-level work in one field. Depending on the college, you might major in two
fields, have a major and a minor, or even create your own major.
When should I declare a major?
At most colleges, you aren't required to declare a major until the end of your sophomore year.
If you're in a two-year degree program, you'll probably select a major at the start because your
course of studies is much shorter.
How do I choose?
First and second-year students usually take more general courses while they try and decide on a
major. After this initial "shopping" period, coursework becomes more focused and specific.
Make sure that genuine interest is there, though. You don't want to choose a major by process
of elimination -- that could take a while.
Take courses in things that appeal to you, then try and focus on a subject that will interest and
motivate you. You'll do better, and the motivation can continue through college and into a job.
Does my major dictate my profession?
Sometimes. If you specialize in something like nursing, accounting, or engineering, you're
learning a specific trade and will likely continue with that. Most majors, however, prepare you
for a range of things that you will be trained to handle once you graduate. For most students,
picking a college is not the same as picking a career. It will be up to you to go with what you
Remember, you're not alone. Choosing a major is usually done with the help of academic and
The above article with additional resources can be found at:
Still Exploring Different Colleges?
Be sure to visit Collegeboard.com :
Great admissions related articles from FastWeb
College Search Work Sheet
School A School B School C School D
Type of School
Room and Board
Admission Test Scores
Class Rank Required
Required HS Courses
can help you out
with any of the
Campus Visit Checklist
1. Complete the College /Military / Career Experiences pre-approval form. Turn this in to
the attendance office at least two days prior to the visit.
2. Call, e-mail, or write the college admission office to arrange for a visit. Try to visit when the
college is in session.
3. Conduct some research about the college before you go. Read the catalogs, especially the
sections on admissions, tuition, financial aid, and programs of study.
4. Prepare a list of questions that cannot be answered by reading the catalog. Prepare for questions
that might be asked of you.
5. You may want to take your unofficial copy of the transcript given to you at today‟s meeting.
1. Try to get the feel or flavor of the campus by answering these questions: Is it a peaceful or
rushed, involved or isolated? How do most students look, act, and dress? How comfortable
would you be in this environment?
2. Visit some classes, the dormitories, eating places, student unions, libraries, classrooms,
recreational facilities, athletic facilities, the immediate surroundings, local popular spots, and
3. Talk with some current students (other than your tour guides), faculty members, and coaches.
4. You should also try to speak to the college personnel in the career placement center and the
department of your intended major (it is best to call ahead to arrange this).
5. Ask about safety procedures and security systems on campus (see campus Safety Audit in back).
6. Pick up a verification note from the college. This should have the date and a college
representative signature. This note is necessary, and should be taken to the attendance window
upon your return.
After the Visit:
1. Record your impressions. Compare and contrast them with impressions of other colleges.
2. List the names of people that you may need to contact later and any unanswered questions.
3. Write or email a brief „Thank-You‟ note to specific persons that you met during your visit.
Ephrata High School
Ephrata Area School District
803 Oak Blvd.
Ephrata Pa. 17522
College / Military / Career Experiences
Pre Approval Form
Pre-approval must be granted for all absences related to college / military visitations as well as
career related shadowing experiences that are approved by the student‟s school counselor. This form
must be submitted at least two (2) school days before the visit, or the absence will be considered
unexcused and the student will not be permitted to make up any work. Students should inform their
teachers of the upcoming absence and make up all class work missed during the absence.
To Be Completed By Parent/Guardian:
Student Name:_______________________________________ Grade:______________
Date(s) of Proposed Absence:________________________________________________
Reason for Absence (please check one of the below):
Career Shadow- Company:____________________________________________
Company Contact:__________________ Phone:______________
School Counselor Approval: ______________________________
College Visitation- List College:_______________________________________
(You must bring a verification note to the Attendance office from the college upon your return)
Military Visitation- List Branch and Location: ___________________________
The below signatures represent approval for the requested trip as well as serve as the student‟s return
Student Signature:_________________________________ Date:_________________
Parent Signature: __________________________________ Date:________________
This form should be completed and returned to Attendance Office two (2) days prior to days requested.
Any questions regarding dates/time, please call your Guidance Counselor or Attendance Office.
College Interview Guidelines
Interviews are an important element of the college admissions process. Colleges may recommend,
require, or not require an interview at all. Here are some suggestions to consider if you go for an
1. What the interviewer is looking for: The qualities many interviewers look for can include the
following: how well you think, your neatness in appearance, you interest and sincerity, your
degree of maturity, your manner of speech, your enthusiasm for attending college, your academic
strengths and weaknesses, your initiative and capacity to solve problems, your ability to work
with others, your reading interest and habits, your employment and summer experiences, your
college and career plans, your reasons for attending the particular school, your unique/unusual
talents or experiences, and thoughtful personal questions asked by you.
2. Be prepared: Consult your guidance counselor and research the college prior to your interview.
Obtain an unofficial copy of your Ephrata High School transcript and write a personal resume to
bring to the interview, if needed.
3. Make an appointment: Write, e-mail or telephone the admission office two or three weeks in
advance to arrange for your interview.
4. Be on time: Allow plenty of time for your travel and visit. While at an interview: Be yourself
by dressing neatly, conservatively, and comfortably, be relaxed and friendly, maintain good
posture, composure and eye contact, avoid nervous habits, participate in the conversation, and
ask thoughtful questions. Remember that you represent yourself, your family, and Ephrata Area
School District. Be prepared to discuss your interests, ambitions, strengths and weaknesses,
anticipated major and career, and reasons for your interest in this particular school. Present your
unofficial transcript and or your personal resume as needed. Request an application and relevant
literature as needed. Thank your interviewer at the conclusion of the interview.
5. What to do after your visit: Record some notes of you impressions and any unanswered
questions. Write a brief „thank you‟ note to your interviewer, compare you notes with other
materials that you may already have from the college, and finally review your impressions and
evaluations with your guidance counselor and parents.
College Fair Guidelines
You should consider attending at least one college fair or college night. College Fairs are excellent
opportunities to efficiently contact college admissions staff and collect information about
Questions to ask before attending the fair:
1. How large of a school do you want to attend?
2. What type of school are you looking for?
3. How far away from home do you want to go?
4. What type of environment (rural, small town, suburban or urban) do you want?
5. What type of majors are you considering?
6. What sports or clubs are you looking for?
7. How much are you willing to pay for college?
8. What is your selectivity range of schools?
9. Do you have a disability that requires special services in college.
Questions to ask while at the fair:
1. What high school courses are required for admission?
2. What is the average GPA of the entering freshmen and SAT/ACT test scores for the previous
3. What are the deadlines for admissions and financial aid?
4. What factors are most important in the decision: essay, high school transcript, recommendations,
activities or something else?
5. What are the graduation rates and retention rates for the school?
6. What are the job placement rates for certain majors that you are interested in?
7. What kinds of scholarship opportunities are available?
8. How many students receive financial aid?
9. What is the average financial aid package at the school?
10. How much does it cost to attend the school for a year (tuition, room and board and fees)?
11. What housing options are available?
12. How many years of housing are guaranteed?
13. How safe is the campus?
Things to do at the college fair:
1. Collect college information about specific programs and colleges from the college tables.
2. Talk to the admissions staff… get their name and give them your name.
3. Fill out inquiry cards that are available.
Things to do after the college fair:
1. Make notes about what you learned while it is still fresh in your mind.
2. Write down any questions that need to be asked later.
3. Follow up on any contacts that you made at the fair.
Ephrata High School Financial Aid Night – October 30, 2007
1. What is Financial Aid?
Financial aid is monetary assistance that is available to students and their families to help
offset the cost difference between a family‟s Expected Family Contribution (EFC) and the
total cost of attendance to a postsecondary educational institution.
2. Types of Aid
Scholarships are considered gift aid, which does not have to be repaid, and are often
awarded for merit in academics, athletics, or a particular field of study. Scholarships
may also be awarded based on ethnic background, religious affiliation, and special
A grant is money awarded that does not have to be paid back. Grants are given to
students based on financial need.
i. Types of Grants
1. Federal Pell Grant - aid that is awarded to undergraduates who have
not earned a bachelors‟ or professional degree.
2. FSEOG (Federal Supplemental Education Opportunity Grant) -
awarded by the postsecondary institution to undergraduates with
exceptional financial need. Note: Priority is given to students who
receive Federal Pell Grants.
3. State Grant - awarded to eligible Pennsylvania residents who are in
need of financial aid to attend a PHEAA-approved postsecondary
school as undergraduate students.
Student loans are long term, low-interest loans made to a student by private lending
institutions, such as banks, savings and loan associations, credit unions or directly
from the federal government.
d. Work study programs
Work-study provides students with employment opportunities both on and off campus
to help pay for school costs. Participation in a work-study program is based on the
student's financial need.
The above sources of aid can be combined to produce financial aid packages to pay for part or
all of your costs depending on your financial need.
Be sure to note important institutional financial aid deadlines with each school. These are
typically earlier than State / Federal deadlines
Pennsylvania Mentor web site: http://www.pennsylvaniamentor.org/FinAid/scholarship_search_select.asp
Attention: Parents of Juniors and Seniors
WHEN: Tuesday, October 30, 2007
TIME: 7:00 p.m. to 8:30 p.m. Financial Aid Process
PLACE: High School Cafeteria
7:00 p.m. to 8:30 p.m.
Bruce Diefenderfer, Regional Director at the Pennsylvania Higher
Education Assistance Agency (PHEAA) will be presenting
information on the financial aid process.
This program will be geared towards parents of Juniors and Seniors,
but is open to anyone who would like to attend.
For more information call the guidance office at 721-1515.
3. Financial Aid Forms
a. FAFSA - Free Application for Federal Student Aid: Use this application to apply for
federal student grants, work-study money, and loans. You may also use this
application to apply for most state and some private aid. Information is also provided
about both student and parent PIN numbers.
b. CSS Profile – The financial aid application service of the College Board. Some
schools use this to help them award nonfederal student aid funds.
RECOMMENDED FINANCIAL AID TIMELINE
AUGUST SEPTEMBER OCTOBER
Request applications and Mark your calendar for college fairs Create a schedule of admission and
information from colleges. Visit and admission representative financial aid deadlines. Begin
schools and/or plan fall visits to visits. Meet with your counselor to applications and essays. Request
help narrow your choices. Look develop college admission plan. transcripts and letters of
into fall overnight and weekend Register for the SAT, ACT and/or recommendation. Explore college
college visitation programs. prep courses. Consider early and scholarship information online.
decision/early action programs.
NOVEMBER DECEMBER JANUARY
Follow up to ensure that letters Complete, photocopy, and submit Parents: obtain income tax
of recommendation are your applications. Obtain a Free information and/or complete taxes
submitted. Complete essays Application for Federal Student Aid early to help in completing the
and applications. Submit (FAFSA). You can do this online by FAFSA. Complete, photocopy, and
applications for early visiting FAFSA Express or FAFSA submit the FAFSA.
decision/early action programs. on the Web. These will be
automatically mailed to you if you
took the SAT’s.
FEBRUARY MARCH APRIL
Be sure that you have Inquire into Advanced Placement Receive admission notifications.
submitted all required financial (AP) exams for college credit. If Compare financial aid awards
aid forms. selected for verification, send relative to cost of attendance. Make
copies of your income tax forms to your final enrollment decision and
financial aid offices. Watch the submit the enrollment deposit if
mail for your Student Aid Report requested. Notify the schools you
(SAR). Time to look for a summer will not be attending. Sign and
job. return financial aid forms.
MAY JUNE JULY
May 1 is the Pennsylvania State Complete any remaining financial Finalize college transportation and
Grant deadline for most aid forms. Plan for college housing. Good luck in college!
students. Take AP exams. Send orientation, transportation, and
final transcript and student housing.
loan applications to your
chosen college. Contact your
financial aid office to check
Financial Aid – Web Links
Pennsylvania Mentor: http://www.pennsylvaniamentor.org/FinAid/scholarship_search_select.asp
Pennsylvania Higher Education Assistance Agency - Great financial aid information and
A great site to guide you through the financial aid process with simple to understand
descriptions of the different types of aid available
Scholarship Scams: http://www.fastaid.com/scholarships/scams.htm
Tips about the many scholarship shams out there, from the Better Business Bureau.
The Student Guide: http://studentaid.ed.gov/students/publications/student_guide/index.html
Financial aid information publication from the US Department of Education.
Collegeboard Financial: http://www.collegeboard.com/pay
Information about paying for college, CSS Profile online (some colleges require this in
addition to the FAFSA.
Fast Web: http://fastweb.monster.com/
Search over 600,000 scholarships worth $1 billion, expert tips on the financial aid process.
FAFSA on the Web: http://www.fafsa.ed.gov/
Every accredited school in the country requires the Free Application for Federal Student Aid.
It must be filled out to receive any government aid.