Contingency Planning
2005 Federal Investments Seminar Bureau of the Public Debt May 17, 2005
What is a Contingency?
Severe weather (snow, hurricanes, floods) Local emergencies (power outage, political
demonstrations)
National Emergencies (9-11) Special Government Holidays
Special Government Holidays
Examples
December 24 and 31, 2004 President Reagan’s funeral (June 11, 2004)
Funds move (receipts and disbursements) Need to invest or redeem funds Securities mature Need to re-invest funds
Is the Federal Reserve System open?
Is the Bond Market open?
What the Operating Circular says about Contingency
BPD will generally be open, even if the
majority of the Fed Government is closed.
As long as their office received the
investment instruction by cut off, BPD will process the transaction with that day’s work.
What BPD is planning on Contingency Operations
Short Term Contingency
Back-up Site in Parkersburg Can access investment programs on BPD’s mainframe computers.
Long Term Contingency
Remote site partnered with FMS Up and running within two hours Data continuously updated
What the Operating Circular says about Contingency
BPD will generally be open, even if the
majority of the Fed Government is closed.
As long as their office received the
investment instruction by cut off, BPD will process the transaction with that days work.
Agencies need to develop contingency plans.
Contingency Planning – Agency Responsibilities
Questions:
How important is your investments program
to your agency’s programs?
Can you afford to loose a day’s interest on
new receipts?
Need to have a plan in place:
For these situations –
When you cannot get into your building Systems failure You get sent home early Unplanned days off
Need to have a plan in place:
For these functions –
Access to incoming receipt information Issuing Investment/Redemption Instructions Analyzing critical funding needs Other critical functions
Need to have a plan in place:
Designated essential employees –
Do they know who they are? Do they know what they are suppose to do? Do they have the resources available to the to perform their duties?
FedInvest Helps
Web-based Portal can be accessed from any
PC (even from home).
Can input transactions in advance. Pull historical information, such as
confirmations.
Create reports when needed.
Contact
Federal Investments Branch
Bureau of the Public Debt Phone: 304-480-5151 E-mail: Fedinvestor@bpd.treas.gov