Mu Omicron Omega Chapter
Alpha Kappa Alpha Sorority, Incorporated
Chapter Meeting
November 7, 2009
SunTrust Building in Chapel Hill, NC
Meeting Minutes
The meeting was called to order at 10:10am by Soror Tara Reid-Jones followed by reciting of the Alpha Kappa
Alpha Pledge.
Members Present:
Carolyn Mims Valerie Green Katheldra Pinder
Dayle H. Cohen Katrena Neal Lynda Brower – Isabel
Tara Reid-Jones Carol B. Stone-El Stephanie D. Robinson
M. Ahinee Amamoo Candice Norwood Zola Airall
Kalena Blue Twyla M. Ware Clara Airall
Dorothy McGirt Nicole H. Martin Tanya D. Ayscue
Ashley Treadwell (Visitor) Tammy Brown Claudia Curtis
Dorothy Humphrey Kamala Prince Pamela E. Quick
Inspirational Message/Meditation – Given by Soror Tara Reid Jones, titled “It’s okay for you to quit”.
Greeting of Visiting Soror, Ashley Treadwell, by Soror A. Amamoo
Approval of Minutes – October Chapter meeting minutes were approved as presented.
Correspondence - Read by Soror Candice Norwood
Invitation to 2 social events from Beta Lambda Chapter, Alpha Phi Alpha Fraternity, Inc.
Invitation to November 22nd Census Forum event
Carolina Times
Thank you note for the chapter’s participation in the Project Homeless Connect event at Hargraves
Community Center
Basileus Report - Given by Soror T. Reid-Jones
Graduate sorors who were initiated in 1934-35 (Diamond), 1959-60 (Golden) and 1984-85 (Silver) and
who will be eligible for recognition at the 2010 Boule are encouraged to participate in the AKA History
Trivia Game.
The AKA History Trivia Game was created to add another dimension of involvement for sorors at the
2010 Boule and to show our love for our great sisterhood.
Likewise, those undergraduate sorors who were initiated in 2008 and 2009, are active in their chapters
and who have a cumulative 3.0 GPA are also eligible to participate.
The game will be played at the Chapter, Regional and International levels with finals at 2010 Boule.
The Corporate Office is asking all Chapter Basilei to do the following:
1) Poll chapter members to see who is eligible to be recognized in the years mentioned above;
2) Ascertain how many of those eligible sorors plan to attend Regional Conferences and the 2010 Boule;
3) Assess interest levels for participation
Thanks to all sorors that helped to make our October service project – “Think Pink Lunch” – a success!
Soror T. Reid-Jones wished everyone a very happy and blessed Thanksgiving!
1st Anti-Basileus Report - Given by Soror C. Mims
The Northern Carolina Cluster meeting was attended by over 276 sorors of which seven were members
of Mu Omicron Omega Chapter.
The Opening session, welcome and presentation of the cluster service project were made by the host
chapter, Omicron Omega Omega, and greetings were made by local community leaders.
Regional Director Soror Ruby Archie was presented a sterling silver Centennial coin and Acting
Regional Director Doris Asbury was presented a proclamation.
October 10, 2009 was declared Alpha Kappa Alpha Sorority Day.
A handout, The ESP of Alpha Kappa Alpha, was provided to chapter Basilei defining the cluster
concept, roles, identifying regional cluster coordinators; listing Northern Carolina Cluster meeting and
Regional Conference rotation schedules and undergraduate chapters.
Mu Omicron Omega is scheduled to host the 2014 Cluster meeting and the Northern Carolina Cluster
hosts the 60th Regional Conference in 2013.
For Platform I, Soror Vereda King Williams highlighted the importance of using the published Green
Businesses listed in the sorority’s Entrepreneur Resources and Profiles Business Directory. She also
indicated chapters should be discussing economic topics during chapter meetings as part of Platform II.
We should also educated and promote energy conservation. One of the most important themes for
Platform II is Earning Set Potential which is a program working with 9th through 12th graders in
developing Business Plans.
By January 15, 2010 chapters should have a small group that has developed a Youth Business Plan that
focuses on vision and marketing. There should be a Regional and Boule competition. Also with
Platform II we should improved the economic and social growth by adopting a family and informing
families about steps to cut down on emissions.
Platform IV – Utilize the Green Book that was designed by the Undergraduate Activities committee and
have 100% participation with the Undergraduate program.
Platform V – Chapters should be conducting activities on emotional health at monthly chapter meetings
which address disparities of mental health issues.
Soror Williams reminded attendees to join forces on National Day of Action to eradicate war on poverty
on October 17th. She also stressed the importance of entering chapter activities online before year end
and that non-ESP activities should not be reported online.
Soror Lattimore addressed the graduate Membership Intake Process. She informed attendees that the
MIP manual was reformatted in 2007 and the manual dated 2008 is the online MIP manual that should
be used.
Emphasis on the importance for chapters to update and review bylaws to insure criteria for sponsoring
candidates reflect the new procedure.
The revised Membership Intake Process requires a sorority health check be met before MIP can be
conducted. Reactivation baseline percentage should be 5%.
Revised chapter bylaws are required which must be submitted to the Regional Director for review and
approval.
Only the 2008 MIP manual can be used. MIP details are available in the Power Point presentation that
was distributed to the chapter.
There was a question and answer conference call with Supreme Basileus Barbara McKinzie discussing
matters related to the current sorority litigation.
Soror Tonya Alexander gave a presentation on sisterly relations. Relating to one another should be the
focus of sisterly relations according to Soror Alexander. Activities addressing individual chapter
improvements desired by the sorors were conducted. Each soror was requested to provide her
suggestions for chapter improvements to the basileus or basileus’ representative in attendance.
Sorors Lillian Lee and Emily Dickens presented on Connections. Chapters should plan and complete
the Census Forum form. Time has been extended for chapters to conduct census forms. Some Wake
County chapters have hosted an event. We need 100% participation and the deadline is January 31st.
The meeting adjourned after the invitation to the 2010 cluster meeting to be hosted by Sigma Tau
Omega in Cary and closing remarks by Sorors Archie and Asbury.
Recommendation: Ensure Mu Omicron Omega meets various deadlines mentioned in the reports
presented by the Regional committee chairs.
2nd Anti-Basileus Report - Read by Soror Carol Bolden Stone-El
The Program Committee met on 11/19/09 at the Suntrust Building. Purpose was to plan for the Holiday
party and programs for 2010. However, due to lack of soror participation plans were made by the two
sorors who attended.
Upcoming activities:
o 11/12/09 Empowerment Inc. Silent Auction - 5:30 -8:00pm
o 11/21/09 – Bring donated food for Thanksgiving baskets to the Target at Southpoint parking lot
from 11am-1pm
o 12/10/09: Chapel Hill Holiday Parade - 10:00am-12:00pm
o 12/18/09: Holiday Party @ Homestead Women & Children's Shelter - 6:00pm-8:00pm
October Think Pink Luncheon – Had one breast cancer survivor as guest.
Tamiochous Report - Read by Soror Twyla Ware
Current Bank Balances:
o Operating Account - $6,676.85
o Savings - $45.09
No comments received regarding the draft 2010 budget; Finance committee agreed to accept draft.
All outstanding vouchers are due no later than 12/15/09
It was moved and seconded that the proposed budget from the Finance committee by adopted and that
dues for 2010 be $270.
The 2010 budget and dues of $270 were adopted with 18 affirmative votes.
Graduate Advisor Report - Read by Dayle Cohen
The Graduate Advisor Council met on 10/4/09 by conference call. The council discussed step show
practice coverage during the week of the step show on November 6.
Members of the council are also asked to volunteer to help supervise during the reception on November
7 from 11:30a - 1:30p at the Student Union.
The ladies have participated in UNC Greek Symposium, where NPHC members from NCCU, Elon, NC
State and Duke University participated in break out discussion on perceptions of Greek culture.
The members of Theta Pi hosted a tour with Chi Iota Omega debutantes. In addition to their own
programs, they supported an event that the brothers of Mu Zeta of Alpha Phi Alpha sponsored with
Lambda Upsilon Lambda a Spades Tournament and also attended "Race Relations" sponsored by the
Multicultural and Diversity Department on the UNC Campus.
Nominating Committee - Given by Ahinee Amamoo
2009 Chapter Officers for Mu Omicron Omega - The following offices are up for election in
November 2009 to serve in 2010: All Officers with the exception of Basileus.
The nominating committee contacted all nominated sorors for response to nominations. There are still
two positions awaiting soror’s responses. The ballot based upon current nominations is attached for
review. Sorors are encouraged to nominate sorors for all vacant positions. (1st Anti-Baslieus, 2nd Anti-
Basileus,Tamiouchos, Grammateus, and Anti-Grammateus)
Basileus Tara Reid-Jones opened the floor for nominations for 1st Anti Basileus, 2nd Anti Basileus,
Grammateus, Anti-Grammateus,Tamiouchos, Pecunious Grammateus, Epistoleus, Graduate Advisor,
Ivy Leaf Reporter and Nominating Committee.
Soror Twlya Ware removed her name from the ballot from Grammateus.
No nominations were received from the floor.
Soror T. Reid-Jones informed the body that if there were no nomination from the floor for the open
positions, the ballot would remain incomplete and the Basileus would have appoint to positions based on
qualifications, or we can reopen the nominations.
Soror Zoila Airall asked that the list of open positions be read.
Soror T. Reid-Jones responded that the positions of 1st Anti-Basileus, Anti Grammateus, Grammateus
and Tamiouchos were open.
No motion was received to reopen the nominations.
Soror T. Reid-Jones asked that the list of sorors eligible to vote be read by Soror Kamala Prince.
Soror Prince read the list of eligible voters.
Soror T. Reid-Jones then closed the nominations and asked Sorors A. Amamoo, and her committee to
distribute the ballots.
Soror Z. Airall asked that the spelling of her name be corrected on the ballot.
Soror Candice Norwood asked that the spelling of her name be corrected on the ballot.
The tellers committee consisted of Sorors V. Green, C. Bolden Stone-El and K. Neal.
While the ballots were collected by the Teller’s Committee, the meeting continued with the Audit
Committee report.
Audit Committee Report - Read by Soror Dayle Cohen
The Audit committee met on 10/19/09 at the home of Soror Chanda Douglas-Ward
The meeting summarized the audit findings and solutions for documentation exceptions. All concerns
were discussed and resolutions were forth coming. Copies were to be attached to vouchers missing
documentation which would satisfy the committee’s concerns.
Recommendations: The former Tamiouchos will attach the necessary documentation needed to support
voucher request. The only recommendation noted was to ensure that future offices attach full
documentation to vouchers to prevent concerns.
No future meeting date was scheduled as the Audit has been completed.
Membership /Sisterly Relations Committee Report - Read by Soror M.A. Amamoo
The membership committee met on 10/26/09 at the home of Soror A. Amamoo to discuss the
reactivation activity for December.
The Social and membership committees will be joining to the have Holiday Social and the Reactivation
Activity. The event will be on December 4, 2009 at the Suntrust Building at 3:00 pm with the Chapter
meeting then a dinner and fun activities. Each Soror is asked to bring one inactive soror to this event.
Each soror is to bring a dessert for the "Bake-Off". We are looking for caterers for the event.
We will have a speaker on the "Sisterhood". Invitations will be mailed to past Mu Omicron Omega
Chapter members but we are still asking each soror to bring someone.
Sorors are also asked to bring a gift costing no more than $5 for the “Dirty Santa” exchange. It can be
the very best or very worst gift available for $5.
The committee has developed a proposal to revise the chapter courtesy to be approved by the Standards
committee and included in the next update of the Manual of Standard Procedure
Courtesies were extended to Sorors Candice and Lisa Norwood and Soror Pam Love.
No concerns were raised from the membership regarding the change in chapter courtesy.
Lunch after Chapter meeting will be held at Applebee’s at Brier Creek.
Awards Committee Report - Read by Soror Dayle Cohen
The Awards committee has revised the chapter awards for 2009.
The new awards will be: Miss ESP, Unsung Pearl, Soror Perfect Attendance, Miss Congeniality, Ethel
Hedgeman Lyle, Honey Do.
Bylaws Committee Report - Read by Soror Dayle Cohen
No formal report prepared from the Bylaws Committee
The revisions to the Bylaws have been submitted and will be posted on the Mu Omicron Omega
website.
Standards Committee Report - Given by Soror Katheldra Pinder
The Standards committee met on 10/12/09 by conference call
We have two immediate items of responsibility:
o An Annual assessment/evaluation to be given to the chapter and
o Completion of the Standard of Operational Procedures Manual
The Annual chapter evaluation includes questions answered on the Soror Information Form and follow
up questions from 2008 evaluation (assessment of growth)
Send to Sorors electronically by zoomerang/survey monkey. If there is a cost then send as input form to
be tabulated by committee.
Soror K. Pinder to create form and send to committee for approval.
Due to the lack of response to the survey by email, the committee will conduct the survey at the
November Chapter meeting.
Update on the SOP Manual - The Technology committee section and Social Committee sections need
approval by executive committee and chapter.
No response has been received as of yet from the Archive committee.
Changes to MIP requirements will require changes to the Membership section.
The bylaws have been approved by the Chapter; SOP can be reworded/reorganized once a clean copy
has been received.
Recommendation: Present Social the Technology to Executive Committee; present for adoption at
November meeting.
Upcoming activities: Chapter evaluation to be given out during November chapter meeting; compiled
the following week by the committee along with feedback given in the Soror Information Form sent to
Soror Carolyn earlier in the month.
In order to complete the vote tally, the body was asked to vote for one soror for Nominating committee
in order to break tie.
Announcements
Soror C. Norwood thanked the chapter for their prayers and cards at the time of her grandfather’s
passing.
Soror K. Pinder informed the chapter that a new NC law will outlaw license plate holders that cover the
words “North Carolina” on the license plate.
Soror Twyla Ware announced that her son Jaden was elected to Student Council and was asked to do an
exhibit for a say no to drugs campaign because of his artistic skills.
Soror C. Mims announced that her daughter was married weekend before last. She will share her
“Mom’s Book” and candid shots from the wedding. She also asked that sorors plan for a transition
meeting for the new and retiring officers following the service project on 12/12.
Soror Stephanie D. C. Robinson announced that her daughter in 1st grade received all 4’s. Both her
daughters were recently honored for service to their church.
Soror A. Amamoo reminded sorors that the Sisterly Relations lunch will follow chapter meeting.
Soror T. Reid-Jones announced that Theta Pi faced stiff competition in the Step Show, but unfortunately
did not place in the competition.
Teller’s Committee Report
Given by Soror V. Green
The results of the voting for 2010 officers was as follows:
Office Votes cast Votes to Elect Illegal Votes Final Count
Basileus – Soror 22 14 1 15
Carolyn Mims
2nd Anti Basileus – 21 14 2 21
Soror Lisa Norwood
Pecunious Grammateus 22 14 1 22
– Soror Dayle Cohen
Epistoleus – Candice 22 14 1 22
Norwood
Grad Advisor – Sorors 22 14 1 22
Natasha Harris and
LaMonica Peay
Ivy Leaf Reporter – 22 14 1 22
Twyla Ware
Nominating
Committee:
Soror Caroline 22 14 1 17
Lattimore
Soror Dayle Cohen 22 14 1 21
Soror Lynda 22 14 1 22
Brower-Isabel
Soror Zoila Airall 22 14 1 22
Soror Tracey Ray 22 14 1 22
Run Off
Soror Lynda 20 13 0
Brower-Isabel 13
Chapter meeting was adjourned at 11:20 a.m. following the singing of the National Hymn.
Submitted by: Soror Kamala Prince
Kamala Prince
Tara Reid-Jones
Date: