JET
“Joint Electronic Transfer”
Who we are
• Miles Freeman, Health Partnerships Manager
• Tony Ellis , IT Manager Social Services
• Beverley McDonald, GP and PCG IT lead
Geoff Alltimes, Director of Social Services
OUR E-GOVERNMENT PEDIGREE
• On-line Electronic Care packages
• New in-house web-based Client Index system (XML
compatible)
• Residential Care orders
• Council-wide e-payments
• Web Based Training (WBT)
• On-line recruitment system (in partnership with iMPOWER
www.impower.co.uk)
• Corporate Gazetteer/Geographical Information System (GIS)
Current Situation
Social NHS,
Services GP’s
Client Info Client Info
•Name •Name
•Address •Address
•Health Details •Health Details
Housing
Benefits
What we intend to do
Newsflash!
Client data exchange
Secure web based data exchange between Health Practioners and
LBHF
Information/guidance data exchange
Fully compatible with NHS Plan, Information for Social Care and E-
Government agenda
Cross agency
Builds on current applications, data sets and business processes
Project aims are: Security, Accessibility, Simplicity and Flexibility
Our Solution
Council NHS,
Services GP’s
Client Info Client Info
Extranet
•Name •Name
•Address •Address
•Health Details •Health Details
Housing
Benefits
Health Centre GP’s home
Firewall
Login to Secure Extranet area
Goes to WWW page via secret URL
Login again Login again
SSD Data Health Other
e.g. client information council
referral info Pages databases
Health Information Pages
Access to SSD
SSD
client data Guidance
Contacts & Recent
(OASSIS) & Policy hospital
E.g. Blue Badge form
secure email discharge
Confirmation for diabetics
Enter Password
Emergency Housing Medical
All Client here...
GP Pick Upon the
data
Page for
extranet will Links Page All the Meals on
Wheels data is stored
each surgery
be The columns represent : in this frame.
B - Blind register. GP & SSD
encrypted to Click hereD - Deaf register.
to
M the
search with - Mental Health.
Discussion
…then click here on
Meals
prevent given P - Physical disability. Page Wheels
E.g. Richford Gate
unauthorise Questions
L
information - Learning Difficulties.
Secure
would only see Blue
d use of & Answer
Service
Badge applications
data page
Booking Area
for their clients
HOW WE WILL DO IT
• Identify business process
• Consultation with all clients
• Consultation with partners
• Data match Social Service client data with NHS Ref tracing
service
• Internet based secure Extranet area for GPs to exchange
information, host a question and answer page.
• Integrated into council website
Client Involvement
Already started with involvement of BGOP members
Client approval for linking data
Databases upgraded to record permission to share
Full audit trail on who accesses data and when
Clients updated on progress
Client evaluation survey on project
"Just once" notification of life cycle event e.g. client moved
Client Benefits
• Access council services from multiple sites
• Multiple services from a single site
• Faster, flexible service
• Better information, more appropriate service
• Solutions lays foundation for client accessing their information
(Caldicott)
MOW Example
Clientsfurther into
GP can comestests
After now
GP cancheck
the client
GP surgeryisclient
whether the with
check on the type
diagnosed
has a MOW as
various symptoms
of meals that the
diabetic and GP
clientadvise SSD
can is
service getting.
including problems
on their diet
with dietary
requirements
X
Our vision in practice
Improved Clinical & Social Care
• Secure single access point for Social services client Information for GP’s
• GP’s will be able to update client’s regarding patients position in
referral/assessment/management pathway
• Immediate access for HCW to a particular patients care package
• GP’s will be able to easily refer client’s for services and monitor service
changes
• Less time chasing person that holds the information in Social services
• More opportunities to access information that will assist our clients in a simple
and responsive manner
• Increase knowledge among health care workers about services that are
available
GP Benefits
• Supports the overall stategy of integrated care and would
be a step in developing the Electronic Health Record
• Patient care will become patient centred and more holistic
• GP’s will be able to concentrate on patient care rather than
phoning SSD
• Client information will be available 24 hours rather than just
working hours
• Less paper flying around so less admin time required at
surgeries
Project Plan - Phase 1
Budget - £73k
Datamatch with NHS
REF Tracing service
Datamatch with EHH
GP data
OASSIS customisation
Client consultation
Extranet development
"Live date"
Jun Jul Aug Sep Oct
Project Plan - Phase 2
Evaluation of pilot
System/practice
changes required
after evaluation
Rollout to other
health centres
Client consultation
Oct Nov Dec Jan Feb Mar
Scaleability
Business problem common to all. Solution common to all
Web based solution
Low rollout cost
Works with legacy data systems
Future proof process that can cope with changes in
policy/practice.
Extranet web area is as scaleable as the Health
practitioners want. They will dictate content and access
Changing Map
Health Health Social
Authority Authority
Single Health Services
Authority
Health Health
Authority Authority
Brent
Hammersmith
GP’s
Ealing Westminster
PCT GP’s
Hounslow Community Trusts
K&C
Summary
• Secure
• Accessible
• Simple
• Flexible
• Achievable