Piedmont City Council Minutes
Piedmont Civic Center Room B
314 Edmond Rd NW
Monday, March 28, 2011, 7:00PM
MEMBERS PRESENT: Mayor Mike Fina; Mayor Pro-Tem Donnie
Robinson, Councilmen Hoss Cooley, Jeff
Davis, Vernon Woods, and Larry Gage
STAFF PRESENT: City Manager Clark Williams; City Clerk
Jennifer Smith; City Attorney David Davis;
City Engineer Dr. Ellen Stevens,
Community Development Director, Arti
Patel
MEMBERS ABSENT: None
CALL TO ORDER:
Mayor Mike Fina called the City Council meeting to order at 7:00 P.M.
ROLL CALL:
City Clerk/Treasurer, Jennifer Smith called the roll. There was a quorum present. There
were approximately 30 citizens in the audience.
FLAG SALUTE:
Mayor Mike Fina asked Ron Cardwell to lead the flag salute.
INVOCATION:
Mayor Mike Fina asked Mayor Pro-Tem Donnie Robinson to give the invocation.
PRESENTATIONS/PROCLAMATIONS/OATHS/APPOINTMENTS -
a. Presentation of a Proclamation for Piedmont Police Department, Fire
Department, Public Works, and Volunteers who assisted with the
snow removal during our 2011 snow storm.
Mayor Fina read the proclamation and gave a list of names of those who helped with the
2011 snow storm.
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City Council Meeting
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CONSENT AGENDA – All items on the consent agenda are non-controversial and
may be approved by one motion.
a. Approval of Minutes for the Regular City Council meeting on February 28,
2011.
b. Approval of Purchase Order/Disbursements for the City (Claims List).
c. Receipt of February 2011 Statements and Comments.
d. Receipt of the Sales Tax Record and total area from ACOG for February
2011.
e. Approval of Resolution 3-28-2011 A, declaring the second full week in April
every year as National Telecommunication Week.
f. Acceptance of 1911 linear feet of 12” sewer and a permanent easement of
twenty (20) feet total width, being 10 feet on either side of the below
described centerline, for the construction, installation, replacement, repair,
and maintenance of waterlines, public utilities and appurtenances on the
following-described property in Canadian County, Oklahoma, wit::
A part of the Northwest Quarter (NW/4) of Section Four (4), Township
Thirteen (13) North, Range Five (5) West of the Indian Meridian,
Canadian County, Oklahoma, being more particularly described as
follows:
COMMENCING at the Northwest Corner of said NW/4;
THENCE South 00°11'47" West, along the west line of said
NW/4, a distance of 985.00 feet; THENCE South 89°48'13"
East a distance of
470.76 feet;
THENCE South 00°11'47" West, parallel with the west line
of said NW/4, a distance of 24.31 feet to the POINT OF
BEGINNING;
THENCE North 90°00'00" East a distance of 1856.45 feet
to a point on the west line of a Sanitary Sewer Easement in
favor of The City of Oklahoma City and The City of Piedmont,
said easement recorded in Book 3602, Page 639 in the
office of the Canadian County Clerk;
THENCE South 42°58'23" East, along the west line of said
Easement, a distance of 27.33 feet; THENCE South 90°00'00"
West a distance of 1875.15 feet;
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THENCE North 00°11'47" East, parallel with the west line of said
NW/4, a distance of 20.00 feet to the POINT OF BEGINNING.
g. Approval of an Agreement between Piedmont Public Schools and the
Piedmont Municipal Authority (PMA) and City of Piedmont for
payment of overbilling of and procedures relating to the billing,
ordering and management of trash containers.
Councilman Hoss Cooley asked that item b, number 155, be pulled from the consent
agenda.
Councilman Jeff Davis made a motion, seconded by Councilman Larry Gage to approve
Items a, c-g on the Consent Agenda. The vote was:
AYE: Mayor Pro-Tem Donnie Robinson, Councilmen Vernon Woods, Jeff Davis, Hoss
Cooley, and Larry Gage
NAYE: None.
CONSIDERATION OF ITEMS REMOVED FROM THE CONSENT AGENDA –
The vote for item b on the consent agenda: The vote was:
AYE: Mayor Pro-Tem Donnie Robinson, Councilmen Vernon Woods, Jeff Davis, and
Larry Gage
ABSTAIN: Hoss Cooley.
HEARING OF CITIZENS – Topics to include those items not listed in the agenda.
Eric Albright spoke about 234th Street where work was done on the pond. The crews that
worked on the pond tore up the road. This job done with stimulus funds and the company
that did the work should be responsible for repairing the road.
City Manager Clark Williams explained that he spoke with the conservationist and they
will be meeting with the person in charge and who oversaw the project next Thursday.
Phil Kimberlin talked about Waterloo Road and the repairs needed on it. Handouts were
given to Council and staff. Mr. Kimberlin said that it is a safety hazard road.
Jimmy Weaver wanted to discuss the trash issue with the school. He wanted to know
why we would short change our students by using funds for over charged trash service.
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g. CONSIDERATION AND POSSIBLE ACTION ON ACCEPTANCE OF
THE FINANCIAL AUDIT FOR THE CITY OF PIEDMONT FOR THE 2009-
2010 FISCAL YEAR.
Lonnie Heim with HBC gave a brief on the City audit and stated that the audit
had no finding in any law being broken and the City is financially solid.
Mayor Pro-Tem Donnie Robinson made a motion, seconded by Councilman Larry Gage
to accept the financial audit for the 2009-2010 fiscal year. The vote was:
AYE: Mayor Pro-Tem Donnie Robinson, Councilmen Vernon Woods, Jeff Davis, Hoss
Cooley, and Larry Gage
NAYE: None.
a. CONSIDERATION AND POSSIBLE ACTION ON APPROVAL OF
DEVELOPING A PLAN TO ESTABLISH WEIGHT LIMITS AND REROUTE
TRUCK TRAFFIC ON AZALEA/248th WATERLOO ROAD.
City Manager Clark Williams gave a brief on Item a, and explained that the City can
place signs and restrict the vehicle limit on Waterloo Road. Mr. Williams is asking
which size axel should be allowed and then the police can patrol the street for vehicles
that are going over the new lower speed limit.
Councilman Vernon Woods asked about a permit to drive on the road and asked why the
reference in the AIC was for a highway.
City Attorney David Davis explained that the permit is for oversized loads and Waterloo
Road is, by Oklahoma statues state law, a highway.
Councilman Larry Gage asked about funds to fix Waterloo.
Mayor Mike Fina explained that we could look for funds at the budget meeting.
Councilman Jeff Davis asked about the safety of Waterloo Road now.
City Manager Clark Williams explained that it is a temporary fix and is in good condition
but the public drives erratically on Waterloo which damages it further. It would cost
about a million dollars a mile.
Councilman Vernon Woods said he didn’t see how the axel limit could be enforced. He
feels that a lower speed limit for heavier vehicles would deter those trucks and semis
from using Waterloo.
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Councilman Jeff Davis said there were members in the audience that wanted to speak on
this issue.
Kathy Wood asked if we would just post the lower speed limit signs on one side of the
road.
Mayor Fina stated we would be changing the speed limit signs on both sides of the road.
City Manager Clark Williams explained that some 35mph signs were in and will be put
up tomorrow and the other signs were ordered and will be posted by our crews as soon as
they come in.
No motion was made on this item.
b. CONSIDERATION AND POSSIBLE RATIFICATION AND APPROVAL OF
AN AMENDED ECONOMIC DEVELOPMENT AND INVESTMENT
AGREEMENT ORIGINALLY DATED AUGUST 9, 2010, AMONG
WILLIAMS GROCERY, INC., CITY OF PIEDMONT, OKLAHOMA,
PIEDMONT MUNICIPAL AUTHORITY AND PIEDMONT SPECIAL
PROJECTS AUTHORITY PERTAINING TO INCENTIVES FOR
LOCATION OF A GROCERY STORE IN PIEDMONT, OKLAHOMA.
City Attorney David Davis gave information on this item and stated that it need to be
ratified and readopted.
Councilman Jeff Davis had concerns on the sales tax issues with the agreement.
Mayor Pro-Tem Donnie Robinson made a motion, seconded by Councilman Larry Gage
to approve the amended EDI agreement. The vote was:
AYE: Mayor Pro-Tem Donnie Robinson, Councilmen Vernon Woods, and Larry Gage
NAYE: Jeff Davis, Hoss Cooley
Mayor Mike Fina adjourned the City Council meeting at 7:57 P.M. and opened up to the
Piedmont Municipal Authority meeting.
Mayor Mike Fina reconvened the City Council meeting at 7:58 P.M.
c. DISCUSSION, CONSIDERATION AND POSSIBLE ACTION ON SECOND
READING OF ORDINANCE 568 ADDING A NEW CHAPTER 3 TO PART 9
OF THE PIEDMONT CODE OF ORDINANCES PERTAINING TO ALARM
SYSTEMS; PROVING FOR PURPOSE AND SCOPE, DEFINITIONS;
REQUIRING PERMITS AND FEES; REQUIRING REGISTRATION;
PROHIBITING INTERCONNECTION; REGULATING FALSE ALARMS
PROVIDING FOR CHARGES AND REVOCATION OF PERMITS;
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PROVIDING FOR VIOLATIONS AND APPROPRIATE LEGAL ACTION;
PROVIDING FOR REPEALER AND SEVERABILITY.
City Attorney David Davis gave some information on Ordinance 568.
Councilman Jeff Davis had questions on the fines for this Ordinance.
City Attorney David Davis explained the process for the court and the fees associated
with the alarm calls in the City.
Councilman Larry Gage made a motion, seconded by Councilman Vernon Woods to
accept the second reading of Ordinance 568. The vote was:
AYE: Mayor Pro-Tem Donnie Robinson, Councilmen Vernon Woods, Jeff Davis, Hoss
Cooley, and Larry Gage
NAYE: None.
d. CONSIDERATION AND POSSIBLE ACTION TO APPROVE A LEASE BY
AND BETWEEN THE CITY OF PIEDMONT/PIEDMONT MUNICIPAL
AUTHORITY, HEREAFTER REFERRED TO AS “LESSOR” AND
WHITESPACE, LLC, AN OKLAHOMA LIMITED LIABILITY COMPANY,
D.B.A. WAVELINX, HEREAFTER REFERRED TO AS “LESSEE”;
City Attorney explained the contracts.
Mayor Pro-Tem Donnie Robinson made a motion, seconded by Councilman Larry Gage
to approve the lease agreement for Wavelinx. The vote was:
AYE: Mayor Pro-Tem Donnie Robinson, Councilmen Vernon Woods, Jeff Davis, Hoss
Cooley, and Larry Gage
NAYE: None.
e. CONSIDERATION AND POSSIBLE ACTION TO APPROVE A LEASE BY
AND BETWEEN THE CITY OF PIEDMONT/PIEDMONT MUNICIPAL
AUTHORITY, HEREAFTER REFERRED TO AS “LESSOR” AND ATLINK
SERVICES AN OKLAHOMA LIMITED LIABILITY COMPANY, D.B.A. @LI
NK WIFI, HEREAFTER REFERRED TO AS “LESSEE”;
Mayor Pro-Tem Donnie Robinson made a motion, seconded by Councilman Larry Gage
to approve the lease agreement for Atlink. The vote was:
AYE: Mayor Pro-Tem Donnie Robinson, Councilmen Vernon Woods, Jeff Davis, Hoss
Cooley, and Larry Gage
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NAYE: None.
f. CONSIDERATION AND POSSIBLE ACTION TO ESTABLISH A
HANDICAP PARKING PLACE AND SIGN BETWEEN 107 AND 103
MONROE AVE NW.
City Manager Clark Williams explained the situation with request for handicap parking.
Councilman Vernon Woods stated that a ramp was already at the site but not by the
proposed location.
Councilman Jeff Davis said that it is needed and we just need to get a safe spot.
Mayor Pro-Tem Donnie Robinson explained that there should be two spots.
Mayor Pro-Tem Donnie Robinson made a motion, seconded by Councilman Larry Gage
to approve the request for handicap parking. The vote was:
AYE: Mayor Pro-Tem Donnie Robinson, Councilmen Vernon Woods, Jeff Davis, Hoss
Cooley, and Larry Gage
NAYE: None.
NEW BUSINESS –
a. Unplanned Items – Requires 4/5ths Majority to Declare “New Business.”
No new business
Mayor Mike Fina recessed the City Council meeting at 8:13.
Mayor Mike Fina reconvened the City Council meeting at 8:16.
CITY MANAGERS REPORT-
City Manager Clark Williams said he was meeting with George Moore of the
Conservation Commission and Chris Sheppard from USDA in reference to the right side
of the dam and dealing with the contractors on the road damage. Staff will also be
working on the budget and Frank Crawford will be giving information on the changes
and the new accounting system. Near Northwood School a new subdivision called “The
Brook” will be going in and a sewer extension will be going under the road to Deer
Springs sewer system.
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COUNCILMEMBER COMMENTS-
Councilman Hoss Cooley wanted more grass put on Sara Road from the project that was
done there last year.
City Engineer Dr. Ellen Stevens said she had looked at it and concurred with Councilman
Cooley and she is working on it.
Councilman Larry Gage thanked Councilman Jeff Davis for his years of service.
Mayor Pro-Tem Donnie Robinson also thanked Councilman Jeff Davis for his service
and mentioned the recent car accident on Northwest Expressway. He also mentioned the
passing of Mr. Avant and asked that your prayers go out to his family.
Mayor Mike Fina was pleased with the audit and thanked City Clerk/Treasurer on her
work with the audit and new system. Mayor Fina Thanked Councilman Jeff Davis on his
time and efforts with the City Council and wished him luck.
Councilman Jeff Davis thanked everyone for letting him serve for seven years and he
stated he was ready to pass the reins over.
ADJOURN –
Councilman Jeff Davis made a motion, seconded by Councilman Hoss Cooley to
adjourn the City Council meeting at 8:26. The vote was:
AYE: Mayor Pro-Tem Donnie Robinson, Councilmen Vernon Woods, Jeff Davis, Hoss
Cooley, and Larry Gage
NAYE: None
ATTEST:
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Mayor Mike Fina
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City Clerk/Treasurer Jennifer Smith
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