Interfaces Interfaces with IRIS SAP R 3 Coordinators for Knoxville Ben by xiangpeng

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									Interfaces with IRIS - SAP R/3


       Coordinators for Knoxville

      Ben Alford and Jeff Maples

      IRIS Interfaces Team Lead
             Joel Reeves


      The University of Tennessee
            January 9, 2001         1
IRIS Program Interface Changes


o The IRIS implementation will change computer
  interfaces affecting departmental computer programs
  in the Financial (FI) and Human Resources (HR) areas.


    o Terminology Changes
    o Field Definition Changes
    o Application Interface (API) Changes for Data Retrieval & Update
    o Sort Order Changes




                                                                    2
IRIS Implementation Time Line


1. December 22, 2000
       Complete Initial Configuration of the IRIS System

2. January 2, 2001
       Cycle 1 Integration Testing Begins (No Interfaces)

3. January 21,2001 - February 5, 2001
       Preparation of IRIS System for Cycle 2 Testing



4. February 5, 2001 - March 5, 2001
       Cycle 2 Integration Testing (Includes Interfaces, Security, Legacy Data, Etc.)



5. March 6, 2001 - Close of March 2001 Accounting Period
       Preparation for Go-Live

6. April 2001
       Go Live
                                                                                        3
UT Departmental Interface Data


1. Department Name ______________________________

2. List any potential interfaces within your department.

3. Detail type of interface (outbound or inbound)

4. List media utilized for transfer (FTP, diskette, etc.)

5. Frequency of interface transfer (weekly, biweekly,
   monthly)

6. Current interface software

7. Current status with IRIS project

8. Responsible Person ____________________

9. Additional Comments                                      4
Accessing Project IRIS Web Site




 o URL:     http://www.utenn.edu/project_iris
     o User Name:     project_iris
     o Password:      bigbubba



 o Must use the Microsoft Internet Explorer Browser


 o Cannot use the Netscape Navigator Browser



                                                      5
Project IRIS Web Site - Home Page




                                    6
Selected IRIS Terminology Changes



o Object Codes become General Ledger Accounts


o Chart of Accounts Information becomes Funds, Cost
  Centers and WBS (Work Breakdown Structure)
  Elements

o TV’s (Transfer Vouchers) become Documents


o Encumbrances become Commitments


o Others are detailed on the Project_Iris web site
                                                      7
Selected IRIS Field Definition Changes



o Object Code length changes from 5 to 6 digits

o Account Number length changes from 9 to 10

   characters

o The meaning of an Account will change drastically in

   IRIS




o See the Project_Iris web site for details


                                                         8
API Changes for Data Retrieval and Update



o CSA


o DMS


o Chart of Accounts


o Employee Strip Files


o DB2 Tables


o IRIS Referential Files

                                            9
Summary



o Fill out Survey - ASAP


o Change & Test Programs - ASAP


o Provide Test Data to Interface Team by Feb. 5


o Test Programs again during Cycle 2 Testing


                    Questions ??



                                                  10
IRIS Interface Contacts


o Ben Alford - Technical Issues

    o ben-alford@utk.edu

    o 974-1600




o Jeff Maples - Non-technical Issues

    o jeff-maples@utk.edu

    o 974-3061
                                       11
IRIS Interfaces Expert Contact


o    Joel Reeves
    o jreeves1@utk.edu
    o 974-1537




                                 12

								
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