Watford African Caribbean Association Executive committee
POLICY ON CHILD PROTECTION
For the protection of both leaders and young people, all leaders should ensure
that they are not alone with a young person wherever possible.
There should always be at least 2 teachers/leaders present with a group
Workers should not meet a young person outside the programme without a
parent or other leader being present
Maintain links with social services and area child protection committee
Anyone who has not had a criminal check should never be left in sole charge of
Checks should be carried out on volunteers and staff and those employed or
volunteering for contractors who will have regular contact with children and
References should be obtained in writing when recruiting workers – it should be
made clear they will be working with young people and their suitability for this
When possible trustee members/leaders/Community Service Manager should
take opportunities to observe those for whom they are responsible as they work
Special attention should be paid, by workers, to any situation in which a young
person is being highly favoured or harshly treated as this could be a sign of
Display child line no. somewhere
Establish a system whereby young people may talk with an independent person
if they feel they have been abused in any way – someone independent they can
relate to – telephone contact?
Ensure staff receives copy of child protection document.
Give and keep records of training
Confirm subcontractors who work with young people that they undertake to
follow the Home Office code of practice ‘safe from harm’
Employees and volunteers of the Supplementary School have a duty both to
prevent abuse and to report any abuse discovered or suspected. The normal
rule of client confidentiality cannot be observed when abuse is discovered or
suspected. They need to follow procedures…(see full YMCA document)
Teachers/Supervisors must understand that their supervisory role continues until
the end of classes or into the evening while on visits.
Don’t allow too much unstructured free time – it can lead to problems
Remote supervisions (young people away from any direct supervision) should not
occur during Supplementary School hours.
Responsibilities of Young People
The group leader should make clear to young people that they must…
Not take unnecessary risks
Follow the instructions of the leader and other supervisors including those at the
Dress and behave sensibly and responsibly
Young people should also be involved in planning, implementing and evaluating
their own curricular work and have opportunities to take different roles within an
activity. This should include considering any health and safety issues
Young people should be encouraged to take on challenges during adventurous
activities but should not be coerced into activities of which they have a genuine
Young people whose behaviour is such that the group leader is concerned for
their safety, or for that of others should be withdrawn from the activity
Young people should be informed about and understand the aims and
objectives of the visit/activity
The background information about the place visited
How to avoid specific dangers and why they should follow rules
Appropriate and inappropriate personal and social conduct including sexual
Who is responsible for the group
What to do if approached by someone from outside the group
Rendezvous & emergency procedures
To alert supervisor if someone is missing
What to do if separated from the group
For residential visits all group members should carry the address and telephone
number of the accommodation in case an individual becomes separated
Enquiries should be made at an early stage about access facilities for wheelchairs
on transport and at residential centres
Young people with special educational needs
Arrangements have been made for the medical needs and special educational
needs of all the pupils
Any problems the young people may have should be taken account of at the
planning stage and when carrying out the risk assessment. Including the following
is the young person capable of taking part in and benefiting from the activity
can the activity be adapted to enable the young person to participate at a
will additional/different resources be necessary
is the young person able to understand and follow instructions
will additional supervision be necessary
It may be helpful to the pupil if one of the supervisors already knows them well and
appreciates their needs fully
All teachers/supervisors must understand their roles and responsibilities at all times.
It may be helpful to put this in writing. In particular they should all be aware of any
young people who may require closer supervision, such as those with special needs
or those likely to cause trouble.
Need to check whether the provider of activities legally requires a license (see
standards for adventure supplement, p 5, also the different levels of activity and
corresponding levels of qualifications on page 8-9) – then check if they have one
(needed for caving, climbing, trekking and water sports)
If proposing to use a non-licensable provider, the group leader should
obtain assurances in writing from the provider that risks have been assessed and
the staff are competent to instruct and lead pupils of the groups age range on the
the equipment is appropriate and its safe condition is checked before each use,
operating procedures conform to the guidelines of the national governing body
where it is appropriate,
clear management of safety systems is in place,
there is appropriate first aid provision
There are emergency procedures.
The key facilitator and other leaders retain ultimate responsibility for pupils at all
times during adventure activities, even when the group is under instruction by a
member of the provider’s staff. The provider is responsible for the safe running of an
activity. Clear handover procedures should be in place. Everyone, including the
young people, must have an understanding of the roles and responsibilities of the
Supplementary school staff and the provider’s staff.
If Supplementary school staff or other scheme staff are running the adventure
activities it is also necessary to ensure that the leader is suitably qualified – holding
the necessary NGB award where it exists – as well as the same risk assessment and
health and safety issues. When a NGB award does not exist the leader may have
their competence ratified in-house by a suitably competent person, if their employer
considers that appropriate.
The group should ideally have adjoining rooms with leaders quarters next to the
young people – the leader should obtain a floor plan of the rooms reserved for
the group’s use in advance 11
There must be at least one leader from each sex for mixed groups
There must be separate male and female sleeping and bathroom facilities for
pupils and adults
The immediate accommodation area should be exclusively for the groups use
Ensure there is appropriate and safe heating and ventilation
Ensure that the whole group is aware of the layout of the accommodation, it is fire
precautions/exits, its regulations and routine and that everyone can identify
Security arrangements - ensure no unauthorised visitors get in
Accommodation staff vetted as suitable for work with young people
Drying facilities, storage space, adequate lighting
Provision for young people with special needs or who are sick
Check that the building meets local fire regulations. After arrival at any
accommodation, it is advisable to carry out a fire drill as soon as possible.
Safety & Emergency Procedures
Regular head count should take place – particularly before leaving a venue. The
group leader should establish rendezvous points and tell pupils what to do if they
become separated from the group.
Exist an emergency contact for the duration of the visit for those on the
residential or day activity
Group leader, group supervisors etc. have copy of agreed emergency procedure
Group leader, group supervisor and the YMCA has names of adults and young
people travelling in the group – and the contact details of parents and teachers
and other supervisor’s next of kin.
All those involved in the trip, including supervisors, young people and their
parents, should be informed of who will take charge in an emergency, the named
back up cover and what they are expected to do in an emergency.
If there is an emergency…
Assess the situation
Ensure that all the group are safe and looked after
Establish the name of the casualties and get immediate medical attention for
Ensure everyone is aware of situation and following emergency procedures
Ensure a leader accompanies casualties to hospital and the rest of the group are
Notify the police if necessary
Notify the Association/insurers/providers/parents (via Association)
Ascertain phone no’s for future calls
Write down ASAP all relevant facts and witness details, preserve evidence
Complete an accident report form ASAP
No one should speak to the media
No one should discuss legal liabilities with other parties
Child Protection Continued
* Types: Physical, sexual, emotional and neglect
Physical Abuse may involve hitting, shaking, throwing, poisoning, burning or
scalding, drowning, suffocating, or otherwise causing physical harm to a child.
Sexual Abuse involves forcing or enticing a child or young person to take part in
sexual activities, whether or not the child is aware of what is happening.
Emotional Abuse is the persistent emotional ill treatment of child such as to cause
severe and persistent adverse effects on the child’s emotional development.
Neglect is the persistent failure to meet a child’s basic physical and/or psychological
needs likely to result in the serious impairment of the child’s health or development.
Look out for:
* Unexplained injuries
* Overtly sexual behaviour, stomach pains, discomfort walking or sitting
* Delayed physical or emotional development, sudden speech disorders
* Compulsive nervous behaviour
* Being constantly hungry, stealing food
* Dressed inappropriately, untreated medical condition.
When you suspect abuse
It is everyone’s responsibility to be alert and to report signs of abuse
Dealing with Disclosure.
Disclosure should be made to the appropriate agencies such as Children, Schools
and Families, National Society For the protection of Children (NSPCC) or the Police.
* Your responsibility is to report, not to investigate
When speaking to the young person
* Do not agree to keep the information secret
* Do not probe for more information than is offered
* Reassure them
* Make it clear you are taking them seriously