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OHS Committees Evaluation Sheet

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					                                                                                                 OHS Committees – Evaluation Sheet
Staff Health & Safety Unit
Human Resources



NOTE: The Central OHS Committee will use this checklist to evaluate to what extent the Workgroup OHS Committees are meeting the
requirements for OHS consultation described in legislation and performing the functions described in the OHS Constitution document.

  Committee Details

  Division/Office:                                                                     Checklist completed (date):


  Chairperson Name:                                                                    Secretary Name:



 Performance measure                Evidence                                               What to look for                                 Conforms
 Establishment of OHS               Documentation exists for planning and                  Records of consultation at the planning stage   Yes   No
    committee                       establishment of OHS committee.                        to determine workgroup number of reps, etc.
                                    Documentation exists for election of employee          Records exist for planning for elections.       Yes   No
                                    OHS Representatives.                                   Records of elections exist.
                                    All relevant areas are represented on the OHS          Records exist for equitable selection of        Yes   No
                                    Committee.                                             employee representatives.
                                    Process exists for election of OHS Committee           Records of elections for Chairperson exist.     Yes   No
                                    Chairperson                                            Documented process exists.
                                    Management representative(s) has authority to          Management rep is a line manager.               Yes   No
                                    make decisions about OHS matters.
 Training of OHS Committee          All Committee representatives attended                 Training records exist. If not trained          Yes   No
 members.                           accredited OHS Consultation training.                  previously, members undergo training within 3
                                                                                           months of election.



 Page 1 of 3   Hardcopies of this document are considered unc ontrolled. Pleas e      Source: Manager, Staff Health & Safety
               refer to the Staff health & Safety internet site for latest version.   Created: August 2006
                                                                                      Revised: October 08
                                                                                      Doc No: 11
                                                                                      Version No: 1
                                                                                               OHS Committees – Evaluation Sheet
   Staff Health & Safety Unit
   Human Resources



Performance measure             Evidence                                                 What to look for                                   Conforms
Development and review of       The Workgroup OHS Committee develops a                   Records of planning exist. Written Constitution   Yes   No
Workgroup OHS Committee         Constitution in accordance with OHS                      exists.
Constitution                    Consultation Procedure.
                                OHS Committee revises a Constitution in                  Constitution contains criteria for revision.      Yes   No
                                accordance with OHS Consultation Procedure.              Revisions to Constitution exist.
Maintenance of OHS              OHS Committee establishes a timetable for                Record of timetable established. Previous         Yes   No
Committee and records           regular meetings.                                        records archived.
                                OHS Committee meets in accordance with its               OHS Committee meets 3-4 times a year.             Yes   No
                                timetable.
                                All members attend meetings regularly.                   Members attend at least 75% meetings/year.        Yes   No
                                OHS Committee uses the OHS Committee                     Agenda records exist and incorporate all          Yes   No
                                Model Agenda to develop the meeting agenda.              pertinent agenda items.
                                OHS Committee keeps minutes of meetings and              Records exist of meeting minutes and              Yes   No
                                decisions made                                           decisions.
                                OHS Committee establishes a work plan in                 Work plan exists with priorities for the year.    Yes   No
                                accordance with work area and management                 Committee activities reflect priorities in the
                                priorities                                               plan
Communication and               The contact details and role of all OHS                  Records of communication via email, website,      Yes   No
reporting                       Committee members is communicated to                     notice-board or combination.
                                constituents.
                                OHS Committee communicates minutes of                    Records of communication via email, website,      Yes   No
                                meetings and decisions made to constituents.             notice-board or combination.
                                OHS Committee provides pertinent data to                 Records exist of data being provided.             Yes   No
                                Advisory OHS Committee for the purposes of
                                reporting to Central OHS Committee.


       Page 2 of 3   Hardcopies of this document are considered uncontrolled.      Source: Manager, Staff Health & Safety
                     Please refer to the Staff health & Safety internet site for   Created: August 2006
                     latest version.                                               Revised: October 08
                                                                                   Doc No: 11
                                                                                   Version No:1
                                                                                               OHS Committees – Evaluation Sheet
   Staff Health & Safety Unit
   Human Resources



Performance measure             Evidence                                                 What to look for                                  Conforms
Consultation processes          OHS Representatives develop and implement a              Records of regular consultation and issues       Yes   No
                                process for regular consultation and provide             discussed, e.g. file notes and correspondence.
                                feedback to their constituents.
                                Employer Representative meets regularly with             Records of regular meetings and issues           Yes   No
                                managers and supervisors to discuss OHS.                 discussed.
                                OHS Committee identifies and monitors                    Records exist of proposed changes,               Yes   No
                                proposed changes impacting on OHS and                    consultation, and feedback.
                                consults with constituents.
Review measures taken to        OHS Committee develops a process for the                 Inspection schedule exists.                      Yes   No
ensure health, safety and       inspection of work areas.                                Inspections being conducted to schedule.
welfare                                                                                  All areas inspected in a calendar year.
                                OHS Committee makes recommendation on                    Records exist of input from OHS Committee.       Yes   No
                                elimination or control of risks.                         Hazard & Risk Register updated.
                                OHS Committee monitors first aid, emergency              Records exist of monitoring and consultation.    Yes   No
                                response and security arrangements for its work
                                area and consults on changes.
Investigate and attempt to      OHS Committee uses the resolution process                Records exist of investigations, meetings and    Yes   No
resolve OHS problems            described in OHS Consultation Procedure.                 communication to resolve OHS problems.
                                                                                         Records exist of feedback provided to all
                                                                                         parties.
Investigation of work-related   OHS Committee assists supervisors with incident          Where incidents have occurred, records exist     Yes   No
hazards, incidents and ill      investigations and monitors corrective action.           of investigation and recommended corrective
health                                                                                   actions.
                                OHS Committee tracks corrective actions arising          Records exist of investigation and corrective    Yes   No
                                from hazard and incident reports, inspection,            actions completed.
                                audits, etc


       Page 3 of 3   Hardcopies of this document are considered uncontrolled.      Source: Manager, Staff Health & Safety
                     Please refer to the Staff health & Safety internet site for   Created: August 2006
                     latest version.                                               Revised: October 08
                                                                                   Doc No: 11
                                                                                   Version No:1

				
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