[COMPANY NAME] EMPLOYEE HANDBOOK
ISSUED: [Date]
TABLE OF CONTENTS I. EMPLOYMENT POLICIES ..................................................................................................1 A. B. C. D. ABOUT THIS HANDBOOK ....................................................................................1 EMPLOYMENT AT THE COMPANY ...................................................................1 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES ....................................2 UNLAWFUL HARASSMENT .................................................................................2 1. 2. 3. 4. 5. 6. 7. 8. E. F. G. II. A. Sexual Harassment .........................................................................................2 National Origin, Race and Other Forms of Harassment ..............................3 Preventing Sexual and Other Forms of Harassment ....................................3 False Claims of Harassment ..........................................................................3 Prohibition Against And Duty To Disclose Romantic Relationships .........4 Employee’s Duty to Disclose Benefits Received .........................................4 Liability For Sexual Or Other Harassment ...................................................4 Anti-Retaliation Policy ..................................................................................4
WHISTLEBLOWER PROTECTION AND NON-RETALIATION POLICY AND PROCEDURE FOR REPORTING COMPLAINTS .....................5 OPEN DOOR POLICY ..............................................................................................6 BACKGROUND CHECKS AND INVESTIGATIONS .........................................6 EMPLOYEE CLASSIFICATIONS ..........................................................................7 1. 2. 3. 4. 5. Non-exempt Employees .................................................................................7 Exempt Employees.........................................................................................7 Full-time Employees ......................................................................................7 Part-time Employees ......................................................................................7 Contract Employees .......................................................................................7
EMPLOYMENT PRACTICES AND PROCEDURES .......................................................7
B. C. D. E. F. G. H. I.
JOB DUTIES ..............................................................................................................7 WORKING HOURS AND SCHEDULES; MEAL AND REST PERIODS .........8 OVERTIME ................................................................................................................8 TIMEKEEPING PROCEDURES .............................................................................8 PAYMENT OF WAGES ...........................................................................................8 PAYMENT OF EXEMPT EMPLOYEES ................................................................8 PERFORMANCE EVALUATIONS ........................................................................8 PROBATION PERIOD ..............................................................................................9
J. K. L. III. A. B.
PERSONNEL RECORDS .........................................................................................9 VOLUNTARY TERMINATIONS ...........................................................................9 REFERENCES .........................................................................................................10 PROHIBITED CONDUCT......................................................................................10 ZERO TOLERANCE POLICY FOR WORKPLACE VIOLENCE .....................11 1. 2. 3. 4. Statement of Policy ......................................................................................11 Definitions ....................................................................................................11 Enforcement..................................................................................................11 Temporary and Permanent Restraining Orders ..........................................11
STANDARDS OF CONDUCT............................................................................................10
C. D. E. F. G. H. IV. A. B. C. D. E. F.
OFF-DUTY CONDUCT AND CONFLICTS OF INTEREST .............................12 DRUG AND ALCOHOL ABUSE ..........................................................................12 PUNCTUALITY AND ATTENDANCE ...............................................................12 CONFIDENTIALITY ..............................................................................................13 INFORMATION SYSTEMS AND INTERNET ...................................................13 DRESS CODE ..........................................................................................................14 HOLIDAYS ..............................................................................................................14 VACATIONS ...........................................................................................................14 PERSONAL DAYS ..................................................................................................15 HEALTH BENEFITS ..............................................................................................15 Family Temporary Disability Insurance (FTDI or Paid Family Leave) ...............15 EXPENSES ...............................................................................................................15 LEAVES OF ABSENCE .........................................................................................15 1. 2. 3. 4. 5. 6. 7. 8. Personal Leaves Of Absence .......................................................................16 Pregnancy Disability Leave .........................................................................16 Temporary Disability Leave ........................................................................17 Workers’ Compensation Disability Leave..................................................18 Military Leave (Active And Reserve Service) ...........................................19 Funeral Or Bereavement Leave Of Absence ..............................................19 Jury Duty Leave ...........................................................................................19 Time Off for Voting .....................................................................................20
EMPLOYEE BENEFITS .....................................................................................................14
V.
COMPANY FACILITIES ....................................................................................................20
A. B. C. D. E. VI.
COMPANY PROPERTY AND SEARCH POLICY .............................................20 SECURITY ...............................................................................................................20 HOUSEKEEPING ....................................................................................................20 SMOKING ................................................................................................................20 HEALTH AND SAFETY ........................................................................................20
CONCLUSION .....................................................................................................................21
I.
EMPLOYMENT POLICIES A. ABOUT THIS HANDBOOK
This employee handbook contains information about the employment policies and practices of MyCompany, Inc. (“the Company”) in effect at the time of publication. All previously issued handbooks and any inconsistent policy statements or memoranda or other Company documents are superseded, with the exception of any currently valid written agreements between an employee and the Company. The Company reserves the right to revise, modify, delete or add to any and all policies, procedures, work rules or benefits stated in this handbook or in any other document, except for the policy of at-will employment or as contained in any currently valid written agreements between employees and the Company. All such revisions, modifications, deletions or additions must be in writing and must be signed by the Chief Executive Officer of the Company. No oral statements or representations can change or alter the provisions of this handbook. With the exception of any currently valid written agreements entered into between employees and the Company, this handbook sets forth the entire agreement between you and the Company as to the duration of employment and the circumstances in which employment may be terminated. Nothing in this employee handbook, or any other personnel document, including but not limited to, benefit plan descriptions, creates, or is intended to create, a promise or representation of continued employment for any employee. Not all Company policies and procedures are set forth in this handbook. We have summarized only some of the more important ones. If you have any questions or concerns about this handbook or any other policy or procedure, please ask your supervisor. B. EMPLOYMENT AT THE COMPANY
EMPLOYMENT AT THE COMPANY IS EMPLOYMENT AT WILL. Employment at will may be terminated for any reason, with or without cause or notice, at any time by the employee or the Company. Nothing in this handbook or in any document or statement, oral or written, limits the right to terminate employment at will. Terms and conditions of employment with the Company may be modified at the sole discretion of the Company with or without cause, with the exception of the terms set forth in any currently valid written agreement between an employee and the Company. Other than the Chief Executive Officer of the Company or his/her designated agents, no one has the authority to make any agreement for employment other than for employment at will or to make any agreement limiting the Company’s discretion to modify the terms and conditions of employment. Only the Chief Executive Officer has the authority to make any such agreement and then only in writing. No implied contract concerning any employment-related decision or term or condition of employment can be established by any statement, conduct, policy or practice.
1
C.
EQUAL EMPLOYMENT OPPORTUNITY PRACTICES
The Company is an equal opportunity employer and makes employment decisions on the basis of merit. Company policy prohibits unlawful discrimination based on genetic characteristics or information, race, color, creed, sex, gender, gender identity, marital status, age, national origin or ancestry, physical or mental disability, medical condition, veteran status, sexual orientation or any other consideration made unlawful by federal, state or local laws. All such discrimination is unlawful. The Company prohibits unlawful discrimination by any employee of the Company, including supervisors and co-workers. To comply with applicable laws ensuring equal employment opportunities to qualified individuals with disabilities, the Company will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant or an employee unless undue hardship would result. Any applicant or employee who requires an accommodation in order to perform the essential functions of the job should contact the Chief Executive Officer and request such an accommodation. D. UNLAWFUL HARASSMENT
The Company will take all reasonable steps to prevent unlawful harassment from occurring. In addition to prohibiting other forms of unlawful discrimination, the Company maintains a strict policy prohibiting harassment because of gender, gender identity, genetic characteristics or information, sex, race, color, national origin, ancestry, religion, creed, physical or mental disability, cancer-related medical condition, marital status, veteran status, sexual orientation, age, and any other basis protected by applicable federal, state or local law. All such harassment is prohibited. The Company’s anti-harassment policy applies to all employees and independent contractors involved in the operations of the Company and prohibits harassment by any Company employee, including supervisors and co-workers, or independent contractors. The Company’s anti-harassment policy also protects employees from harassment by clients, vendors, or others doing business with the Company. If harassment occurs on the job by someone not