GOVERNOR‟S OFFICE of CRIME CONTROL & PREVENTION
Notice of Funding Available:
Children’s Justice Act Grant (CJAC) 2009
In Partnership with
The Children’s Justice Act Committee
Submission Deadline: June 16, 2009
Governor‟s Office of Crime Control & Prevention
300 East Joppa Road, Suite 1105
Baltimore, MD 21286-3016
(410) 821-2828
Info@goccp-state-md.org
Martin O‟Malley, Governor
Anthony G. Brown, Lt. Governor
Kristen Mahoney, GOCCP Executive Director
ELIGIBILITY
GOCCP is making $219,000 available to State Government Agencies, Local Government Agencies,
Faith-based organizations and Private Non-Profit Agencies that demonstrate knowledge of and
commitment to improving the administrative, judicial, or investigative handling of criminal and/or civil
child maltreatment.
IMPORTANT NOTES
Applicants are required to apply for grant funding through the GOCCP online application process
located on the GOCCP website www.goccp.maryland.gov. From the GOCCP homepage, look for the
section entitled "Notices of Funding Availability" and click on the Children's Justice Act (CJAC) heading.
From there, you will be able to access instructions regarding the GOCCP grant application process.
All application documentation must be submitted to GOCCP no later than 3:00 p.m.
on June 16, 2009.
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GETTING STARTED
We are pleased to offer the Children’s Justice Act (CJAC) grant from the Governor’s Office of
Crime Control & Prevention (GOCCP). Through CJAC, we will fund State Government Agencies,
Local Government Agencies, Faith-based organizations and Private Non-Profit Agencies that
demonstrate knowledge of and commitment to improving the administrative, judicial, or investigative
handling of criminal child maltreatment.
I hope our office becomes a valuable resource for your organization as we strive to deliver our
services in a customer friendly fashion. If you need application assistance, please contact Jessica
Winpigler at 410-821-2829 or jessica@goccp-state-md.org.
GOCCP success is measured by sub-recipient success. It is critical that we hear from you, our
customers. To share your ideas of how GOCCP can serve you better, email us at info@goccp-state-
md.org.
We look forward to working with you.
Sincerely,
Kristen Mahoney
Executive Director
Governor‟s Office of Crime Control & Prevention
Governor’s Office of Crime Control & Prevention Mission:
GOCCP exists to educate, connect, and empower Maryland citizens and public safety
entities through innovative funding and results-oriented customer service that seeks,
supports and promotes best practices for the safety of Maryland‟s communities.
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I. BACKGROUND
In 2003, the President signed the Keeping Children and Families Safe Act, Public Law 108-36. The
law reauthorizes and amends Section 207(a) of Title I of the Child Abuse Prevention and Treatment
Act (the Act), that authorizes grants to States for the purpose of assisting States in developing,
establishing, and operating programs designed to improve:
the handling of child abuse and neglect cases, particularly cases of child sexual abuse and
exploitation, in a manner which limits additional trauma to the child victim;
the handling of cases of suspected child abuse or neglect related fatalities;
the investigation and prosecution of cases of child abuse and neglect, particularly child
sexual abuse and exploitation; and
the handling of cases involving children with disabilities or serious health-related problems
who are the victims of abuse or neglect.
Funding for this initiative is made available through the CJA grant program, which was established
in 1986 by Congress as Section 109 of the Child Abuse Prevention and Treatment Act that
establishes priority areas and criteria for funding based on a triennial assessment of the
administrative, judicial and investigative handling of criminal and/or civil child maltreatment in the
State, with an emphasis on child sexual abuse. Within its targeted areas of focus, the three
immediate goals of the CJA Program are to:
Reduce the secondary victimization of children by the administrative/investigative/legal
system,
Increase the chances of successful prosecution of the abuser or molester, and
Improve the procedures for protecting all children from maltreatment.
In 2003, the CJA was amended to add a new area of focus for State CJAC funding activities: the
handling of cases involving children with disabilities or serious health related problems who are
victims of maltreatment.
II. ELIGIBILITY CRITERIA
An eligible applicant for the Children‟s Justice Act Grant (CJAC) will be State Government Agencies,
Local Government Agencies, Faith-based organizations, and Private Non-Profit Agencies that
demonstrate knowledge of and commitment to improving the administrative and investigative
handling of criminal and/or civil child maltreatment.
III. IMPORTANT DATES
Dates Actions Comments, Locations and
Responsibility
May 28, 2009 Deadline to request Org ID changes@goccp-state-
md.org
June 16, 2009 Applications due online & Must be received by 3 pm
hardcopies (to GOCCP)
July 11, 2009 Letter of Intent, denial GOCCP Staff
letters, award letters
mailed to applicants
August 1, 2009 Project Start Date
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IV. UNALLOWABLE COSTS/FUNDING PERIOD
Unallowable costs include, but are not necessarily limited to rent, indirect costs, phone/fax,
printing, postage, and miscellaneous items. The award period is August 1, 2009 – July 31, 2010.
V. ORGANIZATION NUMBER DEADLINE
Applicants are required to apply for grant funding through the GOCCP online application process at
www.goccp.maryland.gov. You must obtain an organization number before you begin the online
application process. Deadline for requesting an organization number is May 28, 2009.
VI. CJA PRIORITY AREAS
Available funds will be granted to those applicants whose proposals demonstrate their ability to
have an impact on the administrative or investigative handling of criminal and/or civil child
maltreatment in one or more of the following priority areas:
Enhance court sensitivity to child victims & witnesses and the court‟s awareness of the
dynamics of child abuse and neglect.
Suggested Activities/Approaches: Provide support for innovative courthouse facility
changes, special child-focused aid, and targeted education.
Enhance the availability of Court Appointed Special Advocates to children involved in the
adjudication of child maltreatment cases.
Suggested Activities/Approaches: Provide financial support to launch CASA programs in
counties lacking them and increase the number of volunteers available to serve children.
Enhance medical expertise by improving child sex abuse evaluations.
Suggested Activities/Approaches: Link more trained providers with experts to allow for
peer-to-peer evaluations and case-by-case training.
Enhance response to child abuse in institutional juvenile facilities
Suggested Activities/Approaches: Provide training to identify institutional child abuse;
provide training on reporting procedures.
Enhance the Law Enforcement response
Suggested Activities/Approaches: Develop a statewide training curriculum for first
responders. Develop a "checklist" for first responders as a training tool for child abuse
and neglect protocol.
Enhance training for professionals involved in child abuse and neglect investigations.
Suggested Activities/Approaches: Enhance CPS workers engagement skills, timeliness
of response to investigations, and overall investigation competency through evidenced
based, data driven clinical trainings.
Enhance responses to child maltreatment deaths.
Suggested Activities/Approaches: Support team data collection, training, and
development of policy recommendations.
Enhance interventions for children with disabilities, cognitive impairments, and serious
health conditions.
Suggested Activities/Approaches: Training for investigative and intervention personnel
on working with child victims with disabilities.
Enhance use of Multidisciplinary Teams & Child Advocacy Centers; improve screening
and response time.
Suggested Activities/Approaches: Expand Multi-disciplinary teams and/or Child
Advocacy Centers.
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NOTE: Supporting child abuse prevention programs or direct care treatment
services is NOT an appropriate use of CJA funds.
VII. WHAT AN APPLICATION MUST INCLUDE
Grant applicants should demonstrate that their proposal will have an impact on the administrative,
judicial, or investigative handling of child maltreatment in a manner consistent with the criteria set
forth in this Notice of Funding Availability. Each application should contain the following
information.
PROJECT TITLE
The Project Title provides a concise (3-5 words) description of your project.
PROJECT SUMMARY
The project summary provides a concise summary of your proposal in 100 words or less. GOCCP
would like to make writing the project summary as simple and consistent as possible. Use the
following template for your project summary:
The ___Implementing Agency's____ Project Title____¹ is a child abuse and neglect program
designed to expand the use of the multi-disciplinary team approach in Blackwater County.² The
program addresses issues such as __________, __________, and __________.³ Program funds
provide ________, __________, and ___________
You will need to make the following additions/changes to the above template:
1. The beginning of the first sentence contains the Agency Name and the Project Title.
2. The end of the first sentence describes the primary purpose of the program.
3. 1-2 sentences describing how program funds address the problem.
4. Summarize the major line items or services detailed in the budget section.
PROGRAM NARRATIVE
In a five-section, outline-styled format (retaining lettering, numbering, and headers below) provide
the following information:
A. CJAC Priority Areas
This section must identify the CJAC priority area that the funding program will fall under and
specifically detail (in a short paragraph) how the program relates to the priority area.
B. Problem Statement
In this section include a statement of the problem or need that the proposed activity/services will
address. This section should also include any and all available data that supports the need area,
including the target population and/or geographical area. This data should be responsive to the
CJAC priority areas listed on page 4. The selected CJAC priority area must be clearly indicated and
the description of the program/activity that is being proposed must conform to the CJAC priority
areas. This section must address the following criteria:
1. “Who will do what?” (Identify the partners necessary to accomplish the activities.)
2. “What is the strategy?” (Outline the plan for what the team is trying to accomplish and why.)
3. “What is going to be done?” (The activities, services, and strategies that the partners will
conduct.)
4. “What is the timeline of activities?” (The timeline for the activity, where will it take place, and
who is responsible for ensuring that things get done on time.)
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5. “How do the activities link to the strategy?” (Programs and activities should be linked to the
overall strategy. The strategy must be linked to problems identified.)
6. “What resources are required?” (budget, personnel, volunteers, community/political support)
7. “What is the work plan?” (The work plan should contain, at a minimum, action steps,
responsible parties, timeline, and deadlines.)
C. Organizational Capacity
The following items must be included in this section:
1. Description of organization,
2. Experience of organization related to the field of child welfare,
3. Policy and values commitment to systems reform in relation to the judicial, administrative,
and investigative handling of child maltreatment,
4. Demonstration of past involvement in innovative programming, and
5. Titles and names of personnel and percentage of time designated to activities/services (if
not yet hired, then job description and duties to be performed and qualifications required).
D. Collaboration Across Different Service Systems
One of the primary goals of the Children‟s Justice Act Grant is to be inclusive of the various
stakeholders and consolidate local or regional efforts to achieve results for the children and youth
in the community. Youth and family partners are key to achieving that goal and their input into
proposal development must be included in this section. In addition to family partnerships, the
need to engage stakeholders in the community is also an integral component of this call for
proposal.
This section also describes the level of cooperation from identified partners as well as general
support from the community. Letters of support should be included in an Appendix and referenced
in the Narrative.
E. Sustainability
The applicant should have an organizational plan for sustainability of existing and future proposed
programs/activities. The following areas should be addressed in this section:
1. How has sustainability been addressed?
2. For each proposed Strategy, describe other potential funding sources and a detailed plan
for obtaining funding from other sources. Provide details including, if available, funding
entity, amount requested, length of funding period, and expected decision dates.
BUDGET
Submit a complete budget for the grant period of the project including a line-item budget and a
budget narrative (details included in Section D). Budgets must commensurate with the level of
effort required to accomplish project objectives and will be scored on the following criteria:
1. The costs of the project must be reasonably related to the value of the anticipated
results.
2. Budgets must meet technical requirements including:
a. Match is NOT required under this funding source (if an applicant wishes to show
contribution, it is to be put in the budget narrative section only);
b. Budgets are complete and accurate.
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VIII. CJAC APPLICATION- SUBMISSION GUIDELINES
A. Eligible Applicant
An eligible applicant for the Children‟s Justice Act Grant will be State Government Agencies, Local
Government Agencies, and Private Non-Profit Agencies that demonstrate knowledge of and
commitment to improving the administrative and investigative handling of criminal and/or civil
child maltreatment. All eligible applicants must submit a copy of their most recent audit findings or
a letter stating that there were no audit findings.
B. Availability of Funds
The funding for this application comes from the FY „09 Children‟s Justice Act grant from the U.S.
Department of Health and Human Services, Administration on Children, Youth and Families. The
total amount of funds available for August 1, 2009 – July 31, 2010 is $219,000.
C. Allocation Process
Funds will be awarded based on the requirements established in this NOFA. Available funds will be
awarded in rank order based on overall score until all funds are obligated.
D. Multiple Applications
Multiple proposals may be submitted from a single applicant. Each proposal should focus on one
activity; multi-program proposals will not be funded.
E. Proposal Review Criteria
GOCCP staff will review all proposals for legality, completeness, and technical sufficiency. A Grant
Review Team will be named, consisting of members of the Children‟s Justice Act Committee,
representatives of GOCCP, and other independent experts, as appropriate.
IX. HOW TO APPLY
When you are ready to complete the online application, go to www.goccp.maryland.gov. Look for
the section entitled "Notices of Funding Available" and click on the Children‟s Justice Act Program
heading where complete instructions can be found. You will be required to download and install the
grant application software in order to complete this process. If you experience any difficulties
installing or launching the online software, contact the GOCCP IT Department at 410-821-2828.
Please indicate that you are applying for the CJAC Program on your online application. If you
experience difficulties at any point during the online application process, contact the CJAC Program
Manager, Jessica Winpigler, at 410-821-2829 or jessica@goccp-state-md.org.
In addition to the online submission, you must submit one (1) hard copy generated by the online
application software and bearing original signatures in blue ink for the certifications and anti-
lobbying documents and three (3) copies of the application.
X. MONITORING & REPORTING REQUIREMENTS
Successful applicants will be required to submit quarterly progress reports, performance measures,
and financial reports detailing implementation, progress, and use of grant funds. The applicant
must submit all aforementioned reports on-line. Instructions on how to access and use the
on-line reporting program as well as registration for on-line report training can be accessed in the
Grantee's Area link at www.goccp.maryland.gov. We strongly encourage new grantees to take
advantage of the on-line software training sessions.
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XI. APPLICATION WORKSHEET
GOVERNOR‟S OFFICE OF CRIME CONTROL & PREVENTION
Grant Application Worksheet
Governor‟s Office of Crime Control & Prevention
300 East Joppa Road, Suite 1105
Baltimore, MD 21286-3016
Telephone: (410) 821-2828
This document can be downloaded from our web-site:
www.goccp.maryland.gov
Martin O'Malley, Governor
Anthony G. Brown, Lt. Governor
Kristen Mahoney, Director
Governor‟s Office of Crime Control & Prevention
Notice to All Applicants:
The information collected on the grant application form is collected for the purposes of the Governor‟s
Office of Crime Control & Prevention‟s (GOCCP) function under executive order 01.01.2005.36. Failure to
provide all of this information may result in the denial of your application for funding. Within specified
time periods, you have the right to inspect, amend, and correct this information. GOCCP may permit
inspection of this information, or make it available to others, only as permitted by federal and State law.
GOCCP may sell or provide a list of grant applicant names and addresses to professional associations and
other entities. Under the Maryland Public Information Act (Md State Government Code Ann. 10-617
(h)(5)), you may request in writing that your name be omitted from such lists. Please send those
requests to GOCCP, 300 E. Joppa Rd. Suite 1105, Baltimore MD 21286.
Grant Application
CHECKLIST
General Instructions
Face Sheet
Project Summary/Narrative
Project Budget
Audit Requirements
Civil Rights Requirements
Certified Assurances
Certification Lobbying - Drug Free Workplace
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XII. APPLICATION
A. Face Sheet Instructions
1. DATE APPLICATION SUBMITTED
Date that all required hard copies and electronic submission are submitted to GOCCP.
2. PROPOSED PROJECT DATES
August 1, 2009 – July 31, 2010
3. NAME OF APPLICANT
The unit of local government (county, city, town, township) or State agency eligible to apply for the
grant (See Program Specific Instructions for Eligible Applicants). Please indicate Applicant‟s federal
identification number on line provided. The applicant‟s organization ID # is required to apply on line.
4. ORGANIZATION TYPE
Indicate the appropriate designation.
5. FEDERAL ID#
This number MUST be included.
6. AUTHORIZED OFFICIAL
The name of the chief elected official, or other legally authorized official, of the jurisdiction, county
agency or organization who accepts the grant award if approved.
7. PROJECT TITLE
The project title should be a brief description of the program.
8. IMPLEMENTING AGENCY/ORGANIZATION
The name of the agency/organization that will have responsibility for the actual operation of the
project.
9. DISTRICT AND COUNTY
The congressional and legislative districts and the county in which the service is actually delivered.
10. PROJECT DIRECTOR
The name, telephone number, title, address and e-mail address of the person who will be responsible
for oversight and administration of the project on behalf of the applicant.
11. FISCAL OFFICER
The name, telephone number, title, address and e-mail address of the person who will be responsible
for financial reporting and record keeping for the project.
12. FUNDING SUMMARY
This represents the totals taken from the Budget Detail Categories.
13. SERVICE SITE
Provide the name, address, congressional/legislative district, and county for the location
where your project will actually take place. If the program will take place at more than one
location, please enter complete information for each site (up to five). If the application is for a
program that has statewide or countywide impact, please enter "statewide," or "countywide”
under the service site column.
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B. Face Sheet
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Application for CJAC
1. Date Application Submitted: ____________________________________________________
2. Requested Funding Period: First Year of funding
3. Proposed Project Dates: Start Date: ____________________ End Date: _________________
4. Name of Applicant: ____________________________________________________________
Address: ______________________________________________________________________
5. Organization Type: State Government ___ Local Government ___ Private Not-Profit ___
6. *Federal ID # (EIN#) __________________
7. Authorized Official: _____________________________ Title: _________________________
8. Project Title: _________________________________________________________________
9. Implementing Agency/Organization: ____________________________________________
10. District/County: Congressional District _______ State Legislative District _________
County: ________________________ Municipality: __________________________
11. Project Director: _______________________________ Title: __________________________
Organization:___________________________________________________________________
Address: ______________________________________________________________________
_____________________________________________________________________________
Phone: __________________ Fax: _______________ E-Mail: ___________________________
12. Fiscal Officer: _______________________________ Title: ____________________________
Organization:___________________________________________________________________
Address: ______________________________________________________________________
Phone: _________________ Fax: ________________ E-Mail: ___________________________
13. Funding Summary:
Federal Funds Requested $ __________________________
Local Cash Match (Not required) $______________________
Private Funds (Not required) $______________________
In-Kind March (Not required) $______________________
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14. Service Site:
Provide the name, address, congressional/legislative district, and county for the location(s)
where your project will actually take place. If the program will take place at more than one
location, please enter complete information for each site (up to five). If the application is for
scholarship recipients that have statewide or countywide impact, please enter "statewide," or
"countywide” under the service site column.
Example:
Location One
Congressional District: 1st
Legislative District: 8A
Location: Anytown Police Department
Address: 123 Main Street
Some City, MD 21000
County:
Municipality:
Location Two
Congressional District: 2nd
Legislative District: 5A
Location: Anytown Sheriff's Office
Address: 795 Main Street
Some Other City, MD 21030
County:
Municipality:
C. Project Summary/Narrative
1. Summary
The Project Summary provides a concise summary of your proposal in 100 words or
less. The format for the project summary is explained on page 5 of this NOFA.
2. Narrative
The narrative should not exceed 12 typewritten pages. The contents for the
narrative are explained on pages 5-6 of this NOFA.
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D. Budget
1. Budget Summary
SUMMARY (Tab A)
Complete the below table by entering the totals from budget tabs B-G. Enter the totals
from all expenditure categories in the application spaces. There is no match
requirement for this program. Enter the totals from all expenditure categories in the
application spaces. The grand total must correspond to the total projected costs. Round all
amounts to the nearest whole dollar.
BUDGET SUMMARY
Federal State Local
Expenditure Fund Cash Cash Private In-kind
Category Request Match Match Funds Match TOTAL
B. Personnel
C. Operating
Expenses
D. Travel
E. Contractual
Services
F. Equipment
G. Other
GRAND TOTAL:
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2. Budget Details
This section of the grant application includes a table for each major budget expenditure.
Each table is on a separate page. Please itemize and explain project expenditures.
PERSONNEL (Tab B)
Category includes salaries, social security and fringe benefits for personnel required to
implement the project. This includes full or part-time contractual staff
(consultants/temps should be listed in Tab E, Contractual Services). Time and
attendance records must be maintained for all personnel included in the grant project.*
PERSONNEL (Tab B)
Description of Annual Salary Percent of Time
Position or or TOTAL
Daily Rate Number of Days
Sub-Total:
*Social Security and
Fringe Benefits (%)
GRAND TOTAL:
*Grant dollars will only fund up to 30% of Social Security and fringe benefits.
Justification/Explanation for PERSONNEL:
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OPERATING EXPENSES (Tab C)
CJAC funding will support limited types of operating expenses.
OPERATING EXPENSES (Tab C)
Operating Expense Cost/Unit Quantity TOTAL
Office Supplies
Stationery
Telephone
GRAND TOTAL:
Justification/Explanation for OPERATING EXPENSES:
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TRAVEL (Tab D)
Travel expenses may include mileage and/or other transportation costs, meals and
lodging consistent with the local jurisdictions' travel regulations and cannot exceed the
State of Maryland reimbursement rate*.
TRAVEL (Tab D)
Type of Travel Expense
(Indicate appropriate rate/rates) Cost/Travel Quantity TOTAL
GRAND TOTAL:
*55 cents/mile as of 1/1/2009.
*Maximum Per Diem/Meal Allowance is $41/day:
$8 Breakfast
$10 Lunch
$23 Dinner
Justification/Explanation for TRAVEL:
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CONTRACTUAL SERVICES (Tab E)
For each contract, enter the nature of the service to be provided and the basis for
computing the amount to be paid. Consultant contracts for research/warrant service
should be included here and shall be consistent with federal guidelines. Construction
projects are ineligible for funding under grant programs and expenses for construction
may not be included.
CONTRACTUAL SERVICES (Tab E)
Description of
Contractual Services Rate Quantity TOTAL
GRAND TOTAL:
Justification/Explanation for CONTRACTUAL:
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EQUIPMENT – Purchase, Lease, or Rental (Tab F)
Equipment costs may include taxes, delivery, installation and similarly related charges.
The value of trade-ins and discounts should be shown as a deduction. Inventory
records must be maintained for equipment that is acquired. Expenditures must be
consistent with applicable local jurisdictions' procurement guidelines.
EQUIPMENT (Tab F)
Equipment Item Cost/Unit Quantity TOTAL
GRAND TOTAL:
Justification/Explanation for EQUIPMENT:
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OTHER (Tab G)
Include all other anticipated expenditures, which are not included in the previous categories
such as indirect costs, if allowable, and audit expenses
OTHER (Tab G)
Type of Expense Cost TOTAL
GRAND TOTAL:
Justification/Explanation for OTHER:
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E. Audit Requirements
(You may obtain this information from your organization's Fiscal Department)
Indicate the following dates:
1. Last audit took place _________
2. Period of time covered by last audit was from ______ to _______
3. Next audit is scheduled for _________
4. Period of time to be covered by the next audit is from _______ to _______
5. Next audit will be forwarded to cognizant Audit agency on_________
6. Indicate the designated federal cognizant agency ______________________
You must submit along with this application, copies of audit findings and management letters (if any) from
the most recent audit, together with a copy of the corrective plan of action. Alternatively, you must
certify in a letter signed by the agency head and CFO, that there were no findings or management letter.
F. Civil Rights Requirements
1. Civil Rights contact person
2. Title/Address
3. Telephone number
4. Number of people employed by the organization unit responsible for implementation of this grant
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G. Certified Assurances
THE APPLICANT HEREBY ASSURES AND
CERTIFIES THE FOLLOWING: 6. It will comply, and all its subgrantees and
contractors will comply, with the
1. That Federal funds made available under nondiscrimination requirements of the Omnibus
this formula grant will not be used to supplant Crime Control and Safe Streets Act of 1968, as
State or local funds, but will be used to increase amended; and 42 USC 3789(d); Title VI of the
the amounts of such funds that would, in the Civil Rights Act of 1964, as amended; Sec 504 of
absence of Federal Funds, be made available for the Rehabilitation Act of 1973, as amended; Title
program activities. II of the Americans with Disabilities ACT (ADA) of
1990; Title IX of the Education amendments of
2. That matching funds required to pay the 1982; the Age Discrimination Act of 1975; the
non-Federal portion of the cost of each project, Department of Justice Nondiscrimination
for which grant funds are made available, shall be Regulations 28 CFR Part 42, Subparts C, D, E, and
in addition to funds that would otherwise be made G; and Department of Justice Regulations on
available for program activities by the recipient of disability discrimination, 28 CFR Part 35 and Part
the grant funds and shall be provided as required 39.
in the Grant Award document.
7. That in the event a Federal or state court
3. That following the first year covered by a or administrative agency makes a finding of
Grant Award and each year thereafter, a discrimination after a due process hearing on the
performance evaluation and assessment report grounds of race, color, religion, national origin,
will be submitted to the Governor's Office of sex, or disability against the Grantee, a copy of
Crime Control & Prevention. the finding will be forwarded to the Governor's
Office of Crime Control & Prevention.
4. That fund accounting, auditing,
monitoring, evaluation procedures and such 8. That if required to formulate an Equal
records as the Governor's Office of Crime Control Employment Opportunity Program (EEOP), in
& Prevention shall prescribe to and shall be accordance with 28 CFR 42.301 et. seq., it will
provided to assure fiscal control, proper maintain a current one on file. Further, the
management and efficient disbursement of funds Grantee will submit a certification to the
received. Governor's Office of Crime Control & Prevention
that it has a current EEOP on file, which meets
That the Grantee shall maintain such data and the applicable requirements.
information and submit such reports in such form,
at such times, and containing such information as 9. That the Grantee will comply with the
the Governor's Office of Crime Control & provisions of the Governor's Office of Crime
Prevention may reasonably require to administer Control & Prevention's Financial Guide for Grants.
the program.
10. That the Grantee will comply with the
provisions of 28 CFR applicable to grants and
cooperative agreements.
CERTIFICATION
I certify that this program will comply with the provisions set forth by the State of Maryland and the Governor's Office of Crime Control
& Prevention.
Signature of Authorized Official Date
Typed Name and Title
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H. Certification Regarding Lobbying
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE COMPTROLLER
CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION AND
OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants
should also review the instructions for certification included in the regulations before completing this form. Signature of this form
provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying," and 28 CFR Part 67,
"Government-wide Debarment and Suspension (Non-Procurement) and Government-wide Requirements for Drug-free Workplace
(Grants)." The certification shall be treated as a material representation of fact upon which reliance will be placed when the
Department of Education determines to award the covered transaction, grant, or cooperative agreement.
1. LOBBYING embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property;
As required by Section 1352, Title 31 of the U.S. Code, and
implemented at 28 CFR Part 69, for persons entering into a grant or
cooperative agreement over $100,000, as defined at 28 CFR Part (c) Are not presently indicted or otherwise criminally or civilly
69, the applicant certifies that: charged by a Government entity (Federal, State, or local) with
commission of any of the offenses enumerated in paragraph, (1) (b)
(a) No Federal appropriated funds have been paid or will be paid, by of this certification; and
or on behalf of the undersigned, to any person for influencing or
attempting to influence an officer or employee of any agency, a (d) Have not within a three-year period preceding this application
Member of Congress, an officer or employee of Congress, or an had one or more public transactions (Federal, State, or local)
employee of a Member of Congress in connection with the making of terminate for cause or default; and
any Federal grant, the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or B. Where the applicant is unable to certify to any of the statements
modification of any Federal grant or cooperative agreement; in this certification, he or she shall attach an explanation to this
(b) If any funds other than Federal appropriated funds have been application.
paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of 3. DRUG-FREE WORKPLACE
Congress, an officer or employee of Congress, or an employee of a (GRANTEES OTHER THAN INDIVIDUALS)
Member of Congress in connection with this Federal grant or
cooperative agreement, the undersigned shall complete and submit As required by the Drug-Free Workplace Act of 1988, and
Standard Form LLL, "Disclosure Form to Report Lobbying," in implemented at 28 CFR Part 67, Subpart F, for grantees, as defined
accordance with its instructions; at 28 CFR Part 67, Sections 67.615 and 67.620 --
(c) The undersigned shall require that the language of this A. The applicant certifies that it will or will continue to provide a
certification be included in the award documents for all sub-awards drug-free workplace by:
at all tiers (including sub-grants, contracts under grants and
cooperative agreements, and subcontracts) and that all sub- (a) Publishing a statement notifying employees that the unlawful
recipients shall certify and disclose accordingly. manufacture, distribution, dispensing, possession, or use of a
controlled substance is prohibited in the grantee's workplace and
2. DEBARMENT, SUSPENSION, AND OTHER specifying the actions that will be taken against employees for
RESPONSIBILITY MATTERS violation of such prohibition;
(DIRECT RECIPIENT)
(b) Establishing an on-going drug-free awareness program to inform
As required by Executive Order 12549, Debarment and Suspension, employees about –
and implemented at 28 CFR Part 67, for prospective participants in
primary covered transactions, as defined at 28 CFR Part 67, Section (1) The dangers of drug abuse in the workplace;
67.510 --
(2) The grantee's policy of maintaining a drug-free workplace;
A. The applicant certifies that it and its principals:
(3) Any available drug counseling, rehabilitation, and employee
(a) Are not presently debarred, suspended, proposed for debarment, assistance programs; and
declared ineligible, or voluntarily excluded from covered transactions
by any Federal department or agency; (4) The penalties that may be imposed upon employees for drug
abuse violations occurring in the workplace;
(b) Have not within a three-year period preceding this application
been convicted of or had a civil judgment rendered against them for (c) Making it a requirement that each employee to be engaged in
commission of fraud or a criminal offense in connection with the performance of the grant be given a copy of the statement
obtaining, attempting to obtain, or performing a public (Federal, required by paragraph (a);
State or local) transaction or contract under a public transaction;
violation of Federal or State antitrust statutes or commission of
OJP FORM 4061/6 (3-91) REPLACES OJP FORMS 406/1/2, AMD 406/14 WHICH ARE OBSOLETE.
(d) Notifying the employee in the statement required by paragraph
(a) that, as a condition of employment under the grant, the B. The grantee may insert in the space provided below the site(s)
employee will – for the performance of work done in connection with the specific
grant.
(1) Abide by the terms of the statement; and
Place of Performance (street address, city, county, state, zip code)
(2) Notify the employer in writing of his or her conviction for a ______________________________________________________
violation of a criminal drug statute occurring in the workplace no ______________________________________________________
later than five calendar days after such conviction;
Check if there are workplaces on file that are not identified here.
(e) Notifying the agency, in writing, within 10 calendar days after
having received notice under subparagraph (d)(2) from an employee Section 67, 630 of the regulations provides that a grantee that is a
or otherwise receiving actual notice of such conviction. Employers State may elect to make one certification in each Federal fiscal year.
of convicted employees must provide notice, including position title, A copy of which should be included with each application for
to: Director, Grants and Contracts Service, U.S. Department of Department of Justice funding. States and State agencies may elect
Education, 400 Maryland Avenue, S.W. (Room 312A, GSA Regional to use OJP Form 4061/7.
Office Building No. 3), Washington DC 20202-4571. Notice shall Check if the State has elected to complete OJP Form 4061/7.
include the identification number(s) of each affected grant. ____________________________________________________
(f) Taking one of the following actions, within 30 calendar days of DRUG-FREE WORKPLACE
receiving notice under subparagraph (d)(2), with respect to any (GRANTEES WHO ARE INDIVIDUALS)
employee who is so convicted --
As required by the Drug-Free Workplace Act of 1988, and
(1) Taking appropriate personnel action against such an employee, implemented at 28 CFR Part 67, Subpart F, for grantees, as defined
up to and including termination, consistent with the requirements of at 28 CFR Part 67, Sections 67.615 and 67.620 --
the Rehabilitation Act of 1973, as amended; or
As a condition of the grant, I certify that I will not engage in the
(2) Requiring such employee to participate satisfactorily in a drug unlawful manufacture, distribution, dispensing, possession, or use of
abuse assistance or rehabilitation program approved for such a controlled substance in conducting any activity with the grant; and
purposes by a Federal, State, or local health, law enforcement, or
other appropriate agency; B. If convicted of a criminal drug offense resulting from a violation
occurring during the conduct of any grant activity, I will report the
(g) Making a good faith effort to continue to maintain a drug-free conviction, in writing, within 10 calendar days of the conviction, to:
workplace through implementation of paragraphs (a), (b), (c), (d), Department of Justice, Office of Justice Programs, ATTN: Control
(e), and (f). Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531.
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with
the above certifications.
1. Grantee Name and Address:
2. Application Number and/or Project Name
3. Grantee IRS/Vendor Number
4. Typed Name and Title of Authorized Representative
5. Signature
6. Date
OJP FORM 4061/6 (3-91) REPLACES OJP FORMS 406/1/2, AMD 406/14 WHICH ARE OBSOLETE.
TABLE OF CONTENTS
GETTING STARTED .............................................................................................2
I. BACKGROUND ...........................................................................................3
II. ELIGIBILITY CRITERIA ................................................................................3
III. IMPORTANT DATES ....................................................................................3
IV. UNALLOWABLE COSTS/FUNDING PERIOD .....................................................4
V. ORGANIZATION NUMBER DEADLINE .............................................................4
VI. CJA PRIORITY AREAS ..................................................................................4
VII. WHAT AN APPLICATION MUST INCLUDE ........................................................5
PROJECT TITLE ..........................................................................................5
PROJECT SUMMARY ....................................................................................5
PROGRAM NARRATIVE ................................................................................5
BUDGET ....................................................................................................6
VIII. CJAC APPLICATION- SUBMISSION GUIDELINES .............................................7
A. Eligible Applicant ...................................................................................7
B. Availability of Funds ...............................................................................7
C. Allocation Process ..................................................................................7
D. Multiple Applications ..............................................................................7
E. Proposal Review Criteria .........................................................................7
IX. HOW TO APPLY ..........................................................................................7
X. MONITORING & REPORTING REQUIREMENTS .................................................7
XI. APPLICATION WORKSHEET ..........................................................................8
XII. APPLICATION .............................................................................................9
A. Face Sheet Instructions .........................................................................9
B. Face Sheet ...........................................................................................10
C. Project Summary/Narrative ....................................................................11
1. Summary ......................................................................................11
2. Narrative.......................................................................................11
D. Budget ................................................................................................12
1. Budget Summary ...........................................................................12
2. Budget Details ...............................................................................13
E. Audit Requirements ...............................................................................19
F. Civil Rights Requirements ......................................................................19
G. Certified Assurances ..............................................................................20
H. Certification Regarding Lobbying .............................................................21
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