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					                                                             Be a Champ!
                               Leadership Development Session
          Total Time:           25 minutes
          Learning Styles:      Visual and auditory
          Objectives:           To build an understanding of the importance
                                of Monitoring and Evaluation (M&E).
          Audience:             Team leaders



TIME      ACTIVITY                         SUPPLIES

1 min.    Introduction


10 min.   Action-Learning Cycle             Flipchart paper
                                            Markers
                                            Extra copies of handouts

10 min.   Using the Action-                 Flipchart paper
          Learning Cycle
                                            Markers

4 min.    Next Steps



NOTE:     The script provided is only a guideline. Feel free to make it your own by
          adding your own flair and creativity! Refer to the P2P Facilitator’s Guide
          for tips on how to prepare for your workshop.




                                                                   Page 1 of 8
                                               EWB WORKSHOP
                                                  Be a CHAMP!

                                                  Checklist

Preparation
    Read the handout, Be a CHAMP!
    Prepare flipcharts


Materials
    Copy of handout, Be a CHAMP! (for each participant)
    Flipchart paper
    Markers




                                                           Page 2 of 8
                                                           EWB WORKSHOP
                                                              Be a CHAMP!

1 min.                                                Introduction

         Introduce M&E
         Monitoring and Evaluation (M&E) is a way to keep track of and improve
         all of the activities that we do at the chapter. We have many areas for
         improvement, but effective M&E can help us prioritize certain areas. As
         you can see in the handout, there are a number of tools to help EWB
         members complete M&E. This workshop will introduce you to the Action-
         Learning cycle. You can refer to the handout later if you need it!




                                                                            Page 3 of 8
                                                                     EWB WORKSHOP
                                                                        Be a CHAMP!

10 min.                                      Action-Learning Cycle

               As a group go through the Action-Learning Cycle on the piece of flipchart
               paper to fill empty bubbles for each stage. A sample of the completed
               cycle is shown below.
               There are four different stages on the way to creating change: Reflecting,
               Theorizing, Planning and Doing. Everyone goes through all these stages,
               but we are stronger at some as compared to others. We can work better to
               grow ourselves, and improve working in a team if we are conscious of how
               we move through this cycle.
               Plan: Think through how to make something happen, plan out timelines.
               Act: Get things done, carry out the plan, move to action.
               Reflect: Ask questions, seek to understand the situation from different
               perspectives, gather information.
               Theorize: Put information into frameworks, draw out trends, seek to
               apply information to new situations.




          Facilitator notes:
             Do not use any specific event for this, keep things generic.
             Use the points in the above example only if participants are having trouble
              getting started. Do not force the discussion on these points.
             Note that individuals can get stuck on certain steps and that everyone
              should become conscious of any biases/strengths in order to help their
              teams move through the Action-Learning cycle.


                                                                                       Page 4 of 8
                                                                EWB WORKSHOP
                                                                   Be a CHAMP!

10 min.           Using the Action Learning Cycle

          Applying the Model
          After creating definitions for each step in the Action Learning Cycle, go
          through an example chapter activity that’s relevant to all participants in
          order to show them how to use the Cycle to effectively do Monitoring &
          Evaluation. Fill in each step of the cycle with respect to this example
          activity.
          For example, if you are running this in the third or fourth week of the
          term, you can use the first general meeting as an example. It’s best to have
          the Plan and Act steps already filled out so that you can spend more time
          Reflecting and Theorizing (these are steps that are commonly skipped
          over). This can easily demonstrate and lead to ideas for how to make the
          first GM next year even better!


          Facilitator notes:
             Highlight that the information outlined in each stage of the Action-
              Learning Cycle by the group can be entered into CHAMP.




                                                                                  Page 5 of 8
                                                                           EWB WORKSHOP
                                                                              Be a CHAMP!

        4 min.                                                            Next Steps

                       Discuss what to do next to encourage more and better M&E throughout
                       the chapter. A good way to discuss the next steps would be to get the
                       participants talking about how they will use CHAMP during the term (i.e.
                       spend 5 minutes each meeting filling out CHAMP).


                       If participants are not familiar with CHAMP, set up a time with each of
                       them for a one-on-one CHAMP tutorial.




                                                                          Be a Champ!
                                   Handout on Monitoring and Evaluation
What is M&E?
Monitoring and Evaluation is a way to keep track of what the Chapter does.


Why do M&E?
The Waterloo Chapter tries to improve how it functions every term. A key to improvement is
knowing what exactly to improve. M&E allows the Chapter to look at areas that need
improvement and change them so next time things will be more effective. Effective M&E can
facilitate cross-stream cohesion.


What tools/resources are there for M&E?
       CHAMP located online at <http://my.ewb.ca/champ/uwaterloo/2010/>
       Action-Learning Cycle
       Older members of EWB
       Various online resources to help create meaningful goals (V2MOM, HARD goals, etc.)


H eartfelt …….to enrich the lives of others.



                                                                                             Page 6 of 8
A nimated …...the feelings when goals are met.
R equired ……otherwise there isn’t much of a point.
D ifficult ……...means something different. You have to think, create, and improve.


CHAMP:
       Make sure data is realistic when entering it into CHAMP (especially for numbers)
       Use CHAMP while planning an event to keep a record of the goals before an event
       CHAMP is doesn’t/isn’t/shouldn’t be used to only document events!
              (i.e. Communications could use it to track the number of posters put up over
              a term)
       Make sure to browse CHAMP while planning an event to see if there were any
       events done in the past similar to the event in planning
       Reflection can also be inputted in CHAMP, and feel free to use the notes section to
               keep track of miscellaneous things related to the event
How to Use CHAMP:
       1. Sign in to myEWB and go click on the Chapters tab >click on “CHAMP” located on
          left under Admin Options.
       2. To look at previous events: click on “list confirmed” on left side of webpage
          To record a new event: click on “record an activity” on left side of webpage
       3. Begin filling out form. Make sure the description is written so that anyone reading it
          will be able to understand what the event was. Enter the goals set before the event, if
          the goals changed, leave the old ones there and write the new goals beneath the old
          goals. Under outcomes, make sure to state whether or not the goals were met. Also
          write other noteworthy things that happened. Use the notes section to discuss the
          outcomes, why did things go the way they did? Be sure to conclude this discussion in
          the next box stating what changes you would make next time.
       4. Check the appropriate team box for the activity.
       5. Review the form and press Submit.
       6. The event will remain unconfirmed until the President has approved it.




                                                                                              Page 7 of 8
Next Steps (Examples):
      1. Teach your directors how to use CHAMP and make sure they are comfortable using
         it.
      2. Use CHAMP!
      3. Determine a method for your time to fill out events in CHAMP as the events take
         place rather than all at once at the end of the term.

If you have any comments about CHAMP or need help with M&E feel free to send me an email
at [insert facilitator’s email address].




                                                                                      Page 8 of 8

				
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