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posted:: 10/28/2011
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Be a Champ!
Leadership Development Session
Total Time: 25 minutes
Learning Styles: Visual and auditory
Objectives: To build an understanding of the importance
of Monitoring and Evaluation (M&E).
Audience: Team leaders

TIME ACTIVITY SUPPLIES

1 min. Introduction

10 min. Action-Learning Cycle  Flipchart paper
 Markers
 Extra copies of handouts

10 min. Using the Action-  Flipchart paper
Learning Cycle
 Markers

4 min. Next Steps

NOTE: The script provided is only a guideline. Feel free to make it your own by
adding your own flair and creativity! Refer to the P2P Facilitator’s Guide
for tips on how to prepare for your workshop.

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EWB WORKSHOP
Be a CHAMP!

Checklist

Preparation
 Read the handout, Be a CHAMP!
 Prepare flipcharts

Materials
 Copy of handout, Be a CHAMP! (for each participant)
 Flipchart paper
 Markers

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EWB WORKSHOP
Be a CHAMP!

1 min. Introduction

Introduce M&E
Monitoring and Evaluation (M&E) is a way to keep track of and improve
all of the activities that we do at the chapter. We have many areas for
improvement, but effective M&E can help us prioritize certain areas. As
you can see in the handout, there are a number of tools to help EWB
members complete M&E. This workshop will introduce you to the Action-
Learning cycle. You can refer to the handout later if you need it!

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EWB WORKSHOP
Be a CHAMP!

10 min. Action-Learning Cycle

As a group go through the Action-Learning Cycle on the piece of flipchart
paper to fill empty bubbles for each stage. A sample of the completed
cycle is shown below.
There are four different stages on the way to creating change: Reflecting,
Theorizing, Planning and Doing. Everyone goes through all these stages,
but we are stronger at some as compared to others. We can work better to
grow ourselves, and improve working in a team if we are conscious of how
we move through this cycle.
Plan: Think through how to make something happen, plan out timelines.
Act: Get things done, carry out the plan, move to action.
Reflect: Ask questions, seek to understand the situation from different
perspectives, gather information.
Theorize: Put information into frameworks, draw out trends, seek to
apply information to new situations.

Facilitator notes:
 Do not use any specific event for this, keep things generic.
 Use the points in the above example only if participants are having trouble
getting started. Do not force the discussion on these points.
 Note that individuals can get stuck on certain steps and that everyone
should become conscious of any biases/strengths in order to help their
teams move through the Action-Learning cycle.

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EWB WORKSHOP
Be a CHAMP!

10 min. Using the Action Learning Cycle

Applying the Model
After creating definitions for each step in the Action Learning Cycle, go
through an example chapter activity that’s relevant to all participants in
order to show them how to use the Cycle to effectively do Monitoring &
Evaluation. Fill in each step of the cycle with respect to this example
activity.
For example, if you are running this in the third or fourth week of the
term, you can use the first general meeting as an example. It’s best to have
the Plan and Act steps already filled out so that you can spend more time
Reflecting and Theorizing (these are steps that are commonly skipped
over). This can easily demonstrate and lead to ideas for how to make the
first GM next year even better!

Facilitator notes:
 Highlight that the information outlined in each stage of the Action-
Learning Cycle by the group can be entered into CHAMP.

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EWB WORKSHOP
Be a CHAMP!

4 min. Next Steps

Discuss what to do next to encourage more and better M&E throughout
the chapter. A good way to discuss the next steps would be to get the
participants talking about how they will use CHAMP during the term (i.e.
spend 5 minutes each meeting filling out CHAMP).

If participants are not familiar with CHAMP, set up a time with each of
them for a one-on-one CHAMP tutorial.

Be a Champ!
Handout on Monitoring and Evaluation
What is M&E?
Monitoring and Evaluation is a way to keep track of what the Chapter does.

Why do M&E?
The Waterloo Chapter tries to improve how it functions every term. A key to improvement is
knowing what exactly to improve. M&E allows the Chapter to look at areas that need
improvement and change them so next time things will be more effective. Effective M&E can
facilitate cross-stream cohesion.

What tools/resources are there for M&E?
CHAMP located online at <http://my.ewb.ca/champ/uwaterloo/2010/>
Action-Learning Cycle
Older members of EWB
Various online resources to help create meaningful goals (V2MOM, HARD goals, etc.)

H eartfelt …….to enrich the lives of others.

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A nimated …...the feelings when goals are met.
R equired ……otherwise there isn’t much of a point.
D ifficult ……...means something different. You have to think, create, and improve.

CHAMP:
Make sure data is realistic when entering it into CHAMP (especially for numbers)
Use CHAMP while planning an event to keep a record of the goals before an event
CHAMP is doesn’t/isn’t/shouldn’t be used to only document events!
(i.e. Communications could use it to track the number of posters put up over
a term)
Make sure to browse CHAMP while planning an event to see if there were any
events done in the past similar to the event in planning
Reflection can also be inputted in CHAMP, and feel free to use the notes section to
keep track of miscellaneous things related to the event
How to Use CHAMP:
1. Sign in to myEWB and go click on the Chapters tab >click on “CHAMP” located on
left under Admin Options.
2. To look at previous events: click on “list confirmed” on left side of webpage
To record a new event: click on “record an activity” on left side of webpage
3. Begin filling out form. Make sure the description is written so that anyone reading it
will be able to understand what the event was. Enter the goals set before the event, if
the goals changed, leave the old ones there and write the new goals beneath the old
goals. Under outcomes, make sure to state whether or not the goals were met. Also
write other noteworthy things that happened. Use the notes section to discuss the
outcomes, why did things go the way they did? Be sure to conclude this discussion in
the next box stating what changes you would make next time.
4. Check the appropriate team box for the activity.
5. Review the form and press Submit.
6. The event will remain unconfirmed until the President has approved it.

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Next Steps (Examples):
1. Teach your directors how to use CHAMP and make sure they are comfortable using
it.
2. Use CHAMP!
3. Determine a method for your time to fill out events in CHAMP as the events take
place rather than all at once at the end of the term.

If you have any comments about CHAMP or need help with M&E feel free to send me an email
at [insert facilitator’s email address].

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