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					REQUEST FOR PROPOSALS

       Competitive Negotiation


     CONSTRUCTION SERVICES

                   for

       University Hospital
 Fire Alarm Replacement Project




    FACILITIES MANAGEMENT
  Facilities Planning and Construction

                   
               RFP # 10-104
       Project Code: 209-17302-200
              PIMS # P02579

        Issue Date: July 14, 2010
UH Fire Alarm Replacement                                          RFP # 10-104



                                  TABLE OF CONTENTS


                                                                             Page
SECTION A      PURPOSE AND OVERVIEW
      A.1      Purpose of the RFP ……………………………………………………………………..                4
      A.2      Goals and Objectives……………………………………………………………………                 4
      A.3      SWaM…………………………………………………………………………………..                          4
      A.4      Procurement Process……………………………………………………………………                  5

SECTION B      STATEMENT OF NEEDS
      B.1      Project Description……………………………………………………………………..                6
      B.2      Project Schedule………………………………………………………………………..                  7
      B.3      Other Requirements…………………………………………………………………….                  7

SECTION C      PROPOSAL PREPARATION AND SUBMISSION REQUIREMENTS
      C.1      RFP Response…………………………………………………………………………. 9
      C.2      Proposal Preparation …………………………………………………………………... 9
      C.3      Specific Proposal Requirements………………………………………………………. 10
      C.4      Optional Pre-Proposal Conference……………………………………………………. 11
      C.5      Oral Presentation………………………………………………………………………. 11
      C.6      Communications……………………………………………………………………….. 11
      C.7      University’s Point of Contact………………………………………………………….... 12
      C.8      Withdrawal of Proposal ………………………………………………………………12

SECTION D      EVALUATION AND AWARD CRITERIA
      D.1      General………………………………………………………………………………….                       14
      D.2      Evaluation of Proposals………………………………………………………………...            14
      D.3      Award of Contract……………………………………………………………………...                15
      D.4      Firm as Contractor – Award of Contract………………………………………….…      15
      D.5      Notice of Award………………………………………………………………………..                  15

SECTION E      REPORTING/PERFORMANCE AND DELIVERY REQUIREMENTS
      E.1      Place of Performance……………………………………………………………………                16
      E.2      Period of Performance…………………………………………………………………..              16
      E.3      University Point of Contact……………………………………………….…………….          16
      E.4      Notices…………………………………………………………………………………..                      16

SECTION F      SPECIAL CONTRACTUAL PROVISIONS
      F.1      Asbestos………………………………………………………………………………… 17
      F.2      Audit-Open Book……………………………………………………………………….. 17
      F.3      Availability of Funds…………………………………………………………………… 17
      F.4      Contractual Claims……………………………………………………………………… 17
      F.5      Independent Contractor…………………………………………………………………. 17
      F.6      Insurance………………………………………………………………………………… 17
      F.7      Organizational Conflicts of Interest…………………………………………………….. 18
      F.8      University of Virginia No Smoking Policy…………………………………………….. 19
      F.9      Harassment……………………………………………………………………………… 19
      F.10     Contractor Parking and Staging Area…………………………………………………… 19




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UH Fire Alarm Replacement                                              RFP # 10-104



SECTION G       ATTACHMENTS
      G.1       Technical Proposal Format……………………………………………………………… 21
      G.2       Reference Contact Authorization Form………………………………………………… 25
      G.3       Price Proposal Form…………………………………………………………………… 26
      G.4       Referenced / Linked Documents ……………………………………………………… 31
                    HECO-9, Contract Between University & Contractor
                    HECO-7 / CO-7, General Conditions of the Construction Contract
                    DGS-30-360, SWaM Business Enterprise Utilization
                    Supplemental General Conditions – CM Construction Utilities
                    Construction Documents (Plans and Specifications)
          G.5   Mandatory Contractual Provisions……………………………………………………… 32




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                                   SECTION A – PURPOSE AND OVERVIEW

A.1       PURPOSE OF THE RFP

          The Rector and Visitors of the University of Virginia, a Virginia public corporation (the "University"),
          seek an experienced firm to provide construction services for the University Hospital Fire Alarm
          Replacement. The purpose of this Request for Proposals (RFP) is to solicit sealed proposals and to
          establish a fixed price contract for the purchase of these services. This RFP sets forth the instructions for
          submitting proposals, the procedure and criteria by which the University will select one firm, and the
          contractual terms by which the University proposes to govern the relationship between itself and the
          selected firm.

          This RFP is part of a competitive procurement process which helps to serve the University’s best
          interests. It also provides firms with a fair opportunity for their services to be considered. The process of
          competitive negotiation being used in this case should not be confused with the different process of
          competitive sealed bidding. The latter process is usually used where the goods and services being
          procured can be described precisely and price is generally the determinative factor. With competitive
          negotiation, however, price is not required to be the determinative factor, although it may be, and the
          University has the flexibility it needs to negotiate with firms to arrive at a mutually agreeable relationship.

          For ease of reference, each firm responding to this RFP is referred to as a “Firm(s)” and the Firm selected
          to provide the required goods and services for the University is referred to as the “Contractor”.

A.2       GOALS AND OBJECTIVES

          The provisions of this section set out the goals and objectives of the University and do not impose
          obligations, duties or responsibilities upon the Contractor in addition to, or independent of, those set out
          in the other provisions of this RFP and the Construction Contract. The Contractor will exercise its best
          professional judgment and perform the Contract in a manner that will conform to the accomplishment of
          these goals and objectives:

          1) Ensuring the safety of patients, faculty and staff, and visitors to the University Hospital, and their
             access to essential areas. This entails planning for continuous use of walkways, handicapped access,
             and barring entrance to construction areas. Also included is minimizing noise, maintaining proper air
             quality and cleanliness within the site and surrounding facilities.

          2) Meeting all infection control standards within the hospital. This includes containment of all
             construction activities per the University’s ICRA standards which includes (but not limited to) plastic
             tents with HEPA filtered fans for all work above ceilings or inside walls.

          3) Maintaining a fully functional existing fire alarm system throughout the hospital at all times, and
             providing fire watch when systems are off line for outage required work.

          4) Ensuring the specific scheduling needs of the University are met.

          5) Ensuring the University Facilities Management staff for the facility is kept apprised of work in
             progress, unusual disruptions, changes in schedules, etc. The University's leadership is committed to
             minimizing problems by keeping constituents well informed. Continual open communications will be
             essential to providing the information that will allow the University to plan and adjust incrementally.




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A.3       SMALL, WOMEN-OWNED AND MINORITY-OWNED (SWaM) BUSINESSES

          It is the policy of the Commonwealth of Virginia and the University of Virginia to contribute to the
          establishment, preservation, and strengthening of minority-owned businesses, small businesses, and
          women-owned businesses (as defined by the Code of Virginia, Section 2.2-4310), and to encourage their
          participation in State procurement activities. Towards that end, the Commonwealth and the University
          encourage contractors to provide for the participation of minority-owned businesses, small businesses,
          and businesses owned by women through partnerships, joint ventures, subcontracts, and other contractual
          opportunities.

          The University of Virginia has a SWaM firm overall participation aspirational goal of 40% for
          procurement opportunities.      Where it is practicable for any portion of the awarded contracts to be
          subcontracted to other firms, the University encourages the use of SWaM firms. Names of SWaM firms
          currently registered with and certified by the Virginia Department of Minority Business Enterprises
          (DMBE) and desiring to work at the University of Virginia may be obtained from the University
          Procurement Services Office of Supplier Diversity.

          If the total amount of a contract with the University exceeds $100,000, the contractor shall complete and
          submit quarterly reports on forms provided by the contracting office to document subcontractor and
          supplier expenditures to SWaM firms in connection with the project.

A.4       PROCUREMENT PROCESS

          The University issues this RFP as part of the competitive negotiation procurement process as established
          by Section VII of the Exhibit “M” Management Agreement between the Commonwealth and the
          University “Policy Governing Capital Projects”, and the “University Procurement Rules” as contained in
          Section 4. and 7., Attachment 1, Rules Governing Procurement of Goods, Services, Insurance, and
          Construction. The UVA Higher Education Capital Outlay Manual (HECOM) sets forth the detailed
          policies and procedures to be followed by the University and Contractor in fulfilling their responsibilities.

          The University will negotiate a contract requiring a Firm to provide a fixed Price Proposal that
          contractually binds the Firm to be totally responsible to provide the actual labor and materials for the
          project utilizing the DGS-30-054, CO-7 General Conditions, the HECO-7 Addendum, and HECO-9
          Construction Contract.




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                                     SECTION B - STATEMENT OF NEEDS

B.1       PROJECT DESCRIPTION

          Project Name:           University of Virginia
                                  UH Fire Alarm Replacement
                                  Charlottesville, Virginia
                                  Project Code: 209-17302-200

          Owner:                  The Commonwealth of Virginia and The Rector and Visitors of the University of
                                  Virginia (University)

          Architect-Engineer:     The Protection Engineering Group, Chantilly, VA

          Location of Project:    1215 Lee St., Charlottesville, VA

          Scope of Project:
          A brief summary of the project scope is contained in this subsection. The project is more fully defined in
          attachment G.4, Construction Documents (Plans and Specifications). The Plans and Specifications take
          precedence over any discrepancies within this section B.1.

          General:
          The University Hospital fire alarm system upgrade will provide a new, completely supervised, network
          multiplexed, intelligent, analog, addressable fire detection and digital voice alarm system throughout the
          Main Hospital, Hospital Expansion Addition, and new Hospital Bed Expansion Tower. This project is
          intended to provide the infrastructure to support expansion of the system throughout the hospital during
          future construction phases. The scope includes construction of a new fire control room with power,
          lighting and HVAC along with relocation of certain equipment from the existing fire control room. The
          scope will also provide for additional life safety emergency power circuits to serve the new fire alarm
          system.

          In the Main Hospital, this project will provide new addressable corridor smoke detection throughout the
          hospital and connection of existing conventional initiating device circuits to be transferred from existing
          panels to the new system for monitoring. As these conventional initiating device circuits and initiating
          devices are transferred, the existing panels will be disconnected and removed. The new system will
          supervise and monitor the existing initiating device circuits and devices. Duct smoke detection shall also
          be replaced with new addressable duct smoke detection including local fan motor shutdown and smoke
          damper actuation. Existing speaker notification circuits will be disconnected from the vertical risers and
          connected to new voice notification amplifiers located by floor. Existing speakers shall remain, controlled
          from new system. End of line supervision devices shall be replaced with units that are compatible with
          new fire alarm system initiating device circuits and Notification Appliance Circuits.

          Infrastructure shall be provided for the Hospital Expansion Addition (HEA) to include one remote
          building fire alarm control unit and terminal cabinets on each floor. Equipment shall be provided, but not
          assume primary fire detection. The existing fire alarm system currently serving the Hospital Expansion
          Addition shall remain in service, to be monitored by the new system only. The existing HEA master fire
          alarm control unit and smoke management panel shall be relocated to the new fire control room. The
          existing HEA speaker notification circuits are to be transferred to new fire alarm system for control from
          new master FACU located in new Fire Control Room 1607. Existing HEA strobe notification circuits are
          to remain with control transferred to new fire alarm system and “follow” audio speaker notification circuit
          control.



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          The new fire alarm system shall monitor and control initiating devices and notification appliances
          provided in the HBE project. The new system shall be monitored by the University Systems Control
          Keltron Radio supervising station system via installation of a compatible radio transceiver. Two fire
          alarm system work stations including central processing unit, video display monitor and printer shall be
          provided in the new fire control room and in the hospital engineering maintenance office. After new
          system is installed, tested and accepted, contractor shall disconnect and remove existing fire alarm
          system.

          The University is interested in firms with demonstrated experience in the installation of fire alarm
          systems, as well as familiarity with the University of Virginia Higher Education Capital Outlay Manual
          (HECOM). The firm’s ability to coordinate installation activities in and around a fully functional hospital
          in a safe and efficient manner is critical on this project. Examples of similar previous projects including
          cost control and scheduling management are important. All adjacent, existing occupied spaces will be
          expected to remain operational during the entire installation time period. The Contractor will participate
          with the University in determining the scheduling of installation to minimize disruption to the functioning
          facilities.


B.2       PROJECT SCHEDULE

             Issue RFP                                                         7 – 14 – 10
             Pre-Proposal Conference                                           7 – 21 – 10
             RFI Submission Deadline                                           8 – 05 – 10
             Proposals due to the University by COB                            8 – 14 – 10
             Oral Presentations and Interviews                                 8 – 21 – 10
             Notification of Intent to Award                                    9 – 1 – 10
             Anticipated Notice to Proceed                                     10 – 1 – 10
             Construction Start Date                                           12 – 6 – 10
             Substantial Completion                                            1 – 14 – 12
             Final Completion                                                  3 – 14 – 12

          Note: Close of Business (COB) is nominally 5:00 PM


B.3       OTHER REQUIREMENTS:

          A. The Contractor shall be required to meet the scheduled delivery dates in the RFP.
          B. The Contractor shall designate a representative that will be thoroughly familiar with the requirements
             of this RFP and have the contractual authority to make day-to-day business decisions on behalf of the
             Contractor.
          C. The Contractor shall designate an on-site Superintendent responsible for ensuring delivery of day-to-
             day construction services to be provided by the Contractor, coordinating with the University’s
             Construction Administration Manager (CAM) under this Contract. This person shall be a different
             individual from the Contractor’s designated representative addressed in Item B above.
          D. The Contractor will cooperate with the University concerning scheduling of work and the
             performance of additional work, if any. The Contractor will promptly notify the University if any
             change of work will adversely affect the performance of duties required by this RFP.
          E. The Contractor shall perform acceptance testing that will be witnessed by an independent
             Commissioning Agent under contract to the University. This will require testing activities to be
             scheduled in advance with the Commissioning Agent.

          eVA Business-to-Government Vendor Registration. The eVA Internet electronic procurement
          solution, web site portal www.eVA.virginia.gov, streamlines and automates government purchasing

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          activities in the Commonwealth. The eVA portal is the gateway for vendors to conduct business with
          state agencies and public bodies. All vendors desiring to provide goods and/or services to the
          Commonwealth shall participate in the eVA Internet e-procurement solution either through the eVA Basic
          Vendor Registration Service or eVA Premium Vendor Registration Service. All Firms must register in
          eVA; failure to register will result in the proposal being rejected.

          a. eVA Basic Vendor Registration Service: $25 Annual Registration Fee plus the appropriate order
             Transaction Fee specified below. eVA Basic Vendor Registration Service includes electronic order
             receipt, vendor catalog posting, on-line registration, electronic bidding, and the ability to research
             historical procurement data available in the eVA purchase transaction data warehouse.

          b. eVA Premium Vendor Registration Service: $25 Annual Registration Fee plus the appropriate order
             Transaction Fee specified below. eVA Premium Vendor Registration Service includes all benefits of
             the eVA Basic Vendor Registration Service plus automatic email or fax notification of solicitations
             and amendments.

          eVA Business-to-Government Contracts and Orders. This contract may result in multiple purchase
          orders (i.e., one for each delivery requirement) with an eVA Vendor Transaction Fee assessed for each
          order as follows. DMBE-certified Small Businesses: 1%, Capped at $500 per order. Businesses that are
          not DMBE-certified Small Businesses: 1%, Capped at $1,500 per order.




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             SECTION C - PROPOSAL PREPARATION AND SUBMISSION REQUIREMENTS

C.1       RFP RESPONSE

          To be considered for selection, Firms must submit a signed Technical Proposal and Price Proposal to
          Facilities Planning & Construction, Office of Contract Administration. The Technical Proposal (one
          original and ten copies) and Price Proposal (one original) shall be prepared as two separate packages,
          placed in separate sealed envelopes/packages identified and appropriately marked as "Technical
          Proposal" and "Price Proposal", and then both placed in one sealed submission envelope/package. The
          proposals must be returned by the date and time noted in B.2 Project Schedule and identified as
          follows:

          RFP # 10-104 – UH Fire Alarm Replacement

          From:           Firm’s Name
                          Address
                          Virginia Contractor’s Registration Number and Date of Registration

          To:             Ms. Patricia Clifton, VCO, C.P.M., VCCO
                          University of Virginia, Facilities Management
                          FP&C, Office of Contract Administration
                          1000 Ednam Center, Suite 100
                          Charlottesville, VA 22903-4615 (Overnight)

                  Or

                          P.O. Box 400892
                          Charlottesville, VA 22904-4892 (U.S. Mail)

          Proposals may be hand delivered to the above address by the date and time noted. The Firm should not
          place any other correspondence or other proposals in the envelope or package. The Firm shall make no
          other distribution of the proposal. The University will not accept telephonic, emailed, or faxed proposals.
          Modifications to the proposals signed by an authorized representative of the firm will be accepted by fax
          or delivery up until the established time for receipt.

C.2       PROPOSAL PREPARATION

          C.2.1 Firm Representative
          An authorized representative of the Firm shall sign the proposals.

          C.2.2 Completeness and Clarity
          Firms should prepare proposals simply, providing a straightforward, concise description of capabilities to
          satisfy the requirements of this RFP. Firms should place emphasis on completeness and clarity of content
          so that the University may properly evaluate the Firm's ability to provide the required services. Firms
          should answer in full, without exception, all items of information and questions. If copies of other
          documents will answer the question completely, the Firm may attach and clearly label the documents as
          to which question or item they apply. Failure to submit all information requested may result in the
          University requiring prompt submission of missing information and/or giving a lowered evaluation of the
          proposal. The University may reject proposals that are substantially incomplete or that lack key
          information.




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          C.2.3 Mandatory Requirements of this RFP
          Mandatory requirements are those required by law or regulation, or are such that the University cannot
          waive them, and they are not subject to negotiation. These requirements are located in Attachment G.5 –
          Mandatory Contractual Provisions, Paragraphs G.5.1. through G.5.16. Mandatory requirements are
          also indicated in this RFP by use of "will", "shall", "must", or similar words.

          C.2.4 Proposal Organization - Reference this RFP
          The Firm should number all pages of the Technical and Price Proposals separately. The proposals should
          reference the corresponding section letter and paragraph number of this RFP where applicable. It is also
          helpful to repeat the text of the requirement as it appears in this RFP. If a response covers more than one
          page of this RFP, the Firm should repeat at the top of the next page the section letter and paragraph
          number. The proposal should contain a table of contents that cross-references these RFP requirements.
          Other information that may assist the University in evaluating the Firm’s proposal, that does not fall
          within any of the requirements of this RFP, should be inserted at an appropriate place or be attached at the
          end of the proposal and designated as additional material. Proposals that the Firm does not organize in
          this manner risk elimination from consideration or lowered evaluations, if the evaluators are unable to
          determine where the proposal specifically addresses the requirements.

          C.2.5 Single Volumes
          The Firm should collate each copy of its Technical Proposal into a single volume where practical. All
          materials should be fully recyclable on standard letter-sized paper and preferably clipped together without
          binding. These single volumes should contain all documentation that the Firm submits with the
          proposals. The Price Proposal should be submitted in a separate envelope.

          C.2.6 Trade Secrets or Proprietary Information
          Ownership of all data, materials and documentation originated and prepared for the University pursuant to
          this RFP shall belong exclusively to the University and be subject to public inspection according to the
          Virginia Freedom of Information Act. Trade secrets or proprietary information submitted by the Firm
          shall not be subject to public disclosure under the Virginia Freedom of Information Act; however, the
          Firm must invoke the protections of Section 2.2-4342 of the Code of Virginia, in writing, either before or
          at the time the Firm submits the data. The written notice must specifically identify the data or materials
          for the University to protect and state the reasons why protection is necessary. The Firm must identify the
          proprietary or trade secret material submitted by some distinct method such as highlighting or underlining
          and must indicate only the specific words, figures, or paragraphs that constitute trade secret or proprietary
          information. The classification of an entire proposal document, line item prices and/or total proposal
          prices as proprietary or trade secrets is not acceptable and will result in rejection and return of the
          proposal.

C.3       SPECIFIC PROPOSAL REQUIREMENTS

          The University requires that the following items must be included to constitute a complete proposal:

          C.3.1 Technical Proposal
          The Selection Committee will be looking for the proposal that presents the best plan to achieve a
          successful Project. The information requested in the Technical Proposal Format represents the services,
          experience, and capabilities considered to be most important to manage and administer the UH Fire
          Alarm Replacement project. The University provides this format for the Firm to accurately respond to the
          technical evaluation factors listed in Section D - Evaluation and Award Criteria. The contents shall
          consist of:

                 Completed and signed Technical Proposal Form, Attachment G.1.
                 Completed and signed Reference Contact Authorization Form, Attachment G.2.
                 The manufacturer of the proposed fire alarm system equipment shall be specified.

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                 Details of an optional one year service agreement to maintain the new Fire Alarm system,
                  including specific details on labor and materials that would be included under the service
                  agreement.

          C.3.2 Price Proposal
          The contents shall consist of:

                 Completed and signed Price Proposal Form, Attachment G.3.
                 A Bid Bond in the amount of 5% of the sealed Price Proposal on amounts of $1,000,000 or more.
                 A proposal that includes State sales tax in the base price. The UH Fire Alarm Replacement
                  project is not exempt from State sale tax.
                 Pricing of an optional one year service agreement to maintain the new Fire Alarm system.
                 Fully installed unit pricing for the items listed under Attachment G.3. Note that unit pricing will
                  only be used for quantities of up to five units, changes involving more than five units will be
                  addressed as a price proposal.

C.4       OPTIONAL PRE-PROPOSAL CONFERENCE

          The University will hold an optional Pre-proposal Conference and site visit at 8:30 A.M. local prevailing
          time on the date shown in section B.2 Project Schedule at the Contract Administration Conference Room
          at 1000 Ednam Center, Suite 100, Charlottesville, Virginia. The purpose of this conference is to allow
          potential Firms an opportunity to present questions and obtain clarification of any facet of this RFP.
          Technical and contracting personnel will be available to discuss the scope of services and respond to
          questions. To facilitate responses and to expedite the conference, the University requests interested firms
          to submit questions to David Fiero in writing to arrive no later than 4:00 P.M. two business days prior to
          the conference. Submission by email (dwf9d@virginia.edu) is encouraged. Questions relating to this RFP
          should specify the section and paragraph number.

          While attendance at this conference will not be a prerequisite to submitting a proposal, the University
          strongly encourages Firms who intend to submit a proposal to attend. The University will issue any
          changes, clarifications, and answers to questions resulting from this conference in a written amendment to
          this RFP and provide them to all Firms who have been short-listed for participation.

C.5       ORAL PRESENTATION

          The University requires Firms who submit a proposal in response to this RFP to give an oral presentation.
          This provides an opportunity for the Firm to clarify or elaborate on the proposal. This is primarily a fact-
          finding and explanation session. The University has scheduled these presentations on or around the date
          shown in section B.2 Project Schedule with the specific times and location to be announced later.

C.6       COMMUNICATIONS

          C.6.1 Informal Communications
          Informal communications regarding this procurement shall cease from the date of issuance of this RFP
          until a binding contractual agreement exists with the selected Firm and the University has so notified all
          other Firms or when the University rejects all proposals. Informal communications shall include but not
          be limited to:
               Requests from the Firms to any department(s) at the University, with the exception of Facilities
                   Management, for information, comments, etc.

          C.6.2 Formal Communications
          From the date of issuance of this RFP until a binding contractual agreement exists with the selected Firm
          and the University has so notified all other Firms, or when the University rejects all proposals, all

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          communications between the University and the Firms will be formal, or as provided for in this RFP, or
          as requested by Facilities Management. Formal communications shall include but not be limited to:
                Requests for information or clarifications directed to University’s Project Manager
                Oral presentations
                Site visits
                Notification under C.8

          C.6.3 Any failure by a Firm to adhere to the provisions set forth in C.6.1 and C.6.2 above will result in
          the rejection of that Firm’s proposal.

C.7       UNIVERSITY’S POINT OF CONTACT

          Resolution of discrepancies and ambiguities: All questions about the meaning or intent of the RFP
          documents shall be submitted to the University’s representative in writing. Address written inquires to:

                  David Fiero, Senior Project Manager
                  Facilities Planning & Construction Department
                  University of Virginia, Facilities Management
                  East Precinct Office
                  496 Monroe Lane
                  Charlottesville, VA 22903
                  FAX: 434-982-4353
                  dwf9d@virginia.edu

C.8       WITHDRAWAL OF PROPOSAL

          Since the provisions of Section 2.2-4330 of the Code of Virginia provide only for the withdrawal of bids
          during the competitive sealed bid process and since the Code of Virginia makes no provision for
          withdrawal of proposals during the competitive negotiation process, the following procedures are
          established for the withdrawal of a proposal during the competitive negotiation process due to errors in
          the Price Proposal:

          C.8.1 A Firm may withdraw the entire proposal from consideration if a mistake was made, in the Firm’s
          good faith, and the mistake was a clerical mistake as opposed to a judgment mistake, and was actually due
          to an unintentional arithmetic error or an unintentional omission of a quantity of the work, labor or
          material, made directly in the compilation of the Price Proposal. The mistake must be clearly shown by
          inspection of the original work papers, documents and materials actually used in the preparation of the
          proposal for which withdrawal is being sought. The Firm shall submit the original work papers,
          documents and materials used in the preparation of the Price Proposal within 24 hours after the date and
          time fixed for the submission of proposals. The work papers shall be delivered by the Firm in person or
          by registered mail.

          C.8.2 The Firm shall have 24 hours from the time established for submission of proposals to provide, in
          writing, any claim of a mistake as defined herein and withdraw his entire proposal, both Price and
          Technical. Such mistake shall be proven only from the original work papers, documents and materials
          delivered as required herein.

          C.8.3 No proposal may be withdrawn under this section when the result would be the awarding of the
          Contract to the same Firm for another proposal from the same Team or to any other Team in which the
          Firm claiming error is also a participant or in which the Firm claiming error has more than a 5% financial
          interest.

          C.8.4 No Firm or member of the Firm which has been permitted to withdraw a proposal shall for
          compensation, supply any material, labor or design services to, or perform any subcontract or other work
          agreement for the person or Firm to whom the Contract is awarded or otherwise benefit, directly or

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          indirectly, from the performance of the project for which the withdrawn proposal was submitted.

          C.8.5 If the Committee denies the withdrawal of a proposal under the provisions of this section, it shall
          notify the Firm, in writing, stating the reasons for the Committee’s decision.




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                           SECTION D -- EVALUATION AND AWARD CRITERIA

D.1       GENERAL

          Upon receipt of the Chief Facilities Officer’s (CFO) approval required by the UVA Higher Education
          Capital Outlay Manual (HECOM), Chapter 11, the University will make award to the responsible Firm
          whose proposal conforms to this RFP and is most advantageous to the University, based on the Technical
          and Price Proposal criteria listed below. The University will notify applicants of the results of the Firm
          selection process as it progresses and when the University intends to award the Contract.

D.2       EVALUATION OF PROPOSALS

          The University will evaluate proposals and select an Firm whose proposal, conforming to the RFP, will be
          most advantageous to the University, price and other factors considered. All Firms will be evaluated
          equally on the basis of the following evaluation factors:

          D.2.1   Evaluation of the Technical Proposal
                  The Technical evaluation shall consist of the following evaluation factors:
                        - Key Personnel Experience and Qualifications                           30%
                        - Firm’s Past Performance and Experience                                30%
                        - Management Capability/Project Plan                                    25%
                        - Value Management                                                       5%
                        - SWaM Participation                                                    10%

                  The highest technical proposal will be assigned a score of 100. Other scores will be arrived at by
                  the following formula:
                            Score of proposal being evaluated       x 100 = Technical Score
                            Highest technical score evaluated

                  The University may request the Firm to clarify portions of its Technical Proposal during the
                  evaluation process.

                  Rejection of Proposals: The University can reject a proposal as "technically unacceptable"
                  without considering price.

          D.2.2   Evaluation of Price Proposal
                  The price factor evaluation will be based on the Total Base Price including any Sub-parts as
                  submitted on the Price Proposal Form.

                  The Lowest Base Price proposal will be assigned a score of 100. Other scores will be arrived at
                  by the following formula:
                  Lowest Base Price proposal amount      x 100 = Price Score
                  Base Price of proposal being evaluated

          D.2.3   Total Score
                  To determine the successful Firm, the total of the Technical and Price scores will be added to
                  arrive at a total score for each proposal. The Technical and Price scores will each be weighed as
                  50% of the total score. As proposals become equal in technical merit, the evaluated Price
                  becomes more important.




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UH Fire Alarm Replacement                                                                      RFP # 10-104



D.3       AWARD OF CONTRACT

          The University will select one or more Firm's that it deems to be fully qualified and best suited among
          those submitting proposals based on the evaluation criteria included in this RFP, including price. The
          University may then conduct negotiations with the Firm(s) so selected. The University shall consider
          price, but it need not be the sole determining factor in the award. After the University conducts
          negotiations with each Firm so selected, the University shall select the Firm that, in its opinion, has made
          the best proposal, and shall issue a Notice of Intent to Award. The University may cancel this RFP or
          reject proposals at any time before the award, and is not required to furnish a statement of the reason the
          University did not deem a particular proposal the most advantageous (Section 2.2-4354D, Code of
          Virginia). Should the University determine in writing and in its sole discretion that only one Firm is fully
          qualified, or that one Firm is clearly more highly qualified than the others under consideration, the
          University may negotiate a contract or award a contract without further negotiation and, with the consent
          of the CFO, award it to that Firm. The award document will be the Contract in the form set out in
          Attachment G.4. incorporating by reference all the requirements, terms, and conditions of this RFP and
          the Firm's proposal as negotiated.

          The University intends to select a Firm on the basis of proposals received in response to this Request for
          Proposals and any other information it obtains from other sources regarding the Firm.

D.4       FIRM AS CONTRACTOR – AWARD OF CONTRACT

          The award will be for a Firm as Contractor that provides a firm fixed price to complete all the work. The
          HECO-9 Form of contract will be used which references Form CO-7, General Conditions of the
          Construction Contract.

D.5       NOTICE OF AWARD

          Public Notice of Award or announcement of the decision to award will be posted on the public and
          information board in the hallway inside the entrance to the University of Virginia, Facilities Management,
          Office of Contract Administration, 1000 Ednam Center, Suite 100, Charlottesville, VA.




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              SECTION E – REPORTING / PERFORMANCE AND DELIVERY REQUIREMENTS

E.1       Place of Performance

          The Contractor will render all services as specified at the project site described in this RFP at B.1 Project
          Description.

E.2       Period of Performance

          The Contract period for the Construction Phase of performance begins at Notice to Proceed and continues
          through project final completion, including punch list work. Upon a notice to proceed the Contractor is
          expected to provide submittals and procure materials. Refer to section B.2 Project Schedule.

E.3       University’s Point of Contact

          David Fiero, 434-982-2996, FAX: 434-982-4353, e-mail dwf9d@virginia.edu has been designated as the
          University’s Project Manager (PM), the principal University point of contact who will be directly in touch
          with the contract work, and the only person authorized to direct such services on behalf of the University.

          The University may assign a Construction Administration Manager (CAM) to assist the University's
          Project Manager (PM) as the University’s on-site representative for the construction phase; to coordinate
          all construction phase Consultants; to coordinate other Consultants, A/E, and Contractor communications;
          to expedite resolution of all conflicts; to perform additional quality assurance oversight (such as
          inspection, verification, acceptance, rejection) and other administrative oversight. The CAM shall be
          provided copies of all written decisions and notices to the Contractor and information and notices from
          the Contractor.

E.4       Notices

          The University and Contractor shall deem all written notices executed when hand delivered, when
          deposited with sufficient payment as overnight mail, or when faxed, and addressed to the other party as
          follows:

              If to the University: Donald E. Sundgren, CFO, University of Virginia Facilities Management, 575
               Alderman Road, Charlottesville, Virginia 22903-2476 or to the PM at the Project site.
               U. S. Mail address is P.O. Box 400726, Charlottesville, Virginia 22904.

              If to the Contractor: The person signing the Firm's proposal in response to the University's RFP, at
               the Firm's address indicated in its proposal, or to the Contractor’s designated representative at the
               Project site.

          Either party may designate in writing, a change in person or address for receipt of written notices within
          this State, subject to the other party's approval of the change.




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                           SECTION F - SPECIAL CONTRACTUAL PROVISIONS


F.1       Asbestos
          Whenever and wherever during the performance of any work under this Contract the Contractor discovers
          the presence of asbestos, suspects that asbestos is present, or is advised of the presence of asbestos by a
          Subcontractor, it shall stop the work immediately, secure the area in accordance with Federal and State
          requirements including signage, notify the University and await positive identification of the suspect
          material. During the downtime in such a case, the Contractor shall not disturb any surrounding surfaces
          but shall have the area protected with suitable dust covers. The University shall allow the Contractor a
          mutually agreed extension of time to perform its work under the Contract in the event the discovery of
          asbestos or suspected asbestos delays the Contractor, but no additional compensation shall be paid to the
          Contractor due to the time extension.

F.2       Audit - Open Book
          The Contractor hereby agrees to retain all books, records, and other documents for the Contract for five
          (5) years after final payment, or until audited by the Commonwealth of Virginia, whichever is sooner.
          The University, its authorized agents, and/or State auditors shall have full access to and the right to
          examine any of said materials during said period and at any time during the term of this Contract.

F.3       Availability of Funds
          The Contractor and University understand and agree that the Contract will bind the University only to the
          extent of the funds available or which may hereafter become available to fund the Contract.

F.4       Contractual Claims
          Procedures for resolution of contractual claims under the Contract shall be per the University of Virginia
          Procedure for Contractual Claims, which is on file and available for review in the Office of Contract
          Administration, Facilities Planning & Construction Department of Facilities Management, 1000 Ednam
          Center, Suite 100, Charlottesville, Virginia 22903.

F.5       Independent Contractor
          The Contractor acknowledges that it shall not be an employee of the University, but shall be an
          independent contractor. The Contractor shall indemnify and hold harmless the Commonwealth of
          Virginia, the University, and the employees and agents of each with respect to all withholding, Social
          Security, unemployment compensation, and all other taxes or amounts of any kind relating to
          employment of the persons providing services to the University with respect to this RFP or any resulting
          Contract. The Contractor shall not construe anything in this RFP or any resulting Contract as authority
          that the Contractor can make commitments that shall bind the University or to otherwise act on behalf of
          the University, except as the University may expressly authorize in writing.

F.6       Insurance
          By signing and submitting a proposal under this RFP, the Contractor certifies that if awarded the
          Contract, it will have the following minimum insurance coverage at the time the University awards the
          Contract. If the Contractor uses any subcontractor(s) each subcontractor will have workers' compensation
          insurance according to Sections 2.2-4332 and Title 65 et seq. of the Code of Virginia.

          The Contractor further certifies that the Contractor, consultants, and any subcontractors will maintain this
          insurance coverage during the entire term of the Contract and that insurance companies authorized to sell
          insurance in Virginia by the Virginia State Corporation Commission will provide all insurance coverage.
          The amount of any deductible must be acceptable to the University considering the Contractor’s financial
          capacity and loss history. Thirty days prior written notice by the insurer to the University of any
          cancellation or change in coverage shall be a requirement of all policies.

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          Insurance Coverage and Limits Required:

                  F.6.1   Worker's Compensation - Statutory requirements and benefits.

                  F.6.2   Employers Liability - $100,000 per occurrence.

                  F.6.3   Commercial General Liability - Minimum of a combined single limit of $2 million per
                          occurrence, with a $5 million aggregate. The Contractor will name the Commonwealth
                          of Virginia, and The Rector and Visitors of the University of Virginia, its officers,
                          employees, and agents as additional insureds with respect to the services being
                          performed and provided. This coverage is to include Premises/Operations Liability,
                          Products and Completed Operations Coverage, Independent Contractor's Liability,
                          Owner's and Contractor's Protective Liability and Personal Injury Liability. The
                          Contractor shall identify any policy exclusions that are in addition to those normally
                          appearing in the standard ISO CGL form, provide a copy of these exclusions to the
                          University, and have its insurance company provide a certificate of insurance to the
                          University certifying that the Contractor is covered specifically as defined in, and
                          required by, the Contract.

                  F.6.4   Commercial Automobile Liability - Minimum of a combined single limit of $500,000
                          per occurrence. The Contractor will name the Commonwealth of Virginia, and The
                          Rector and Visitors of the University of Virginia, its officers, employees, and agents
                          as additional insureds with respect to the services being performed and provided.

                  F.6.5   Builder's Risk – See HECO-7 revisions to CO-7 Section 12.

F.7       Organizational Conflicts of Interest
          The Contractor certifies to the University that by entering into a Contract with the University no violation
          of the Virginia Conflict of Interests Act is committed or shall occur. In addition the Contractor
          acknowledges the following:

          F.7.1   Existence. An "organizational conflict of interest" exists when the nature of the work to be
                  performed under a proposed University contract may, without some restriction on future
                  activities, 1) result in an unfair competitive advantage to the Contractor or 2) impair the
                  Contractor's objectivity in performing the Contract work.

          F.7.2   Potential Conflict of Interest. The Contractor will be significantly involved in development of
                  the work, managing and inspecting construction, and providing related technical support services.
                  Therefore, an award to the Contractor of a contract for construction services or consultant
                  services for this Project may result in a significant potential conflict of interest.

          F.7.3   Ineligibility. Accordingly, the successful Contractor, including its subsidiaries, assigns,
                  successors, and affiliates, may not be eligible for award of a contract for A/E services,
                  construction services, or consultant services for this Project, nor shall the Contractor be a
                  subcontractor or consultant to the A/E, the Construction Subcontractors, or otherwise be a
                  consultant for this Project.

          F.7.4   Restrictions End. The foregoing restrictions on the Contractor's eligibility for future contract
                  awards shall end when all work under the Contract has been completed and accepted by the
                  University and the terms of the Contract so provide.



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F.8       University of Virginia No Smoking Policy
          Smoking is prohibited inside facilities owned or leased by the University. It is also prohibited in any
          outside area adjacent to a facility whose configuration and/or other physical conditions allow smoke to
          either to enter and affect the internal environment or to unduly affect the environment of those entering or
          exiting the facility. There shall be no smoking inside any University construction project.

F.9       Harassment
          Offensive behavior toward any member of the University community will not be tolerated. Any reported
          incidents of harassment, offensive behavior, or discriminatory conduct will be brought to the Contractor’s
          attention and shall be appropriately addressed to the satisfaction of the University.

F.10      Contractor Parking and Staging Area
          The construction sites at the University provide very limited on-site staging and parking opportunities.
          To aid in mitigating this situation, the University of Virginia Parking and Transportation Department may
          have parking spaces in the M-6 parking lot on Grove St. (across the train tracks from the hospital)
          available for Subcontractor use. These parking spaces are available for a monthly fee.




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                                       SECTION G - ATTACHMENTS

The attached documents provide supplemental information to prospective Firms.


          G.1.   Technical Proposal Format

          G.2.   Reference Contact Authorization Form

          G.3.   Price Proposal Form

          G.4.   Referenced / Linked Documents
                    HECO-9, Contract Between University & Contractor
                    HECO-7 / CO-7, General Conditions of the Construction Contract
                    Supplemental General Conditions – CM Construction Utilities
                    Construction Documents (Plans & Specifications)

          G.5    Mandatory Contractual Provisions




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                                  ATTACHMENT G.1




                            TECHNICAL PROPOSAL FORMAT

                                            for

                              CONSTRUCTION SERVICES




                               University of Virginia
                             UH Fire Alarm Replacement

                                        RFP # 10-104
                                Project Code: 209-17302-200
                                       PIMS # P02579




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                                     TECHNICAL PROPOSAL FORMAT


GENERAL NOTES

This part of the proposal is to be presented separately from the Price Proposal per the instructions in this RFP.

When attaching other documents add a reference number on the front page to indicate clearly the specific item it
is in reference to.

The University shall be entitled to contact every reference listed and each entity referenced in any response to any
question in this proposal. The Firm, by submitting this proposal, including the "Reference Contact Authorization
Form", expressly agrees that any information concerning the Firm in possession of said entities and references, or
any other entity, will be made available to the University if requested. Note: The University may use other
sources to verify past performance.

The Firm shall provide only accurate and complete information. The Firm hereby warrants that responses
contained herein are true, accurate, and complete. The Firm acknowledges that the University is relying on the
truth and accuracy of the responses. If it is later discovered that any material information given in this proposal
was false, it shall constitute grounds for immediate termination or rescission by the University of any subsequent
Contract between the University and the Firm.

This proposal, its completion by the Firm, and its use by the University shall not give rise to any liability on the
part of the University to the Firm or any third party or person.


SECTION I – FIRM’S PAST PERFORMANCE AND EXPERIENCE

A. FIRM CONTACT INFORMATION

          1.    Firm’s legal name
          2.    Current address, telephone, and fax number
          3.    Principal Office telephone and fax number if different from above
          4.    Name, title, telephone and fax number and email address of the Firm's authorized point of contact
                concerning this proposal
          5.    Current President, Chief Executive Officer, or Managing Partner's address and phone number (if
                different from above) and length of time in current position
          6.    Virginia Contractor’s Registration Number and Date of Registration


B. SIMILAR PROJECT EXPERIENCE

Provide project specific information on a minimum of three projects handled in last 5 years of similar size,
complexity, and environment as this Project. Provide the following information:

          1.    Project name and location/address.
          2.    Size of project (square footage, stories, and/or other similar information).
          3.    Contract type (i.e. low-bid, design/build, competitive negotiation).
          4.    Date complete.
          5.    Time and cost performance (final vs. original contract).
          6.    A narrative which describes the project, its similarity to this Project and any key personnel who
                are being proposed for this project in a similar role.

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          7.    Any unique accomplishments and/or any performance ratings or letters of commendation from
                the owner.
          8.    Owner’s contact (name, title, address and phone number).


SECTION II - KEY PERSONNEL EXPERIENCE AND QUALIFICATIONS

The quality of the proposed personnel will be a major factor in awarding the Contract. It is critical that the
proposed personnel be of the highest caliber and have experience as similar to this type of work as possible. The
following information requested is a minimum requirement. The information provided should be such that it
conveys the relevant expertise, experience and qualifications concerning overall categories such as: Professional
Construction Management, General Contracting, Planning and Project Control, Inspection, Value Management,
Constructability Analysis, Procurement, Scheduling and Estimating Methods, Design Knowledge, Accounting or
Cost Analysis, Specialized Experience and Knowledge, and other relevant categories. Evidence that the proposed
personnel have previously worked together as a team should be submitted, if applicable. The importance of your
proposed staff cannot be over-emphasized and with that in mind please provide the following information on each
of the key proposed personnel, subcontractors, and consultants.

Provide a resume for each of the key personnel on this project which includes:

1. Name, title, proposed position:

2. Education -- Institution(s) attended, year of graduation, specialty/degree earned:

3. Licenses -- list current licenses by type and state:

4. Experience on similar projects:

Note: Key Personnel are considered to be: Project Manager, Superintendent, and the designated representative
having contractual authority to make day-to-day business decisions on behalf of the Contractor if this individual is
different from the Project Manager.

In addition to the requirements listed above for the prime contractor, any major subcontractors to be used on this
project shall also be specified.


SECTION III - MANAGEMENT CAPABILITY/PROJECT PLAN

This section deals with the overall management strategy and proposed plan for this Project. The University is
interested in the Firm’s understanding of the project and its requirements, ability to meet the project schedule, and
ability/experience working in occupied facilities.

The Firm should present a management plan that includes but is not limited to:
       1. Demonstration of its understanding of the project requirements (i.e. range and complexity of the
           work, services to be rendered, key issues, any major problem areas and proposed solutions, and the
           role of customer service).
       2. Ability and plan to meet the project schedule.
       3. Ability/experience working in an occupied facility. (Provide information on use of the site, access,
           staging/materials storage, coordination with existing operations and how you plan to minimize
           disruptions, dust control, security, refuse, etc.)
       4. Organizational strategy that is capable of carrying out all Contractor functions effectively (i.e.
           scheduling/tracking/reporting; organizational chart showing lines of authority, responsibility, and
           communication; quality control; safety; management of subcontractors).

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          5. A list of proposed consultants and subcontractors your organization will employ to carry out its
             functions as Contractor.
          6. Specify the fire alarm equipment manufacturer and include manufacturer’s data sheets on all major
             equipment.


SECTION IV – VALUE MANAGEMENT

The Firm is obligated to respond to this RFP’s terms and conditions without deviation in its base proposal.
In this section the Firm may submit any issues or items, and their associated value that it wants the University to
consider. These Value Management suggestions may apply to all aspects of the project, including items of work,
general requirements, and other terms and conditions.

As Firms review the proposed project and begin preparing Technical and Price Proposals, any Value Management
ideas that are generated by this process are to be recorded, estimated (order of magnitude value) and presented in
the Technical Proposal and discussed in the oral presentation. Value Management suggestions will be scored as
part of the Technical Proposal. The Firm shall explain the total work effort (materials, man-hours etc.) for each
Value Management item.

Value Management options can include other manufacturer’s equipment that may increase or decrease the overall
cost of the project if there is the benefit of more features and options, lower life cycle cost, or other benefits that
may be realized with alternate manufacturer’s equipment. One example would be to provide equipment costs for
Siemens, Simplex Grinnell, and Notifier systems to provide the University the opportunity to weigh the long term
benefits of the various systems.


SECTION V – SWaM PARTICIPATION

Describe your Small, Woman-owned, and Minority-owned (SWaM) business participation plan for this project
and submit additional SWaM participation information as required to complete Form DGS-30-360.




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                                             ATTACHMENT G.2


                                   (to be copied onto your business letterhead)




                            REFERENCE CONTACT AUTHORIZATION FORM


The undersigned hereby authorizes the University of Virginia to obtain, and the recipient of this form to release,
any information regarding our firm in relation to business and services we conducted with your organization.


Dated at ______________________________ this _______ day of ______________ 2010

By:       __________________________________________________________________

Title: __________________________________________________________________




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                                          ATTACHMENT G.3

                                       PRICE PROPOSAL FORM

Provide the following Price Proposal Form in a separate envelope from the Technical Proposal. Provide
only one copy of the Price Proposal Form. The University reserves the right to inspect any Firm’s audited
financial statements or other financial information that may be acceptable to the University prior to
making an award to that Firm. Also provide a Bid Bond from a surety company, selected by the Firm,
which is legally authorized to do business in Virginia, as a guarantee that if the contract is awarded to such
Firm, that Firm will enter into the contract for the work mentioned in the Price Proposal. The amount of
the Bid Bond shall be five percent of the total Price Proposal.




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PRICE PROPOSAL FORM

Date:              ______________

Project:           University of Virginia
                   UH Fire Alarm Replacement – P02579
                   Project Code: 209-17302-200

           To:     Ms. Patricia A. Clifton, VCO, C.P.M., VCCO
                   University of Virginia, Facilities Management
                   FP&C, Office of Contract Administration
                   1000 Ednam Center, Suite 100
                   Charlottesville, VA 22903-4615 (Overnight)

           Or

                   P.O. Box 400892
                   Charlottesville, VA 22904-4892 (U.S. Mail)

From:              (Firm)

In compliance with and subject to your Request for Proposals and the documents therein specified, all of which
are incorporated herein by reference, the undersigned proposes to furnish all labor, equipment, and materials and
perform all work necessary for construction of this project, in accordance with the Request for Proposals # 10-
104, and the Amendment(s) noted below, as prepared by The University and The Protection Engineering Group
for the consideration of the following amount:

TOTAL BASE PRICE

Lump sum price for the UH Fire Alarm Replacement in accordance with the Plans and Specifications
dated XXXX, 2010 and in accordance with this Request for Proposals:

TOTAL BASE PRICE (

                                                                   and 00/100 Dollars ($                        )

(Amount shall be shown in both words and figures. In case of discrepancy, the amount shown in words will govern.)

PROPOSAL GUARANTEE: Attached hereto is a proposal guarantee in the form of a ______________ in the
amount of 5% (five percent) of the Total Base Proposal. (Proposal Guarantee is required for Base Price amounts
of $1,000,000 or more.)

If notice of acceptance of this proposal is given to the undersigned within 90 days after the date of opening of
Price Proposals, or any time thereafter before this proposal is withdrawn, the undersigned will execute and deliver
a contract in the prescribed form within 10 days after the contract has been presented to him for signature. The
required Payment and Performance Bonds shall be delivered to the University along with the signed Contract for
Base Price amounts of $1,000,000 or more.

IMMIGRATION REFORM AND CONTROL ACT OF 1986: The undersigned certifies that it does not and will
not during the performance of this Contract violate the provisions of the Federal Immigration Reform and Control
Act of 1986, which prohibits employment of illegal aliens.



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Either the undersigned or one of the following individuals, if any, is authorized to modify this proposal prior to
the deadline for receipt of proposals by writing the modification and signing their name on the face of the
proposal, on the envelope in which it is enclosed, on a separate document, on a document which is faxed to the
University, or by sending the University an email message:
___________________________________________________________________________________________
___________________________________________________________________________________________
_____________________________________________________________

Firm acknowledges receipt of the following Amendment(s) (list):
_________________________________________________________
_________________________________________________________

The contract award amount will be based on the Total Base Price, plus or minus any negotiated Value
Management items as agreed upon by the University and the Contractor. Pricing for a service contract and unit
pricing will not be added into the overall price, but will be considered separately.

SERVICE AGREEMENT

Lump sum price to provide a one year service agreement to maintain the hospital fire alarm equipment
shall be:

SERVICE AGREEMENT (

                                                                   and 00/100 Dollars ($                        )

(Amount shall be shown in both words and figures. In case of discrepancy, the amount shown in words will govern.)



UNIT PRICES

Changes to the contract price will be considered only for University requested concept changes. Such changes to
the contract price will be authorized only by written change order.

a.     For the addition or deletion of up to 5 devices, unit prices will be used.

b.     For addition or deletion of more than 5 devices, a price proposal will be required with detailed material and
       labor breakdown included.

c.     The following unit prices are for the addition or deletion of one device installed complete and functional.

The following unit prices shall remain in effect throughout the duration of the project. Pricing shall include
equipment and back box, installation labor and ancillary hangers, fasteners, connectors, circuit connections,
manufacturer’s engineering, programming and supervision, check-out, testing, and one year warranty.

                                        Device                                      Add Price                 Deduct Price
                                                                                 Material & Labor              Material &
                                                                                     Installed                  Labor
2.1        Speaker Strobe, Wall
2.2        Speaker , Wall
2.3        Strobe, Wall


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UH Fire Alarm Replacement                                                                    RFP # 10-104



2.4       Speaker Strobe, Ceiling
2.5       Speaker, Ceiling
2.6       Strobe, Ceiling
2.7       Horn/Strobe, Wall
2.8       Smoke Sensor
2.9       Duct Smoke Sensor, Sampling Tubes, Remote Test
          Station & Remote Indicator Light
2.10      Heat Sensor
2.11      Fire Fighter Telephone Station
2.12      Fire fighter Telephone Jack
2.13      Addressable Input Monitoring Interface Device
2.14      Addressable Output-Control Relay Module
2.15      50 Feet 3/4 inch EMT, hangers, fasteners, connectors
2.16      50 Feet 1 inch EMT, hangers, fasteners, connectors
2.17      50 Feet 1.25 inch EMT, hangers, fasteners, connectors
2.18      50 Feet 1.5 inch EMT, hangers, fasteners, connectors
2.19      50 Feet 2 inch EMT, hangers, fasteners, connectors
2.20      50 Feet, 4C No. 14 Metal Clad FPLP & Terminations
2.21      50 Feet, 4C No. 12 Metal Clad FPLP & Terminations
2.22      60 Feet, Network & Low Level Audio Buss Signaling
          Line Circuit (Circuit Integrity type) & termination
2.23      60 Feet, Signaling Line Circuit (Circuit Integrity type)
          & termination
2.24      60 Feet, Notification Appliance Circuit & Terminations
2.25      60 Feet, Two No. 10 AWG w. one No. 10 EG, 600
          VAC& Terminations
2.26      Junction Box, 4-11/16 inch square w/cover
2.27      Notification Appliance Panel Power Supply
2.28      Door Hold-Open Power Supply Panel

The Firm has relied upon the following public historical climatological records:
    Virginia State Climatological Office in Charlottesville, VA., for Charlottesville, VA.

The undersigned understands that time is of the essence and agrees that the Completion Schedule for the UH Fire
Alarm Replacement project shall be in accordance with Section B.2 Project Schedule of the Request for
Proposals.

DISQUALIFICATION OF CONTRACTORS: The undersigned certifies that this firm/entity is not currently
barred from bidding/proposing on contracts by any Agency of the Commonwealth of Virginia, that this
firm/entity is not a part of any firm or entity that is currently barred from bidding/proposing on contracts by any
Agency of the Commonwealth of Virginia, that the firm name given below is the true and complete name of the
firm/entity, and that the firm/entity is registered or licensed by the Commonwealth of Virginia, and authorized to
transact business in the Commonwealth of Virginia and perform all work included in the scope of this RFP. In
addition, the undersigned certifies that the firm/entity for which they are signing has thoroughly reviewed all
aspects of this RFP, and that all information, data, and representations made by the undersigned and the
firm/entity for whom they sign are true, are complete, and accurate, and that the entity for which they sign will,
upon award of the contract, execute and complete a contract with the University on the terms set forth herein,

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UH Fire Alarm Replacement                                                             RFP # 10-104



unless changed and agreed to in writing by the University. We have attached an explanation of any previous
disbarment(s) and copies of notice(s) of reinstatement(s).

The Undersigned Firm is registered as a contractor under Title 54.1, Code of Virginia 1950, as amended, and
furnishes the following data:

Name of Firm: ______________________________________________

By: __________________________________           ________________________________
                 (typed name)                                (signature)

Title: _________________________________ Telephone Number: __________________

                                                  FAX Number: ______________________

For Partnership (Names of Partners): _______________________________________________ _

For Corporation (List State of Incorporation and date
authorized to transact business in Virginia):

Contractor No:_________________________

_____________________________________              FEIN: ____________________________


                                                     Affix
                                                (Corporate Seal)




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UH Fire Alarm Replacement                                                                 RFP # 10-104




                                             ATTACHMENT G.4

                                  REFERENCED / LINKED DOCUMENTS


                     HECO-9, Construction Contract Between University & Contactor
                                    Available at the web site below,

                       HECO-9 - Contract Between University & Contractor


                     HECO-7 / CO-7, General Conditions of the Construction Contract
                                    Available at the web site below,

                            HECO-7 - General Conditions of the Construction Contract

          http://dgs.state.va.us/LinkClick.aspx?fileticket=BCAGiLo8Xmo%3d&tabid=820&mid=1673


                                     Supplemental General Conditions
                                       Available at the web site below,

                    Supplemental General Conditions - Contractor Construction Utilities



     DGS-30-360 - Small, Women Owned & Minority (SWaM) Business Enterprise Utilization
                               Available at the web site below,

          http://dgs.state.va.us/FormsCenter/tabid/820/Default.aspx?udt_1673_param_detail=271



                       CONSTRUCTION DOCUMENTS (Plans and Specifications)

Plans and Specifications may be reviewed at the University’s on-line plan room; go to
http://www.fm.virginia.edu/fpc/ContractAdmin/BuildUVA.htm for directions to access the plan room. There is
NO CHARGE to visit the University’s on-line plan room.

Plans and Specifications are available for purchase from T&N Printing, 205 12th Street N.E., Charlottesville, VA
22902. The cost of printing and shipping is the Firm’s responsibility. Contact T&N Printing at 434-971-8976 or
t-n@cstone.net for information.

Plans and Specifications can be accessed by the following UVA FTP website link:
http://fmweb.virginia.edu/FPCResourceCenter/UHospFireAlarm/




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UH Fire Alarm Replacement                                                                    RFP # 10-104




                                      ATTACHMENT G.5
                              MANDATORY CONTRACTUAL PROVISIONS


G.5.1     Laws and Regulations
          This RFP and any resulting contract shall be governed in all respects by the laws of the Commonwealth
          of Virginia and any litigation with respect thereto shall be brought in the courts of the Commonwealth.
          The Firm shall comply with all applicable federal, state and local laws, rules and regulations. See
          General Conditions Section 3.

G.5.2     Non-Discrimination – See General Conditions Section 4
          By submitting a proposal, each Firm certifies to the University and the Commonwealth that it will
          conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia
          Fair Employment Contracting Act of 1975, as amended, where applicable, the Virginians with
          Disabilities Act, the Americans with Disabilities Act and Section 2.2-4311 of the Virginia Public
          Procurement Act.

G.5.3     Ethics in Public Contracting
          By submitting a proposal, each Firm certifies that its proposal is made without collusion or fraud and
          that it has not offered or received any kickbacks or inducements from any other person or entity
          submitting a proposal, contractor, supplier, manufacturer, or subcontractor in connection with its
          proposal, and that it has not conferred on any public employee having official responsibility for this
          procurement transaction any payment, loan, subscription, advance, deposit of money, services or
          anything of more than nominal value, present or promised, unless consideration of substantially equal
          or greater value was exchanged.

G.5.4     Immigration Reform and Control Act of 1986
          By submitting a proposal, each Firm certifies that it does not and will not during the performance of the
          Firm Contract employ illegal alien workers or otherwise violate the provisions of the federal
          Immigration Reform and Control Act of 1986.

G.5.5     Debarment Status
          By submitting a proposal, each Firm certifies that it is not currently debarred by the Commonwealth of
          Virginia from submitting bids or proposals on contracts for the type of goods and/or services covered
          by this RFP, nor is it an agent of any person or entity that is currently so debarred.

G.5.6     Antitrust
          By entering into a Contract, the Firm agrees to convey, sell, assign, and transfer to the Commonwealth
          of Virginia all rights, title and interest in and to all causes of the action it may now have or hereafter
          acquire under the antitrust laws of the United States and the Commonwealth of Virginia, relating to the
          particular goods or services purchased or acquired by the Commonwealth under said Contract.

G.5.7     Mandatory Use of State Forms and Terms and Conditions for RFP's
          Failure to submit a proposal in the University format provided for that purpose may be cause for
          rejection of the proposal. Modification of or additions to the Mandatory Contractual Provisions of this
          RFP may be cause for rejection of the proposal; however, the Commonwealth reserves the right to
          decide, on a case-by-case basis, in its sole discretion, whether to reject such a proposal.

G.5.8     Clarification of Terms
          If any prospective Firm has questions about this RFP documents, the prospective Firm should contact
          the University no later than five working days before the due date for proposals. Each


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UH Fire Alarm Replacement                                                                    RFP # 10-104



          Firm should clarify all terms and conditions it may have, and should not assume that an opportunity
          will exist to modify such matters after the proposal is submitted. Any revisions to this RFP will be
          made only by amendment issued by the University.

G.5.9     Payment
          See “General Conditions of the Construction Contract” Section 36.

G.5.10    Precedence of Terms
          Paragraphs G.5.1. through G.5.10. of this section shall apply in all instances. In the event there is a
          conflict between Mandatory Contractual Provisions, G.5.11. through G.5.16. and any of the Special
          Contractual Provisions in this RFP, the Special Contractual Provisions shall take precedence.

G.5.11    Qualifications of Firms
          The University may make such reasonable investigations as deemed proper and necessary to determine
          the ability of the Firm to perform the services/furnish the goods and the Firm shall furnish to the
          University all such information and data for this purpose as may be requested. The University shall be
          entitled to contact each reference listed in response to this RFP, and each entity referenced in any
          response, as well as any other persons, firms, or agencies to obtain any information relevant to this
          RFP. The prospective Firm, by responding to this RFP, expressly agrees that any information
          concerning the Firm in possession of said entities and references may be made available to the
          University. See Attachment G.2 - Reference Contact Authorization Form. The University reserves
          the right to inspect the Firm's physical facilities before award to determine the Firm's capabilities. The
          University further reserves the right to reject any proposal if the information submitted by, or
          investigations of, such Firm fails to satisfy the University that such Firm is properly qualified to carry
          out the obligations of the Contract and to provide the services and/or furnish the goods contemplated
          therein.

G.5.12    Testing and Inspection
          The University reserves the right to conduct any test/inspection it may deem advisable to assure goods
          and services conform to this RFP. See General Conditions Section 16. Note that Commissioning will
          be performed by an independent 3rd party Commissioning Agent and will require the assistance of the
          Contractor throughout commissioning activities.

G.5.13    Assignment of Contract
          The Contract shall not be assignable by the Contractor in whole or in part without the prior written
          consent of the University.

G.5.14    Changes to the Contract
          Changes can be made to the Contract in accordance with the General Conditions of the Construction
          Contract, Section 38.

G.5.15    Packaging and Marking.

          Protection and Care
          The Contractor is responsible for properly delivering and protecting (and replacing if not properly
          delivered or protected) all sketches, reports, and other submissions transmitted to the University or the
          Architect/Engineer (A/E) from the Contractor.

          Payment of Postage and Fee
          All costs incurred by the Contractor for postage, courier, and other delivery and handling fees required
          for performance of the Contract shall be paid by the Contractor.



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UH Fire Alarm Replacement                                                                 RFP # 10-104



          Marking
          All information submitted to the CFO or the PM shall clearly indicate the University of Virginia, UH
          Fire Alarm Replacement project, P.C. 209-17302-200, PIMS # P02579 and Work Order # 1000998 for
          which the information is being submitted. All RFP correspondence shall also clearly indicate RFP #10-
          104.

G.5.16    Small, Woman Owned and Minority Owned Business Enterprise Utilization
          It is the policy of the Commonwealth of Virginia to contribute to the establishment, preservation, and
          strengthening of minority-owned businesses (as defined by the Code of Virginia, Section 2.2-4310),
          small businesses and women-owned businesses and to encourage their participation in State
          procurement activities. Towards that end, the Commonwealth encourages contractors to provide for
          the participation of minority-owned businesses, small businesses, and businesses owned by women
          through partnerships, joint ventures, subcontracts, and other contractual opportunities. If the total
          amount of the contract exceeds $100,000, the Contractor shall complete and submit with its request for
          final payment, a report describing the Utilization / Participation of Small Businesses and Businesses
          Owned by Women and Minorities in the Work on this contract. Also see Supplemental General
          Conditions (SWaM).

          Form DGS-30-360 shall be used to report Minority Business Utilization.




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