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Minutes of the Final Project Meeting (13th )
Athens – NTUA– 23/25 Sept 2004
YES NO
Distribution List: UGDIE
SCIRO
IVU
EDC
NTUA
SIGMA
CP
PI
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SNCF
E
D
C
B
A
27/09/2004 E. Sfakianaki I
Rev. Date Drafted Checked Approved Status*
* I: Internal; R: Restricted; IS: IST Programme participants; FP: Framework Programme participants; P: Public
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REVISION
First issue
Revision A
This revision concerns the incorporation of SCIRO’s comments on the context of the MM
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CONTENTS
1 List of participants ............................................................................................................................4
2 Agenda of the meeting ......................................................................................................................5
3 Minutes of the meting .......................................................................................................................8
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1 List of participants
List of participants attending the meeting
SCIRO: Eckhard Kuhla (EK), Andrea Derito (AD);
UGDIE: Stafano Savio (SS);
EDC: Marc De Vos (MDV);
IVU: Marc Gerstmair (MGe);
NTUA: Athanasios Ballis (Aba); Panos Kammas (PKM), Evi Sfakianaki (ES);
PI: Primoz Kranjec (PK)
SIGMA: Alain Bourda (ABu); Sophie Talon (ST);
SNCF: Marc Guigon (MGu);
UIC: Friso Barstra (FB);
Note: Carlos Pinto from CP, did not participate in the meeting, but his presentation on Wp5 (Top#4)
was done by Primoz Kranjec from PI.
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2 Agenda of the meeting
1. Day, Sept 23rd
Time TOP Responsible
16:00 1. Financial matters (Final cost statement) UGDIE
- General procedure
- F-MAN situation (planned MM vs. spent MM
- Steps for the members
18:30 End of Day 1
Dinner
19:30
2. Day, Sept 24th
Time TOP Responsible
09:00 2. Our Product EK
- Results, deficits
- Experiences
- USP of F-MAN
- Perspectives
09:30 3. De-bugging:
EDC, IVU,
“normal stuff” or “F-MAN approach”?
NTUA,SCIRO
- Open discussion
EK
- Summary, consequences
10:30 4. WP5 : Test and Verification
- Overview CP
- Test program, state of the art CP, PI, SNCF
- Verification (D11.2) CP,PI, SNCF
- Cost-neutral prolongation
12:30 Coffee Break
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13:00 5. ETA………
- Quality level etc1. EK
- presentation NTUA
- Verification concept NTUA
14:00 Lunch
15:00 6. WP6: Evaluation levels: UGDIE
- Plan (D12), Results (D11.2, D13):
- Field tests
- ROG - Meeting (questionnaires)
- Simulation results
- Peer review
16:30 7. WP7: Dissemination and implementation SCIRO
- Report on Dissemination + Use plan (D14)
- Report on TIP (D15)
17:00 Coffee Break
17:30 8. WP8: the end ………… (Final report D16) SCIRO, EK
17:45 9. “One for the road”:
- F-MAN to be continued!? EK
18:15 End of the day 2
1
Pre-distributed note
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3. Day, Sept 25th
Time TOP Responsible
09:30 10. Final Review (2./3.12.04 in Genoa) UGDIE
- Objectives
- Steps to be done, caretakers
- Participants
- “Ambiente”
10:30 11. F-MAN continuation:
- Resume of Mr Hallgato
- Concepts: UIC – Project MGui
- F-MAN II (The “Smart Wagon”) EK, CP
- Differentiation / Integration of both concepts
- Discussion
11:00 Coffee Break
11:30 - Next steps
2.1.1.1.1.1.1End
12:00 of the last project meeting (funny happenings of the past and in future, as:
the next Action Item List…)
12:30 Lunch
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3 Minutes of the meeting
TOP 1 (1st Day) Financial Matters (Final Cost Statement)
UGDIE
Final Cost Statement
The Project Coordinator (SS) made a detailed description of the Final
Cost Statement forecast submitted by each partner. All partners had
exceeded their labour cost by they have covered the difference by shifting
money from travel cost. CP’s, contribution was missing (SS said that
Carlos Pinto was fully occupied with the preparation of deliverable D11.2
and the recent ROG meeting at UIC). A need for shifting compensative
negative fugures with positive fugures within the budget of each partner is
feasible. Also the issue of TECNO’s virtual debit (around 1.200, 00
Euros) was discussed. SS said that the relevant amount will be abstracted
proportionally from each partner.
Together with the final CS the partners should prepare the Effort table for
the period of July-Aug.-Sept.04. The total number if man hours for each
partner should be cross-checked by the hours already reported in the
Effort tables from the beginning of the project (Oct.01-Sept.04).
Deadlines
Effort tables for the period July-Sept’04 within Oct.15
First draft of final CS (.xls tables) and submission to SS for a
preliminary feedback, within Oct.29 (official deadline: Nov.12). Two
signed copies of the final CS contribution of each partner should be
send to (SS).
Management reporting
(SS) made a brief description on the status of deliverables (already
submitted/to be submitted)
D10 (submitted on July 28, 2004)
D15 (TIP) (submitted on 14 Sept 04 through the EC dedicated
CORDIS web site). Each partner received a
copy of it directly from SCIRO
D11.2 & D13 (to be submitted within Oct. 8, 2004)
D16 (to be submitted on Nov.8, 2004)
Final Review
SS contacted the project’s PO last week concerning the issue of the Final
Review. The dates of the Final Review are set at Dec. 2-3, 2004. The formed
group of the Reviewers consists of Mr. Poromka (from the 1st F-MAN
Review), Mr. Pascoschi (from the 2nd F-MAN Review) and Mr. Allouche
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nd
(from the 2 F-MAN Review).
TOP 7 (2nd Day) WP7: Dissemination and implementation
(AD) made a brief presentation concerning the deliverables of WP7 (D14, SCIRO
D15) and the deliverable D16 of WP8.
D14 (Dissemination and use plan) has been completed (final
submission: July 22, 2002) and accepted by EC
D15 (TIP) was submitted on Sept. 14, 2004 (the planned due date was
Sept. 30, 2004) and is available at Cordis. A copy has been sent to
each partner.
D16 (Final Report). Work is already in progress, while the first
release of the deliverable is expected in the middle of October. (Final
Release within November 8th). Concerning feedback from the
participants, if required it will be asked by SCIRO who is responsible
to issue this deliverable.
TOP 2 (2nd Day) Our product
(EK) asked from the developers to give their opinion and experience SCIRO
concerning the F-MAN tool and its perspectives as a candidate future
product, by urging them to answer the questions of “what we’ve learnt?”,
“where do we stand?” and “what would we sell?”
TOP 3 (2nd Day) De-bugging
(MDV) made a compact description of the progress concerning the HUB EDC
communication part of the F-MAN tool. As he mentioned EDC has handled
correctly all messages from the beginning of July and solved the problem
with messages handling (message type 0x84) with one exception concerning
the OBT generated message (the first 0x90 type message) reporting the start
of a timetable supervision sequence (for more details see
W5CP_DV_6005_A.doc). This problem is anticipated to be solved by
increasing the (starting point) radius of OBT to 65 km.
(MDV) also stressed that no functional description of OBT’s has been
provided by TRANSPORTDATA and instead EDC had to identify guidelines
of correct functioning based only on the Protocol specification of OBTs.
A discussion focusing on the possible modifications to improve the F-MAN
prototype followed, but (SS) suggested that at this specific time, the
consortium should focus on finalising the project. To this aim he said that all
partners should focus on the comments of the Reviewers (2nd Review)
analytically presented in the relevant Consensus Report (read by (SS) on the UGDIE
spot)
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nd
(TOP 5 (2 Day) ETA
The work of NTUA concerning ETA verification was presented by (AB) and
(ES). (AB) stressed the current status of the verification process, and
discussed about weaknesses (limited suitability of CP and PI data for ETA
predictability) and solutions (anticipated results of pilot run).
NTUA
(SS) said that the verification approach of NTUA is satisfactory but he also
referred to his reservations for including the part of the NTUA’s report
referring to the ETA effects by use of simulation and examples.
UGDIE
Concerning deliverable D11.2 (Verification Report) (EK) suggested the
following:
(i) To include a “Sensitivity analysis” part, before the section of
“Conclusions”, where the influences which could affect the SCIRO
verification process are discussed (e.g. seasonality, large numbers of
wagon to be managed, traffic managers). As (EK) said, the
inclusion of such a section in the report (focusing of course on a
qualitative point of view) would definitely raise the credibility of
the deliverable.
(ii) To include a list of definitions (e.g. additional delay)in the first
pages of the report), accompanied with a graphic where the terms to
be defined are depicted
(iii) move chapter titled “Understanding ETA effects through examples
& simulation” from the body of the deliverable to an Annex to the NTUA - CP
Deliverable at the bottom of the document;
(iv) To add a paragraph concerning the adaptive nature of ETA
calculation procedure (what briefly illustrated by Sakis the morning
NTUA - CP
of Saturday, the “moving window” in which the historical data are
taken into account and the fact that this moving window allows to
keep into account new procedures of Train Operating Companies, if
any).
TOP 9 & 11 (2nd Day) “One for the road”- F-MAN continuation
(EK) initiated a discussion concerning –F-MAN continuation perspectives. SCIRO
The reported alternatives by (EK) refer to:
(a) the period covered between Sept.30, 2004 (official completion of F-MAN)
and Dec. 31,2004 (continuation of pilot runs). During this period F-MAN
infrastructure (AMM/DPM server, Communication server, OBTs) are
maintained and used by the consortium.
(b) the period from Jan. 1, 2005 and on. From the beginning of the new year
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the possible alternatives for F-MAN continuation could be:
(a) “In-formal” continuation of the consortium (incl. The F-MAN web
page activation)
(b) A continuation of the F-MAN pilot, sponsored by a TOC or UIC
(c) An integration of the consortium into a project of the 6th Framework of
EU
(d) Cooperation with “elog” project (contacts made by EK)
(EK) also suggested that a Memorandum of Understanding could be
considered for the alternatives (a), (b) and (c). This Memorandum could
include mutual agreement between F-MAN consortium and possible
client (e.g. UIC, SNCF) on the following:
(1) Info-exchange
(2) Consortium
(3) Use of F-MAN infrastructure by e.g. UIC
TOP 9 & 11 (2nd Day-evening) (continue)
Concerning the future F-MAN perspectives (MGu) mentioned the prospect of
a new project by SNCF where the F-MAN consortium could be integrated in. SNCF
To this aim F-MAN has to offer new functionalities that are not already
implemented by the ISR (International Service Reliability) project already
running.
A discussion followed, during which the partners express the need to define
more accurately the goals and targets for future steps, in regard to “F-MAN ALL
product”, which all agreed that is not yet mature enough as a professional tool
ready to be placed in the market.
In respect to the above the F-MAN product circulation was discussed, on the
basis of the current status of the F-MAN tool components and the interfaces
among them. More specifically, as (EK) mentioned the F-MAN tool provides SCIRO
(a) Status info (OBT+Sensors)
(b) Communication (server)
(c) Asset management (F-MAN)
(d) Visualisation of the fleet on customisable digital maps
The hardware required for the implementation of the Status info component is
available in the market. The communication server could probably work as a
stand alone product. However the linked product of Status info,
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Communication server and the interface between them could be a product to
be defined. The Asset Management provided by F-MAN (together with a
legacy-software support) defines the F-MAN product.
(EK) concluded to the following:
(1) the F-MAN tool could work as a platform (incl. e.g. workshops for
ETA) to attract new clients
(2) there is a need to transfer the three separate F-MAN prototypes in a
demonstrator (software package)
(3) (EK) together with (CP) will come in touch with EFACEC with a
purpose to agree on a business plan (deadline Dec. 8,2004)
- TOP 6 (3rd Day) WP6: Evaluation levels
(SS) made a presentation on deliverable D13 of WP6. He focused on the
Simulator developed by UGDIE for the evaluation of F-MAN as well as on UGDIE
the simulation results which on the whole seem satisfactory. He also
commented on the dependence of D13 completion with the completion of
D11.2 (Verification) and mentioned the need for a feedback from USERS
within and outside of the Consortium in relation to the results of the
evaluation. A questionnaire has been already prepared and distributed to
Railways. Their feedback is included in D13.
(AB) commented favourably on UGDIE simulator. He focused on the NTUA
different approach between UGDIE and NTUA concerning the benefits to the
user. (AB) will send to (SS) a Memo including his comments on D13.
(EK) recommended to (SS) to include a “Sensitivity Analysis” section in the SCIRO
deliverable, referring to the parameters taken into account for the simulation,
as well as to other parameters that could affect positively the simulation
results. This has been developed by SCIRO and UGDIE, and it is included in
the actual version of D13
TOP 4 (3rd Day) WP5: Test and Verification
(PK) made the presentation of CP on D11.2. Focus was on the functionalities
that have not yet been fulfilled. According to (PK) nearly all functionalities PI
are fulfilled but modifications to improve user friendliness are required. He
also referred to the functionalities not satisfied in respect to the Slovenian
Railways (e.g. no information on unloaded event). As the problems (PK)
mentioned require technical solutions, it was agreed that he should contact
the developers in order to provide the necessary technical support.
(SS) suggested that a section “Overall comments” could be included in the UGDIE
deliverable, including improvements/suggestions by the Users (PI, CP and
SNCF) concerning the user friendliness issue. Also a commentary saying
that the functionalities have been fulfilled stated that the industrial product
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should be improved by the users could also cover the issue of user
friendliness.
The conclusions of the discussion for the fulfilment of functionalities and
constraints will be taken into account in the revision of the relevant part of
D11.2. (PK) gathered all comments during the meeting and he will inform
(CP) on this issue.
- TOP 10 On –Site Final Review
Concerning the On-Site Final Review of the F-MAN, (SS) highlighted the
UGDIE
main steps to proceed.
(i) Preparation (corrective actions concerning the deliverables should
be done as a feedback to the previous Consensus Report(2002-
2003))
(ii) Preliminary activities scheduled for Dec. 1, 2004) (a meeting
among the partners prior to the Final Review was decided for the
preparation/coordination of the presentations –blank rehearsal).
Participants. (EK) urged (SS) to notify all participants that they
should show up at Genova for the Final Review
(iii) Agenda. (SS) has prepared a draft skeleton of the agenda for the UGDIE
Final Review. According to this draft agenda Day 1 will include
the activities and results presentations while Day 2 will include a
Live Documentation). (MGe) suggested that it would be very IVU
useful to have a draft agenda in hand within October so that the
developers proceed with all necessary preparations for the
presentation
(iv) A discussion concerning next steps (e.g. business plan
implementation) of the consortium in the future should take place
(candidate dates Dec. 1, or Dec. 3, 2004??)
Conclusion –Next Steps
SCIRO
(EK) summed up discussions for the next steps of the consortium:
At Product level the next steps include
(i) Development of the F-MAN demonstrator (software package/
(PKM)+(MGe))
(ii) Implementation of a business plan. (coordinate actions between
(EK)+(CP) with EFACEC).
(iii) elog (contact activities (EK))
At :”Platform” level
(i) ETA workshop (Oct. 11, 2004). (EK) has agreed with (ABa) to
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initiate a one day workshop concerning ETA with all Railway
members, in order to exchange views and ETA approaches.
(ii) www (basis).
All F-MAN deliverables can be uploaded on the project web-site
after Oct. 8.
All members of the consortium should integrate the F-MAN web
address in their companies/institutions’ web pages
Useful links could be integrated in F-MAN web site
(iii) Other projects (on going calls, IST programme, Galileo activities, etc,
where F-MAN could fit in will be investigated).
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CRITICAL DATES
Critical Dates Responsible
Effort tables for the period July- to be submitted within Oct.15 ALL
Sept’04
First draft of final CS (.xls to be submitted within Oct.29 ALL
tables) official deadline: Nov.12
D11.2 & D13 to be submitted within Oct. 8, 2004 CP, UGDIE
D16 to be submitted on Nov.8, 2004 SCIRO
ETA workshop Oct. 11, 2004 (EK) +( ABa)
Preliminary activities for Final Dec. 1, 2004 ALL?
Review
Final Review Dec. 2,3 2004 (Genova)
Next steps of the consortium Dec. 1, 2004 or Dec 3, 2004 ALL?
(business plan)
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4 Annex (Presentations)
1. UGDIE
2. SCIRO
3. NTUA
4. EK
5. CP
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