elearning strategy by chenmeixiu


									           SWANSEA EDUNET
                                     E-LEARNING STRATEGY AND PLANS 2009 – 2012

 Swansea Edunet – Project Documentation
 Date: 1st September 2009
 Version: 1.0
 Owner: Education Department - Learning Portal Team
 Authors: Kieran Costello and James Dix
 eMail: kieran.costello@swansea.gov.uk
 Telephone: 01792 637141

Revision History

Date of this revision: 1st September 2009
Date of next revision: -

Revision    Previous         Summary of Changes                                 Changes
date        revision date                                                       marked

            1 September      First issue

            1 March 2010     Revision; minor amendments for clarification


Name               Signature Title                            Date of Issue     Version


Name                 Title                              Date of Issue Version

 https://swansea-edunet.gov.uk                                     Page 2 of 20
                                            E-LEARNING STRATEGY AND PLANS 2009 – 2012

 Contents .....................................................................................................3
 1.0 INTRODUCTION .....................................................................................4
   1.1 Some Evidence of Impact ....................................................................5
   1.2 Swansea Edunet Structure ...................................................................5
 2.0 PRODUCTS AND SERVICES .....................................................................7
 3.0 ACHIEVEMENTS .....................................................................................9
 4.0 BENEFITS ............................................................................................ 10
 5.0 LEARNING PLATFORM PLANS ............................................................... 16
   Deliverables to September 2009 .............................................................. 16
   Academic Year 2009 - 2010 ..................................................................... 17
   Academic Year 2010 -2011 ...................................................................... 19
   2011 and beyond .................................................................................... 20

https://swansea-edunet.gov.uk                                                   Page 3 of 20
                                  E-LEARNING STRATEGY AND PLANS 2009 – 2012

This strategy paper provides detailed information on what is Swansea Education
Directorate‟s e-Learning strategy for the next three years. It should be read in
conjunction with the report: Landscaping the ICT and e-Learning Service for
Swansea Schools: 2009-2012 which encompasses the whole service strategy.
This e-Learning strategy is delivered principally through the concept of a learning
platform with attendant cross-Authority support to facilitate.
The term learning platform describes a broad range of ICT systems used to
deliver and support learning. Through a learning platform, hardware, software
and supporting services are brought together to enable more effective ways of
working within and outside the classroom. At the heart of any learning platform
is the concept of a personalized online learning space for the pupil. This space
should offer teachers and pupils access to stored work, e-learning resources,
communication and collaboration with peers, and the facility to track progress
(DCSF Making IT Personal leaflet, March 2006).
   1) More specifically the key benefits can be:
      Improved leadership and management of the school on account of data
       and curriculum being integrated, and so better visibility of teaching and
       learning with improved diagnostics.
      Access from any location so more flexible use of curriculum resources &
       data, and not time bound by the school‟s opening hours.
      Single sign in so all services are available from one dashboard with ease
       of use and workflow built in.
      Allows for sharing learning and so creates a community based on
       teachers, pupils and parents working collaboratively to benefit children‟s
       learning (extended learning now possible in a very secure and managed
      Overall, is an additional tool to raise standards and so has great potential
       to drive school improvement.
      Provide for a more dynamic repository for Adult and Community learning
       and which has the potential to deliver to more learners than currently
       through the provision of online courses.

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                                 E-LEARNING STRATEGY AND PLANS 2009 – 2012

1.1 Some Evidence of Learning Platform Impact
One West Midlands’ secondary school’s experience
Since George Salter Collegiate Academy was taken over by Shireland (Collegiate
Academy) five years ago, the proportion of students achieving five or more
GCSEs at grades A* - C has improved from 14% to 85%. … the Senior
Management Team attribute a large proportion of this improvement to the way
that the Learning Gateway (their name for their learning platform) has been
implemented at the school.

An English primary school experience
We can deliver online homework assignments for whole year groups. The work is
marked and the results can be distributed to children, parents and staff. It saves
hours and hours of valuable time.”

1.2 Swansea Edunet Structure
The following diagram illustrates a structural overview of Swansea Edunet, the
brand for services. The learning platform is not a replacement for MOODLE,
which still exists, but the VLE now forms but a part of a much more extensive set
of deliverables.

It has a development timeframe of at least three years, from September 2009 to
September 2012.

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                           E-LEARNING STRATEGY AND PLANS 2009 – 2012

https://swansea-edunet.gov.uk                     Page 6 of 20
                                 E-LEARNING STRATEGY AND PLANS 2009 – 2012

The Education Directorate will provide a single, authority-wide learning platform
through Microsoft SharePoint portal technology.

The name of the platform will be Swansea Edunet (swansea-edunet.gov.uk; the
second level will be a school portal with a domain name, for example, swansea-
edunet.gov.uk/en/schools/schoolname/). However, this can be redirected so
schools can continue to use their existing public web address to promote their

Swansea Edunet will eventually provide a set of common templates in both the
Welsh and English languages which provide for a personal and customisable set
of e-Learning set of services and products for each individual holding an account.

The main templates are:

a. Education Directorate portal template(s) allowing for more effective web site
   creation by staff in their work with schools

b. School portal template which schools may use to easily create their own
   public facing web site

c. Teacher template

d. Pupil template

e. Parent template

f. Governor template

g. Collaborative learning spaces to provide for online communities to cover
   curriculum, projects or the development of initiatives

h. Resources area.

 https://swansea-edunet.gov.uk                             Page 7 of 20
                                   E-LEARNING STRATEGY AND PLANS 2009 – 2012

The main products and services can be:

a. Learning content, resources and applications for pupils

b. E-Portfolio functionality through a Learning Locker™ concept. This application
   within Swansea Edunet provides for personalised learning spaces accessible
   from home or school (see section below)

c. Integration of a Virtual Learning Environment (VLE) with SIMS Learning
   Gateway MIS system and all within Swansea Edunet

d. On-line assessment capability

e. Secure personal email for staff and students

f. Video Conferencing, other communication tools, and applications for creating
   and managing learning content.

Personalised Learning

We can facilitate personalised learning pathways as a key deliverable through the
Swansea Edunet by potentially offering:

a. A personal online learning space for pupils to store their learning and
   achievements, course resources, assignments, and research (A Learning
   Locker™ concept, indicated above)

b. Advice and support accessible from home, school and other places

c. Flexible learning; e.g. taster courses and resources

d. More flexible study; providing a choice of where, when, what and how
   children and young people study

e. More subject and course provision, particularly through online partnerships
   between schools and school/colleges

f. Ability for student to attend more than one provider within a coherent
   managed learning environment

g. CPD development for all school staff, including personalization of training
   needs and development

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                                 E-LEARNING STRATEGY AND PLANS 2009 – 2012

h. Development of e-Assessment using the technology to provide for online
   assessment and continuous assessment

i. Development of MIS and applications to support 14-19 and Transition issues
   (e.g. Swansea Guarantee).

Since inception in July 2008 we have:

a. Been instrumental in persuading Microsoft to develop, free of cost to the
   user, a Welsh language pack for SharePoint so any SharePoint driven learning
   platform in Wales can be available bilingually

b. On Microsoft‟s panel of Education Authorities in England and Wales using
   SharePoint-driven learning platforms

c. Swansea Edunet is regarded by Capita, Microsoft and the two key Education
   Microsoft Gold partner education consultancies as being at the forefront of
   development in terms of concept, management, functionality and future

d. Development completely in-house and with a modicum of resources; so very
   cost effective.

Innovative Features

a. Framework for design and architecture makes it very usable, scaleable and
   robust; gone further in developing out of the box SharePoint and SIMS than
   most Authorities to create a single dashboard look and feel to access multiple
   products and services.

b. Linking SharePoint and MOODLE to provide a single sign on access to a
   teacher or student‟s courses within a learning platform environment.

c. Potential to link SIMS and MOODLE to provide read/write access to data so a
   pupil‟s assessment data can be transferred directly from MOODLE to SIMS;
   this will be a significant contribution to the Assessment for Learning agenda.

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                                        E-LEARNING STRATEGY AND PLANS 2009 – 2012

d. Programmed SIMS web parts and created bespoke web parts to provide a
   more efficient service and workflow for the user: e.g. providing a user‟s
   calendar for the day.

e. News update tool for schools (and potentially the Education Directorate) to
   post news direct to teachers‟ and students‟ home portal pages.

f. Created a model template and content management tool so LEA and school
   staff can create an easily editable and dynamic intranet or web site.

g. Collaborative working with Swansea University School of Education to provide
   research and support.

h. Collaborative working with NPT and Pembrokeshire LEAs to undertake
   common architecture development and share experience.

The tables indicate specific exemplars or changes expected to be seen in
Swansea schools by 2012 as a consequence of using a learning platform. At its
heart 35,000 children and young people, in addition to teachers, parents &
carers, and governors will have their own personal web space for learning1. This
links to the Directorate vision to identify step improvements and changes
between now and 2012 in support of education.

  It will have the capacity to manage similar functionality for adult and community learning but
this will be scoped separately.

    https://swansea-edunet.gov.uk                                     Page 10 of 20
                                  E-LEARNING STRATEGY AND PLANS 2009 – 2012


 Help schools work together in 14-19 and in Transition

 A pupil has the possibility of one account, one portfolio and one assessment
 system even if they attend two schools or a school and a college. Better
 sharing of data and portfolios in transfer between primary and secondary

 Business Continuity

 The creation of a virtual school allows for teaching and learning to continue if,
 for some reason, the school has to close.

 Better use of teacher time

 Evidence that once set up there are efficiency gains in workflow time for
 teachers, especially assessment, reporting and integration between learning
 tasks and their assessment.

 Personalised learning

 Because content, activities and assessment is held in one structure with
 seamless access, the time restriction to complete tasks, potential additional
 online support for learners and better immersion to complete a learning
 activity can be extended and the pupil achieve a higher standard.

 A variety of approaches to assessment can be provided giving the opportunity
 to offer different learning styles to understand a concept.

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                                  E-LEARNING STRATEGY AND PLANS 2009 – 2012


   Supply teacher effectiveness

   Richer set of approaches for cover lessons. The class teacher‟s full
   complement of resources and approaches can be used by a supply teacher.

   Cross-institution working

   A user from one institution can share and communicate with another
   institution. This could provide for learning resource production in subjects
   without Education Directorate support, for example.

   Pupil inclusion

   As with supply teacher experience, a child excluded from school, for
   example, can be taught remotely gaining a better quality of learning
   experience than currently. Better integration of assessment and curriculum
   between host school/PRU/hospital provision.

   Preparing for life

   The ability to use sophisticated web technologies enhances life skills for the
   workplace of the future.

   Use of technologies which pupils like and are familiar with

   Pupils now have a relevant learning experience with which to use their

   Cost savings

   Provides an opportunity to create a “paperless” school with cost savings on
   printing. Opportunity for Education Directorate to have post free
   communication with stakeholders.

https://swansea-edunet.gov.uk                                  Page 12 of 20
                                   E-LEARNING STRATEGY AND PLANS 2009 – 2012


   Parents or carers sent                   Parents have constant access to
   intermittent reports; diagnostics        data for attendance and marks;
   and assessment of variable               diagnostics and assessment are
   quality and after the event – end        in real time and up to date.
   of term, end of year.

   Parents or carers engagement in          Dynamic, triangular approach
   child‟s learning can be sporadic.        with teacher/support staff, pupil
                                            and parent in real time dialogue
                                            using SIMS, access to VLE for
                                            homework, collaboration and
                                            communication tools.

   Schools sharing good practise            Online communities sharing the
   and resources challenging to             development of curriculum
   organise.                                development thus gearing up
                                            production, better quality
                                            assurance through peer review
                                            and cost effective to realise.

                   How curriculum and data accessed

   Multiple systems and products,           Dashboard with one interface to
   each having their own front page         get to all your systems. The entry
   to log in for email, data,               pages for each product stripped
   curriculum material etc.                 out so it looks like one product to
                                            the user.

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                                      E-LEARNING STRATEGY AND PLANS 2009 – 2012

                    How curriculum and data accessed

   The systems have no integration             Products broken up and re-
   so you have to undertake a                  organised to create seamless
   multiple set of actions to                  workflow and so improving
   undertake workflow.                         teachers‟ and learners‟ efficiency.

  Sharing problematic.                         Access to resources is centralised
                                               so makes common sharing much

   Multiple user name and                      Single sign with one user name
   passwords so the user forgets,              and password to get at
   makes the use problematic and               everything; easy to remember so
   user gives up.                              encourages take up.

   Communication linear and                    Communication immediate and
   hierarchical e.g. an email trail            dynamic and “pushed” so a
   goes from LEA to headteacher                message goes straight from the
   who passes to staff, or school              provider to each user‟s own
   issues from head to staff,                  personal page.
   parents, pupils.
                                               Blogs, Wikis provide collaboration
   Information gets lost or doesn‟t            to centrally held information
   reach everyone.                             which can be seen by all
                                               participants in real time.

https://swansea-edunet.gov.uk                                  Page 14 of 20
                                   E-LEARNING STRATEGY AND PLANS 2009 – 2012

                            Products and Services

 Current products:                          New products:

  - Email                                   - SIMS Learning Gateway which
                                            gives access parents and
 - MOODLE VLE                               teachers access to pupil data in
 - Own drive with personal files            more fluid ways.

 - Shared drive in school                   - Content creation and
                                            collaborative tools for e-learning.
 - SIMS modules available on
 specific machines only                     - Content management systems
                                            for holding e-resources.

 Based on html and static; read             Based on Web 2.0 and dynamic;
 only.                                      read and write.

                                            Pupils create their own learning
                                            content on their own personal,
                                            yet secure, website, for example.

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                                E-LEARNING STRATEGY AND PLANS 2009 – 2012

The following plans for portal products and services outline of what we have
achieved to September 2009 and what we are aiming to achieve for the next
three academic years. The plans assume the portal team will have three full time
posts as opposed to the two current established posts from September 2009.
Additionally, plans to support in schools require developing.

Deliverables to September 2009
1. Components in place for delivering an effective Learning Platform.

2. A staffing structure implemented.

3. A three-year development plan established.

4. A teacher portal for each secondary school teacher with seamless SIMS
   Learning Gateway, VLE (MOODLE open source), news updates, access to files
   and folders/email under one single dashboard.

5. A model collaboration environment for VLE course development (known as
   the 14-19 Federation MOODLE) with a number of GCSE courses created
   (bilingually in Welsh and English) in Mathematics, French, History, Geography
   and Art; and in English only for Science.

6. Teachers‟ skills for using MOODLE learning environments is developing in
   each and every secondary school.

7. Installed and configured a Moodle for Employment Training.

8. Completed an exemplar LEA intranet module for School Data and

9. Created a public facing website content management system for the primary
   pilot, Dylan Thomas and Pentrehafod secondary schools.

 https://swansea-edunet.gov.uk                           Page 16 of 20
                                   E-LEARNING STRATEGY AND PLANS 2009 – 2012

Deliverables: Academic Year 2009 - 2010

1. Continue developing the School Data and Information portal. This will allow
   for documents to be sent from and more importantly be returned to
   Education Directorate Data and Information Officer, all via the platform.

2. Launch the Curriculum Collaboration area to a select number of subject areas
   and wider initiatives for testing.

3. Create a school SMT portal, this links in with the School Data and Information
   portal so confidential data is seen by senior staff only.

4. Create a news tool with the ability to embed images and searchable tags with
   a tag cloud.

5. Provide the ability for documents which get uploaded to the curriculum
   collaboration area to be easily tagged and given a brief description/abstract.

6. Redevelopment of Secondary school Moodle – move to Moodle 2.0 (subject to
   development by MOODLE group) and new look and feel in line with portal.

7. Redevelopment of Swansea Edunet home page to focus on current service
   provision, including an improved news tool.

8. Linking assessment data from the VLE back into SIMS, helping to address the
   assessment for learning agenda. This will require successful deployment of
   the Capita SIMS developer‟s license (agreed and provided).

9. Enable users to communicate and collaborating with one another across the
   Authority by development of toolkits for Blogs and Wikis. Pupils‟ access
   provided through monitored functionality in VLE.

10. Develop a primary age VLE.

11. Rollout of public and teacher portals including online Sims to at least 10
    primary & special schools.

12. Create a working pupil portal for secondary schools – personal files & folders,
    and links to MOODLE with basic SIMS if required.

13. Research on portfolio facility for pupils.

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                                 E-LEARNING STRATEGY AND PLANS 2009 – 2012

14. Curriculum collaboration area – once all primary school teachers are onboard
    (with user accounts), bring in more subjects/areas together with transition
    and cluster groups.

15. Plan and implement a centralised resources area.

16. Gear up the marketing of the platform and potential use in a cross-authority

17. Address server infrastructure. The learning platform is currently only being
    run via one front end server. We need to ensure two front end servers is to
    provide load balancing and allow us to make use of the SharePoint search

18. Address the fact that the SharePoint servers are not covered by any anti-virus
    protection. This is not a major concern at the moment, but something to to
    address as we make greater use of document handling.

19. Training programme scoped to schools on a continuous basis to ensure they
    are making effective use of the facility from curriculum and data perspectives.

20. Establish with each school a learning platform contact, ideally a member of
    the SMT, ensuring the learning portal is given every chance of successful
    adoption and integration within schools. We will then be in a position to
    identify particular training needs with in a school, monitor learning portal
    uptake and importantly receive feedback for future developments.

21. Implementing a Welsh language version of at least the public facing pages.

22. Address the online value proposition (OVP) of the learning platform. The
    platform should be a one stop shop for a teacher‟s tools and resources. At the
    moment the teacher portal is being viewed as a backup option if the SIMS
    client should fail.

23. Ensure that admin users can have a single sign on for the portal. At the
    moment the single sign-on/consolidation process is only available to users on
    the curriculum network.

24. Assess setting up a Swansea E-Learning Centre of Excellence.

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                                  E-LEARNING STRATEGY AND PLANS 2009 – 2012

   The Swansea learning portal is currently within a group of Microsoft „leading
   light‟ Authorities in England and Wales. In just over a year we have gained a
   great deal of knowledge and experience of learning platforms within schools
   as a whole.

   The E-Learning Centre of Excellence could become an opportunity for
   Swansea to become a good practise authority in e-Learning, providing advice
   on creating and using e-Learning toolkits and contents. Additionally, we could
   offer areas for collaboration/discussion with other authorities across Consortia
   in Wales and potentially other parts of the UK.

   It could also provide the opportunity to forge stronger links with the Swansea
   University School of Education and the computer/multimedia departments at
   the Metropolitan and Swansea Universites for adapting innovative
   technologies and research into our programme.

Academic Year 2010 -2011
1. Rollout public facing and teacher portals including online SIMS to at least 40
   additional primary & special schools.

2. Rollout the finalised primary age VLE to all schools and their pupils.

3. Rollout the finalised secondary school pupil portal to all secondary schools
   and their pupils.

4. Development of on-line tools, possibly Google Apps. This would provide a
   word processor, spreadsheet and paint program in the “cloud” allowing any
   user with a internet enabled device to create documents regardless of the
   software they have on their computer.

5. Plan, develop and rollout a parent or “family” and governor portal.

6. Resources being available, provide a Welsh Language version of secure areas
   of the portal.

7. Begin the planning and development of an e-portfolio system for pupils.

8. Begin exploring the opportunities made available through using mobile

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                                E-LEARNING STRATEGY AND PLANS 2009 – 2012

2011 and beyond
1. Create the professional development and significantly expand the portals and
   services we can provide to the Education Department as a whole.

2. Greater and more meaningful links with other authorities. Look at ways of
   getting teachers from other counties, even countries working together;
   likewise pupils.

Kieran Costello
Swansea Education Directorate ICT Strategy Manager

James Dix
Swansea Education Directorate Learning Portal Co-ordinator

1 September 2009
Revised 12 March 2010

 https://swansea-edunet.gov.uk                           Page 20 of 20

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