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TRAVEL AND HOTEL INFORMATION (DOC)

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					               STEERING COMMITTEE MEMBER-FALL MEETING ONLY
                   HOTEL & TRANSPORTATION INFORMATION

HOTEL RESERVATIONS
ECS will make hotel reservations directly with the Crystal City Marriott at Reagan National Airport. All
reservations are guaranteed for late arrival, therefore, it is imperative you complete your check-
in/check-out dates, room type and special requests. Your room and tax will be billed directly to ECS,
however, incidental charges are your own responsibility. ECS will pay only for lodging during the
program dates. Please notify Karen Kepler at ECS immediately if your reservation needs to be changed or
canceled. If you fail to cancel your reservation within 72 business hours of your arrival date, one
night's lodging and taxes will be charged to you directly. Check-in time is 4:00 p.m. and check-out is
12:00 p.m.

AIRLINE RESERVATIONS
Please call the ECS travel agent, Travel and Transport, toll free at 866.481.4040 to make your airline
reservations. Tickets will be sent directly to you and billed directly to ECS. To guarantee the lowest
possible fares, please call as soon as possible. ECS would greatly appreciate your contribution to our cost-
saving effort! Last-minute airline changes will be billed directly to you.

GROUND TRANSPORTATION
The Crystal City Marriott at Reagan National Airport is 1 mile West of Reagan National Airport, 25 miles
Southwest of Washington/Dulles Airport and 55 miles Southeast of Baltimore International Airport.
Super Shuttle fares from Reagan National is $8.00 one way, Washington Dulles is $25.00 and $40.00 one
way from Baltimore Airport. If you choose to take a taxi, the approximate fare is $8.00 one way from
Reagan National Airport and $50 one way from Washington/Dulles Airport and $65 from Baltimore
Airport.

REIMBURSEMENT GUIDELINES
You will receive a "Travel Reimbursement Form" in your meeting packet when you register with us at
the hotel. Original receipts must accompany the form for all charges. ECS policy states, “when a meal is
provided by ECS, you will not be reimbursed for meals eaten elsewhere.” The maximum amount you
will be reimbursed for any meal is $25.00. Please read all instructions on the front of the form for
further guidelines.

PRIOR ECS APPROVAL IS NEEDED if you drive to the meeting. Rental car expenses will NOT be
reimbursed without PRIOR ECS approval.


                    REGISTRATION DEADLINE IS SEPTEMBER 9, 2005!
                                For questions or assistance, please call:
               Karen Kepler (Associate National Forum and Event Manager) 303.299.3621

				
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