2) Depository since 3) Regional since
1) Name State (year) ? (year) ?
Auburn University Montgomery Library AL 1971 1976
Clemson University SC 1893 1985
Louisiana State University Middleton LA 1907 1964
Louisiana Tech LA 1896 1964
UNC-Chapel Hill, Davis Library NC 1884 1963
University of Alabama AL 1860 1965
University of Florida FL 1907 1974
University of Georgia GA 1907 1977
University of Kentucky KY 1907 1967
University of Memphis TN 1966 1989
University of Mississippi MS 1883 1976
University of South Carolina SC 1884 1988 (shared)
University of Virginia Library VA 1910 1968
7) Approx % of
6) Estimated piece tangible federal
count of federal documents in your
4) Depository docs collection collection classed
Number: 5) URL for your library's home page (all formats): in SUDOCS
0008B aumnicat.aum.edu 98
0560 http://www.lib.clemson.edu 1,400,000 95
0222 http://www.lib.lsu.edu/govdocs/ 3,483,061 pre-
516,123 plus 99
0230 http://www.latech.edu/library 1976 material 98
0447 http://www.lib.unc.edu/ 2.2 million 97
0012 http://www.lib.ua.edu/ 1,812,074 50
D103 http://www.uflib.ufl.edu/docs/ 2,007,246 90
0114 www.libs.uga.edu 98
0208 www.uky.edu/Libraries 3,761,603 88
0590A http://exlibris.memphis.edu/index.html 2,025,500 98
0312 http://www.olemiss.edu/depts/general_library/ 2,472,971 100
0562 http://www.sc.edu/library/pubserv/govdocs3.html 1,100,000
1.8 million 97.5
0640 http://www.lib.virginia.edu/ **Estimate 100
11) Approx % of
9) Approx % of tangible federal 12) Do you use Selective
8) Approx % of tangible federal 10) Approx % of documents in your Housing for any federal
tangible federal documents in tangible federal collection that are document items? If yes,
documents in your collection documents in unclassed and/or please describe location
your collection classed in your collection classed under a local and content/nature of the
classed in LC Dewey classed in NLM arrangement items:
1 1 Yes - CFR. USC Law
4 0 0 1 School retains their paper
Maps are housed in the
1 0 0 0 Howe-Russell Cartographic
2 0 0 0 no have a Selective
We
1 1 1 0 Yes, we Agreement with
Housing have a selective
5 0 0 45 housing agreement with
7 3 0 0 No. did have a selective
We
2 0 0 0 housing agreement with
1 0 0.1 10.9 No.
0 0 0 2 NO
0 0 0 0 no CFR volumes are kept
old
2.5 0 0 0 at Law Lilbrary which is
0 0 0 0 no
13) Do you house any
federal document 15) Of the 16) Do you use any
materials in branches? If 14) Approx volumes in other type of
yes, please describe number of remote storage, housing/storage 17) How do you
location and federal doc approximately arrangements? If house federal
content/nature of the volumes in what percentage yes, please document
items: remote storage? are cataloged? describe. maps?
Map cases in the
no occasional pieces
only 0 department
received as gifts are housed 0 0 No Map Cases
no 0 n/a no See number 12.
no every branch library
Most none There is a storage Map Cases
Originally, Maps
that is part of the Academic
Yes. We send some NASA 0 N/A area in another washave a
We a separate
and USPTO materials to our
Music Library 12,500 100 No. selective housing
In the UF Map
Education Library
Science Library Map 52,786 15 No. Library Map
In UGA
Library
Yes, primarily in Law and 1 to 10%
83,543 (includes 100 No
Approximately one- Library housed
They are
Geology/Map libraries, but a microprint set of
Earth Sciences Library 100 third of the SuDoc Seaparate Library
in the Map area in
Contains all USGS 166,192 3-5 NO department; in
Topos, state
no than 100 items at
Less 12,880 100 no maps, county
Music, Business, and Math 110,000
32,393 ** This 100 No YES cases - in
Map
no number includes 100 no library and remote
18) Is your 22) Does your library
federal docs 21) Are your charge ILL fees to 23) Please check the
collection 19) Are your 20) Are your federal docs loan items from your types of duplicating
available in open federal docs federal docs items available tangible federal machines/equipment
or closed items items available for out-of-state documents available at your
stacks? circulated?
other: Reference for in-state ILL? ILL? as above,
Same as above, Same collection?not charge
No - we do library
photocopier, manual
open items, rare or copies are copies are No we for federal
ILL -fees do not charge scanner, film/fiche
photocopier, manual
open
partial/mixed: yes Non-
other: yes
Limited number of yes Yes, but not to ASERL scanner, digital sender
ILL fees for federal
Documents older circulating items microfilm reels; Same as above libraries do not charge
No - we microfiche duplicator, microfilm duplic
open yes Typically
other: yes yes ILL fees forcharge
We do not federal photocopier
microfiche duplicator,
partial/mixed: the the Congressional
open other: The yes
Circulation policy yes
Circulation policy libraries in charge ILL
We do not state or photocopier, manual
majority of our pre- majority of the
partial/mixed: other: Reference applies to ILL as
Reference items applies to ILL as
Reference items fees we libraries
No - for do not charge scanner, large format
Some in storage items do not
partial/mixed: other: Following do not loan
other: Following do not loan
other: Following ILL fees for federal
Yes, but not to ASERL microfiche duplicator, microfilm duplic
Portion in remote do not circulate:
partial/mixed: do not circulate: do not circulate: and if theyconsortia
Not other are Soline photocopier
Two-thirds of yes yes yes No - we do not Soline
members; evencharge photocopier, manual
microfilm duplicator, photocopier, hi-sp
partial/mixed: Pre yes all circ
open other: yes yes No we for federal
ILL -fees do not charge scanner, hi-speed
microfiche duplicator,
1920 collection is except reference yes yes ILL -fees do not charge
No we for federal photocopier, manual
open yes yes yes ILL fees for federal
Yes, but not to ASERL scanner, microform
open yes yes yes libraries. ALSO: some microfiche duplicator, microfilm duplic
26) Have you loaded 27) Approx number of
25) Do you have MARC records for your catalog records for which 28) Method you used
24) What plans to change federal collections? If tangible federal for generating the
brand(s) of ILS ILS vendors so, what documents holdings are catalog record count
is in use at your within the next process/frequency is indicated in your provided above (e.g.,
library? 18 - 24 months? used? collection: bib count, records with
Number of etc.):
Endeavor no 62,107 creates item ID were
Ongoing - MARC records are loaded periodically for new gpo,weblist: bib location
items
III
SirsiDynix no 174,432
Ongoing - MARC records are loaded periodically for new = mg
items
We refer to our
Unicorn no Ongoing - MARC records are loaded 1,741,531 for new Workflows counts and
periodically items
Sirsi Dynix- Triple
Millenium no 516,123 In count periodically
Retrospective data loaded, plus ongoing - MARC recordsbibconsultation with our for new items
are loaded
I (Innovative) no
maybe/not sure -- 439,441 recordsAuthority Control
Retrospective data loaded, plus ongoing - MARC number of bib records for new items
are loaded periodically
Voyager no immediate 13,000
Retrospective data loaded, plus ongoing - MARC recordswithin owning library for new items
are loaded periodically
Ex Libris in Main;
Voyager no 495,294 recordsBib count periodically for new items
Retrospective data loaded, plus ongoing - MARC Unsupressed bib
are loaded
III in Law no 382,081
Retrospective data loaded, plus ongoing - MARC recordsrecordsafor US
are is de-duped
This loaded periodically for new items
Voyager no Retrospective data loaded 577,646 bibliographic record
DRA yes 295,000 recordsBib count periodically for new items
Retrospective data loaded, plus ongoing - MARC are loaded
III no 494,696
Retrospective data loaded, plus ongoing - MARC recordsBib count of periodically for new items
bib loaded records
are
III no 390,000 are OCLC periodically
Retrospective data loaded, plus ongoing - MARC recordswith loaded numbers for new items
Using the "catkeys"
SIRSI no 6,665 (title loaded periodically for new items
Retrospective data loaded, plus ongoing - MARC records are count) extracted
5,588,016
32) If you answered "yes" to the
29) Approx number 30) Method you used preceding question, approximately
of depository titles for generating the how many original cataloging records
with piece-level piece-level record 31) Are you cataloging for tangible federal documents in your
records in your count provided above your pre-1976 depository collection are created annually in your
catalog: (e.g., bib count, etc.)materials?
other/comment: few items library?
96,361 Bib count bib location but not updating WorldCat
creates list: yes, and updating
165,179 bib linked
= mg andto our
We refer other/comment: Records 760 no. 31 above. Very few original
WorldCat See
1,741,531 Workflows counts and found in OCLC are copy- records are made (20 or fewer), and
485,016
27,068 titles with bib count same method
Used the no
other/comment: We are We just finished migrating to a new ILS
60,365 pieces. Many number in answer to
as listedof item records engaged updating
yes, and in an official about a yearbegan in earnest last year;
This activity ago and all cataloging was
480,400 within owning library WorldCat thus far we've found that most of the
486,090
90,465 mono, mono- Bib count
Unsupressed bib no and updating
yes, Varies: 22 in 2005, 170 in 2006, 96 in
set, serials bibs that records for USa count of
We combined WorldCatupdating
yes, and 2007.
553,083 all bibliographic records WorldCat less than 100
226,698 bib count no but not updating
yes, 0 many now - 10-15 a year that are not
Not
281,647 bib count WorldCat updating
yes, but not maps; as we work through the map
250,000 estimate from bib count
SIRSI API tools were WorldCatupdating
yes, and 10 - we create very few original
50
189,081 used to extract piece- WorldCat cataloging records. With our Google
4,955,086
33) To what
extent are your 35) What processes
post-1976 34) Does your library do you have for 36) Do you use 37) What do you
depository actively pursue gifts to add replacing "needs and offers" do with
holdings to your federal docs lost/missing items lists to find federal duplicate items
indicated in collection via your state's from your federal docs you in your federal
OCLC?
other/comment: needs and offers process?
yes - we actively pursue docs collection?
Needs & offers, local want/need? Keep collection?
docs some
We participate in
other/comment: gifts,we accept gifts, etc.
no - etc. When items Gifts.
and national.are frequently
VERY infrequently - duplicates do
we generally
about 12% yes - they are given to us,
when we actively pursue officially declared too time consuming - not keep offer
Keep some,
approx half gifts, etc.actively pursue
yes - we Needs & Offers lists
Reviewing selective frequently others--see no.
Offer duplicates
few
other/comment: I no - etc.
gifts,we accept gifts, etc. library's disposal list;
Needs and Offers frequently to the other state
We have a
have not been no - we accept gifts, to us,
when they are given etc. Lists, ILL from non-
We review disposal infrequently disparately
Determine
nearly all yes - they are given to us,
when we actively pursue lists received from
Disposition lists, infrequently whether or not to
nearly all
other/comment: gifts, etc.actively pursue
yes - we Needs & Offers lists,
Selective disposal frequently We keep them.
Create offers list
Nearly everything gifts, etc.actively pursue
yes - we lists; Needs and
purchase, frequently and send to
give away to
nearly all gifts, etc.actively pursue
yes - we photocopies via ILL, frequently users
few
other/comment: gifts, etc.actively pursue
yes - we Needs & Offers List
Try: GPO Bookstore frequently Keep them
Evaluate them for
2005+ holdings gifts, etc.actively pursue
yes - we first, then borrow from
Rely on selective frequently physical condition
Most copy items
few gifts, etc.actively pursue
yes - we depository discards
Regional "needs" list no are sent to
Retain if related
few gifts, etc. that selectives must no to Virginia, very
39) Does your tangible federal
documents collection have 40) Do you have librarians working at
38) What processes do topical areas/agencies that are your library with expertise in particular
you use for particularly strong (i.e., could be topical areas/agencies (i.e., could
superseding tangible the basis for becoming a "center become subject experts for providing
federal documents in of excellence" in that area) ? If improved service regarding particular
your collection?
Supersede according to yes, please describe. topics)? If yes, please describe.
We use the superseded No are strong in Agriculture and
the list and the We No - we are a Patent and Trademark
Yes
list andnormal it
Follow follow of small our strongest I may be considered having expertise in
have pockets probablystrengths, but Depository Library, and as such I am an
Agriculture is
procedures--check
Since we are a regional area. legal areas (primary sources) because of
depository, all materials
We formally suspersede no a result of our longevity in the
As no a research university, we have on hand
As
Superseding can
very little. If itof be / FDLP, we are fairly strong in most of a number of subject specialists in the
documents is something
We use the Superseded Strong in agriculture materials, The Science Library, where our collection is
List. superseded list
Use NASA/NACA publications; extensive located, has subject with censusin the areas
Most areas/agencies are strong with Yes. John Prechtel specialists
Processing but decision
information notes in Agriculture, Congressional hearings, information.
the exception of science and
Voyager holdings record
Remove document from Congressional Serial Set, Defense, No.
shelf on Remove bib.
We rely the NO NO
instructions in the Congressional hearings 1960's-
Manually done by current; census; congressional
Post-1970 Hearings, Virginia 7.5 Historical government information.
student assistants as minute topographic maps, Serial Virginia government information
42) Approximately how
41) Approximately how many linear feet of
many linear feet of materials do you have
materials do you have in the FW and/or Y 3.W
in the ED stem in your 89/2 stems in your
tangible collection? tangible collections?
114 1
47 10
159 20
138 (not 138
including 13 7.5
drawers of fiche) 15
160 17
153 27
95 (paper);67 (fiche); 1
42 14
(CDs) 99
93 1-2
167 12
180
105 - paper, 51 - fiche, 8
2.5 - CDs 13.5
1,278 244