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					CAUL COLLECTION SHARING ADVISORY COMMITTEE – TERMS OF REFERENCE

Primary link to Strategic Plan 2010-2012

   Values:    Commitment to resource sharing
              Innovation in the application of new scholarly technologies and service models
              Excellence in operational and service delivery

   Goal:      To maximise access to scholarly technologies and service models and facilitate
              libraries’ wider scholarly communication and information management roles.

   Action:    Cost-efficient access to scholarly resources

Actions
      Monitor and review University Library Australia (ULA) – the national borrowing scheme –
       operating policy and practices and recommend any changes to CAUL
      Develop and promote reciprocal access and borrowing on behalf of CAUL member
       institutions
      Monitor reciprocal borrowing schemes and resource sharing developments and advise CAUL
      Continue to monitor and review the CAUL guidelines for offshore service delivery
      Continue to monitor and review the CAUL principles and guidelines for library services to
       onshore students at remote campuses to support teaching and learning
      Monitor the environment and report on emerging issues and trends in collection sharing to
       CAUL
      Report progress against annual work plans and the CAUL Strategic Plan to the CAUL
       Executive and CAUL members
      Ensure that all CAUL members are kept informed of the key activities of the Committee
       through reports at meetings and copies of minutes and agenda papers available on the CAUL
       website
      Contribute relevant content to the CAUL website
      Collaborate with other CAUL Advisory Committee on matters of shared interest
      Represent CAUL on relevant external bodies; coordinate responses to relevant enquiries on
       behalf of CAUL Executive.

Membership
Up to seven members including:
     Chair – CAUL member appointed by CAUL Executive
     Four CAUL/CONZUL members appointed by CAUL Executive after a call for expressions of
        interest
     Two practitioners selected by the CAUL members of the Committee after a call for nominees
        from CAUL members

Subcommittees or working groups may be established by the Committee for specific tasks or projects.
They will be disbanded on completion of the task or project.

Terms of office
      Two years, with one renewal of the term permitted




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Current membership:
        Shirley Oakley (Chair)
        Greg Anderson, Liz Burke, Jan Gordon (CAUL/CONZUL members)
        Janet Fletcher (2011-2012); Beth Marnane (2011) (Practitioner members )

Meetings
        At least two meetings per year, including one face-to-face meeting in association with a CAUL
         Council meeting
        Other meetings as required to achieve the work of the Committee
        Meetings normally to be via teleconference, videoconference or email exchange
        Chair to meet CAUL Executive annually in November

Communication
        Twice yearly reports to CAUL Executive, including workplan and proposed budget
        Agendas produced by the Chair and circulated to members at least 7 working days prior to
         meetings
        Minutes produced within one month of the meeting and posted to the CAUL web site when
         approved by the Committee
        Annual action plan and budget submitted to CAUL Executive in time for consideration for the
         annual budget (and discussed at the November Executive Meeting)

Review
        At least every three years in line with the CAUL strategic planning process
        As determined by the Committee
        At the request of the CAUL Executive for example if suggested by a CAUL member

Administrative support
        Agendas produced and circulated by the Chair, and posted to the CAUL website
        Minutes produced by members of the Committee on rotation and posted to CAUL website
        Website content produced by the Committee or its delegates and posted by CAUL office
        Travel arrangements for face to face meetings made through CAUL office at request of Chair

Relationship to other groups
The Committee will work collaboratively with CAUL members and committees in general particularly in
relation to:
      CAUL Electronic Information Resources Advisory Committee (CEIRAC)
      CAUL Quality and Assessment Advisory Committee (CQAAC)
      CAUL Statistics Advisory Committee (CSAC)
      Regional reciprocal borrowing groups involving CAUL member libraries e.g. CAVAL,
         BONUS+

Relevant external bodies including:
     Libraries Australia

Updated 30 May 2011




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