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M_E Plan Template - IFC

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  • pg 1
									BACP Monitoring and Evaluation (M&E) Plan Template
Purpose
The purpose of this spreadsheet is to help BACP applicants/grantees develop a Monitoring and Evaluation plan that utilizes stan
properly completed, this M&E Plan willl assist the grantee and BACP monitor the quality and effectiveness of project implementa
output, outcome, and impact indicators is used to monitor BACP implementation and progress towards achieving results (see W
achievement of objectives, and impact indicators are used to determine the extent to which the BACP is successful in achieving
might hold a training workshop on better management practices (output) that provides producers with skills to switch to alternati
reduce threats to global biodiversity (BACP goal). Outputs are realized during the project implementation phase, whereas outcom
period finishes.

Instructions
Develop your M&E Plan using the standard BACP output, outcome, and impact indicators (see Worksheet 2) that correspond to
range of standard BACP indicators. Projects that incorporate a great number of standard BACP indicators and aim at achieving

BACP Component – Indicate here to which BACP component (1 to 4) the indicator will contribute, as per your Grant Application
practices within institutional and regulatory environments, (2) Better Management Practices - improve production practices of tar
products with positive biodiversity impacts, and (4) Financing - promote the development of financial products and services to fa

Output, Outcome, or Impact – An output is a product or service that results directly from a project activity, e.g., training events
outcome refers to a change, benefit, learning or other effect that happen as a result of the use of an output, e.g. change in know
extent to which the BACP is successful in achieving the overall goal of conserving biodiversity within agricultural landscapes. To
(column D for outputs, column C for outcomes and impacts) and copy and paste the ones that apply to your project. Only one ou
be related to one of the project activities stated in your Grant Application Form (Annex A).
Indicator Description - For outputs, give a brief description of the product or service (see Worksheet 3 for examples). For outc
add project specific descriptions as needed.
Standard Indicator Number - There are a total of 35 standard indicators, and your project will use a sub-set of these in the M&
Means of Verification – This refers to the proposed source or method used to gather information on the state of the proposed i
more project-specific detail (e.g. topic of the workshop, preliminary title of the report or publication, type of media (newspaper, ra
Unit – This refers to the unit which is used to measure the indicator (e.g., number, %, hectare, tons, etc.). Use the standard unit
Baseline – This refers to the condition or performance of an indicator prior to treatment or project intervention. Include here the
Target – Include here the desired goal to be reached at the end of the project. Note that projects that aim at achieving the highe
Person Responsible – Include here the name of the person that is responsible for collecting the information necessary for mon
Data collection frequency – Indicate here how often the information will be collected. If the means of verification is a quarterly
Critial Assumptions -This refers to a general condition under which the development hypothesis or strategy for achieving a res
BACP and its partners, but may affect the achievement of results, e.g. the level of world prices, or the approval process of a gov
addition to my objectives in order to achieve the result?”. They are factors that grantees should anticipate, try to influence, and d
Project Objective Number - Refer back to the Grant Application (Annex A, Section II), where you defined and enumerated you
Deliverable Number - This does not apply to applicants, but approved grantees only. In many cases many of your outputs (and
cross-reference deliverables with outputs.
Start date - The start and end dates should represent the period of performance for each discrete activity. Start dates should no
End date - The start and end dates should represent the period of performance for each discrete activity. End dates should refle
related to Outputs and Outcomes.



   BACP              Output,           Indicator          Standard          Means of          Unit       Baseline
 Component         Outcome, or        description         Indicator        Verification
                     Impact                                Number

Outputs
Outcomes



Impacts
 uation plan that utilizes standard BACP indicators to measure performance towards proposed goals and objectives. When
eness of project implementation, consistency in delivery, and progress towards BACP's goals and objectives. A standard set of
 ds achieving results (see Worksheet 2). Outputs are the direct, often tangible results of project activities. Outcomes refer to the
P is successful in achieving the overall goal of conserving biodiversity within agricultural landscapes. As an example, a grantee
h skills to switch to alternative production methods (outcome), which over time may reduce the rate of deforestation (impact) and
ation phase, whereas outcomes and particularly impacts may be achieved towards the end of the project or after the project



ksheet 2) that correspond to your proposed grant activities. Please note that your project should contribute to and track a wide
cators and aim at achieving high indicator targets will be given priority. Use the example in Worksheet 3 for additional guidance.

s per your Grant Application Form (Annex A). The four components are (1) Policy - promote the adoption of biodiversity-friendly
e production practices of targeted commodities to increase preservation of global biodiversity, (3) Markets - increase demand for
l products and services to facilitate and encourage the adoption of biodiversity-friendly practices.

activity, e.g., training events held, reports produced, strategic plans developed, studies completed, publications produced. An
output, e.g. change in knowledge, skills, behavior, productivity or performance. Impact indicators are used to determine the
agricultural landscapes. To develop your M&E Plan, see the list of standard outputs, outcomes, and impacts in Worksheet 2
to your project. Only one output, outcome, or impact should be referenced per row. Every output and outcome listed here should

et 3 for examples). For outcomes and impacts, you can use the standard descriptions in Worksheet 2 (column D), and you may

a sub-set of these in the M&E Plan. The standard indicator numbers can be found in Worksheet 2 (column A).
n the state of the proposed indicator. Worksheet 2 (column G) gives some examples of possible sources, but please provide
ype of media (newspaper, radio, TV, etc.).
 etc.). Use the standard units given in Worksheet 2.
tervention. Include here the value of the indicator before the start of the project. In most cases this will be zero.
t aim at achieving the highest targets will be given priority.
ormation necessary for monitoring this particular indicator.
of verification is a quarterly report, the data collection frequency would be "quarterly".
 strategy for achieving a result (output or outcome) will hold true. Critical assumptions are outside the control or influence of
e approval process of a governance body. Critical assumptions can be determined by asking “what conditions should exist in
ipate, try to influence, and develop contingency plans for.
efined and enumerated your project objectives and activities.
s many of your outputs (and rarely, outcomes) will also be deliverables in your grant agreement. When they overlap, please

ctivity. Start dates should not occur prior to grant signing.
tivity. End dates should reflect the completion of the output/outcome associated with that activity. See below for information




               Target        Person               Data             Critical        Project        Deliverable           Start
                           Responsible         collection        Assumptions      Objective        Number               Date
                                               frequency                          Number
bjectives. When
es. A standard set of
Outcomes refer to the
  example, a grantee
 restation (impact) and
r after the project



to and track a wide
 additional guidance.

of biodiversity-friendly
- increase demand for



 tions produced. An
  to determine the
cts in Worksheet 2
ome listed here should

umn D), and you may

A).
but please provide



ero.




ol or influence of
ons should exist in



y overlap, please



w for information




              End Date
BACP Standard Indicators

Output indicators (mainly statistical, apply to all BACP components)

   ID          BACP Component                                    Outputs



   1                 1,2,3,4



   2                 1,2,3,4



   3                 1,2,3,4



   4                 1,2,3,4


                                            All outputs contribute and lead to achieving BACP
                                            outcomes and impacts as defined below. Outputs
   5                 1,2,3,4               also serve as the basis for defining the contractual
                                           deliverables that will trigger payment of the different
                                                               grant tranches.



   6                 1,2,3,4




   7                   1, 3


   8

   9                    5

  10
Outcome indicators

   ID          BACP Component                                   Outcomes

  11                                       Policy-related barriers to the adoption of
                                           biodiversity-friendly management practices in the
           1 - Support Activities for an   targeted commodity sectors and countries are
              Enabling Environment         removed or in an obvious process of being
                                           removed
  12



  13
                                          Alternative production methods are implemented
                                          that have a proven positive impact on biodiversity
  14      2 - Support Better Production
                                          and significant potential for development and
                                          replication, both at the farm and landscape level



  15


  16

         3 - Support Increased Demand Buyers and other value-chain participants of the
         for Products with More Positive targeted commodities integrate biodiversity criteria
  17           Biodiversity Impacts      in the value-chain


  18
        4 - Encourage the Development
                                       Biodiversity-friendly business models and financial
             of Financial Services to
                                       products and services are available to the actors in
          SupportBiodiversity Friendly
  19                                   the targeted commodities and countries
                    Practices


  20
                      3, 5
  21
                     2, 3, 5
                                          The positive impact on biodiversity of the use of
  22                                      verification or certification systems is proven
                    1, 2, 3, 5


Impact indicators (can apply to several BACP components)

  ID          BACP Component                                    Impacts

  23




  24

                    1, 2, 3, 4            Reduction of threats to global biodiversity
  25

  26
     1, 2, 3, 4   Reduction of threats to global biodiversity




27




28




     1, 2, 3, 4   Change in land management practices
29




30


31
         3        Evidence of market transformation

32



33                The positive impact on biodiversity of the use of
       3, 5       verification or certification systems is proven

34


     1, 2, 3, 4   Improved livelihoods
35
                  Output Indicators

Reports (assessments, surveys, manuals) completed



Workshops, training events, seminars, conferences,
etc. conducted

Participants in workshops, training events, seminars,
conferences etc.



Meetings with policy leaders, industry actors,
government representatives, financial institutes,
stakeholders etc.
Media appearances




Copies of project materials (reports, publications,
manuals etc.) distributed or downloaded (incl.
presentations)


Procedures, policies, regulations or standards
proposed for improvement, addition or elimination


Entities receiving finance from BACP

Amount of co-financing

Area covered by projects




                 Outcome Indicators

Procedures, policies or regulations that were
improved, added or eliminated
Entities (producers, mills, companies) that
implemented recommended changes


Entities (producers, mills, companies) obtaining
certification due to BACP support

Area of land that is managed sustainably




Land area certified due to BACP support


Standards that were added or improved to
incorporate biodiversity concerns


Trade volume of certified or verified commodity
products

New business models or new financial products or
services developed


Entities (financial institutes, traders) making
biodiversity-friendly business models or financial
products and services available
Regional- or global-level M&E systems or models
developed
Field- or farm-level M&E procedures, systems or
models developed
Peer-reviewed documents and publications assessing
the impact of land use practices, BMPs or P&C on
biodiversity, and documenting good practices on how
to monitor them.



                  Impact Indicators

Area of land set aside for biodiversity conservation




HCV area under protection


Connectivity / fragmentation of natural habitat

Rate of deforestation
Trends in abundance and distribution of selected
species



Area of land managed sustainably through replication




Trends in use of selected agrochemicals as proxy for
reduced degradation and pollution of soil and water
resources



Existence and evidence of use of verification or
certification systems that incorporate biodiversity
targets
Global share of companies buying certified or verified
commodities

Global share of producers engaged in commodity
certification or verification systems


Existence and evidence of use of information sharing
and M&E mechanisms to promote and verify
sustainable commodity production
Smallscale producers benefiting directly or indirectly
from BACP

People with improved livelihoods
                                              Description                                                  Unit

Count feasibility studies, sector or market studies, diagnostic assessments, thematical reviews,           No.
management and strategy implementation plans, operations manuals, and toolkits; do not count
progress and M&E reports.

Count workshops, training events, seminars, conferences, etc., held with significant contributions         No.
from BACP. Do not include advisory services events, stakeholder consultations and meetings of
project partners.
Use headcounts or sign-in sheets to estimate. This number is a unique count of trainees (e.g., if a        No.
person attends 3 different training events, the count is “3”). Include individuals trained by project-
trained NGOs or training partners/consultants/ entities.


Count advisory events, stakeholder consultations and other meetings run by the PMU, M&E Unit or            No.
BACP grantees and partners; do not count training events and conferences.

Number of times the project or project-related content is mentioned in the media (TV, radio, press).       No.
Only press releases carried by the media should be counted. If the same article appears in five
newspapers, count five. Do not include brief quotes, announcements, brief mentions of project staff or
activities, or media appearances that discuss project-relevant issues without mentioning the project
itself.


Number of times a publication produced by the project has been distributed or downloaded. Proxy for        No.
the extent of the project’s knowledge dissemination (though one cannot deduce how this knowledge
affected the reader or website’s visitor).


Number of improvements, additions or eliminations recommended by the project. Although                     No.
recommendations may be presented as a set, count each procedure, policy, practice or standard
individually. P&C are counted as standard.

Number of entities/partners who receive BACP grants.                                                       No.

Count the co-financing provided by BACP subcontractors and grantees                                        USD

Area affected by BACP grantee project activites (as stated in grant agreement).                            Ha




                                              Description                                                  Unit

Number of improvements, additions or eliminations for which there is of concrete evidence of               No.
implementation/ adoption. Although improvements or additions may be presented as a set, each
procedure, policy or regulation is counted individually. Do not include P&C and certification standards.
“Recommended changes” refers to sustainable management practices and BMPs as defined by                     No.
roundtables, certification schemes or as a result of BACP project activities (e.g., standards or P&C,
adoption of land management plans, etc.). "Implementation" means that there is evidence of
implementation/adoption or a formal commitment to do so.
This is a subset of the previous indicator, and only applies to those commodities where certification       No.
systems are already in place (e.g., RSPO, organic, or others). Achievement of this indicator may
sometimes be obtained after individual projects have already ended.
“Sustainably managed land" refers to land that is used productively while maintaining or improving its       Ha
environmental, social, and economic characteristics and qualities according to standards and BMPs
as defined by roundtables, certification schemes or as a result of BACP project activities.


This is a subset of the previous indicator, and only applies to those commodities where certification        Ha
systems are already in place (e.g., RSPO, organic, or others). Achievement of this indicator may
sometimes be obtained after individual projects have already ended.
This refers to individual P&C, indicators or other standards (of existing or new certification or           No.
verification systems) that have been modified, adopted, or approved by roundtables or similar multi-
stakeholder initiatives to reduce negative impacts of commodity production on biodiversity.

This refers to the volume produced adhering to biodiversity-friendly production practices and               Mio t
standards. Achievement of this indicator may sometimes be obtained after individual projects have
already ended.
This refers to biodiversity-friendly business models and financial products or services made available      No.
to the actors in the targeted commodities and countries (e.g. banks or traders that include biodiversity
issues in credit selection criteria) . Include PES schemes, and REDD mechanisms.

This refers to the number of Financial Institutes (FI) or commodity traders that adopt biodiversity-        No.
friendly financial products

This refers to regional- or global-level M&E procedures, systems or models to assess the impact of          No.
certification schemes on biodiversity conservation
This refers to field- or farm-level M&E procedures, systems or models to assess the impact of               No.
management practices on biodiversity conservation
This refers to documents and publications that have undergone a peer-review process.                        No.




                                                                                                            Unit
                                               Description

This refers to land that is not used productively, i.e. natural habitat (e.g., HCV areas), or land taken     Ha
out of production for conservation purposes (e.g., riparian buffer zones)




This refers to land that has been identified as HCV area, and is covered by land management plans            Ha


This indicator is project-specific and aims at measuring demonstrable improvements in terms of             Index
increased connectivity / reduced fragmentation of non-productive land.
This indicator is project-specific and refers to the annual rate of deforestation.                          % or
                                                                                                           ha/year
This indicator is project-specific and depends on the biodiversity studies conducted by BACP projects.      No.
At the end of phase 1, project results will be used to evaluate if any indicator species can serve as
best proxy indicator for each commodity.


“Sustainably managed land" refers to land that is used productively while maintaining or improving its      Ha
environmental, social, and economic characteristics and qualities according to standards and BMPs
as defined by roundtables, certification schemes or as a result of BACP project activities. "Through
replication" means as a result of the demonstration effect of BACP (i.e. without directly receiving
BACP funding). Data may be collected through anecdotes and/or an external evaluation (midterm or
final).
This indicator is project-specific and depends on the biodiversity studies conducted by BACP projects.      mg/l
At the end of phase 1, project results will be used to evaluate if any indicator can serve as best proxy
indicator for each commodity. This may include concentrations of certain agrochemicals, nitrogen
deposition or sediments.


For this indicator to be true it requires that standards or P&C were added or improved to incorporate      Yes/No
biodiversity concerns.

This refers to the share of global trade represented by companies that buy certified or verified             %
commodities. Achievement of this indicator may sometimes be obtained after individual projects have
already ended.
This refers to the share of global trade represented by producers that are engaged in certification or       %
verification systems. Achievement of this indicator may sometimes be obtained after individual
projects have already ended.

This refers to the adoption of knowledge sharing tools and M&E mechanisms by RT and other                  Yes/No
industry associations

This refers to the number of smallscale producers and communities influenced by BACP, either                No.
directly as project partners, or indirectly through awareness-raising or capacity-building activities

Estimated number of individuals who earn a better livelihood due to: entry into the formal labor force,     No.
higher wages, and/or access to new markets as a direct or indirect result of the project
 Means of Verification            Responsible

Project progress reports   M&E Unit, Grantees



Project progress reports   M&E Unit, Grantees


Project progress reports   M&E Unit, Grantees




Project progress reports   M&E Unit, Grantees


Project progress reports   M&E Unit, Grantees




Project progress reports   M&E Unit, Grantees




Project progress reports, M&E Unit, Grantees
published policy
documents

BACP grant agreements      M&E Unit

BACP contracts and         M&E Unit
grant agreements
BACP contracts and         M&E Unit
grant agreements



 Means of Verification            Responsible

Project progress reports   M&E Unit, Grantees
Project progress reports, M&E Unit, Grantees
RT reports, company
documentation

Project progress reports, M&E Unit
RT reports

Project progress reports, M&E Unit, Grantees
RT reports, company
documentation, land
management plans

Project progress reports, M&E Unit
RT reports

Project progress reports, M&E Unit
RT reports


RT reports, trade          M&E Unit
statistics

Project progress reports, M&E Unit, Grantees
FI and company reports


Project progress reports, M&E Unit, Grantees
FI and company reports

Mid-term evaluation and    M&E Unit, Grantees
program final evaluation
Project progress reports   M&E Unit, Grantees

Project and program        M&E Unit, Grantees
progress reports




 Means of Verification            Responsible

Project progress reports, M&E Unit, Grantees
remote sensing, RT
reports, company
documentation, land
management plans

Project progress reports, M&E Unit, Grantees
land management plans

Project reports, remote    M&E Unit, Grantees
sensing
Project reports, remote    M&E Unit, Grantees
sensing
Project progress reports   M&E Unit, Grantees




Mid-term evaluation and    M&E Unit
program final evaluation




Project progress reports   M&E Unit, Grantees




Project progress reports, M&E Unit
RT documentation

RT documentation           M&E Unit


RT documentation           M&E Unit



M&E progress reports,      M&E Unit, Grantees
RT documentation

Project progress reports   M&E Unit, Grantees


Project progress reports, M&E Unit, Grantees
company documentation
BACP Monitoring and Evaluation (M&E) Plan
Grantee Name
Date


                                                                                           Standard
BACP Component         Outputs                    Output indicator description
                                                                                          Indicator #


Outputs
                                          Report on xx including: a) executive summary        1
                                          with key findings b) xx c) xx d) xx


                                          Step by step guide on xx                            1




                 Reports                  Collection of maps and accompanying DVD             1
                 (assessments,            with GIS dataset/database containing baseline
Cross-cutting
                 surveys, manuals,        data on x, x, and x
                 maps) completed




                                          Field survey reports                                1



                                          Local workshops on xx with broader                  2
                 Workshops, training
                                          stakeholders
                 events, seminars,
Cross-cutting
                 conferences, etc.        Training courses on xx for local stakeholders       2
                 conducted                and NGOs

                 Participants in          Local stakeholders trained on xx                    3
                 workshops, training
Cross-cutting
                 events, seminars,        NGO people trained on xx                            3
                 conferences, etc.
                 Meetings with policy     Interviews with local stakeholders                  4
                 leaders, inductry
                 actors, government
Cross-cutting
                 representatives,         Formal discussions between NGOs,                    4
                 financial institutes,    roundtable, and other stakeholders
                 stakeholders, etc.
Cross-cutting    Copies of project        Number of copies of reports, assessments,           6
                 materials (reports,      surveys, manuals, maps, distributed/
                 publications, manuals,   downloaded
                 etc.) distributed or
                 downloaded (incl.
                 presentations)
Cross-cutting    Procedures, policies, Proposal to roundtable to improve standard on             7
                 regulations or          xx
                 standards proposed
                 for improvement,
                 addition or elimination



Cross-cutting    Amount of co-            Amount of co-financing                                 9
                 financing




BACP Component         Outcomes                  Outcome indicator description              Indicator ID

Outcomes
2                Buyers and other       Standards that were added or improved                   16
                 value-chain
                 participants of the
                 targeted commodities
                 integrate biodiversity
                 criteria in the value
                 chain.



                                          Collaborative monitoring tool (Field- or farm         21
                                          level M&E procedures, systems or models
                 Positive biodiversity    developed)
                 impact of the
2                verification or          Peer-reviewed documents and publications              22
                 certification systems    assessing the impact of land use practices,
                 is proven                BMPs or P&C on biodiversity, and
                                          documenting good practices on how to monitor
                                          them


BACP Component          Impacts                   Impact indicator description              Indicator ID

Impacts
                                          Area of land set aside for biodiversity               23
                                          conservation. This refers to land that is not
                                          used productively, i.e. natural habitat (e.g.,
                                          HCV areas), or land taken out of production for
                                          conservation purposes (e.g., riparian buffer
                 Reduction of threats     zones).
Cross-cutting
                 to global biodiversity
                                          HCV area under protection (land that has been         24
                                          identified as HCV area, and is covered by land
                                          management plans).
                                                                  Data
   Means of
                   Unit   Baseline   Target    Responsible     collection
  Verification
                                                               frequency


Project progress   No.       0         1      Name           Quarterly
reports


Project progress   No.       0         1      Name           Quarterly
reports



Project progress   No.       0         1      Name           Quarterly
reports




Project progress   No.       0         2      Name           Quarterly
reports

Project progress   No.       0         3      Name           Quarterly
reports
Project progress   No.       0         3      Name           Quarterly
reports
Project progress   No.       0        30      Name           Quarterly
reports
Project progress   No.       0        30      Name           Quarterly
reports
Project progress   No.       0        10      Name           Quarterly
reports

Project progress   No.       0         4      Name           Quarterly
reports

Project progress   No.       0        250     Name           Quarterly
reports
Project progress    No.       0         1       Name           Quarterly
reports




Grant agreement,    USD       0         xx      Name           Quarterly
project financial
reports


                                                                    Data
   Means of
                    Unit   Baseline   Target     Responsible     collection
  Verification
                                                                 frequency

Project progress    No.       0         1       Name           Quarterly
reports




Project progress    No.       0         1       Name           Quarterly
reports



Project progress    No.       0         1       Name           Quarterly
reports




                                                                    Data
   Means of
                    Unit   Baseline   Target     Responsible     collection
  Verification
                                                                 frequency

Project progress    Ha        0       250,000   M&E Unit,      Annual
reports, remote                                 Grantee
sensing, RT
reports, company
documentation,
land management
plans
Project progress    Ha        0       5,000,000 M&E Unit,      Annual
reports, land                                   Grantee
management
plans
                                     Project
                                                Deliverable   Start
     Critical Assumptions           Objective                          End Date
                                                 Number       Date
                                    Number


                                       1            4         Jun-10    Nov-11



Replication of mapping                 2                      Jul-10    Dec-10
methodology is crucial for
enpowering local communities


Methods available and                 1, 2          8         Dec-10    Oct-11
stakeholders agreed on the map




                                       1                      Jan-11    Dec-11



Stakeholders are willing               1            5          Date      Date
toparticipate in workshops
Stakeholders are willing               2            3          Date      Date
toparticipate in courses
Stakeholders are open to               1                       Date      Date
training
Stakeholders are open to               1                       Date      Date
training
Local stakeholders are willing to      1                       Date      Date
share social and cultural
information
Roundtable and others are              1                       Date      Date
willing to engage in dialogue

                                      1, 2                     Date      Date
                                   1, 2                    Date      Date




                                   1, 2                    Date      Date




                                  Project    Deliverable   Start
    Critical Assumptions                                           End Date
                                 Objective    Number       Date


Proposal is accepted               1, 2                    Date      Date




Web services are available for     1, 2          9         Date      Date
interactive monitoring tools



                                   1, 2                    Date      Date




                                  Project    Deliverable   Start
    Critical Assumptions                                           End Date
                                 Objective    Number       Date


                                   1, 2




                                   1, 2

								
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