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Document Sample
Application for:
Action 3 - Youth in the world
3.1 - Cooperation with Neighbouring Partner Countries
Training and Networking
Version valid as of 1 January 2010
Please fill in all relevant sections of this application. It is compulsory to annex ALL documents requested in the check list.
Please consult the Programme Guide to find all the information you need to lead your project and to fill in this application form
A hard-copy must be submitted to the Cyprus National Agency postmarked on or before the
day of the deadline. Youth in Action, 06 Evgenias & Antoniou Theodotou street, 1060 Nicosia
or P.O.Box 20282 2150 Nicosia. An electronic version must also be emailed to the Cyprus
National Agency info@youth.org.cy
Please include with your posted application a dated and
signed cover letter on headed paper stating that the
applicant is applying for Youth in Action funding. Please
All applications must be both posted to us in 2 x hard copies,
make sure you use the 2010 application form as
with a postmark date of the latest the 1 st of the month. An
stated above.
electronic copy should also be sent to info@youth.org.cy
Please consult the latest Youth in Action Programme Guide to check the criteria on how we assess projects.
The chapter on Action 3.1 features a section called ‘How to develop a good project’ which makes useful reading.
Download the PDF version of the programme guide at http://www.youth.org.cy/default.asp?id=315
Part I. Project identification and summary
Project number
To be filled in by the Executive Agency or the National Agency Postmark/Date of receipt
Name of the applicant Please write the name of the group
or organisation, not the name of
Please indicate the name and acronym of the applicant organisation/
group.
the individual filling in the form.
Title of the project
Please give a short title to the project.
Type of project
leading to the development of further projects under the Youth in Action Programme
promoting exchanges, cooperation and training in the field of youth work
Type of Activity
Please tick the box corresponding to the Activity for which you are submitting this application. For more information, please
consult Part B, Action 3.1 of the Programme Guide.
Type of Activity: 1. Job shadowing 5. Partnership-Building activity
(tick one box only)
2. Feasibility visit 6. Seminar
3. Evaluation meeting 7. Training course
4. Study visit 8. Networking
The applicant is: a promoter based in a Programme Country
(tick one box only) 1
a promoter based in South East Europe, hosting the Activity
1
Promoters based in South East Europe and hosting the Activity can only apply to the Executive Agency.
2
Duration of the project
Please indicate the total duration of the project from preparation to evaluation and also the start and end dates of the Activitiy.
3
Start date of the project : End date of the project:
(date when the first costs incur) / / (date when the last costs incur) / /
The Activity starts: / / The Activity ends: / /
Total duration of the Activity (in days), excluding travel days:
4
Venue :City
and country): Project end date – add at
2
Duration between 3 and 18 months. least 2 months onto the
3
Please consult the part C of the Programme Guide ("Respect the deadline"). activity end date to allow for
The Activity must take place either in Programme Countries or in Neighbouring Partner Countries involved in completion of the final
4
the project,
except in Mediterranean Partner Countries. Activity start/end date refers report and other follow-
Project start date refers to the date to the dates when the actual up/evaluation activities
when any preparation and expenditure activity takes place.
(including travel ticket purchase) for the
activity can begin.
There are strict rules regarding the
earliest project start date for each
application deadline e.g. 1 February
deadline: projects must start between 1
May and 30 September. No
expenditure can be made before this
date.
Youth in Action Programme – Sub-Action 3.1 - Training and Networking Page 2
Part I. Project identification and summary (cont.)
Relevance to the general objectives of the Youth in Action Programme
Please tick relevant box(es).
The project:
promotes young people’s active citizenship in general and their European citizenship in particular;
develops solidarity and promote tolerance among young people, in particular in order to foster social
cohesion in the European Union;
fosters mutual understanding between young people in different countries;
contributes to developing the quality of support systems for youth activities and the capabilities of civil
society organisations in the youth field;
promotes European cooperation in the youth field.
Priorities - Think carefully about
your choices. It is better to choose
Relevance to the priorities of the Youth in Action Programme one priority and reflect it clearly in
your project programme than to
Please tick relevant box(es).
choose too many priorities and not
Permanent thematic priorities Annual priorities reflect them adequately in your daily
time table.
European Citizenship European Year for Combating Poverty and Social Exlusion
Participation of young people Youth unemployment
Cultural diversity Global challenges (such as sustainable development, climate
Inclusion of young people with fewer change, migrations and the Millennium Developmment Goals)
opportunities
National priorities
If so, please specify:
2010 – European Year for
Main themes for the Activity Combating Poverty and Social
Please tick not more than 2 boxes. Inclusion; 2011 – European Year of
Volunteering. Please consult the
European awareness Minorities programme guide for more
Inter-religious dialogue information about the priorities.
Urban/Rural development
At present no Anti-discrimination Youth policies
national priorities Art and culture Media and communications/Youth information
have been set for
Cyprus. Gender equality Education through sport and outdoor activities
Disability Health
Non-discrimination based on sexual Environment
orientation
Roma communities
Other - If so, please specify:
Themes - make sure the whole
project reflects the choices you
make here. Please do not tick
more than 2 boxes
Youth in Action Programme – Sub-Action 3.1 - Training and Networking Page 3
Part I. Project identification and summary (cont.)
Summary of the project
Please give a short description of your project (approximately 10-15 lines). Please note that if your project is approved, this
paragraph may be used for publication. Therefore be accurate and include the venue, the type of project, the theme, the
objectives, the duration in days, the countries involved, the number of participants, the implemented activities and the methods
applied. This summary should be completed in English, French or German, regardless of which language you use to fill in the
rest of this application. Please be concise and clear.
Please note the guidance given here, in
particular with regards to publication.
Geographical scope of the project
Plase indicate which Neighbouring Partner Countries are involved in the project. Please tick relevant box(es).
South East Europe Eastern Europe and Caucasus Mediterranean Partner Countries
Albania Armenia Algeria
Bosnia and Herzegovina Azerbaijan Egypt
Croatia Belarus Israel
Former Yugoslav Republic of Georgia Jordan
Macedonia
Moldova Lebanon
Kosovo, under the auspices of the Russian Federation Morocco
United Nations (UNSCR1244) Ukraine Palestinian Authority of the
Montenegro West Bank and Gaza Strip
Serbia Syria
Tunisia
Please note: You can not host
activities in Euromed partner
Please note: You can choose countries, however you can send
countries from different Euromed participants to activities in
neighbouring partner regions. programme and the other partner
countries (EEC & SEE).
Youth in Action Programme – Sub-Action 3.1 - Training and Networking Page 4
Part I. Project identification and summary (cont.)
Composition of the partnership5
6
Name of promoter Country Role in the project
TOTAL number of promoters
5
Job Shadowing: one promoter from an EU country and one promoter from a Neighbouring Partner Country.
Feasibility Visit: at least two promoters from different countries, of which at least one is from an EU country and one is
from a Neighbouring Partner Country.
Evaluation Meeting, Study Visit, Partnership-Building, Seminar and Training Course: at least four promoters from different
Programme Countries, of which at least one is from an EU country and two are from Neighbouring Partner Countries.
Networking: at least six promoters from different Programme Countries, of which at least one is from an EU country and
three are from Neighbouring Partner Countries.
6
Specify whether sending participants or hosting the Activity.
Youth in Action Programme – Sub-Action 3.1 - Training and Networking Page 5
Part II. Applicant These are the details of the group or organisation,
not the individual completing the form.
Please ensure you complete this section in full,
A. Details of the applicant providing accurate and up-to-date information.
Name
Street address
Postcode City
Region Country
Email Website
Telephone Telefax
1
Correspondence address (please complete if not the same as above) :
Name
Street address
Should your application
City be successful, this is
the address to which all
Postcode correspondence and
documents will be sent.
Person authorised to sign the contract on behalf of the applicant (legal representative)
Family name (Ms/Mr) First name
Position/function
Please note the
Person in charge of the project (contact person) ‘legal representative’
cannot be the same
Family name (Ms/Mr) First name individual as the
Position/function
‘person in charge of
the project (contact
Email person)’.
Telephone Telefax
Please ensure the details for
‘Person in charge of the
project (contact person)’ are
correct and include a frequently
checked email address and
mobile phone number. It is vital
for the Cyprus National Agency
to be able to make quick regular
contact with this person.
1
This is the address to which all correspondence (including contracts) will be sent.
Youth in Action Programme – Sub-Action 3.1 - Training and Networking Page 6
B. Profile of the applicant
Type and status Non profit/non governmental Public body
organisation
Body active at European level in Other – please specify:
the youth field (ENGO)
Activity level Local Regional National European/International
Please give a short description of your organisation (regular activities, member of, etc.) and describe your competencies and
motivation to complete the proposed project.
Profile of Applicant
Please tell us why you have
decided to do this project and
describe why it is important to your
group or organisation.
Has your organisation already received a EU grant?
No
Yes - specify funding received or applied for in the last financial year:
Youth in Action Programme – Sub-Action 3.1 - Training and Networking Page 7
Part III. Partner promoter(s)
A. Details of the partner
Name
Street address
Postcode City
Region Country
Email Website
Telephone Telefax
Person in charge of the project (contact person)
Family name (Ms/Mr) First name
Position/function
Email
Telephone Telefax
B. Profile of the partner
Type and status Non profit/non governmental Public body Informal group of young people
organisation
Body active at European level in Other – please specify:
the youth field (ENGO)
Partner Promoter Agreement
Activity level Local Regional National European/International
All three sections, i.e:
Member organisation of the applicant
Please give a short description of your organisation/group (regular activities, member of, etc.) :
- Section A. Details of the partner
- Section B. Profile and role of the partner
- Section C. Preliminary agreement of the partner
must be completed in full, including section C signed and
dated in original ink.
These sections (A, B and C) must be completed for each
partner promoter. Therefore if you are doing a trilateral or
multilateral project you will need to duplicate these pages for
each promoter.
Getting these pages signed and returned from your partner
C. Preliminary agreement of the partner
promoter(s) often takes much longer than expected so
please plan ahead to allow plenty of time for this.
I, the undersigned, on behalf of (repeat the name of the partner)
A faxed/scanned copy of these sections Part I):
confirm our participation in each stage of the project (repeat the title of the project as stated incan be submitted
with your application form provided the originals are then
I declare having reached an agreement with all the promoters involved in the project with regard to the share of
received by the Cyprus project.
EU grant my organisation/group is entitled to receive in order to implement theNational Agency within 10 working
days after the application deadline. If you do this, please
funding for this organisation’s name and the Agency or
I confirm that my organisation/group has not applied for clearly mark your project to another Nationalproject title to
the Executive Agency. when you post the originals.
Furthermore, I confirm my undertaking to ensure visibility of the European Union support for the project and to
ensure dissemination and exploitation of its results.
Name in capital letters:
Place: Signature:
Date:
Youth in Action Programme – Sub-Action 3.1 - Training and Networking Page 8
Part IV. Participants in the project
If more space is needed, please add rows.
A. Information on the PARTICIPANTS directly involved in the project
Please list below the number of participants from each country, excluding experts, support staff, etc.
Distribution by gender
Number of
Country of residence Promoter Profile of participants
participants
M F
Subtotal
B. Information on the EXPERTS (speakers, trainers, facilitators, etc.) directly involved
in the project
Country of residence Promoter Role of expert(s)7 Number of experts
Subtotal
7
Please specify the role of the experts in the Activity (whether speakers, trainers, facilitators, etc.).
C. Information on the SUPPORT STAFF directly involved in the project
Please list below the number of support staff from each country.
Number of
Country of residence Promoter
support staff
Subtotal
8
TOTAL (participants, experts, support staff, etc.)
8
Eligible total number of participants 1) Job shadowing: up to 2 participants, 2) Feasibility Visits: up to 2 participants per
promoter, 3) All other activities except Networking: up to 50 participants, 4) Networking: no limitation on the number of
participants.
Youth in Action Programme – Sub-Action 3.1 - Training and Networking Page 9
Part V. Project description
The points below are intended to serve as a guide for your description of the proposed activities. The information that is
requested will be very important in the selection process, and later for the running of the project. For further information,
please consult the Programme Guide, part B – Action 3.1.
If more space is needed, please extend boxes.
Objectives and priorities:
Please explain the context, the origin and the objectives of your project and in which way it meets the objectives and the
priorities of the Youth in Action Programme.
This section needs you to link your objectives to the priorities and themes you chose on page 2.
Setting objectives is not always easy. Please remember that objectives are specific rather than general.
Example: if your priority is cultural diversity and your theme is minorities, then one specific objective may
be that during the activity the participants gain a greater understanding of the many different
minority communities in Europe.
Project's design:
Please indicate:
how you found the other promoter(s), how you established an efficient partnership, and how the partner(s) will cooperate
and be involved in the project,
the activities foreseen throughout the project for its implementation, including preparatory and evaluation activities.
the practical arrangements for the implementation of the Activity (food, lodging, transports, etc.)
Please attach an estimated daily timetable of the planned Activity , using the template below.. It should reflect the theme and
objectives of the project and have clear identifiable learning outcomes clearly listed). The template below is for one day of the
activity only and therefore you will need to expand it to include the total number of days for your project)
The next phase is how you implement the objectives in a non-formal daily programme of
activities.
Non-formal learning refers to learning which takes place outside of formal educational
curricula. Non-formal learning activities involve people on a voluntary basis and are carefully
planned to foster participants’ personal and social development. They can be described as
‘learning through doing’.
Daily time table template:
Overall aim: Activity Method Learning
Theme: (what will we do?) (How will we do it?) (Why are we doing it – how does this
activity contribute to the objectives of
eg. intercultural
the project?)
dialogue
Date:
AM:
PM:
Evening:
Youth in Action Programme – Sub-Action 3.1 - Training and Networking Page 10
Please use the template timetable below to build your programme of activities. This template is for one
day only so you will need to expand it to match the number of days your activity will last.
Each day in the table is broken down into morning, afternoon and evening. For each of these periods you
need to describe the activity you will do (activity), how you will do it (method) and why you are doing it
(learning outcome).
Think about how your objectives and themes can be realised in a daily programme. It is a good idea to
involve the partner promoters in the decision making process.
Please do not repeat the same descriptions for different days and avoid copy & pasting generic terms
from the programme guide.
Project's content and methodology:
Please describe:
the theme(s) of the project,
how the main theme reflects the interests and needs of participants,
the working methods,
how the planned activities and working methods will contribute to the process of non-formal learning and to the promotion of
social and personal development of participants involved in the project,
how the participants will be actively involved in each stage of the project.
It is very important that you describe in detail how the exchange is going to benefit the
participants. You must describe the methods you will use and link them to your daily
programme.
Youth in Action Programme – Sub-Action 3.1 - Training and Networking Page 11
Intercultural dimension:
Please indicate if and how your project reflects the following characteristics:
the project increases participants' positive awareness of other cultures,
the project supports dialogue and intercultural encounters with other participants from different backgrounds and cultures,
the project helps to prevent and combat prejudice, racism and all attitudes leading to exclusion,
the project develops sense of tolerance and understanding of diversity.
Ask yourself – what does the project do?
Does it promote awareness of other
cultures? Does it facilitate intercultural
dialogue? etc.
European dimension:
Please indicate if and how your project reflects the following characteristics; tick box(es) and then describe:
the project fosters participants’sense of European citizenship and helps them to understand their role as part of the
present and future of Europe;
the project reflects a common concern for European society, such as racism, xenophobia and anti-semitism, drug
abuse…;
the project’s theme is linked to EU topics, such as EU enlargement, the roles and activities of the European institutions,
the EU's action in matters affecting young people;
the project debates the founding principles of the EU, i.e. principles of liberty, democracy, respect for human rights and
fundamental freedoms, and the rule of law.
To reflect a European dimension a project should offer the participants the opportunity to identify
common values with other participants from different countries.
Projects should also stimulate participants to reflect on the essential characteristics of European
society which will increase their understanding of being part of a wider European community
A project with a European dimension should not only ‘discover’ Europe but also - and more importantly
- aim to build it!
Youth in Action Programme – Sub-Action 3.1 - Training and Networking Page 12
Impact, multiplying effect and follow-up:
Please explain the expected impact on participants and the local communities involved in the project and which measures
are foreseen to attain this impact. In a long term perspective, please describe how you plan to achieve a multiplying effect
and sustainable impact. Please also explain how you plan to follow up this Training and Networking (e.g. new projects within
the framework of the Youth in Action Programme, continuous contact with the promoter(s), etc.)?
It can be difficult to anticipate the impact on local communities, plan
multiplying effects and ensure a sustainable impact. For ideas and
guidance please go to: www.salto-youth.net/makingwaves
This guide gives many ideas on how to create more impact and raise
the visibility of your project.
Visibility:
Apart from the compulsory use of the Programme Logo (please see Part C, Publicity, of the Programme Guide), please
describe:
how you will ensure the visibility of the project;
how your project will provide clear promotional added value for the Youth in Action Programme.
Important: any public communication or publication relating to this YiA-funded project must include the
following statement in Tahoma font:
‘This project has been funded with support from the European Commission.
This publication/communication reflects the views only of the author, and the
Commission cannot be held responsible for any use which may be made of the
information contained therein. The UK National Agency for the Youth in Action
programme is the British Council’.
Please ensure you use the correct logos for the YiA programme and the UK NA in publications and activities
for which the grant has been provided. Up to date logos can be obtained from the PDF version of the
programme guide (in section C) or alternatively you can copy & paste the logos from below and then
expand them. If these obligations are not met then your grant may be reduced.
.
Youth in Action Programme – Sub-Action 3.1 - Training and Networking Page 13
Dissemination and exploitation of results:
Please give a detailed description of standard measures planned in view to disseminate and exploit the results of the project.
(For inspiration, please see Part B, Action 3.1 'How to develop a good project?' of the Programme Guide).
For ideas on dissemination and exploitation of results please see
www.salto-youth.net/makingwaves/
The ‘Making Waves’ booklet offers many examples of how to incorporate additional activities into
your project in order to further increase the long-term impact of your project - activities which are
designed both to showcase and inform others of your outcomes.
Have you planned additional measures assuring dissemination and exploitation of project's results? Yes No
If so, please describe them, give additional information on the target group and include a timetable of your planned activities.
Youth in Action Programme – Sub-Action 3.1 - Training and Networking Page 14
Part VI. 1. Grant request: only for Activities 1 to 7 ALL ITEMS IN
EUROS
For further information please consult the Programme Guide for the overview of funding rules and the lump sums/scales of unit
costs.The Executive Agency and the National Agencies may modify the amounts indicated in the grant request according to
the funding rules of the Programme Guide.
Please see Annex I of this application for Cyprus lumpsums and flat rates in 2010. For all
Programme Country rates, please consult the 2010 YiA Programme Guide, page 89.
It is very important to use the correct CΥ lumpsums and flat rates in the table below. Should
an applicant use a flat rate which is lower than the designated UK rate, the UK National
Agency is unable to increase any amounts in order to match the agreed rates as stated in
Annex I. The Cyprus National Agency can not increase a grant request – only lower it.
This is Section A where you give the total
amount for each item. Further down is
Section C Detailed Calculation of Grant
Request where you give a breakdown of
how you reached each total.
Amount requested Amount granted
from the (to be filled in by the
Youth in Action Executive Agency or
programme the National Agency)
A. Grant requested
Travel costs (70% of actual costs)
Accomodation/food costs (scale of unit costs)
Activity costs (lump sum + scale of unit costs)
Training tools costs (scale of unit costs) – only for training
courses
Exceptional costs (100% of actual costs) – if applicable
Total grant requested from the Youth in Action programme
B. Co-financing The percentage of
Please consider that the percentage of travel costs not covered by the EU grant should be indicated in this travel
Amount costs not
section. covered by the grant
Own resources should be indicated
here - either as your
Other contributions to this project (please specify each source): own contribution or that
of an external source.
This is compulsory for
Total of co-financing all applications.
Did your organisation apply for/receive an EU operating grant for the current year? Yes No
If so, please specify the contract number:
Youth in Action Programme – Sub-Action 3.1 - Training and Networking Page 15
C. Calculation of grant request ALL ITEMS IN EUROS
Participants’ travel costs (including experts and support staff)
Please note: only cheapest means of transport/fares are subject to reimbursement.
Number From To Grant
Means Total costs
Promoter of requested
of transport (100%)
persons (city & country) (city & country) (70%)
Please give a breakdown of the
travel costs here (you may need
to add additional rows to the
table to fit everything in.) You
TOTAL can claim for travel costs from
home-to-venue and return.
Accomodation/food costs – scale of unit cost calculation (including experts and support staff)
Unit cost
Number
Promoter Number of persons per night/per Amount
of nights
person
TOTAL
Activity costs – lump sum calculation
Subtotal
Activity costs – scale of unit cost calculation (including experts and support staff)
Please look in the Programme
Unit cost Guide for CY lump sum
Promoter Number of persons Amount
amounts. Please note: if you are
per person
hosting your activity in a partner
country (SEE & EEC only) then
you will need to use the partner
country’s lump sums.
Subtotal
TOTAL ACTIVITY COSTS
Training tools – scale of unit cost calculation (if applicable)
Number of days Unit cost per day Amount
TOTAL
Youth in Action Programme – Sub-Action 3.1 - Training and Networking Page 16
Exceptional costs (if applicable)
Please consult the overview of funding rules for exceptional costs as defined in the Programme Guide.
Specification Costs
TOTAL
Exceptional costs are any costs
directly related to participants
with fewer opportunities/special
needs or warranted by the
special nature of the activities.
Visa costs, visa-related costs
and vaccination costs.
Youth in Action Programme – Sub-Action 3.1 - Training and Networking Page 17
Part VI. 2. Budget: only for Networking (Activity 8) ALL ITEMS IN
EUROS
For further information please consult the Programme Guide for the overview of funding rules. The Executive Agency and the
National Agencies may modify the amounts indicated in the grant request according to the funding rules of the Programme
Guide.
Please see Annex I of this application for Cyprus lumpsums and flat rates in 2010. For all
Programme Country rates, please consult the 2010 YiA Programme Guide, page 89.
It is very important to use the correct CY lumpsums and flat rates in the table below. Should
an applicant use a flat rate which is lower than the designated CY rate, the CY National
Agency is unable to increase any amounts in order to match the agreed rates as stated in
Annex I. The Cyprus National Agency can not increase a grant request – only lower it.
A. Estimated costs
Accepted costs
(to be filled in by the
Amount
Executive Agency or
the National Agency)
A.1. Direct cost
1. Personnel costs
2. Travel costs
3. Accommodation/food costs
4. Meetings costs
5. Publications/translations/information costs
6. Dissemination and exploitation of results
Eligible indirect costs
7. Other costs directly linked to the implementation of the Activity (administrative) is a flat rate that
must not exceed 7% of the
Sub-total
eligible direct costs. Indirect
A.2. Indirect costs costs are those costs which are
not identifiable as specific costs
7. Indirect costs (up to 7% of direct costs; i.e. budget items directly linked to the
1+2+3+4+5+6+7)
implementation of the project,
Total estimated costs (A.1 + A.2) but might have nevertheless
been incurred in connection with
the eligible direct costs of the
project. Examples are:
B. Estimated income
electricity/internet bills, PCs in
Accepted income
organisations, printers, costs for
(to be filled in by the
Amount
premises etc. Receipts are not
Executive Agency
for these indirect costs.
needed or the National
Agency)
B.1. EU Grant
1. Contribution requested from the “Youth in Action Programme” 9 Please note: Youth in Action will
only cover 50 % of the total
B.2. Co-financing
grant. The other 50 % must be
2. Own resources (including partners) covered by co-financing. Please
3. National/regional/local public institutions
note: The maximum amount of
the EU grant can not exceed
4. Private donors €20,000.
5. Other Community funding for this project
6. Other contributions to this project (please specify each source):
Total estimated income (B.1+B.2)10
9
50% of total eligible costs can be requested from the Youth in Action Programme (unless alower % of grant is requested by the
applicant). The maximum amount of the EU grant can not exceed € 20 000.
10
Please note that total estimated income should be equal to total estimated costs.
Youth in Action Programme – Sub-Action 3.1 - Training and Networking Page 18
Did your organisation apply for/receive an EU operating grant for the current year? Yes No
If so, please specify the contract number:
C. Description of costs ALL ITEMS IN EUROS
Personnel costs
Please indicate the personnel costs directly induced by the Activity (including names, functions, whether the person is directly
recruited for this project and the related activities). Separate clearly internal staff of your organisation from the recruited
personnel.
Internal or Number of Gross salary
Name Function Tasks Costs
recruited days/months day/month
TOTAL
Travel costs
If applicable, please separate clearly the different phases of your project (e.g. preparation, implementation of the Activity,
evaluation) in the “specification” column. Please note that only cheapest means of transport and fares are subject to
reimbursement. Also include the local transport.
From To
Number of Means
Specification Promoter Country and Costs
persons Country and of transport
city city
TOTAL
Accommodation/food costs
Please estimate the costs for accommodation and food. If applicable, please separate clearly the different phases of your
project (e.g. preparation, implementation of the Activity, evaluation) in the “specification” column.
Specification Number of persons Number of days Cost per day Costs
TOTAL
Youth in Action Programme – Sub-Action 3.1 - Training and Networking Page 19
Meeting costs
If applicable, please separate clearly the different phases of your project (e.g. preparation, implementation of the Activity,
evaluation) in the “specification” column.
a) Rental of rooms
Specification Number of days Cost per day Costs
Subtotal
b) Equipment hire
Specification Number of days Cost per day Costs
Subtotal
c) Interpreting costs (including travel, accommodation and fees)
Language from/to Number of interpreters Number of days Cost per day Costs
Subtotal
d) Hire of booths for interpreting (including equipment)
Specification Number of days Cost per day Costs
Subtotal
e) Other costs (i.e. material)
Specification Number of days Cost per day Costs
Subtotal
TOTAL MEETING COSTS
Youth in Action Programme – Sub-Action 3.1 - Training and Networking Page 20
Publications/translations/information costs
Please indicate costs for producing and distributing information documents and materials (CD-ROM, video, books, leaflets,
etc.) including the estimated number of copies needed.
a) Publications
Specification Number of copies Unit price Costs
Subtotal
b) Translations
Language from / to Number of pages Price/page Costs
Subtotal
d) Information
Specification Costs
Subtotal
TOTAL PRODUCTION/TRANSLATION/INFORMATION COSTS
Dissemination and exploitation of results
Please indicate costs for disseminating and exploiting project’s results.
Specification Costs
TOTAL
Other costs
Please indicate potential other costs linked to the implementation of the project.
Specification Costs
TOTAL
Youth in Action Programme – Sub-Action 3.1 - Training and Networking Page 21
Part VII. Bank details
Please fill in the details needed for the payment to reach the account of the applicant.
A. Account details
Please ensure all details are correct.
Account holder
Address
Postcode City
Region Country
Contact
Family name (Ms/Mr) First name
Email
Telephone Telefax
B. Bank details
Bank name
Branch address
Should consist of 8 digits
Postcode City
Region Country
Account number It is compulsory to
IBAN (if applicable) provide an IBAN
number.
BIC (if applicable)
Sort Code (if applicable)
Please confirm that your bank accepts BACS payments in Euros for this account
Yes No
Remarks
Should your application be successful we can
only make the payment using a BACS transfer in
Euros – no other method can be used. Therefore
you will need to check with your bank that your
account can receive this type of payment.
Signature of account holder + date (obligatory)
Do not forget to get
the account holder’s
signature and date.
Youth in Action Programme – Sub-Action 3.1 - Training and Networking Page 22
Part VIII. Signature of the legal representative
The applicant undertakes to inform the Executive Agency or the National Agency of all changes affecting the
activities as described in this form.
The applicant allows the European Commission, the Education, Audiovisual and Culture Executive Agency and
the National Agencies to make available and use all data provided in this application form for the purposes of
managing and evaluating the Youth in Action Programme. All personal data collected for the purpose of this
project shall be processed in accordance with Regulation (EC) N° 45/2001 of the European Parliament and of
the Council on the protection of individuals with regard to the processing of personal data by the Community
institutions and bodies.
Data subjects may, on written request, gain access to their personal data. They should address any questions
Please ensure charge of
regarding the processing of their personal data to the Agency (National or Executive) in all sections the
on this page are completed,
management of their application. For projects selected at national level, data subjects may lodge a complaint
against the processing of their personal data with the authority in charge of data protection in their country at any
signed and dated.
time. For projects selected at European level, complaints may be lodged with the European Data Protection
Supervisor at any time.
This participants in its project on the provisions and practices regarding data
The applicant undertakes to inform theis the
organisation name not
protection applied under the Youth in Action programme.
the contact person
Applicant
Name: Signature:
Legal representative
Name in capital letters:
Place: Signature:
Date:
Youth in Action Programme – Sub-Action 3.1 - Training and Networking Page 23
Part IX. Declaration on honour
To be completed by the person authorised to enter into legally binding commitments on behalf of the applicant.
I, the undersigned, hereby request a grant from the Youth in Action Programme of EUR …………… to implement the
action covered by this grant application
I, the undersigned, certify that all information contained in this application, including project description, is correct to the
best of my knowledge and am aware of the content of the annexes to the application form.
I confirm that my organisation has the financial and operational capacity to complete the proposed project.
I confirm that my organisation has taken the appropriate measures to ensure the protection and safety of participants
involved in the project. You must state the
total amount that you
I take note that under the provisions of the Financial Regulation applicable to the general budget of the European Union 11,
grants may not be awarded to applicants who are in any of the following situations: are requesting here.
(a) if they are bankrupt or being wound up, are having their affairs administered by the courts, have entered into an
arrangement with creditors, have suspended business activities, are the subject of proceedings concerning those
matters, or are in any analogous situation arising from a similar procedure provided for in national legislation or
regulations;
(b) if they have been convicted of an offence concerning their professional conduct by a judgment which has the force of
res judicata;
(c) if they have been guilty of grave professional misconduct proven by any means which the contracting authority can
justify;
(d) if they have not fulfilled obligations relating to the payment of social security contributions or the payment of taxes in
accordance with the legal provisions of the country in which they are established or with those of the country of the
contracting authority or those of the country where the contract is to be performed;
(e) if they have been the subject of a judgment which has the force of res judicata for fraud, corruption, involvement in a
criminal organisation or any other illegal activity detrimental to the Communities' financial interests;
(f) if following another procurement procedure or grant award procedure financed by the Community budget, they have
been declared to be in serious breach of contract for failure to comply with their contractual obligations;
(g) if, on the date of the grant award procedure, they are subject to a conflict of interest;
(h) if, on the date of the grant award procedure, they are guilty of misrepresentation in supplying the information required
by the contracting authority as a condition of participation in the grant award procedure or fail to supply this information.
I confirm that neither I nor the organisation for which I am acting as legal representative are in any of the situations
described above, and am aware that the penalties set out in the Financial Regulation may be applied in the case of a false
declaration.
In the event that my grant application is successful, I authorise the Commission/the Agency to publish on its internet site
or in any other appropriate medium:
Please ensure all
The name and address of the beneficiary of the grant;
The subject of the grant; sections on this page
The amount awarded and the rate of are completed,
funding of the costs of the approved work programme.
signed and dated.
By signing this application form, I accept all the conditions set out in the Youth in Action Programme Guide, published on
the websites of the European Commission, the National Agencies and the EACEA.
Place: Date (day/month/year):
Signature: Stamp of the applicant (if available):
Name in capital letters:
Position/function:
11
Council Regulation N° 1605/2002 (OJ L248 of 16/09/2002), Commission Regulations N° 2342/2002 (OJ L357 of 31/12/2002)
and N° 1248/2006 (OJ L227 of 17/08/2006). These can be consulted in the Official Journal online at http://eur-
lex.europa.eu/JOIndex.do.
Youth in Action Programme – Sub-Action 3.1 - Training and Networking Page 24
Check list
Before returning this application form to the Executive Agency or to the National Agency, please check the following:
The application must include the following documents:
the present application form, duly completed and signed in original by the person authorised to
enter into legally binding commitments on behalf of the applicant (signatures required in Parts VIII
and IX of this form), together with the Preliminary agreements of all partner promoters, duly
completed and signed in original. Please note that Preliminary agreements can be provided in the
form of fax (when submitting the application) on the condition that they are complemented by
You must supply
orginals that must be received by the NA before the Evaluation Committee takes place. details if
these
daily timetable of the planned activity applying for a grant
over €25,000
Additional mandatory documents for grant requests exceeding € 25 000:
In accordance with the provisions of the Financial Regulation applicable to the general budget of the
European Communities, all applicant promoters – with the exception of public bodies – to EU funding
‘National level’ documents:
exceeding € 25 000 must submit, together with their application form, the following financial means any
the profit and loss accounts of the applicant,
application submitted to the
Cyprus national agency.
and
the balance sheet for the last financial year for which the accounts have been closed.
The objective is to permit an assessment of the financial capacity of the applicant promoters.
Please note there is no specific form to submit the information outlined above .
Additional mandatory documents for projects submitted at National level only12:
only for non-gouvernmental organisations: an extract from the official gazette/trade register,
and certificate of liability to VAT (if, as in certain countries, the trade register number and VAT
number are identical, only one of these documents is required);
only for public bodies: a legal resolution or decision or other official document established in
respect of the public body;
12
These documents do not have to be provided if the applicant has already submitted them in occasion of a previous
application under the Youth in Action Programme; on the condition that no changes have been occurred in the
meantime.
Additional mandatory documents for projects submitted at European level only: official document that
Any
clearly shows your binding
the legal entities sheet duly signed by the person authorised to enter into legallycharity or
company registration number.
commitments on behalf of the applicant (individual/private companies/public entities). Please note
that complementary justification documents are required according to the applicant’s status, as
specified in each type of form. (This sheet can be downloaded from the European Commission’s
Any official document that
website: http://ec.europa.eu/budget/execution/legal_entities_en.htm#en_es_fr)
clearly shows an official
the financial identification sheet duly signed by the person authorised to enter into legally
recognition of the status of the
binding commitments on behalf of the applicant and certified by the bank (original signatures
public fill in
required). Pleasebody. the form relating to the country in which the bank is located, even if the
‘European level’ means any
applicant organisation is officially registered in another country. (This sheet can be downloaded
application submitted at
from the European Commission’s website: http://ec.europa.eu/youth/program/financial_
identification_en.html) executive level directly to
the European Commission.
Youth in Action Programme – Sub-Action 3.1 - Training and Networking Page 25
ANNEX I – 2010 CYPRUS lump sums and scales of unit costs for Action 3
Action 3.1 – Training & Netwoking
Food and
lodging
Activity
per
Activity costs per Training per
Country participant
costs participa day
per
nt
night
CY 45 1.150 48 330
These are the lum sums
and scales of unit cost for
Cyprus for calculating the
amount to apply for 2010.
Youth in Action Programme – Sub-Action 3.1 - Training and Networking Page 26
