Twin Clubs Awards
2007-2008
Terms and Conditions
1. What are Twin Clubs
Twin clubs are two clubs from different districts and countries that have established
strong ties and have agreed to team up to complete a special program, may it be an
international service project, friendship exchange or cultural exchange. Clubs are invited
to register as a part of this activity and are encouraged to undertake a joint program or
project in developing the international understanding.
2. Goals
To emphasize the international avenue of Rotaract service and friendship
To establish a long-term relationship with another club that will lead to ongoing and
effective projects
To enhance the understanding of another culture and each other’s differences
To further international understanding and foster goodwill
3. Program Attendance Criteria
Clubs must be from two different RE districts and countries
Program must involve personal participation of Rotaractors - at least 1/3 of the
member base must be responsible with initially building and further maintenance of
the program
Clubs must complete and sign the Twin Clubs Agreement Certificate provided by RE
Clubs must report their Twin club relationship by completing the RE Rotaract Twin
Clubs Awards Application Form1 provided by RE
1
“RE Rotaract Twin Clubs Awards Application Form” is completed by Club President and submitted to
the RE for Awards evaluation regarding the status of the Twin Club relationship and what is established in
the related term.
Lilia Franchi
E.R.I.C. SOCIAL ASSISTANT 2007-2008
Lilia.franchi@fastwebnet.it
4. Determining Club Compatibility
Finding a suitable partner should be a club effort. The concerns and opinions of every
club member must be taken into account if the match is to be successful. In the search for
a partner, clubs first should be able to identify their interests, strengths and weaknesses.
A brief summary of the club should be written up for potential postings and future
correspondence. When selecting a partner, clubs may want to consider clubs that:
Hold similar interests
Have faced similar problems
Possess expertise in an area that their club would like to improve
Are located in a geographical region of interest to club members
Have the same name in the RI official directory ( for example: the Rotaract Club of
Milan, Italy, and the Rotaract Club of Milan, Texas, USA)
Have a common language or resources for translation/interpretation
5. Resources for Finding a Partner
After determining what type of club would be an appropriate match, the next step is to
look for a club that meets the established criteria. Below are a few ideas for finding a
partner:
Contact your ERIC country representative, district representative and district
international services director
Attend international Rotaract meetings such as INTEROTA, EUCO, International
RYLA
Benefit from the World Rotaract Directory
Seek assistance from RI
Subscribe Rotaract communication groups on the internet such as
rotaractnet@yahoogroups.com, europe@rotaract.de
Join the discussion forums on the worldwide rotaract webpage
Use search engines on the internet by submitting key clauses including or related to
Rotaract
6. Establishing a Relationship
Careful planning and clear communication is essential to establishing a strong
relationship. Like any other worthwhile project, Twin Club takes time and effort.
Ensuring that each club has a clear understanding of its role and responsibilities in the
partnership is key. To formalize the Twin Club relationship, clubs should sign a letter of
agreement, which outlines the goals and length of the partnership. Some ideas for
developing a strong relationship include, but are not limited to, the following:
Undertake an international service project
Participate in a friendship or cultural exchange
Plan and hold an international projects fair
Lilia Franchi
E.R.I.C. SOCIAL ASSISTANT 2007-2008
Lilia.franchi@fastwebnet.it
Exchange project ideas or club program ideas
Hold a video conference club meeting
Exchange handicrafts and local products
Organize an international event
Hosting an exchange Rotaract
You may use your imagination and creativity to come up with innovative ideas for
building your twin club relationship.
7. DEADLINE: The official application form has to be filled out and sent to
th
lilia.franchi@fastwebnet.it in WORD Format by January 28 , 2008.
8. The Project must have started or been completed in the calendar year 2007.
9. TCA Jury
The TCA jury consists of four committee members/country representatives from different
countries. This jury selects the best 5 twinings, which are then presented for voting to all
country representatives before EUCO 2008 in London.
The best three twinings will be announced on the E.R.I.C. website
www.rotaracteurope.org by March 2008. The Award Ceremony will take place during
the EUCO Gala Night in London. The winners will be requested to hold a presentation
during the EUCO.
GOOD LUCK!!!
Lilia Franchi
E.R.I.C. SOCIAL ASSISTANT 2007-2008
Lilia.franchi@fastwebnet.it