KCTCS Probation/Suspension Policy 4.0 Academic Probation, Academic Suspension and Reinstatement (KCTCS) 4.0.1 General Regulations The academic probation and academic suspension systems are based on grade point average (GPA). 4.0.2 Academic Probation A student earning a cumulative grade point average below 2.0 at the end of a term shall be placed on academic probation. A student shall be removed from academic probation by earning at least a 2.0 cumulative grade point average. 4.0.3 Academic Suspension If a student is placed on academic probation for two consecutive terms and does not earn either a cumulative GPA or a term GPA of at least a 2.0 in the third term, the student shall be academically suspended. (Non-enrollment has no effect on probation status.) The president (or designee) may grant an exception based upon an individual’s case. A student on academic suspension may not enroll in any courses offered for degree credit by KCTCS. 4.0.4 Reinstatement A student who has been academically suspended may be reinstated by the president (or designee) after remaining out of the college for at least one 16- week semester and providing evidence of ability to perform at the level required. A student who has been academically suspended shall, upon reinstatement, be placed on academic probation and be subject to academic suspension if the student fails to earn a current term GPA of 2.0 during the first term of reinstatement. Upon a second suspension, a student may be reinstated by the president (or designee) after remaining out of college for at least two 16-week semesters and providing evidence of ability to perform at the level required. OCTC Procedures: After each term (summer included), reports are generated in the Associate Dean of Student Affairs/Registrar’s Office. The reports contain names of all students on probation/suspension after that term’s academic run takes place. Letters are mailed to all students on the report except high school students. The students’ Service Indicators are updated. A report is sent to the appropriate department to have the advisors reassigned while the student is on probation. Students who are removed from probation following the academic run, have their Service Indicators updated and, when the report is ran for advisor assignments these students are reassigned new advisors.
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