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DSCE Plenary.Agenda.5.13.11

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					                          Doctoral Students’ Council


                                                                                   The Doctoral Students’ Council
                                                                                   The Graduate School and University Center
                                                                                   The City University of New York
                                                                                   365 Fifth Avenue, Room 5495
                                               Agenda for DSCE Plenary             New York, NY 10016 -4309
                                                                                   T: 212.817.7888       E: dsc@cunydsc.org


                                                       May 13, 2011


                                   I. Approval of Agenda

                                   II. Orientation to the DSC

                                   III. Ratification of New Representatives
Plenary


Steering Committee
                                   IV. Elections
                                           a. Co-Chair for Student Affairs
Constitution and Bylaws                    b. Co-Chair for Communications
                                           c. Co-Chair for Business
Health Issues                              d. University Student Senate Delegate
                                           e. University Student Senate Alternate
Grants
                                           f. University Faculty Senate Liaison
Media Board
                                           g. At-Large Steering Officers (Six Slots)
                                           h. Student Technology Fee (Three Slots, Two Alternates)
Outreach                                   i. Advocate Advisory Board (Two Slots)
                                           j. Auxiliary Enterprise Board (Two Slots)
Student Services                           k. College Association (Two Slots)
                                           l. Research Foundation Represntative


                                   V. Ratification of Elected Officers

                                   VI. Solicitation for Committee Members
                                            a. Constitution and Bylaws
                                            b. Grants
                                            c. Health Issues
                                            d. Outreach
                                            e. Student Services

                                   VII. Announcements

                                   VIII. Adjournment
                         Doctoral Students’ Council




Information about the Elected Positions and Committees
The Co-Chairs, USS, UFS, and Steering Officers get paid stipends, have access to offices, and have 24 hour access to the building. The
schedule of stipends are as follows:

        i. Co-Chair for Student Affairs: $9,855 paid over 10 months.
        ii. Co-Chair for Communications: $9,855 paid over 10 months.
        iii. Co-Chair for Business: $10,841 paid over 11 months.
        iv. University Student Senate Delegate: $6,023 paid over 10 months.
        v. University Faculty Senate Liaison: $3,497 paid over 10 months.
        vi. At-Large Steering Officers: $3,497 paid over 10 months.

Responsibilities:
All elected positions are required to do a certain number of office hours per week along with other committee and organizing duties.

Co-Chairs:
Ex-officio voting members of:
          Executive Committee, Steering Committee, Constitution and Bylaws Committee, Graduate Council, Auxiliary Enterprise
          Board, College Association

Co-Chair for Student Affairs
Student services, any hiring committee
The duties of the Co-Chair for Student Affairs shall include but not be limited to:
     a. supervising non-financial matters of Chartered Organizations;
     b. acting as the primary liaison to the DSO;
     c. acting as ombudsperson for all DSC affiliates; and
     d. serving as a non-voting ex-officio member of every affiliate and committee of the DSC unless otherwise elected,
         appointed, or specified.

Co-Chair for Communications:
Ex-officio voting Media Board

The duties of the Co-Chair for Communications shall include but not be limited to:
     a. acting as official spokesperson of the DSC;
     b. reporting to the DSC relevant activities of the CUNY Board of Trustees, Graduate Council, Council of Executive Officers,
         President's Cabinet, and all other entities that affect Graduate Center students;
     c. recording minutes in the absence of a designated minute-taker;
     d. keeping or sending to the Graduate Center Archives the minutes, correspondence, reports, and all other non-financial
         records of the DSC;
     e. acting as the liaison to the Graduate Center Archivist;
     f. furnishing, at request, any available non-financial records of the DSC within five business days; and
     g. serving as a non-voting ex-officio member of every affiliate and committee of the DSC unless otherwise elected,
         appointed, or specified.

Co-Chair for Business
Ex-Officio Voting, Grants Committee
The duties of the Co-Chair for Business shall include but not be limited to:
     a. collecting and deposit all monies into the Treasury;

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        b. processing all valid requests within ten business days;
        c. supervising the DSC office;
        d. reporting to the DSC relevant financial activities of all bodies that affect Graduate Center students;
        e. keeping and preparing all financial records of the DSO;
        f. furnishing, at request, any available financial records of the DSO within five business days;
        g. preparing a preliminary proposal for the annual budget of the DSO; and
        h. serving as a non-voting ex-officio member of every affiliate and committee of the DSC unless otherwise elected,
         appointed, or specified.

University Student Senate Delegate
The duties of the University Student Senate (hereafter, "USS") Delegate shall include but not be limited to:
     a. representing the interests of the DSO at USS meetings; and
     b. reporting to the DSC relevant activities of USS.

University Faculty Senate Liaison
The duties of the University Faculty Senate (hereafter, "UFS") Liaison shall include but not be limited to:
     a. attempting to express the interests of the DSO at UFS meetings and, if he or she is a UFS Senator, representing the
         interests of the DSO at UFS meetings insofar as they do not conflict with the interests of his or her constituency;
     b. reporting to the DSC relevant activities of UFS; and
     c. serving as the USS Alternate in the event that the USS Delegate cannot attend any meeting, including meetings of USS
         and Graduate Council.


Steering Committee
The duties of each At-Large Steering Officer shall include but not be limited to:
     a. overseeing one of six domains enumerated in the DSC Bylaws to which he or she has been appointed by a simple majority
         vote of the Steering Committee Elect, with the recognition that these positions are not exclusive domains but rather a
         division of labor in a cooperative effort; and
     b. chairing Plenary and Steering Committee meetings on a rotating basis with no one member acting as chair for two
         consecutive meetings, unless agreeable to a majority of those present; and
     c. taking minutes at Plenary and Steering Committee meetings on a rotating basis.


Officer for Health and Wellness
The duties of the Officer for Health and Wellness shall include but not be limited to:
     a. assisting the Executive Committee in liaising with administration and staff in the Wellness Center and with the Office of
         Student Affairs on issues related to health and wellness;
     b. identifying and distributing information to students regarding issues of health and wellness and advocating for
         improvements in these areas; and
     c. chairing the Health Issues Committee.

Officer for Funding
The duties of the Officer for Funding shall include but not be limited to:
     a. assisting the Executive Committee in liaising with the Office of the President, Office of the Provost, Office of Financial Aid,
         Office of Research and Sponsored Programs, Office of Student Affairs, and external entities on issues related to student
         funding;




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        b. identifying and distributing information to students about fellowship opportunities, travel and research grants,
         professional development funds, and any other type of student support that is either internal or external to the Graduate
         Center; and
        c. chairing the Grants Committee.

Officer for Governance and Membership
The duties of the Officer for Governance and Membership shall include but not be limited to:
     a. assisting the DSC in ensuring compliance with its constitution and bylaws in all actions it takes;
     b. maintaining records of attendance at Plenary meetings and notifying the Steering Committee when representatives have
         automatically been removed for two consecutive absences;
     c. soliciting nominations for vacant seats and facilitating special election of representatives as necessary; and
     d. chairing the Constitution and Bylaws Committee.

Officer for Outreach
The duties of the Officer for Outreach shall include but not be limited to:
     a. facilitating informational and social opportunities for Graduate Center students;
     b. providing information to and advocating for international students;
     c. promoting involvement by Graduate Center students based at senior colleges; and
     d. chairing the Outreach Committee.

Officer for Technology and Library
The duties of the Officer for Technology and Library shall include but not be limited to:
     a. assisting the Executive Committee in liaising with administration and staff in the Office of Information Technology and
         the Library;
     b. reporting to the DSC on all activities concerning technology and library resources that affect Graduate Center students;
     c. serving as a student member of the Student Technology Fee Committee and library committees as required.

Officer for Student Life and Services
The duties of the Officer for Student Life shall include but not be limited to:
     a. assisting the Executive Committee in liaising with the Office of the Provost and the Office of Student Affairs on all issues
         pertaining to student life and services;
     b. advocating improvements in student life including but not limited to housing, safety, and sustainability;
     c. enhancing, promoting, and developing student services to be funded through the DSC; and
     d. chairing the Student Services Committee and serving on sustainability committees as required.

Committees
Constitution and Bylaws Committee (5–9 members)
The Constitution and Bylaws Committee shall review all aspects of DSC governance and make recommendations to the DSC
pertaining thereto.


Grants Committee (3–9 members)
The Grants Committee shall award funds for cultural events, conferences, performances, professional development activities,
publications, seminars, and other projects organized by students from program standing or ad-hoc committees, Chartered
Organizations, or ad-hoc groups not necessarily associated with programs or Chartered Organizations. The Grants Committee shall



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give priority to applications that are interdisciplinary in nature and to programs, disciplines, and areas of interest that have not
received grant funds during the current fiscal year. The grants committee meets a minimum of four times in the academic year.

Health Issues Committee (3–9 members)
The Health Issues Committee shall advocate improvements in student health and wellness including, but not limited, to student
health and psychological counseling services at the Wellness Center, inoculations programs, and student health insurance.

Media Board (5 members)
The Media Board shall review personnel and budgetary aspects of all DSC-operated media, with neither the DSC nor the Media
Board being responsible for the editorial content of those media. The media board hires the Editor-in-Chief of the Advocate and the
OpenCUNY coordinator. Media Board meets a minimum of four times in an academic year, and it meets more often for hiring
purposes when conducting interviews.

Already voted in: Gregory Donovan, Anick Boyd

Outreach Committee: (3–5 members)
The Outreach Committee shall strive to integrate all Graduate Center students into the life of the institution.




Student Services (3–5 members)
The Student Services Committee shall advise the DSC on existing and potential services funded by student activity fees. Existing
services include the free Legal Advice.




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