Academic Staff Purple Book Checksheet
Before submitting the Purple Book, instructional academic staff and department chairs
are advised to verify the following:
Academic Staff Member:
___Completed Employee Data Form
___Completed and signed Academic Staff/Supervisor Distribution of Effort Agreement
___Updated complete vita
___Course Evaluation summaries from all courses taught during the review period, with
questions/forms, on non-colored paper (these may be inserted with the assistance of the
department chair.)*
___Copy of Annual Goals & Objectives (Face-to-Face Review Form)
___Annual Professional Development (as applicable)
___Annual Evaluation (if applicable) (Performance Evaluation Form)
___Other Supporting Materials as appropriate
Department Chair:
___Notice of Review (signed and dated by the instructional academic staff member)
___Course Evaluation summaries from all courses taught during the review period, with
questions/forms, on non-colored paper (these may be inserted by the staff member.)*
___Peer Review(s) (may be inserted by the academic staff member)*
___Summary of Review and recommendation to the Dean
___Chair‟s Memo to the Dean (if not included with the Performance Evaluation Form)
*Note: Instructional academic staff employed less than 50% may undergo an expedited
review by the department. For expedited reviews, departments should submit an updated
complete vita, copies of evaluations from all courses, and an expedited peer review of
teaching and teaching materials.
Review materials to be submitted to the Dean‟s office vary by College. Department
chairs should consult with the dean of their College for additional information on
submission requirements.
Helpful Tips for Submitting Purple Books: Instructional
Academic Staff
1. Check to see that all required documents are included, and that all required
signatures/dates are on documents.
2. Do not forward to the Dean‟s office papers or other documentation that should not
be in the Purple Book (binder) (e.g., samples of artwork, teaching portfolios, etc.).
Documentation should be limited to evidence that would demonstrate the quality
of the work. More detailed information, if necessary, should be kept in a separate
binder and should remain at the departmental office unless specifically requested
by the Dean.
3. Print or copy each multiple-paged document back-to-back in order to conserve
valuable space.
4. Do not put documents into plastic sleeves.
5. Place a tab/sticky note on peer reviews and course evaluations for ease in locating
these documents.
6. When forwarding course evaluation scores to the Dean, include a brief
explanation of what the course evaluation scores mean (e.g., “Course evaluation
scores are based on a five-point scale in which 1 is ‟poor‟ and 5 is „superior.‟”)
7. Requirements for peer review of the performance of instructional academic staff
differ by College. Check with the Dean of your College for specific information
to be included for peer reviews.
8. The Department may consider multi-year contracts for instructional academic
staff with several years of exemplary service. Departments should consult with
the Dean of their College before making the recommendation.
9. Additional information can be found on the Provost‟s web site
(http://acadaff.uww.edu/) at the Performance Review – Academic Staff link or the
Academic Staff Assembly web page.
7/08