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UF Saree Tender 28.6.11

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					 Ref: HSP/11/UF/ENQ/4                                                              Dt.       28.06.2011

                    Sub: Tender inviting quotation for supply of Crepe Silk Sarees.

 Tender No & Date                                       HSP/11/UF/ENQ/4 dated 28.06.2011
 Last date of submission of tender                      25.07.2011 Up to 1100 hrs.
 Date of opening of Technical Bid                       4.08.2011 at 1130 hrs.

 Offers are hereby invited by Air India Limited (hereinafter referred to as AIR INDIA) for supply of Crepe Silk
 Sarees (in two designs with the same material specifications) from manufacturers of Silk Sarees, or by their
 sole authorized Dealer or Distributor who have the experience of supplying Silk Sarees, as per the
 requirements given below:

                                                      QUANTITY
 Design – 1 (for Airhostesses )                       20,000 Nos.
 Design – 2 (for Lady Ground Staff)                   18,000 Nos.
                                                  Annexure
 Pre Qualification Criteria                           Annexure - I
 Technical specification of Saree                      Annexure –II.
 Quantity Details & Delivery schedule                  Annexure– III.
 Technical requirements of the tender                  Annexure– III.
 Certificate of acceptance to tender terms             Annexure– IV.
 Tenderers Details                                     Annexure– V
 . Format for Price Bid                                Annexure – VI


1. TWO BID SYSTEM:
     Sealed / closed quotations are to be submitted in a two-bid system (Technical Bid and Price Bid
     separately) as per the following details:

 1.1 SEALED /CLOSED COVER - I (Technical Bid).

 To be super scribed with "TECHNICAL BID for enquiry No.HSP/11/UF/4 due on 19.07.2011” and must
 contain the following:

     (a) Tenderer‟s response in their Technical Bid should be as per the requirements specified at Annexure
         I to V.

                     (b) Samples – One sample each of above quoted designs of Crepe Silk Saree in
                         minimum length of 3 meters, developed as per the material specifications given
                         in the tender, must be submitted along with the technical bid. The sample should
                         be properly beaded to avoid visibility of loose silk threads. Sample should be duly
                         stamped and signed. The master sample piece of Crepe Silk Saree in both the
                         designs can be seen at the following address on all working days (Monday to
                         Friday) between 11.00 AM and 5.00 PM up to 15.07.11.

                                       OFFICE OF EXECUTIVE DIRECTOR -MM
                                     MATERIALS MANAGEMENT DEPARTMENT.
                                                  AIR INDIA LIMITED
                                    SAFDARJUNG AIRPORT, NEW DELHI 110003
                       Contact person: Sh. John Augustine, Ch. Manager (MM), Tel: 011-24697716

     Tenderers may take the digital photographs of the master sample, if they wish to do so, for which the
     necessary arrangements would have to be made by them. The tenderers would, however, not be
     permitted to take the samples away from the above mentioned office.



                                                             1
It is not necessary for the samples to replicate the designs of the respective master samples.
However, they should match the master samples in respect of the material specifications, lustre, and
finish, and should also contain colours / designs that are adequate to permit testing of all parameters
of the specifications ( refer Annexure II ). The tenderer selected for award of the Purchase Order
would be required to develop and supply the items to match the master samples in toto.

(c) Earnest Money Deposit (hereinafter referred to as “EMD”): The EMD of Rs.2.00 Lakh must
been closed along with the Technical bid. The EMD is to be submitted by way of a Demand draft /
banker‟s cheque, or through ECS (details of Bank are given below), drawn in favour of Air India
Limited, payable at New Delhi. No other mode of payment is acceptable. The EMD will be
interest free.
                   Bank Details: M/s. Air India Limited.
                   Name of Bank: State Bank of India, Foreign Exchange Division, Main Branch,
                  Parliament Street, New Delhi – 110001.
                  Tel.No.0091-11-23374080 Fax.No.0091-11-23374089
                   Account No. 11084278183 SWIFT Code SBININBB104 IP Number. 300409
NOTE: Those tenderers who have submitted EMD of Rs. 2 Lakhs against our tender
No. HSP/11/UF/ENQ/3 need not submit EMD with this tender. The earlier EMD will be
adjusted against this tender.
(d) SSI units registered with the NSIC under its Single Point Registration Scheme/ Public Sector
Units/ Central / State Government undertakings/ A-I widows associations / A-I co-operative society/
Handicraft boards, khadi village and Cottage Industries/ Social Welfare organizations/ Handicapped
and Blind associations/ Units registered with the Central Purchase Organizations(e.g. DGS&D) will be
exempted from submission of EMD.

(e) In case a tenderer is eligible for exemption from the payment of EMD, documentary proof to this
effect must be enclosed. It may be noted that submission, if any, of reference(s) of Govt.
notification(s) pertaining to exemption from submission of EMD in favour of the tenderer must
be supported by copy(s) of such notification(s) duly certified by the department(s) issuing
such notification(s) to the effect that the same is / are currently valid.

(f) In case EMD is not found attached, or not submitted in the mode specified, or a valid proof of
exemption not submitted, the tender will be rejected.

(g) EMD furnished by the unsuccessful bidders will be returned to them free of interest within 45 days
of issue of the Purchase Order to the successful tenderer. EMD of successful bidder will be refunded
without any interest whatsoever, after receipt of Security Deposit or Bank Guarantee in lieu thereof
from the vendor. EMD of a bidder will be forfeited if the bidder withdraws or amends its tender,
impairs or derogates from the tender in any respect, or declines to accept or honour the Purchase
Order/contract if awarded in his favour. If the successful bidder fails to furnish Security Deposit or
Bank Guarantee within the specified period, its EMD may be forfeited.

1.2 SEALED / CLOSED COVER – II (Price Bid):
    The Price Bid containing the rates, as per Annexure-VI, is to be super scribed with “PRICE BID
    for Tender Enquiry No.HSP/11/UF/4”.

   The Price Bid must conform to the following:
a) Rates should be quoted in the format as given at Annexure-VI.
       b) Unconditional discounts, if any, should be clearly indicated, and would be applied to the
           quoted price during evaluation.
c) Conditional discounts, if offered, will not be considered for the evaluation.

    THE TWO SEALED / CLOSED COVERS (i.e. ONE SEALED / CLOSED COVER FOR THE TECHNICAL
    BID, AND ANOTHER SEALED / CLOSED COVER FOR THE PRICE BID) SHOULD BE FURTHER PUT IN
    A MASTER COVER SUPERSCRIBED WITH “QUOTATION FOR TENDER ENQ.NO.HSP/11/UF/4 ”, and
    should be submitted at the following address on or before 18.07.2011 up to 1500 hrs.:




                                                        2
                               OFFICE OF EXECUTIVE DIRECTOR -MM
                      MATERIALS MANAGEMENT DEPARTMENT.,AIR INDIA LIMITED,
                             SAFDARJUNG AIRPORT, NEW DELHI-110003.


2. The tenders will be opened on 19.07.2011 at 1100 hrs. at the following address:


                               OFFICE OF EXECUTIVE DIRECTOR -MM
                      MATERIALS MANAGEMENT DEPARTMENT.,AIR INDIA LIMITED,
                             SAFDARJUNG AIRPORT, NEW DELHI-110003

   The tenderers, or their authorized representatives, would be permitted to attend the opening of the tenders.
   The representatives must carry a letter of authority from the tenderers, or any other valid document,
   authorizing them to attend the tender opening, failing which they will not be permitted to participate in this
   process.

3. The following are to be noted:
       a)    In case the Price Bid and the Technical Bid are enclosed in the same envelope instead of in
             two separate sealed / closed envelopes, the tender will be rejected.

       b)    On the date of opening of the tender only the technical bids would be opened, and the price bids
             would be kept in the custody of AIR INDIA in the same sealed / closed covers as received from the
             tenderers.

       c)    The Price Bids of only those tenderers, who qualify in the Technical Bid evaluation for the
             respective items, would be opened at a later date, which would be notified in advance to the
             successful tenderers.

       d)    The tenderers should sign on all pages of the Technical Bid and the Price Bid.
       e)    The Technical Bid should not contain any indication of the price. In case an indication of the price
             quoted is included in the technical bid, the quotation will be rejected without any reference to the
             tenderer. No correspondence will be entertained in this regard.

               f)    The price quoted should remain valid for acceptance for a minimum period of 120 days from the
             Date of opening of the Technical Bid.

       g) The bids should be neatly presented. Corrections, if any, should be duly authenticated with full
          signature of the person who is signing the tender, failing which the tender is liable to be rejected.

       h) AIR INDIA reserves the right to accept / reject any / all offers without assigning any reason.
       .
       i) In the event of default, AIR INDIA reserves the right to cancel the Purchase Order and to claim
          damages from the successful tenderer, and also reserves the right to award the contract to another
          party at the cost and risk of the successful tenderer.

       j)   Amendments and clarifications, if any, to this tender will be hosted on the web site (www.airindia.in ).
            The tenderers should click on the hyper link “Tender” for accessing the site where the tender has
            been hosted. AIR INDIA will not intimate the tenderers individually of the same. The tenderers are,
            therefore, advised to visit the website regularly till the date of closing of the tender. The last
            amendment, if any, will be hosted a minimum of seven days before the closing date of the tender.




 5. SECURITY DEPOSIT


                                                             3
                                  i)   The successful tenderer will be required to deposit an amount equivalent to 5%
                                           of the total value of Purchase Order (after adjusting the amount of Earnest
                                           Money Deposit) as Security Deposit with AIR INDIA by a Bank Draft /
                                           Banker's cheque drawn in favour of Air India Limited payable at New Delhi,
                                           or to provide a Bank Guarantee for an equivalent amount, within 2 weeks of
                                           award of the Purchase Order.

       ii)       The Security Deposit will not carry any interest.

        iii)     The Security Deposit / Bank Guarantee shall be refunded / returned after fifteen months of
                 successful completion of the last batch of deliverables under the Purchase Order after adjusting for
                 penalties, if any, that may be imposed under the terms of the Purchase Order.

        iv)      SSI Units registered with the NSIC under its Single Point Registration Scheme would be granted
                 exemption from submission of Security Deposit / Bank Guarantee up to the monetary limit as
                 specified by the NSIC in their favour. In case a tenderer enjoys a similar benefit from any other Govt.
                 Department, documentary proof of the same is to be submitted on similar lines as at Clause 1.1 (e).

6      PAYMENT:
       The payment will be made within 60 days of completion of inspection and acceptance of supplies, or
       receipt of invoice, whichever is later, after adjustment for penalties / liquidated damages / cost of
       defective supplies, if any.

               7. BULK PRODUCTION AND DELIVERY:

                         a. The process of submission and approval of the samples prior to bulk production should
                            be completed within 30 days from the date of placement of Purchase Order. Production
                            is to commence only after final approval of the design by AIR INDIA. AIR INDIA will not
                            bear any additional cost over and above that contained in the Purchase Order on
                            account of development of samples till the same have been approved by AIR INDIA prior
                            to production.

             The delivery is to commence within 60 days of approval of samples, and should be completed within 120
             days (in the case of Airhostess sarees), and 90 days (in the case of Lady Ground Staff sarees). The
             successful tenderer would be required to pack the sarees in accordance with the requirements stated at
             page 4, clause No. 9, and deliver them to the nearest AIR INDIA (erstwhile Indian Airlines) domestic
             operative airport. AIR INDIA will bear the cost of air transportation from the city where the tenderer has
             delivered the items(s) to the intended destination(s).

                         b. The tenderers are to submit a firm commitment to comply with the delivery schedule as
                            indicated at „a‟ above. AIR INDIA reserves the right to inspect the tenderer‟s production
                            facilities in order to establish the capability of the tenderer in this respect.

8. Reproduction of the saree designs will not be permitted without the prior written consent of AIR
INDIA.
9. PACKING:

      Each saree is to be packed in a self-locking polythene bag, and 30 sarees be further packed in a strong
      seven ply corrugated carton made out of 120 GSM kraft paper, duly fastened with a crossed nylon strip.
      A label indicating the item, size, quantity and name of supplier should be pasted on each carton.


10.     PRICE AND PURCHASE ORDER VALIDITY:

        (i) Depending upon the actual requirements of Air India at the time of placement of the Purchase Order,
        the quantities as indicated in the tender may vary by plus / minus 15%. The tenderers must hold their
        quoted prices and other terms and conditions firm for such increase or decrease in quantities.




                                                                     4
(ii) The validity of the Purchase Order would be up to one year from the date of Purchase Order. Air India
may place Purchase Order(s) for additional quantities, if required during the subsistence of the Purchase
Order, on the same rates and terms and conditions as in the Purchase Order. However, increase in price
during the period of validity of the Purchase Order would be accepted in the event of increase in statutory
duties, taxes, etc. Similarly the tenderer should commit to pass on the benefit to AIR INDIA of reduction, if
any, in statutory duties, taxes, etc. during the period of validity of the Purchase Order.

  For any clarifications, queries may be sent in writing to the following:

                            Mr. John Augustine, CH.MGR (MM)
                                Tel: 011-24697716
                                Fax: 011-24621776
                            Email: deljzic@hotmail.com

  It may be noted that telephonic queries will not be entertained.
  11.       Acceptance of bids from Manufacturers or Authorised Distributor/s / dealers
Bids would be accepted from the principals / original manufacturers of the tendered items, or their
authorised dealers or distributors to submit quotation on their behalf. Participation in the tender by any
authorized dealers or distributors would be subject to the following terms and conditions:-
 A) Bids by the Principals / Original Manufacturers: If the Bid is submitted by the principals / original
       manufacturers, then the order and payment would be released in the name of the principals / original
       manufacturers unless specified otherwise.
 B)     Bids by the Authorised Dealers or Distributors:
     1) If the bid is being submitted by the authorised dealers or distributors, then the original signed
        authorised letter from the principals / original manufacturers authorising them to submit the bids
        on-behalf of the principals / original manufacturers MUST be submitted by the authorised dealers or
        distributors along with their Techno-Commercial Bid (RFI) failing which the bids of the authorised
        dealers or distributors are liable for rejection.
     2) If the order and the payment are to be released in the name of the authorised dealers or distributors,
        then the same should be clearly mentioned by the principals / original manufacturers in their
        authorization letter.
     3) In case of release of order and payment in the name of the authorised dealers or distributors, the
        following points to be noted and complied with by the principals / original manufacturers:
     a) The principal / original manufacturer must submit an indemnity of their acceptance and
        responsibility to honour all the obligations of the purchase order, covering all aspects of the order
        including Specifications, quality, quantity, delivery schedule etc. of the item covered in the order till
        the date of validity of the order.
     b) In the event of the principal / manufacturer terminating their arrangements / agreements with
        their authorised dealer or distributor, and/or vice-versa, on whom the purchase order is released,
        then the principal / original manufacturer will either have to accept the order in their name or will
        have to advise the name and other details of their new authorised dealer or distributor on whom
        order is to be
        released for fulfilling all contractual obligations/ commitments of the order during the remaining
        period of the contract/order. However, in either case, the onus rests with the principal / manufacturer
        as explained above at point 3 a).
     4) As and when required or deemed fit to get additional information, clarification etc., Air India has the
        right to deal / interact with the principal / original manufacturer. Any information, clarification etc.
        sought by Air India directly from the principal / original manufacturer should be addressed /
        responded to by the principal / original manufacturer directly to Air India. If the principal / original
        manufacturer fails to respond to Air India, then the bid submitted by them either directly or through
        their authorised dealers/ distributors will not be considered further and would stand disqualified.

  12. Exit/Termination
  The Purchase Order may be terminated under the following circumstances:-
  a)       In case of unsatisfactory performance or breach of any of the clauses of the contract / agreement,
           Air India would issue a 30 days notice to the party / vendor to rectify the breach and improve the
           performance failing which Air India shall be at liberty to terminate the agreement by providing a
           30 days written notice to the party / vendor. The party /vendor shall not have any right to dispute
           or question the judgment of Air India regarding unsatisfactory performance of the party / vendor.


                                                        5
       b)          Notwithstanding the above, Air India shall also be at liberty to terminate the contract / agreement
                  for any reason including change in requirement, situation / circumstances, etc. by providing to the
                  party / vendor a 90 days written notice. The party/vendor shall also be at liberty to terminate this
                  contract by providing to Air India a 90 days written notice. In such an event, the terminated party
                  shall have no right to claim compensation / damages, etc. from the terminating party on account
                  of early termination. However, the parties shall duly comply with their respective obligations
                  during the notice period and thereafter, shall discharge the obligations arising out of the
                  agreement till the termination.


13.    PENALTIES :

                   a) Liquidated damages: - The supplies are required for the purpose of providing uniforms to
                      the employees of AIR INDIA, and the uniforms are to be issued as per the schedule drawn
                      up for this purpose. Timely delivery is, therefore, the essence of the Purchase Order. In
                      case of delay in delivery, liquidated damages will be charged from the defaulting tenderer at
                      the rate of 1/2% (half percent) per week or part thereof of the value of delayed supplies
                      subject to a maximum of 5 % (five per cent) of the value of the delayed supplies.

                   b)      AIR INDIA further reserves the right to cancel the Purchase Order in the event of
                           delayed deliveries, and to issue a fresh Purchase Order on any other source at the cost
                           and risk of the tenderer.

       c)         Rejection :

           i.      Supplies not meeting the specifications or in any other aspect, shall be rejected at the time of
           inspection and it will be the responsibility of the supplier to make arrangements to collect the same at
           their cost and risk. Such supplies should be replaced free of charge within 15 days from the date of
           receipt back by the tenderer.

           ii.     If any defect is detected after receipt and acceptance of sarees, including but not limited to
           fading of colour, up to one year from delivery of the last batch of supplies, such defective sarees will be
           returned to the tenderer, and the same should be replaced free of charge within one month from the date
           of receipt back by the tenderer. A penalty of Rs.150/- per defective saree will be imposed in such cases
           which will be recovered from the payments due, or the Security Deposit / Bank Guarantee as applicable.



       14. EVALUATION CRITERIA :

      Technical Bids

      A.          The bids would be evaluated to verify compliance with the pre-qualification criteria.

      B.          AIR INDIA reserves the right to carry out an inspection to assess the capabilities of the
                  manufacturing unit(s) and the processing facility / facilities, to produce the required quantities in
                  accordance with the schedule as indicated.




      Price Bids

      A. AWARD OF CONTRACT:

      i) The contract for supply of Crepe Silk Sarees will be awarded to two parties. The total quantity would be
      divided between the lowest tenderer and the next lowest tenderer (L-1 & L-2) as follows:




                                                               6
              1. The L-1 tenderer would be awarded the contract for Airhostess Sarees, i.e. for a quantity of
                 20,000 Nos.

              2. The L-2 tenderer would be awarded the contract for Lady Ground Staff Sarees, i.e. for a quantity
                 of 18,000 Nos.

      ii) The second lowest tenderer (L-2) will, however, be awarded the contract subject to acceptance of the
      price as quoted by the L-1 tenderer. In the event of the L-2 tenderer not agreeing to match the rate of the
      L-1 tenderer, Air India will place order for the entire quantity to the L-1 tenderer.

      B. The evaluation criteria for the price bids would be as per annexure VI of the tender.

      C. Price Preference:

      SSI Units registered with the National Small Industries Corpn. (NSIC) under its single Point Registration
      Scheme or with Directorate General of Supplies and Disposal (DGS&D), are entitled to price preference up
      to 15% over the offer of large scale sectors, and 5% over the offer of Public Sector Undertakings (PSUs),
      provided the offers under consideration are otherwise clear for acceptance in all respects.

15. ARBITRATION: Any dispute arising between the parties in respect of the construction, interpretation,
    application, meaning, scope, operation or effect of this document or the validity or breach thereof, shall first
    be settled by mutual consultation. If the dispute remains unresolved after a period of 90 days from the date
    when the mutual consultation has started, the matter shall be referred for settlement to “SCOPE FORUM OF
    CONCILIATION AND ARBITRATION”, Government of India, and the award made in pursuance thereof shall
    be binding on the parties.

16. JURISDICTION: Any dispute whatsoever shall be subject to the jurisdiction of the courts of Delhi / New Delhi
    only.



                                                                                                            ED (MM)




                                                                                                  ANNEXURE - I
                      PRE-QUALIFICATION CRITERIA (Documentary proof to be attached)
         Sr                                                                                          Complied -
         #
                                       PRE-QUALIFICATION CRITERIA
                                                                                                      Yes / No


                                                             7
         Sr                                                                                            Complied -
         #                             PRE-QUALIFICATION CRITERIA
                                                                                                        Yes / No
              Signed authorisation letter from the Manufacturer on their Letterhead has to
         1    be submitted in case the Bid is submitted by their authorized Dealer or Distributor.
              Bids from Retailers, resellers and re-packers will not be considered.

              The tenderer must have an Average Turnover of Rs.4 Crores (Rupees Two
         2
              Crores) for Silk Sarees during financial years 2007-08, 2008-09 and 2009-10.


         3    The principal Manufacturer should have the required plant and machineries to
              produce the tendered items.
              Production capacity of the Manufacturer should meet our requirement of the
         4    tendered items, as per the delivery schedule given in our Tender. Please
              specify the production capacity for Crepe Silk Printed Sarees.

         5    PAN Card number
              Details of EMD submitted vide DD OR Pay Order or Bankers‟ Cheque or Wire
              Transfer in case of foreign vendors.
              If eligible for EMD Exemption, then please attach copy of currently valid NSIC Registration
         6    certificate and provide details as under:
                                  Date of      Valid Up Value & Capacity       Items covered under
              NSIC Regn. No
                                  issue        to       Limits                 NSIC Certificate


         Note: If the NSIC certificate does not cover the tendered item, then the vendor must submit
         EMD along with the technical bid failing which their bids will be disqualified. EMD exemption /
         NSIC Certificate will be considered only for manufacturer and NOT for dealers / distributors.
         7     Payment term of 60 days.
         8     Do you agree for the delivery schedule as given in details in Annex? A
               If Not agreeing, please specify your schedule.
         *
               Submitted samples as mentioned in the Sample Clause of technical bid. Please
         9     note that your bid will be disqualified without samples along with the technical
               bid.
               Agreeing for facility inspection visit / factory visit by Air India, as part of the
         10    technical evaluation of the bids, to verify and evaluate the capability of the bidder
               for the subject tender.
               Agreeing for all the other terms & conditions of the tender as per annexure
         11
               IV.

Note: 1) Providing any false / unsubstantiated information for any of the above parameters would
disqualify the tenderer from further consideration / evaluation of their Bid.
2) * In case any bidder‟s delivery schedule are different from what is specified in Annex. „A‟ mentioned
above then the alternate delivery schedule offered by the vendor would be evaluated by Air India. However, if
the alternate schedule offered by the vendor does not meet our requirement, then the vendor has to agree
to abide by the delivery schedule of Air India as otherwise, the Bids of that vendor would be disqualified from
further evaluation for this tender.-

Name of the Tenderer :                                    Tenderer‟s Seal & Signature       :
                                                                                            Annexure II
                                       SPECIFICATIONS OF SAREES



                                                             8
       S.NO            FABRIC PARAMETERS                            SPECIFICATION
        1       Material                                                100% silk
         2      End use                                                   saree
         3      Colour & print design                          As per sample of AIR INDIA
                                                           Preferably metal complex dye from
         4      Type of dye
                                                                reputed/branded supplier
                                                         Plain woven with crepe effect by crepe
         5      Construction
                                                                  yarn in weft direction
        6       Length(m)                                         5.75(-5 cm + 10cm)
        7       Width(cm)                                              116( 2cm )
        8       Weight per linear meter(g)                              80(min.)
        9       Ends/cm                                                   60 2
        10      Picks/cm                                                  40 2
        11      Warp count(Denier)                                        60 (2)
        12      Weft count(Denier)                                       80 ( 2)
                Twist (Turns/m), Max.
        13              -Warp                                          250(max.)
                        -Weft                                          2500(Max.)
                Breaking Strength(kg)
                (Stripe Test, BIS)
        14
                     -Warp Direction                                    50(min.)
                     -Weft Direction                                    35(min.)
                Wash Fastness ISO2
        15            -Staining on white                                      4
                      -colour change                                          4
        16      Light Fastness                                                4
                Rubbing Fastness
                 Dry
                   Staining on white                                          4
        17          Colour change                                             4
                 Wet
                   Staining on white                                          4
                    Colour change                                             4
                Hot Pressing(1400C for 30 sec)
                  Dry
                     Staining on white                                    4–5
        18           Colour change                                        4–5
                  Wet
                     Staining on white                                    4   –   5
                     Colour change                                        4   –   5
        19      Dry Cleaning                                              4   –   5
        20      pH of aqueous Extract                                     7   –   8
                Dimensional Stability
        21      Heat Shrinkage %,
                                                                              2
                Max. (1400C, for 30 sec)
                Shrinkage % on Washing,
        22                                                                    2
                Maximum(400C, 1 wash cycle)

1) Please, restrict your offer only to the specifications given as above. Alternate offer / design
   which do not adhere to the above specification will not be considered for evaluation. If you
   have any doubt or need any clarifications regarding the Specifications, please revert to us
   BEFORE submission of your Bids.

2) After opening of the Price Bids, tenderers cannot go back on their commitment on the above
   Technical Specifications / Parameters. Therefore, any doubt or clarifications required MUST be
   done before opening of the Price Bid.




                                                     9
3) Tenderers have to comply with all the Technical Specifications / Parameters, as detailed in the
   above Table, failing which they would be disqualified from further consideration / evaluation of
   their bid for this Tender and neither their sample nor their Price Bid would be considered for
   further evaluation.


Name of the Tenderer           :


Tenderer‟s Seal & Signature:




                                                                           ANNEXURE- III


              Crepe Silk Printed Sarees : Quantity Details & Delivery Schedule


                                                     10
                   Crepe Silk Printed Sarees : Quantity Details & Delivery Schedule
1   Design I for
    Airhostesses         20,000 Nos.
    Design II for
    Lady Ground          18,000 Nos.
    Staff
                                           a. The process of submission and approval of the samples
                                              prior to bulk production should be completed within 30
                                              days from the date of placement of Purchase Order.
                                              Production is to commence only after final approval of the
                                              design by AIR INDIA. AIR INDIA will not bear any
                                              additional cost over and above that contained in the
                                              Purchase Order on account of development of samples till
                                              the same have been approved by AIR INDIA prior to
                                              production.

                              The delivery is to commence within 60 days of approval of samples, and
                              should be completed within 120 days (in the case of Airhostess sarees),
                              and 90 days (in the case of Lady Ground Staff sarees). The successful
    Delivery                  tenderer would be required to pack the sarees in accordance with the
2
    Schedule                  requirements, and deliver them to the nearest AIR INDIA (erstwhile Indian
                              Airlines) domestic operative airport. AIR INDIA will bear the cost of air
                              transportation from the city where the tenderer has delivered the items(s) to
                              the intended destination(s).

                                           b. The tenderers are to submit a firm commitment to comply
                                              with the delivery schedule as indicated at „a‟ above. AIR
                                              INDIA reserves the right to inspect the tenderer‟s
                                              production facilities in order to establish the capability of
                                              the tenderer in this respect.

                              Reproduction of the saree designs will not be permitted without the prior
                               written consent of AIR INDIA.

Note: It is proposed to divide the order between more than one vendor as explained under the clause „Award
of Contract” of the terms and conditions of the technical bids. Therefore, please refer / go through this clause in
the technical bids for complete details before submitting your bid..

iii) If any MOQ is applicable, then the same must be clearly specified in the Technical Bid itself for our
consideration. If the MOQ specified by the vendor is not acceptable to us, then the vendor will have to accept
the qty. required by us as otherwise that vendor's bid would not be considered for further evaluation and will
be technically disqualified.




                                                                                          ANNEXURE – IV


                                                           11
                                 ON TENDERER‟S LETTER HEAD

                                      CERTIFICATE


To,

       OFFICE OF EXECUTIVE DIRECTOR -MM
       MATERIALS MANAGEMENT DEPARTMENT.
       AIR INDIA LIMITED
       SAFDARJUNG AIRPORT,
       NEW DELHI 110003


Sir,

It is certified that we have studied and understood the terms and conditions of the tender for
supply of Crepe Silk Sarees (Ref. NIT No.HSP/11/UF/4). We agree to abide by the same
unconditionally. We further commit to adhere to the delivery schedule, as specified in this
tender, in the event of being selected for award of the Purchase Order. We also commit not to
reproduce the designs without the prior written approval of Air India.




                                                                 AUTHORISED SIGNATORY
                                                                      COMPANY SEAL
                                         *********************




                                                                             ANNEXURE   "V"


                                                 12
                                  ANNEXURE „A - I‟: TENDERER‟S DETAILS

         Sr                                                                      To be filled in by the
         #
                                     Required details
                                                                                 Tenderer
         1    Name of the Company submitting the Bids.
              Status of tenderer (Manufacturer / Distributor / Dealer).
         2    Bids from Retailers, resellers and re-packers will not be
              considered.
         3    Name, Designation and address of the Distributor / Dealer:
              email ID, telephone, Company Office address.

              Address of the Plant and the Name, Designation, email ID,
         4
              telephone # etc. of their contact Person.

              List of machineries and their daily production capacity
         5    details for the tendered item. If required, you may attach a
              separate signed list / page.
              Details of existing/previous clients such as any airline, or
              allied sector in the Hospitality industry, or any other customer
              for supply of Crepe Silk Printed Sarees.

         6
              Please submit proof of such supplies by way of signed /
              certified copies of Delivery Challan or Invoice, with the prices
              blanked out, along complete details like address, name and
              contact details like name, email Id, tel # of your clients.
              If you are a new company or if you are an existing company
              planning to manufacture the tendered item for the first time,
              then please provide a complete details / background about your
              existing company and proposed new introduction.
         7
              However, it may please be noted that, new companies which
              have not yet commenced actual commercial production are
              NOT eligible to participate in this tender.
         8    Any other relevant information:


Note:
Providing any false / unsubstantiated information for any of the above parameters would disqualify the
tenderer from further consideration / evaluation of their Bid.

Name of the Tenderer :

Tenderer‟s Seal & Signature:


                                                                                   Annexure VI


                                                     PRICE BID FORMAT


                               The price is to be quoted in the format below:




                                                         13
                           COST HEAD                                              PRICE PER CREPE SILK
                                                                                      SAREE
                                                                                       (Rs).

BASIC PRICE, EX. – WORKS

CENTRAL EXCISE DUTY (Indicate both amount and %age)

SALES TAX / VAT (Indicate both amount and %age)

TRANSPORTATION CHARGES FROM THE TENDERER‟S
FACILITY TO THE NEAREST AIR INDIA DOMESTIC
OPERATIONAL AIRPORT (erstwhile Indian Airlines)

TRANSIT INSURANCE FROM TENDERER‟s FACILITY TO THE
NEAREST AIR INDIA DOMESTIC OPERATIONAL AIRPORT
(erstwhile Indian Airlines)

MISCELLANEOUS CHARGES, IF ANY (OCTROI / DUTIES /
LEVIES, etc.) (Indicate both amount and %age)

ANY OTHER COST TO BE BORNE BY AIR INDIA (details to be
specified)
UNCONDITIONAL DISCOUNT, IF ANY

TOTAL COST PER UNIT (IN FIGURES)

TOTAL COST PER UNIT (IN WORDS)




NOTE:

1.   THE L-1 TENDERER WILL BE DECIDED AS UNDER:

                  a)The L-1 vendor will be decided based on the total per unit cost of Crepe Silk Sarees.

             b)   The tenderers should fill up all fields of the Table above.

                  c)     In case the price is not relevant to a given field of the Table, or has been included in
                       the total price, the same should be entered as “Not Applicable” or “Included in the
                       basic price”, as applicable.

                  d)     Excise duty, sales tax, VAT, Octroi, transportation costs, transit insurance, etc. must
                       be clearly indicated with the percentage thereof (as and where applicable)

             e)   Unconditional discount, if any, should be clearly indicated.

             f)   Miscellaneous charges, if any, should be indicated separately (with details thereof).

             g)   Any other costs to be borne by AIR INDIA should be clearly indicated.

2. AIR INDIA WILL NOT PROVIDE FORM “C” OR „D‟




                                                         14
  3. IT WILL BE THE RESPONSIBILITY OF THE TENDERER TO FIND OUT THE APPLICABILITY OF OCTROI
     AND OTHER DUTIES AND LEVIES, IF ANY, WHICH ARE IMPOSED BY DIFFERENT STATES /
     STATIONS WHILE THE GOODS ARE UNDER TRANSHIPMENT FROM THE PARTY'S DELIVERY POINT
     TO THE DELIVERY LOCATION AS DESIGNATED BY AIR INDIA, I.E. THE NEAREST DOMESTIC
     OPERATIONAL AIRPORT OF AIR INDIA. (erstwhile Indian Airlines)

  4. CONDITIONAL DISCOUNT, IF ANY, WILL NOT BE CONSIDERED FOR DECIDING L-1.

      5. THE RATES QUOTED SHOULD BE INCLUSIVE OF ALL COSTS TO BE INCURRED FOR DELIVERY
         FCA TO THE AIRPORT OPERATED BY AIR INDIA  (or by erstwhile Indian Airlines) NEAREST TO
         THE TENDERER‟S FACILITY.

      6. THE RATES SHOULD BE QUOTED BOTH IN FIGURES AND IN WORDS.

           7. THE TENDERERS ARE ADVISED TO ENSURE THAT THE PRICES AND OTHER DETAILS ARE
              FILLED IN CORRECTLY AND COMPLETELY IN THE ABOVE FORMAT. SUBMISSION OF
              INCORRECT OR INCOMPLETE INFORMATION, AND / OR SUBMISSION OF THE ABOVE
              FORMAT WITH ARITHMETICAL ERRORS IN COMPILATION OF THE DATA WOULD BE AT THE
              TENDERER‟S SOLE RISK, AND THE DECISION OF AIR INDIA IN SUCH CASES WOULD BE
              FINAL AND BINDING.

                                                     CERTIFICATION
Certified that:

         (a) There are no hidden costs to Air India over and above that indicated above

         (b) The price as quoted, as well as other terms and conditions, would be held firm at the time of release of
             Purchase Order for a variation of plus / minus 15% from the quantities as indicated in the tender

     (c) The benefit of reduction in statutory taxes / levies, if any, arising during the term of the contract, if awarded
         in our favour, would be passed on to Air India.


                                                                            AUTHORISED SIGNATORY

                                                                                   COMPANY SEAL




                                                                 15

				
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