Planning timelines

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					SVCC Planning Timelines


                                            July                                    August                                September                              October                               November                               December                               January                                February                                March                                     April                                  May                                    June

                                                                                                           Annual report and ICCB Program                                                                                                                                                                                                           Business office presents financial
                                                                    Administrative input sought for                                                                                                                                                                                                                                                                                          Departments develop and submit
                          Board approves institutional budget                                              Review Report presented to the         Update on OPIC's environmental scan Update on OPIC's environmental scan Update on OPIC's environmental scan                                                                                       projections to administration and
                                                                    annual report                                                                                                                                                                                                                                                                                                            budget requests
                                                                                                           administration                                                                                                                                                                                                                           OPIC

                          Non-instructional administrators: 1)
Administration            Finalize and submit report on last                                               Status on budget requests from last
                                                                                                                                                                                                                                 Discuss & comment on OPIC's          Discuss & comment on OPIC's            Discuss & comment on OPIC's            Discuss & comment on OPIC's              Review ICCB Underrepresented
                          year's operational plan activities; and                                          year's program review and current                                                                                                                                                                                                                                                                                        Institutional budget is developed      Institutional budget is developed
                                                                                                                                                                                                                                 recommended plan revisions           recommended plan revisions             recommended plan revisions             recommended plan revisions               Groups Report
                          2) Submit next year's operational                                                operational plans
                          plans
                                                                                                                                                                                                                                                                                                             Status of program reviews reported                                                                                     ICCB program review report shared
                                                                                                                                                                                                                                                                                                             to administration                                                                                                      with administration

                                                                                                                                                                                                                                                                                                                                                                                                                           Assessment Committee meets to
                                                                                                                                                                                                                                                                                                                                                                                                                           revise/approve the year-end
                                                                                                                                                                                          Full faculty analyzes and discusses                                                                                                                                                                                              evaluation report, including
                                                                                                                                                                                                                                 Faculty submit Fall semester
                                                                    Area Facilitator/Core Team Kickoff                                            Professional development                gen ed/CAAP data (if applicable) and                                        Areas act on results of gen ed         Professional Development               Faculty survey on Assessment System Core Team evaluates the Assessment recommendations for changes to the
                                                                                                                                                                                                                                 assessment data (deadline: end of
                                                                    Meeting (day prior to In-Service)                                             (Wednesday)                             suggests appropriate plan of action                                         recommendations (Area Meeting)         opportunity                            (Faculty Forum)                     System and prepares report         system (if any), Plan revisions, and
                                                                                                                                                                                                                                 day grades are due)
                                                                                                                                                                                          response proposals (Workshop Day)                                                                                                                                                                                                plans for projects and professional
Assessment
                                                                                                                                                                                                                                                                                                                                                                                                                           development for the coming academic
                                                                                                                                                                                                                                                                                                                                                                                                                           year

                                                                                                                                                                                                                                                                                                                                                    At Spring Workshop allow 2 hours of
                                                                    Areas discuss prior year                                                                                              Core Team preps faculty
                                                                                                                                                                                                                                                                                                                                                    time for operational planning (Faculty
                                                                    program/area data and establish plan                                                                                  recommendations for areas based on
                                                                                                                                                                                                                                                                                                                                                    includes assessment date in
                                                                    of action (In-Service)                                                                                                gen ed discussions
                                                                                                                                                                                                                                                                                                                                                    operational planning)

                                                                                                                                                  Business office presents audit report                                                                                                                      Business office presents financial     Salary increases approved by the                                                                                       Tentative budget presented to the
                          Board approves institutional budget                                              Annual report presented to the Board
                                                                                                                                                  to OPIC and the Board                                                                                                                                      projections to Board                   Board                                                                                                                  Board


                          Public hearing on the budget; budget                                                                                                                                                                                                                                               Tuition increases approved by the      Board reviews strategic directions
Board of Trustees
                          approved by the Board                                                                                                                                                                                                                                                              Board                                  and acts on OPIC recommendations




                          Institutional budget is approved by                                                                                                                                                                                                                                                Business office presents financial     Business office presents financial       Departments develop budget
                                                                                                                                                                                                                                                                                                                                                    projections to administration and                                               Departments submit budget requests Institutional budget is revised
                          the Board                                                                                                                                                                                                                                                                          projections to Board                                                            requests
                                                                                                                                                                                                                                                                                                                                                    OPIC
                          Public hearing on the budget; budget                                             Deadline to approve and submit                                                                                                                                                                    Tuition increases approved by the      Salary increases approved by the                                                Business office compiles preliminary
Budget Process
                          approved by the Board                                                            budget to ICCB (Sept. 30)                                                                                                                                                                         Board                                  Board                                                                           institutional budget

                                                                                                           CAO informs faculty of status of       Business office presents audit report                                                                                                                                                             CAO informs faculty of status of                                                                                       Tentative budget presented to the
                                                                    Audit conducted by outside auditor
                                                                                                           budget requests                        to OPIC and the Board                                                                                                                                                                             budget requests                                                                                                        Board
                          Non-Instructional areas:                  Instructional areas:                   Instructional areas:                                                                                                                                                                                                                                                              Instructional areas:                   Instructional areas:                   Non-Instructional areas:

                          Finalize and submit report on last        Finalize and submit next year's        Finalize and submit next year's                                                                                                                                                                                                                                                   Report on current year's operational   Finalize and submit report on current Report on current year's operational
                          year's operational plan activities        operational plans                      operational plans (due September 15)                                                                                                                                                                                                                                              plan activities                        year's operational plan activities    plan activities

                                                                                                                                                                                                                                                                                                                                                                                             Prepare draft of next year's           Submit draft of next year's
                          Submit next year's operational plans                                                                                                                                                                                                                                                                                                                                                                                                             Draft next year's operational plans
                                                                                                                                                                                                                                                                                                                                                                                             operational plans                      operational plans
                                                                                                                                                                                                                                                                                                                                                                                             Submit budget requests from
                                                                                                                                                                                                                                                                                                                                                                                             operational plans to budget process
Operational Planning
                          Institution:                              Institutional                          Institution:                                                                                                                                                                                                                                                                                                                                                    Institution:
                          Compile report on last year's             Finalize report on last year's         Compile report on current year's                                                                                                                                                                                                                                                                                                                                Compile report on current year's
                          operational plans                         operational plans                      operational plans                                                                                                                                                                                                                                                                                                                                               operational plans
                                                                    Compile current year's operational
                          Compile next year's operational plan                                             Compile next year's operational plan                                                                                                                                                                                                                                                                                                                            Compile next year's operational plans
                                                                    plan

                                                                                                           Post last year's report and current
                                                                                                           year's plans on Sauk Website

                                                                                                           Status on budget requests from last
                                                                                                                                                  Review Current year's operational                                                                                                                          Finalize and send planning             Business office presents financial       Implement changes in the strategic
                                                                                                           year's program review and current                                              Analyze environmental scan data        Analyze environmental scan data      Review strategic directions
                                                                                                                                                  plan                                                                                                                                                       recommendations to the Board           projections to OPIC                      plan
                                                                                                           operational plans
                                                                                                                                                                                                                                 Draft recommended plan revisions as Identify and draft planning                                                                                             Review summary of budget requests
                                                                                                           Review Annual Report and the ICCB
                                                                                                                                                  Status of key performance indicators Status of strategic plan                  needed and plan to seek employee    recommendations, and conduct                                                                                            resulting from program review and
OPIC                                                                                                       Program Review Report
                                                                                                                                                                                                                                 comment                             institution-wide discussion if needed                                                                                   operational planning
                                                                                                                                                  Business office presents audit report
                                                                                                                                                  to OPIC
                                                                                                           Evaluate progress toward achieving                                                                                                                                                                                                                                                Review ICCB Underrepresented
                                                                                                                                                  Analyze environmental scan data                                                Identify planning recommendations
                                                                                                           strategic plan                                                                                                                                                                                                                                                                    Groups Report

                                                                                                                                                                                                                                                                                                                                                                                             Equipment Requests, Personnel
                                                                                                                                                                                                                                                                      Unit's administrator and the Program   Unit's administrator and the Program   Unit's administrator and the Program     Change Requests, and Major Project
                                                                                                                                                                                                                                                                                                                                                                                                                                    Units informed that they are           Non-Instructional units include
                          Program Review Report Submitted to Program Review Orientation sessions                                                                                                                                                                      Review Committee consider program      Review Committee consider program      Review Committee consider program        Requests from approved program
                                                                                                 Units conduct program reviews                    Units conduct program reviews           Units conduct program reviews          Program reviews due December 1                                                                                                                                                                     scheduled to conduct a program         program review activities in next
                          ICCB by August 1                   conducted                                                                                                                                                                                                reviews, request revisions, and        reviews, request revisions, and        reviews, request revisions, and          reviews, will be forwarded for
                                                                                                                                                                                                                                                                                                                                                                                                                                    review in the fall                     year's operational plan
Program Review                                                                                                                                                                                                                                                        approve final reviews                  approve final reviews                  approve final reviews                    consideration in the budget allocation
                                                                                                                                                                                                                                                                                                                                                                                             process
                                                                                                                                                                                                                                                                                                                                                                                             Instructional units include program
                                                                                                                                                                                                                                                                                                             Status of program reviews reported                                                                                     ICCB program review report shared
                                                                                                                                                                                                                                                                                                                                                                                             review activities in next year's
                                                                                                                                                                                                                                                                                                             to administration                                                                                                      with admin
                                                                                                                                                                                                                                                                                                                                                                                             operational plan

                                                                                                                                                                                                                                                                                                                                                    Board reviews strategic directions       Implement changes in the strategic
Strategic Planning        Annual report drafted                     Annual report drafted                  Annual report presented to the Board                                                                                                                                                                                                                                                                                                                            Annual report drafted
                                                                                                                                                                                                                                                                                                                                                    and acts on OPIC recommendations         plan

				
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