Sample Project Closeout Report
For Project Management
[Project Closeout represents the final stages of a project, and a formal report recording all activities including assessment of the project, should be completed in order to capture and retain project history for application to future projects.] [Bracketed, gray-shaded text is instructional and should be deleted prior to publishing the document.]
Project Closeout Approval Report
Project Description
Objectives & Scope
[Re-iterate the project objectives and scope from the originally approved project charter and/or scope documents.] The project charter outlines the primary goal, objectives and scope as follows: Objectives:
Requirements
[Provide a summary of requirements gathering processes, as well as a listing of the final, approved requirements] The project team combined facilitated JAD sessions with paper prototyping to define the business and functional requirements of the system. The JAD sessions included representatives from Sales, Operations, Development, and IT Support, and the following requirements were approved on xx/xx/yyyy:
Stakeholders, Roles & Responsibilities
[Re-iterate the description of the project’s stakeholders, including their roles and responsibilities in executing the project.] Stakeholder Vice President of Operations Project Role Project Sponsor Responsibilities to the Project Champion the project with management. Provide feedback and guidance. Provide feedback to requirements, serve as acceptance testers, accept deliverables. Source of most project team members, provide feedback on requirements
Sales Division
Stakeholder
Operations Department
Stakeholder
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Project Closeout Approval Report
Stakeholder Project Manager Vendor A
Project Role
Responsibilities to the Project
Milestones & Key Deliverables
[Provide the list of milestones and key deliverables for the project. If milestones or deliverables were modified or added, you may wish to provide some sort of visual indicator, and provide more detail on the modifications in the Change History sect