Data Elements for Student Record Collection & Dec 1 Child Count 2011 - 2012
New Elements and added or changed information are highlighted in yellow and/or bold.
New retired elements are highlighted in gray. Language changes in blue.
A tab delimiter must be included for all optional, retired and filler elements.
revised 10/13/2011
Position on Data Data Element Name Definition Format Max Codes Edits F E D
S E S
File Layout Element Id Length A I E
P O U
L M C
R Y M
L S 1
2 650 State Testing Identifier Unique State Testing Identifier provided by N 10 One record per student per school except X X X X X X
EIMS where noted in Note #2; duplicate records
within a school will be rejected.
3 010 Unique Local Student Locally assigned code that uniquely identifies a A/N 12 Unique identifier for each student within a X X
Identifier student within the division. Code must consist division
of numbers 0-9 and alpha characters A-Z and
should not include any special characters, i.e.
dashes, slashes, etc.
4 020 Responsible Division Three-digit state-assigned Division number of N 3 Valid division code from list of Virginia Must be a valid educational agency; must be X X X X X X
Number the division where: A.) the student resides, B.) education agency numbers numeric.
attends a school through open enrollment, C.) If the Responsible Division and Serving
tuition is waived, or D.) any student with a Division are not the same AND the
disability for whom the division is legally Responsible Division is the Reporting Division
responsible for providing a Free Appropriate AND the Serving Division is less than or equal
Public Education (FAPE) (see Reporting Rule 1). to 219, then the record can not be reported by
the Responsible Division. Separate out
contractuals for March 31 and EOY
5 030 Responsible School Four-digit state-assigned School number of the N 4 Valid school code from list of Virginia school Must be a valid institution within the Division; X X X X X X
Number school where: A.) the student resides, B.) numbers by division must be numeric.
attends a school through open enrollment, or
C.) tuition is waived.
6 040 Serving Division Code Three-digit state-assigned Division number that N 3 Valid division code from list of Virginia Must be a valid educational agency; must be X X X X X X
identifies the division, agency or regional education agency numbers numeric. Separate out contractuals for March
program that provides services to the student. 31 and EOY
7 050 Serving School/Center Four-digit state-assigned School number that N 4 Valid school code from list of Virginia school Must be a valid institution within the Division, X X X X X X
Code identifies the school, center, program, or numbers by division region, or private; must be numeric.
placement that provides services to the student.
8 060 Active Status Code A code that identifies the active status of a A 1 A=Active; Must be A, I, or N; If code is A and X X X X X
student as of the snapshot date (10/1, 3/31, or I=Inactive; Exit/Withdraw Date is prior to "as of date,"
EOY=6/30 of the current school year). An N=Not Enrolled (use only when there is no record will be rejected (as of date refers to the
inactive student was enrolled at some point Entry Code or Entry Date - when the record snapshot date).
during this school year, but not as of the will not have any days of membership)
snapshot date. Use N records for updating V=Only participates in a multi-division If A or I record reported on the Fall SRC, then
information on students who are no longer online provider (MOP) program. the student must be reported with an A or I
enrolled in your division. N records will not have record on the Spring submission
any days of membership during the current
school year. If A or I record reported on the Spring SRC,
then the student must be reported with an A or
I record on the EOY submission
Must be A on Dec 1 Child Count Collection
If V, then the MOP Flag must be Y.
9 070 Entry Code A code that indicates the process by which the A/N 4 Blank (only if active status code is N) or All A or I records must have a valid entry code; X X X X X
student first entered the school during a given select from list of valid 4 character entry entry code reflects the first entrance into this
school year. codes school.
Must be a valid state assigned code
10 080 Entry Date Date associated with entry code that represents Date 10 Blank (only if active status code is N) or Valid date; all A or I records must have a date X X X X X
the pupil's first day of enrollment in the reporting mm/dd/yyyy format (including slashes) within the current school year and must be
school for the school year. (The reporting prior to exit/withdraw date if exit not blank.
school is the school within the division that is
submitting the record.)
11 090 Exit/Withdraw Code A code that indicates the circumstances under A/N 4 select from list of valid 4 character Inactive students must have a valid withdraw X X X X
which the student last exited from membership exit/withdraw codes code and date.
in the school. Must be a valid state assigned code
10/13/2011 1 of 20
Data Elements for Student Record Collection & Dec 1 Child Count 2011 - 2012
New Elements and added or changed information are highlighted in yellow and/or bold.
New retired elements are highlighted in gray. Language changes in blue.
A tab delimiter must be included for all optional, retired and filler elements.
revised 10/13/2011
Position on Data Data Element Name Definition Format Max Codes Edits F E D
S E S
File Layout Element Id Length A I E
P O U
L M C
R Y M
L S 1
12 100 Exit/Withdraw Date Date associated with Exit/Withdraw code that Date 10 Blank (only if active status code is N) or Valid date; all I records must have a date X X X X
represents the day after the pupil's last day of mm/dd/yyyy format (including slashes) within the current school year; must be after
attendance for the school year that is being entry date.
reported. This date is not counted when
determining days present and days membership.
13 110 Retired Formerly Racial/Ethnic Code
14 120 Gender Code A code that identifies the student's gender. A 1 M=Male; Must have a valid gender code. X X X X X X
F=Female
15 130 Birth date The month, day, and year on which an individual Date 10 mm/dd/yyyy format (including slashes) Error - Birth date is after current date; date is X X X X X X
was born. outside range for school ages 2-19 (reg. ed)
or 0-22 (spec. ed) or 2-22 (LEP)
16 140 Grade Level Code A code that identifies the grade level at which a A/N 2 JK, PK, KA, KP, KG, T1, 01 thru 12, PG, TT Must be a valid state assigned code; must be X X X X X X
student receives services in a school or an (Use TT for Test Takers, former students within the low/high grade range reported for the
educational institution during a given academic who return for SOL testing only) school; must be character.
session.
Cannot be Grade Level Code TT or PG on Dec
1 Child Count
17 150 Kindergarten Half-Day Flag A flag that identifies whether a kindergarten A 1 N=No, student does not attend half-day KG; Must be Y or N; grade level code must be JK, X X X
student attends a half-day session. Y=Yes, student attends half-day KG; KA, KP, KG
18 160 Primary Disability Code A code that identifies the primary disability type N 3 blank (student does not have a disability) or Must be blank or a valid state assigned code X X X X X X
for a student who is eligible for services under valid numeric disability code
the Individuals with Disabilities Education Act Required if Serving Division Code = 600
(IDEA) and who has an Individualized Education
Program (IEP) or services planned. This is not Cannot be blank for Dec 1 Child Count
he classroom placement.
If Primary Disability Code = 16 (Developmental
Delay), then student's age must be Serving School
transferred from the Responsible School to
the Serving School under 1116 of Title I
54 285 Supplemental Education A state-assigned code that indicates the N 1 blank; if school is not in NCLB Sanctions The school must be in at least Year 2 School X X X
Services Status Code student's eligibility and election to participate in 1=student did not apply to receive services; Improvement status or a pilot school under
Supplemental Education Services when the 2=student received services NCLB
school is in at least Year 2 School Improvement 3= student applied to receive services BUT
Status or a Pilot school under the No Child Left did not receive services The school must be Title I School Wide or
Behind Act of 2001. All students attending a Targeted Assisted
school in Year 2 Sanctions or above, or a Pilot
school must have a valid SES Status Code, Supplemental Education Services Status Code
regardless of disadvantaged status flag. must be blank if School Choice Status Code =
3.
At any point between the first day of school and
the as of date
55 286 Retired Formerly Multiple Years in 12th Grade Flag
56 287 Diploma Seal A state assigned code to identify any and all N 5 List of Diploma Seal Codes Must be a valid state assigned code X X
diploma seals earned by a graduate. If not blank, Graduate/Other Completer Code
must be 1, 2 or 6
10/13/2011 6 of 20
Data Elements for Student Record Collection & Dec 1 Child Count 2011 - 2012
New Elements and added or changed information are highlighted in yellow and/or bold.
New retired elements are highlighted in gray. Language changes in blue.
A tab delimiter must be included for all optional, retired and filler elements.
revised 10/13/2011
Position on Data Data Element Name Definition Format Max Codes Edits F E D
S E S
File Layout Element Id Length A I E
P O U
L M C
R Y M
L S 1
57 345 Early College Scholar A state assigned code to identify students who N 1 1=Student has completed the Early College Must be a valid state assigned code X X X
Program Code are participating in the Governor's Early College Scholar Program agreement If 2 then Graduate/Other Completer Code must
Scholar Program and/or the Commonwealth 2=Student has earned the Governor's Early be 2 or 6.
Scholar Program. The Governor’s Early College Scholar certificate Grade Level must be 9, 10 , 11, 12 or TT if not
College Scholars Program agreement must be 3=Commonwealth Scholar Program blank.
signed by participating students, their 4=Early College certificate & Commonwealth Commonwealth Scholar Program Focus Area
parents/guardians, and the high school principal Scholar medallion will be required
and school counselor. 5=Student is participating in the Early College
Scholar and the Commonwealth Scholar
Programs
6=Commonwealth Scholar medallion
58 347 Distance Learning Flag A flag to identify students who have taken at A 1 N=No, student has not taken a distance Must by Y or N. X X X
least one distance learning course during the learning course If Y, Grade Level must be 7, 8, 9, 10, 11, 12, or
current school year where the credit counts Y=Yes, student has taken at least one TT
towards high school graduation. distance learning course
59 450 PK Experience Code A stated assigned code to identify the current or N 2 20=Coordinated Pre-kindergarten Classroom Must be valid state assigned code X X X
most recent PK (pre-kindergarten) experience of 21=Virginia Preschool Initiative (VPI)
PK and kindergarten students. 22=Title I Pre-kindergarten Student must be in grade PK, JK, KG, KA, KP,
23=Head Start or T1
30=Coordinated Special Education
31=Special Education Only If PK Experience Code = 50, 51, or 60 grade
40=Government - Tuition Charged cannot be PK
50=Private Provider
51=Licensed Family Home Provider
60=No Formal or Institutional PK Program
61=Other
99=Not Provided
60 451 PK Weekly Time Code A state assigned code to represent the average N 2 0 = No time in a formal or institutional PK Must be a valid state assigned code X X X
amount of time the student spends each week in program
the program specified by the PK Experience 1 = less than 15 hours per week Required if student is in grades PK, JK, KG,
Code. 15=15 hours or more but less than 30 hours KA, KP, or T1
per week
30=30 or more hours per week PK Weekly Code = 0 can only be used with PK
Experience Codes 60 & 99
61 452 CTE Dual Enrollment Flag A flag to identify the student who has taken one A 1 N=No, the student did not take a CTE dual Must be Y or N X X
or more CTE dual enrollment courses during the enrollment course
current school year. Include only Career and Y=Yes, the student did take a CTE dual
Technical Education courses taken at a enrollment course
community college or other institution. Do not
include academic or other elective courses here.
62 453 CTE Competency A flag to identify the student who has achieved a A 1 N = No, student did not obtain a satisfactory Must Y or N X X
Attainment satisfactory rating (one of the three highest rating on at least 80% of the essential
marks) on the Student Competency Record competencies If Y then CTE Finisher Code = 1 or 2
(SCR) rating scale on at least 80% of the Y = Yes, the student did obtain a satisfactory
required (essential) competencies in a CTE rating on at least 80% of the essential
course. competencies.
63 454 CTE Program Code A state assigned code to identify the CTE N 4 See list of state-assigned CTE Program Must be a valid state assigned code X X
program finished by the student. The CTE Codes
Program Codes are not the same as the course Required if CTE Finisher Code = 1 or 2
codes.
64 455 Address line 1 The house number and street or post office box A 30 Required if CTE Finisher Code = 1 or 2 and X X
of the CTE Completer. Graduate Code is 1 -9 and Phone Number is
null
65 456 Address line 2 Continuation of Address line 1, if needed A 30 X X
66 457 Zip Code The Zip Code of the student's residence N 5 Required if CTE Finisher Code = 1 or 2 and X X
Graduate Code is 1 - 9 and valid Phone
Number is missing
10/13/2011 7 of 20
Data Elements for Student Record Collection & Dec 1 Child Count 2011 - 2012
New Elements and added or changed information are highlighted in yellow and/or bold.
New retired elements are highlighted in gray. Language changes in blue.
A tab delimiter must be included for all optional, retired and filler elements.
revised 10/13/2011
Position on Data Data Element Name Definition Format Max Codes Edits F E D
S E S
File Layout Element Id Length A I E
P O U
L M C
R Y M
L S 1
67 458 Phone Number A telephone or cell phone number of the CTE N 10 Required if CTE Finisher Code = 1 or 2 and X X
Completer Include the area code and 7-digit Graduate Code is 1 - 9 and valid Address data
phone number. Parentheses, dashes or other is missing
special characters are implied, do not include
them with the phone number
68 459 Unexcused Absences The number of unexcused absences the N 3 blank or: Unexcused Absences cannot be greater than X
student has accumulated during the current Must be a valid number Aggregate Days Absent.
school year.
69 460 Initial Primary Nighttime A code to identify the initial primary night N 1 blank = Not identified as a homeless child or Blank or a valid state assigned code X X X X
Residence Code residence when the student was identified as youth, If not blank, then Disadvantaged Status Flag
homeless at any time during the school year. 1 = Unsheltered must be Y
2 = Shelters If not blank on Fall, then must be identified as
3 = Doubled-up homeless on Spring
4 = Hotel/motel If not blank on Spring, then must be identified
as homeless on EOY
70 461 Neglected/ A code to identify the student who participated in N 1 blank = Not identified as Blank or a valid state assigned code X X X X
Delinquent Code a Neglected or Delinquent program for at least Neglected/delinquent, If not blank on Fall, then must be identified as
30 days at any time during the current school 1 = Neglected programs, Neglected/Delinquent on Spring
year. 2 = Juvenile Detention, If not blank on Spring, then must be identified
3 = Juvenile Correction, as Neglected/Delinquent on EOY
4 = Adult Correction
5 = At Risk
6 = Other
71 462 Full Time Virtual Program A code to identify the student enrolled in a full A 1 blank = Not identified as participating in a Must be a valid state assigned code X X X
Code course of study for all educational services in a virtual program
virtual program. 1 = Participates from home, not homebound,
not homebased
2 = Participates from home while on
homebound education
3 = Participates from home during a
homebased expulsion or long-term
suspension
4 = Participates from home during a
homebased short-term suspension
5 = Participates from a public school facility
6 = Participates from a private school facility
7 = Participates from another location
72 463 Retired Formerly Foster Care Flag
73 464 Ethnic Flag A flag to identify if the student is Hispanic/Latino A 1 Y = Yes, student is Hispanic/Latino Can not be blank X X X X X X
N = No, student is not Hispanic/Latino Must be Y or N
74 465 Race Code A code for one or more races the student N 2 Must be a valid state assigned race code Can not be blank X X X X X X
identifies with Must be a valid state assigned Race Code
75 466 Retired Formerly LEP State Code
76 467 ESL Code A code to identify the student's current status. N 1 1 = Identified as LEP and receives ESL Blank or a valid state assigned code X X X X X X
Services
2= Identified as LEP but has refused ESL
services.
3= Identified as formerly LEP for each of
the two years after exiting ESL services.
77 468 Retired Formerly Projected LEP State Code
78 469 IB Code A code to identify that student is enrolled in one N 1 blank; Blank or must be a valid state assigned code X
or more IB (International Baccalaureate 1=enrolled in IB class; Alert - Grade code is not 09, 10, 11, or 12.
Program) courses and/or has taken the IB exam. 2=enrolled in IB class and took IB exam; Responsible or Serving school must have
3=took IB exam International Baccalaureate Program Focus
Area
79 470 Unaccompanied Homeless A flag to identify if the student is an A 1 Y= Yes, the student is an Unaccompanied Must be Y or N X X X X
Youth Flag unaccompanied homeless youth according to Homeless Youth as defined in Section 725(6)
Section 725(6) of the McKinney-Vento Act (Title of the McKinney-Vento Act
X, Part C of the No Child Left Behind Act) N= No, the student is not an Unaccompanied
Homeless Youth
10/13/2011 8 of 20
Data Elements for Student Record Collection & Dec 1 Child Count 2011 - 2012
New Elements and added or changed information are highlighted in yellow and/or bold.
New retired elements are highlighted in gray. Language changes in blue.
A tab delimiter must be included for all optional, retired and filler elements.
revised 10/13/2011
Position on Data Data Element Name Definition Format Max Codes Edits F E D
S E S
File Layout Element Id Length A I E
P O U
L M C
R Y M
L S 1
80 471 Special Ed Student A code to identify the placement of the special N 2 1 - 22 codes Required if Primary Disability is not blank X
Placement Code education student
Valid code determined by child's age as of
12/1
81 472 Special Ed Student The percent of the day that the special N 3 0- 100 Required if Primary Disability is not blank and X
Regular Class Percent education student spends in the regular class Percent must be calculated using amount of not 15 (504)
time special education student spends in a
regular class divided by the full school day
(bell to bell), not a reduced school day.
82 473 Special Ed Primary The percent of day that the student receives N 3 1- 100 Required if Primary Disability is not blank and X
Disability Service Percent services for the primary disability. Percent must be calculated using amount of not 15 (504)
of Day special ed service for the primary disability
divided by the normal instructional day, not a
reduced school day.
83 474 Special Ed Secondary A code to identify the additional disability N 2 Must be a valid numeric disability code Valid disability code X
Disability Code determined by the eligibility committee. This is
not the classroom placement. Cannot be the same as primary or third
disability
84 475 Special Ed Secondary The percent of day that the student receives N 3 1- 100 Required if Secondary Disability is not blank X
Disability Service Percent services for the secondary disability. Percent must be calculated using amount of and not 15 (504)
of Day special ed service for the secondary disability
divided by the normal instructional day, not a Total of the primary, secondary and third
reduced school day. percents may not exceed 100.
85 476 Special Ed Secondary The Serving Division of the Secondary Disability N 3 Valid division code from list of Virginia Required if Secondary Disability is not blank X
Disability Serving Division if required education agency numbers and not 15 (504)
86 477 Special Ed Secondary The Serving School of the Secondary Disability N 4 Valid school code from list of Virginia school Required if Secondary Disability is not blank X
DisabilityServing School if required numbers by division and not 15 (504)
87 478 Special Ed Third Disability A code to identify the additional disability N 2 Must be a valid numeric disability code Valid disability code X
Code determined by the eligibility committee. This is
not the classroom placement. Cannot be the same as primary or secondary
disability
88 479 Special Ed Third Disability The percent of day that the student receives N 3 1- 100 Required if Third Disability is not blank and not X
Service Percent of Day services for the third disability. Percent must be calculated using amount of 15 (504)
special ed service for the third disability
divided by the normal instructional day, not a Total of the primary, secondary and third
reduced school day. percents may not exceed 100
89 480 Special Ed Third Disability The Serving Division of the Third Disability if N 3 Valid division code from list of Virginia Required if Third Disability is not blank and not X
Serving Division required education agency numbers 15 (504)
90 481 Special Ed Third Disability The Serving School of the Third Disability if N 4 Valid school code from list of Virginia school Required if Third Disability is not blank and not X
Serving School required numbers by division 15 (504)
Total of the primary, secondary and third
percents may not exceed 100
91 482 First Semester Special Ed The Special Ed Regional Tuition N 9 Dollar amount of tuition reimbursement Must be a valid positive number with a two X
Regional Tuition Reimbursement amount requested to be paid requested to be paid for this student place decimal, report dollars and cents.
Reimbursement for first semester.
Decimal must be included.
This dollar amount is required when Serving
Division is between 280 and 299, except
Division 283.
92 483 Cambridge Programme A code to identify that student is enrolled in one N 1 blank; Blank or must be a valid state assigned code X
Code or more Cambridge Programme (IGCSE & 1=enrolled in Cambridge Programme course;
AICE) courses and/or has taken an IGCSE or 2=enrolled in Cambridge Programme course Alert - Grade code is not 09, 10, 11, or 12
AICE exam. and took IGCSE or AICE exam;
3=took IGCSE or AICE exam only
10/13/2011 9 of 20
Data Elements for Student Record Collection & Dec 1 Child Count 2011 - 2012
New Elements and added or changed information are highlighted in yellow and/or bold.
New retired elements are highlighted in gray. Language changes in blue.
A tab delimiter must be included for all optional, retired and filler elements.
revised 10/13/2011
Position on Data Data Element Name Definition Format Max Codes Edits F E D
S E S
File Layout Element Id Length A I E
P O U
L M C
R Y M
L S 1
93 484 Special Ed Regional A code to identify the disability for which N 2 Must be a valid numeric disability code Must be a reimbursable disability type: 3 = X X X
Tuition Reimbursement Regional Tuition Reimbursement is being MD - Multiple disabilities, 6 = HI - Hearing
Disability Code claimed. *Note: Disability type 2 = SD Severe impairment, 8 = ED - Emotional
Disability will not be valid as of the 2012- disturbance, 12 = DB - Deaf-blindness, 13 =
2013 school year. AUT - Autism, or 14 = TBI - Traumatic brain
injury.
94 485 Time in Regular Early A flag to identify if the student spends 10 or A 1 Y = Yes, student spends 10 or more hours If Time in Regular Early Childhood Setting = X
Childhood Setting more hours a week in the Regular Early a week in the Regular Early Childhood Y, then Placement Code must be 17.
Childhood Setting. Setting.
N = No, student does not spend 10 or more If Placement Code = 17, then Time in
hours a week in the Regular Early Regular Early Childhood Setting must be Y.
Childhood Setting.
95 486 Special Ed in Regular A flag to identify if the student receives the A 1 Y = Yes, student does receive the majority If Special Ed in Regular Early Childhood X
Early Childhood Setting majority of their special education and of their special educaiton and related Setting = Y, then Placement Code must be
related services in the Regular Early services in the Regular Early Childhood 17.
Childhood Setting. Setting.
N = No, student does not receive the If Placement Code = 17, then Special Ed in
majority of their special education and Regular Early Childhood Setting must be Y.
related services in the Regular Early
Childhood Setting.
96 487 Parentally Placed A flag to identify if the student was parentally A 1 Y = Yes, student was parentally placed. X
Students placed. N = No, student was not parentally placed.
97 488 MOP Flag A flag to idenify students in virtual schools/ A 1 Y = Yes, student is enrolled in a MOP If Active Code is V, then the MOP Flag must X X X
programs where the curriculum and delivery program. be Y.
is provided by an approved Multidivision N = No, student is not enrolled in a MOP
Online Provider. program. Must be Y or N.
98 489 MOP Number of Classes The number of secondary classes taken via a N 2 Blank or: X X X
MOP program. Must be a valid 2 digit number
99 490 Resident Division Three-digit state-assigned Division number of N 3 Valid division code from list of Virginia Must be a valid educational agency. X X X
the division where the student physically education agency numbers
resides for students in virtual Must be numeric.
schools/programs where the curriculum and
delivery is provided by an approved Must be an open Local Education Agency
Multidivision Online Provider. (numbers less than or equal to 207)
Future use of this element may be expanded Required if MOP Flag is Y
to capture resident information of students
for other funded programs such as foster Required if Active Code is V
care.
100 491 Second Semester Special The Special Ed Regional Tuition N 9 Dollar amount of tuition reimbursement Must be a valid positive number with a two X
Ed Regional Tuition Reimbursement amount requested to be paid requested to be paid for this student place decimal, report dollars and cents.
Reimbursement for second semester.
Decimal must be included.
This dollar amount is required when Serving
Division is between 280 and 299, except
Division 283.
101 492 Summer Semester The Special Ed Regional Tuition N 9 Dollar amount of tuition reimbursement Must be a valid positive number with a two X
Special Ed Regional Reimbursement amount requested to be paid requested to be paid for this student place decimal, report dollars and cents.
Tuition Reimbursement for summer semester.
Decimal must be included.
This dollar amount is required when Serving
Division is between 280 and 299, except
Division 283.
10/13/2011 10 of 20
Data Elements for Student Record Collection & Dec 1 Child Count 2011 - 2012
New Elements and added or changed information are highlighted in yellow and/or bold.
New retired elements are highlighted in gray. Language changes in blue.
A tab delimiter must be included for all optional, retired and filler elements.
revised 10/13/2011
Position on Data Data Element Name Definition Format Max Codes Edits F E D
S E S
File Layout Element Id Length A I E
P O U
L M C
R Y M
L S 1
102 493 Military Compact Statute A flag used to indicate an underage student A 1 Y=Yes, the underage student qualifies for Must by Y or N. X X X
Flag can attend kindergarten in Virginia under the enrollment under the Interstate Compact
Interstate Compact on Educational N=No, the student does not qualify for Grade Level Code = KA, KP or KG.
Opportunity for Military Children enrollment under the Interstate Compact
103 494 Filler #1 Reserved for future use
104 495 Filler #2 Reserved for future use
105 496 Filler #3 Reserved for future use
106 497 Filler #4 Reserved for future use
107 498 Filler #5 Reserved for future use
108 499 Filler #6 Reserved for future use
109 500 Filler #7 Reserved for future use
110 501 Filler #8 Reserved for future use
111 502 Filler #9 Reserved for future use
112 503 Filler #10 Reserved for future use
113 660 Student's First Name Student's First Name A 15 X X X X X X
114 670 Student's Middle Name Student's Middle Name A 15 May be blank if not applicable X X X X X X
115 680 Student's Last Name Student's Last Name A 25 X X X X X X
Reporting Rules
1. Every student who depends on a public school division in Virginia for a free appropriate public education must be included in each student record collection. This includes all full-time and part-time students served in the division's schools as
2. One record per student per school per record collection EXCEPT when Grade Level Code, Kindergarten Half-Day Flag, GED Program Code, Tuition Paid Code, Non-public student FTE, or Primary Disability Code changes while still attending
3. If a student has more than one record, only one record can be Active.
10/13/2011 11 of 20
Data Elements for Student Record Collection & Dec 1 Child Count 2010 - 2011
New Elements and added or changed information are highlighted in yellow and/or bold. Reporting Tool Columns for Local Use Only
New retired elements are highlighted in gray. Language changes in blue.
A tab delimiter must be included for all optional, retired and filler elements.
revised 10/13/2011
Position on Data Data Element Name Definition Format Max Codes Edits Where in the local Who in the Division By what date(s) does the Who in the Division (or at
File Layout Element Length F
S E S
E D Student Information (or at the school data need to be updated the school level) will
Id A I E System is this data level) will enter and or reviewed for review verification
P O U
L M C stored? maintain the data? correctness at the reports from SSWS?
R Y M
L S 1 division or at the school?
2 650 State Testing Unique State Testing Identifier provided by EIMS N 10 One record per student per school except X X X X X X
Identifier where noted in Note #2; duplicate records
within a school will be rejected.
3 010 Unique Local Locally assigned code that uniquely identifies a A/N 12 Unique identifier for each student within a X X
Student Identifier student within the division. Code must consist of division
numbers 0-9 and alpha characters A-Z and
should not include any special characters, i.e.
dashes, slashes, etc.
4 020 Responsible Division Three-digit state-assigned Division number of N 3 Valid division code from list of Virginia Must be a valid educational agency; must be X X X X X X
Number the division where: A.) the student resides, B.) education agency numbers numeric.
attends a school through open enrollment, C.) If the Responsible Division and Serving
tuition is waived, or D.) any student with a Division are not the same AND the
disability for whom the division is legally Responsible Division is the Reporting Division
responsible for providing a Free Appropriate AND the Serving Division is less than or equal
Public Education (FAPE) (see Reporting Rule 1). to 219, then the record can not be reported by
the Responsible Division. Separate out
contractuals for March 31 and EOY
5 030 Responsible School Four-digit state-assigned School number of the N 4 Valid school code from list of Virginia school Must be a valid institution within the Division; X X X X X X
Number school where: A.) the student resides, B.) numbers by division must be numeric.
attends a school through open enrollment, or
C.) tuition is waived.
6 040 Serving Division Three-digit state-assigned Division number that N 3 Valid division code from list of Virginia Must be a valid educational agency; must be X X X X X X
Code identifies the division, agency or regional education agency numbers numeric. Separate out contractuals for March
program that provides services to the student. 31 and EOY
7 050 Serving Four-digit state-assigned School number that N 4 Valid school code from list of Virginia school Must be a valid institution within the Division, X X X X X X
School/Center Code identifies the school, center, program, or numbers by division region, or private; must be numeric.
placement that provides services to the student.
8 060 Active Status Code A code that identifies the active status of a A 1 A=Active; Must be A, I, or N; If code is A and X X X X X
student as of the snapshot date (10/1, 3/31, or I=Inactive; Exit/Withdraw Date is prior to "as of date,"
EOY=6/30 of the current school year). An N=Not Enrolled (use only when there is no record will be rejected (as of date refers to the
inactive student was enrolled at some point Entry Code or Entry Date - when the record snapshot date).
during this school year, but not as of the will not have any days of membership)
snapshot date. Use N records for updating V=Only participates in a multi-division If A or I record reported on the Fall SRC, then
information on students who are no longer online provider (MOP) program. the student must be reported with an A or I
enrolled in your division. N records will not have record on the Spring submission
any days of membership during the current
school year. If A or I record reported on the Spring SRC,
then the student must be reported with an A or
I record on the EOY submission
Must be A on Dec 1 Child Count Collection
If V, then the MOP Flag must be Y.
9 070 Entry Code A code that indicates the process by which the A/N 4 Blank (only if active status code is N) or All A or I records must have a valid entry code; X X X X X
student first entered the school during a given select from list of valid 4 character entry entry code reflects the first entrance into this
school year. codes school.
Must be a valid state assigned code
10 080 Entry Date Date associated with entry code that represents Date 10 Blank (only if active status code is N) or Valid date; all A or I records must have a date X X X X X
the pupil's first day of enrollment in the reporting mm/dd/yyyy format (including slashes) within the current school year and must be
school for the school year. (The reporting prior to exit/withdraw date if exit not blank.
school is the school within the division that is
submitting the record.)
11 090 Exit/Withdraw Code A code that indicates the circumstances under A/N 4 select from list of valid 4 character Inactive students must have a valid withdraw X X X X
which the student last exited from membership exit/withdraw codes code and date.
in the school. Must be a valid state assigned code
12 100 Exit/Withdraw Date Date associated with Exit/Withdraw code that Date 10 Blank (only if active status code is N) or Valid date; all I records must have a date X X X X
represents the day after the pupil's last day of mm/dd/yyyy format (including slashes) within the current school year; must be after
attendance for the school year that is being entry date.
reported. This date is not counted when
determining days present and days membership.
13 110 Retired Formerly Racial/Ethnic Code
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Data Elements for Student Record Collection & Dec 1 Child Count 2010 - 2011
New Elements and added or changed information are highlighted in yellow and/or bold. Reporting Tool Columns for Local Use Only
New retired elements are highlighted in gray. Language changes in blue.
A tab delimiter must be included for all optional, retired and filler elements.
revised 10/13/2011
14 120 Gender Code A code that identifies the student's gender. A 1 M=Male; Must have a valid gender code. X X X X X X
F=Female
15 130 Birth date The month, day, and year on which an individual Date 10 mm/dd/yyyy format (including slashes) Error - Birth date is after current date; date is X X X X X X
was born. outside range for school ages 2-19 (reg. ed)
or 0-22 (spec. ed) or 2-22 (LEP)
16 140 Grade Level Code A code that identifies the grade level at which a A/N 2 JK, PK, KA, KP, KG, T1, 01 thru 12, PG, TT Must be a valid state assigned code; must be X X X X X X
student receives services in a school or an (Use TT for Test Takers, former students within the low/high grade range reported for
educational institution during a given academic who return for SOL testing only) the school; must be character.
session.
Cannot be Grade Level Code TT or PG on
Dec 1 Child Count
17 150 Kindergarten Half- A flag that identifies whether a kindergarten A 1 N=No, student does not attend half-day KG; Must be Y or N; grade level code must be JK, X X X
Day Flag student attends a half-day session. Y=Yes, student attends half-day KG; KA, KP, KG
18 160 Primary Disability A code that identifies the primary disability type N 3 blank (student does not have a disability) or Must be blank or a valid state assigned code X X X X X X
Code for a student who is eligible for services under valid numeric disability code
the Individuals with Disabilities Education Act Required if Serving Division Code = 600
(IDEA) and who has an Individualized Education
Program (IEP) or services planned. This is not Cannot be blank for Dec 1 Child Count
he classroom placement.
If Primary Disability Code = 16 (Developmental
Delay), then student's age must be Serving School
3=Applied to transfer, AND actually
transferred from the Responsible School to
the Serving School under 1116 of Title I
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Data Elements for Student Record Collection & Dec 1 Child Count 2010 - 2011
New Elements and added or changed information are highlighted in yellow and/or bold. Reporting Tool Columns for Local Use Only
New retired elements are highlighted in gray. Language changes in blue.
A tab delimiter must be included for all optional, retired and filler elements.
revised 10/13/2011
54 285 Supplemental A state-assigned code that indicates the N 1 blank; if school is not in NCLB Sanctions The school must be in at least Year 2 School X X X
Education Services student's eligibility and election to participate in 1=student did not apply to receive services; Improvement status or a pilot school under
Status Code Supplemental Education Services when the 2=student received services NCLB
school is in at least Year 2 School Improvement 3= student applied to receive services BUT
Status or a Pilot school under the No Child Left did not receive services The school must be Title I School Wide or
Behind Act of 2001. All students attending a Targeted Assisted
school in Year 2 Sanctions or above, or a Pilot
school must have a valid SES Status Code, Supplemental Education Services Status Code
regardless of disadvantaged status flag. must be blank if School Choice Status Code =
3.
At any point between the first day of school and
the as of date
55 286 Retired Formerly Multiple Years in 12th Grade Flag
56 287 Diploma Seal A state assigned code to identify any and all N 5 List of Diploma Seal Codes Must be a valid state assigned code X X
diploma seals earned by a graduate. If not blank, Graduate/Other Completer Code
must be 1, 2 or 6
57 345 Early College A state assigned code to identify students who N 1 1=Student has completed the Early College Must be a valid state assigned code X X X
Scholar Program are participating in the Governor's Early College Scholar Program agreement If 2 then Graduate/Other Completer Code
Code Scholar Program and/or the Commonwealth 2=Student has earned the Governor's Early must be 2 or 6.
Scholar Program. The Governor’s Early College Scholar certificate Grade Level must be 9, 10 , 11, 12 or TT if not
College Scholars Program agreement must be 3=Commonwealth Scholar Program blank.
signed by participating students, their 4=Early College certificate & Commonwealth Commonwealth Scholar Program Focus Area
parents/guardians, and the high school principal Scholar medallion will be required
and school counselor. 5=Student is participating in the Early College
Scholar and the Commonwealth Scholar
Programs
6=Commonwealth Scholar medallion
58 347 Distance Learning A flag to identify students who have taken at A 1 N=No, student has not taken a distance Must by Y or N. X X X
Flag least one distance learning course during the learning course If Y, Grade Level must be 7, 8, 9, 10, 11, 12, or
current school year where the credit counts Y=Yes, student has taken at least one TT
towards high school graduation. distance learning course
59 450 PK Experience Code A stated assigned code to identify the current or N 2 20=Coordinated Pre-kindergarten Classroom Must be valid state assigned code X X X
most recent PK (pre-kindergarten) experience of 21=Virginia Preschool Initiative (VPI)
PK and kindergarten students. 22=Title I Pre-kindergarten Student must be in grade PK, JK, KG, KA, KP,
23=Head Start or T1
30=Coordinated Special Education
31=Special Education Only If PK Experience Code = 50, 51, or 60 grade
40=Government - Tuition Charged cannot be PK
50=Private Provider
51=Licensed Family Home Provider
60=No Formal or Institutional PK Program
61=Other
99=Not Provided
60 451 PK Weekly Time A state assigned code to represent the average N 2 0 = No time in a formal or institutional PK Must be a valid state assigned code X X X
Code amount of time the student spends each week in program
the program specified by the PK Experience 1 = less than 15 hours per week Required if student is in grades PK, JK, KG,
Code. 15=15 hours or more but less than 30 hours KA, KP, or T1
per week
30=30 or more hours per week PK Weekly Code = 0 can only be used with PK
Experience Codes 60 & 99
61 452 CTE Dual Enrollment A flag to identify the student who has taken one A 1 N=No, the student did not take a CTE dual Must be Y or N X X
Flag or more CTE dual enrollment courses during the enrollment course
current school year. Include only Career and Y=Yes, the student did take a CTE dual
Technical Education courses taken at a enrollment course
community college or other institution. Do not
include academic or other elective courses here.
62 453 CTE Competency A flag to identify the student who has achieved a A 1 N = No, student did not obtain a satisfactory Must Y or N X X
Attainment satisfactory rating (one of the three highest rating on at least 80% of the essential
marks) on the Student Competency Record competencies If Y then CTE Finisher Code = 1 or 2
(SCR) rating scale on at least 80% of the Y = Yes, the student did obtain a satisfactory
required (essential) competencies in a CTE rating on at least 80% of the essential
course. competencies.
63 454 CTE Program Code A state assigned code to identify the CTE N 4 See list of state-assigned CTE Program Must be a valid state assigned code X X
program finished by the student. The CTE Codes
Program Codes are not the same as the course Required if CTE Finisher Code = 1 or 2
codes.
64 455 Address line 1 The house number and street or post office box A 30 Required if CTE Finisher Code = 1 or 2 and X X
of the CTE Completer. Graduate Code is 1 -9 and Phone Number is
null
65 456 Address line 2 Continuation of Address line 1, if needed A 30 X X
66 457 Zip Code The Zip Code of the student's residence N 5 Required if CTE Finisher Code = 1 or 2 and X X
Graduate Code is 1 - 9 and valid Phone
Number is missing
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Data Elements for Student Record Collection & Dec 1 Child Count 2010 - 2011
New Elements and added or changed information are highlighted in yellow and/or bold. Reporting Tool Columns for Local Use Only
New retired elements are highlighted in gray. Language changes in blue.
A tab delimiter must be included for all optional, retired and filler elements.
revised 10/13/2011
67 458 Phone Number A telephone or cell phone number of the CTE N 10 Required if CTE Finisher Code = 1 or 2 and X X
Completer Include the area code and 7-digit Graduate Code is 1 - 9 and valid Address data
phone number. Parentheses, dashes or other is missing
special characters are implied, do not include
them with the phone number
68 459 Unexcused The number of unexcused absences the N 3 blank or: Unexcused Absences cannot be greater than X
Absences student has accumulated during the current Must be a valid number Aggregate Days Absent.
school year.
69 460 Initial Primary A code to identify the initial primary night N 1 blank = Not identified as a homeless child or Blank or a valid state assigned code X X X X
Nighttime Residence residence when the student was identified as youth, If not blank, then Disadvantaged Status Flag
Code homeless at any time during the school year. 1 = Unsheltered must be Y
2 = Shelters If not blank on Fall, then must be identified as
3 = Doubled-up homeless on Spring
4 = Hotel/motel If not blank on Spring, then must be identified
as homeless on EOY
70 461 Neglected/ A code to identify the student who participated in N 1 blank = Not identified as Blank or a valid state assigned code X X X X
Delinquent Code a Neglected or Delinquent program for at least Neglected/delinquent, If not blank on Fall, then must be identified as
30 days at any time during the current school 1 = Neglected programs, Neglected/Delinquent on Spring
year. 2 = Juvenile Detention, If not blank on Spring, then must be identified
3 = Juvenile Correction, as Neglected/Delinquent on EOY
4 = Adult Correction
5 = At Risk
6 = Other
71 462 Full Time Virtual A code to identify the student enrolled in a full A 1 blank = Not identified as participating in a Must be a valid state assigned code X X X
Program Code course of study for all educational services in a virtual program
virtual program. 1 = Participates from home, not homebound,
not homebased
2 = Participates from home while on
homebound education
3 = Participates from home during a
homebased expulsion or long-term
suspension
4 = Participates from home during a
homebased short-term suspension
5 = Participates from a public school facility
6 = Participates from a private school facility
7 = Participates from another location
72 463 Retired Formerly Foster Care Flag
73 464 Ethnic Flag A flag to identify if the student is Hispanic/Latino A 1 Y = Yes, student is Hispanic/Latino Can not be blank X X X X X X
N = No, student is not Hispanic/Latino Must be Y or N
74 465 Race Code A code for one or more races the student N 2 Must be a valid state assigned race code Can not be blank X X X X X X
identifies with Must be a valid state assigned Race Code
75 466 Retired Formerly LEP State Code
76 467 ESL Code A code to identify the student's current status. N 1 1 = Identified as LEP and receives ESL Blank or a valid state assigned code X X X X X X
Services
2= Identified as LEP but has refused ESL
services.
3= Identified as formerly LEP for each of
the two years after exiting ESL services.
77 468 Retired Formerly Projected LEP State Code
78 469 IB Code A code to identify that student is enrolled in one N 1 blank; Blank or must be a valid state assigned code X
or more IB (International Baccalaureate 1=enrolled in IB class; Alert - Grade code is not 09, 10, 11, or 12.
Program) courses and/or has taken the IB exam. 2=enrolled in IB class and took IB exam; Responsible or Serving school must have
3=took IB exam International Baccalaureate Program Focus
Area
79 470 Unaccompanied A flag to identify if the student is an A 1 Y= Yes, the student is an Unaccompanied Must be Y or N X X X X
Homeless Youth unaccompanied homeless youth according to Homeless Youth as defined in Section 725(6)
Flag Section 725(6) of the McKinney-Vento Act (Title of the McKinney-Vento Act
X, Part C of the No Child Left Behind Act) N= No, the student is not an Unaccompanied
Homeless Youth
80 471 Special Ed Student A code to identify the placement of the special N 2 1 - 22 codes Required if Primary Disability is not blank X
Placement Code education student
Valid code determined by child's age as of
12/1
81 472 Special Ed Student The percent of the day that the special education N 3 0- 100 Required if Primary Disability is not blank and X
Regular Class student spends in the regular class Percent must be calculated using amount of not 15 (504)
Percent time special education student spends in a
regular class divided by the full school day
(bell to bell), not a reduced school day.
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Data Elements for Student Record Collection & Dec 1 Child Count 2010 - 2011
New Elements and added or changed information are highlighted in yellow and/or bold. Reporting Tool Columns for Local Use Only
New retired elements are highlighted in gray. Language changes in blue.
A tab delimiter must be included for all optional, retired and filler elements.
revised 10/13/2011
82 473 Special Ed Primary The percent of day that the student receives N 3 1- 100 Required if Primary Disability is not blank and X
Disability Service services for the primary disability. Percent must be calculated using amount of not 15 (504)
Percent of Day special ed service for the primary disability
divided by the normal instructional day, not a
reduced school day.
83 474 Special Ed A code to identify the additional disability N 2 Must be a valid numeric disability code Valid disability code X
Secondary Disability determined by the eligibility committee. This is
Code not the classroom placement. Cannot be the same as primary or third
disability
84 475 Special Ed The percent of day that the student receives N 3 1- 100 Required if Secondary Disability is not blank X
Secondary Disability services for the secondary disability. Percent must be calculated using amount of and not 15 (504)
Service Percent of special ed service for the secondary disability
Day divided by the normal instructional day, not a Total of the primary, secondary and third
reduced school day. percents may not exceed 100.
85 476 Special Ed The Serving Division of the Secondary Disability N 3 Valid division code from list of Virginia Required if Secondary Disability is not blank X
Secondary Disability if required education agency numbers and not 15 (504)
Serving Division
86 477 Special Ed The Serving School of the Secondary Disability if N 4 Valid school code from list of Virginia school Required if Secondary Disability is not blank X
Secondary required numbers by division and not 15 (504)
DisabilityServing
School
87 478 Special Ed Third A code to identify the additional disability N 2 Must be a valid numeric disability code Valid disability code X
Disability Code determined by the eligibility committee. This is
not the classroom placement. Cannot be the same as primary or secondary
disability
88 479 Special Ed Third The percent of day that the student receives N 3 1- 100 Required if Third Disability is not blank and not X
Disability Service services for the third disability. Percent must be calculated using amount of 15 (504)
Percent of Day special ed service for the third disability
divided by the normal instructional day, not a Total of the primary, secondary and third
reduced school day. percents may not exceed 100
89 480 Special Ed Third The Serving Division of the Third Disability if N 3 Valid division code from list of Virginia Required if Third Disability is not blank and not X
Disability Serving required education agency numbers 15 (504)
Division
90 481 Special Ed Third The Serving School of the Third Disability if N 4 Valid school code from list of Virginia school Required if Third Disability is not blank and not X
Disability Serving required numbers by division 15 (504)
School
Total of the primary, secondary and third
percents may not exceed 100
91 482 First Semester The Special Ed Regional Tuition N 9 Dollar amount of tuition reimbursement Must be a valid positive number with a two X
Special Ed Regional Reimbursement amount requested to be paid requested to be paid for this student place decimal, report dollars and cents.
Tuition for first semester.
Reimbursement Decimal must be included.
This dollar amount is required when Serving
Division is between 280 and 299, except
Division 283.
92 483 Cambridge A code to identify that student is enrolled in one N 1 blank; Blank or must be a valid state assigned code X
Programme Code or more Cambridge Programme (IGCSE & 1=enrolled in Cambridge Programme course;
AICE) courses and/or has taken an IGCSE or 2=enrolled in Cambridge Programme course Alert - Grade code is not 09, 10, 11, or 12
AICE exam. and took IGCSE or AICE exam;
3=took IGCSE or AICE exam only
93 484 Special Ed Regional A code to identify the disability for which N 2 Must be a valid numeric disability code Must be a reimbursable disability type: 3 = X X X
Tuition Regional Tuition Reimbursement is being MD - Multiple disabilities, 6 = HI - Hearing
Reimbursement claimed. *Note: Disability type 2 = SD Severe impairment, 8 = ED - Emotional
Disability Code Disability will not be valid as of the 2012- disturbance, 12 = DB - Deaf-blindness, 13 =
2013 school year. AUT - Autism, or 14 = TBI - Traumatic brain
injury.
94 485 Time in Regular A flag to identify if the student spends 10 or A 1 Y = Yes, student spends 10 or more hours If Time in Regular Early Childhood Setting = X
Early Childhood more hours a week in the Regular Early a week in the Regular Early Childhood Y, then Placement Code must be 17.
Setting Childhood Setting. Setting.
N = No, student does not spend 10 or If Placement Code = 17, then Time in
more hours a week in the Regular Early Regular Early Childhood Setting must be Y.
Childhood Setting.
95 486 Special Ed in A flag to identify if the student receives the A 1 Y = Yes, student does receive the majority If Special Ed in Regular Early Childhood X
Regular Early majority of their special education and of their special educaiton and related Setting = Y, then Placement Code must be
Childhood Setting related services in the Regular Early services in the Regular Early Childhood 17.
Childhood Setting. Setting.
N = No, student does not receive the If Placement Code = 17, then Special Ed in
majority of their special education and Regular Early Childhood Setting must be Y.
related services in the Regular Early
Childhood Setting.
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Data Elements for Student Record Collection & Dec 1 Child Count 2010 - 2011
New Elements and added or changed information are highlighted in yellow and/or bold. Reporting Tool Columns for Local Use Only
New retired elements are highlighted in gray. Language changes in blue.
A tab delimiter must be included for all optional, retired and filler elements.
revised 10/13/2011
96 487 Parentally Placed A flag to identify if the student was parentally A 1 Y = Yes, student was parentally placed. X
Students placed. N = No, student was not parentally placed.
97 488 MOP Flag A flag to idenify students in virtual schools/ A 1 Y = Yes, student is enrolled in a MOP If Active Code is V, then the MOP Flag must X X X
programs where the curriculum and delivery program. be Y.
is provided by an approved Multidivision N = No, student is not enrolled in a MOP
Online Provider. program. Must be Y or N.
98 489 MOP Number of The number of secondary classes taken via a N 2 Blank or: X X X
Classes MOP program. Must be a valid 2 digit number
99 490 Resident Division Three-digit state-assigned Division number N 3 Valid division code from list of Virginia Must be a valid educational agency. X X X
of the division where the student physically education agency numbers
resides for students in virtual Must be numeric.
schools/programs where the curriculum and
delivery is provided by an approved Must be an open Local Education Agency
Multidivision Online Provider. (numbers less than or equal to 207)
Future use of this element may be expanded Required if MOP Flag is Y
to capture resident information of students
for other funded programs such as foster Required if Active Code is V
care.
100 491 Second Semester The Special Ed Regional Tuition N 9 Dollar amount of tuition reimbursement Must be a valid positive number with a two X
Special Ed Regional Reimbursement amount requested to be paid requested to be paid for this student place decimal, report dollars and cents.
Tuition for second semester.
Reimbursement Decimal must be included.
This dollar amount is required when Serving
Division is between 280 and 299, except
Division 283.
101 492 Summer Semester The Special Ed Regional Tuition N 9 Dollar amount of tuition reimbursement Must be a valid positive number with a two X
Special Ed Regional Reimbursement amount requested to be paid requested to be paid for this student place decimal, report dollars and cents.
Tuition for summer semester.
Reimbursement Decimal must be included.
This dollar amount is required when Serving
Division is between 280 and 299, except
Division 283.
102 493 Military Compact A flag used to indicate an underage student A 1 Y=Yes, the underage student qualifies for Must by Y or N. X X X
Statute Flag can attend kindergarten in Virginia under the enrollment under the Interstate Compact
Interstate Compact on Educational N=No, the student does not qualify for Grade Level Code = KA, KP or KG.
Opportunity for Military Children enrollment under the Interstate Compact
103 494 Filler #1 Reserved for future use
104 495 Filler #2 Reserved for future use
105 496 Filler #3 Reserved for future use
106 497 Filler #4 Reserved for future use
107 498 Filler #5 Reserved for future use
108 499 Filler #6 Reserved for future use
109 500 Filler #7 Reserved for future use
110 501 Filler #8 Reserved for future use
111 502 Filler #9 Reserved for future use
112 503 Filler #10 Reserved for future use
113 660 Student's First Name Student's First Name A 15 X X X X X X
114 670 Student's Middle Student's Middle Name A 15 May be blank if not applicable X X X X X X
Name
115 680 Student's Last Name Student's Last Name A 25 X X X X X X
Reporting Rules
1. Every student who depends on a public school division in Virginia for a free appropriate public education must be included in each student record collection. This includes all full-time and part-time students served in the division's
2. One record per student per school per record collection EXCEPT when Grade Level Code, Kindergarten Half-Day Flag, GED Program Code, Tuition Paid Code, Non-public student FTE, or Primary Disability Code changes while still
3. If a student has more than one record, only one record can be Active.
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